Administrative assistant jobs in Nashville, TN - 638 jobs

Company SomeraRoad Inc. is a commercial real estate investment and development platform headquartered in New York City, with a second headquarters in Nashville, and additional offices in Kansas City, Austin, and Tampa. Since inception in 2016, we have taken an entrepreneurial and opportunistic approach to commercial real estate across a wide spectrum of asset classes, geographies, investment products, and risk profiles. SomeraRoad identifies real estate investments with an asymmetric-risk profile and executes business plans that unlock an element of arbitrage. SomeraRoad is a team of experienced professionals across a wide array of product types, focusing on identifying the highest-and-best use of the build domain, and capitalizing on supply and demand imbalances. SomeraRoad invests in and develops CRE across a variety of product types (office, industrial, multifamily, retail, hotel) in 50+ US geographies, and we've transacted on over $3.3B of investments, utilizing nearly $900M of equity during our history. We've evolved into a diversified, vertically-integrated platform with a reputation for solving complex problems, becoming local experts, and aggressively executing our business plans. Position SomeraRoad is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support Executive Leadership and oversee day-to-day office operations in Nashville, TN. This dynamic, multifaceted role plays a key part in ensuring the office runs smoothly and efficiently. Responsibilities include managing reception and office operations, coordinating travel, overseeing office-related expenses, and providing administrative support to Executive Leadership. The ideal candidate is a strong communicator who can effectively manage multiple priorities while maintaining professionalism and confidentiality. Responsibilities Office Operations & Workplace Management: • Greet and welcome visitors in a professional and friendly manner. • Maintain a tidy, organized, and welcoming office environment for visitors and staff. • Receive, sort, and distribute incoming mail and packages; prepare and send outgoing mail and packages as needed, including courier coordination. • Answer and direct incoming calls and general inquiries as needed. • Oversee day-to-day office operations to ensure smooth and efficient functioning. • Order and maintain office supplies, snacks, beverages, and kitchen essentials; ensure the fridge and pantry remain fully stocked and organized. • Coordinate with property management and vendors on cleaning schedules, maintenance requests, repairs, and building access. • Serve as the primary point of contact for facilities-related issues and office services. Travel & Event Coordination: • Book travel arrangements, including flights, accommodations, and transportation for Executive Leadership. • Create detailed itineraries and ensure all logistics are accounted for. • Coordinate events, meetings, and conferences, including accommodations, catering, space setup, and travel for attendees. • Provide on-site logistical support for events as needed. Expense Management: • Track, process, and submit expenses for the Executive Leadership, ensuring adherence to company policies. • Maintain receipts, invoices, and other expense-related documentation. • Assist with tracking budgets for office-related expenditures. Miscellaneous Administrative Support: • Provide general administrative support, including data entry, filing, document preparation, and record maintenance. • Provide ad-hoc assistance to the Executive Leadership and other team members as needed. • Support onboarding logistics for new hires, including workspace setup and access coordination. • Handle confidential information with discretion and professionalism. Qualifications · Bachelor's degree required. · At least 2 years of experience in an administrative support or office assistant role. · Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint). · Strong entrepreneurial spirit. · Excellent analytical skills, detail-oriented, highly organized. · Team player with good interpersonal skills. · Self-starter with a positive attitude and hard work ethic. · Ability to multi-task in fast-paced environment. Contact Information: Qualified candidates should submit their resume and cover letter to *****************************.

Job Information State of Tennessee Job InformationOpening Date/Time01/13/2026 12:00AM Central TimeClosing Date/Time01/19/2026 11:59PM Central TimeSalary (Monthly)$4,057.00 - $6,099.00Salary (Annually)$48,684.00 - $73,188.00Job TypeFull-TimeCity, State LocationNashville, TNDepartmentHealth LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF HEALTH, HEALTH RELATED BOARDS DIVISION, DAVIDSON COUNTY This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position. Qualifications Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years. Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years. OR Two years of increasingly responsible professional administrative services experience with the State of Tennessee. Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: Complete a criminal history disclosure form in a manner approved by the appointing authority. Agree to release all records involving their criminal history to the appointing authority. Supply a fingerprint sample prescribed by the TBI based criminal history records check, Submit to a review of their status on the Department of Health's vulnerable persons registry. Overview Under general supervision, is responsible for professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the advanced working level and may supervise professional and sub professional staff in accomplishing administrative services and related departmental functions. This class differs from that of Admin Services Assistant 2 in that incumbents of the latter function at the working level and perform work of lesser scope and complexity. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter function at the lead level and may supervise. Responsibilities Performs a variety of general staff administrative duties to support program operations. Assists in developing policies and procedures for implementing new or modifying existing administrative services programs and activities. Oversees a program function of significant scope and impact. Supervises the preparation and maintenance of a variety of pertinent records and reports. Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation. Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements. Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training. May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on the complexity of the administrative services operation and the size of the agency. May supervise staff, write job plans, and conduct performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions. Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications. Competencies (KSA's) Communicates Effectively Manages Complexity Manages Conflict Cultivates Innovation Motivating Others Decision Quality Knowledges: Administrative and Management Economics and Accounting Law and Government Personnel and Human Resources Customer and Personal Service Skills: Active Learning and Listening Critical Thinking Management of Financial Resources Judgment and Decision Making Management of Personnel Resources Abilities: Deductive Reasoning Inductive Reasoning Problem Sensitivity Selective Attention Written Comprehension Tools & Equipment Personal Computer Telephone Copy Machine Scanner Calculator TN Driver Standards State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications: A valid driver's license For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations. Please include your Driver's License Information under the Licenses and Certifications section of your application. **Agencies may allow an exception based on other factors.

Job Title: Administrative & Interview Support Intern Employment Type: Part-Time Internship Rate: $15/hr. on 1099 About the Role We are seeking a detail-oriented and professional Administrative & Interview Support to assist with candidate interviews and HR-related paperwork. This role is ideal for a student or recent graduate interested in human resources, recruiting, or office administration. The intern must be located in Nashville, TN and able to work on-site. Key Responsibilities Assist with scheduling, coordinating, and conducting initial candidate interviews (phone, video, and/or in-person). Take clear notes during interviews and summarize key information for hiring managers. Support completion and collection of new hire paperwork and onboarding documents in accordance with U.S. employment guidelines. Help maintain accurate and organized digital and physical personnel files. Communicate professionally with candidates and internal team members via email, phone, and in person. Assist with posting job descriptions, tracking applicants, and updating candidate status in our systems. Support general administrative tasks such as data entry, filing, document preparation, and meeting coordination. Requirements Must be currently located in Nashville, TN. Eligible to work in the United States. Strong verbal and written communication skills. Professional, friendly, and confident demeanor when speaking with candidates. Excellent attention to detail and strong organizational skills. Ability to handle confidential information with discretion. Proficiency with basic computer tools (email, spreadsheets, word processing; and willingness to learn HR/recruiting software). Currently pursuing or recently completed a degree in Human Resources, Business, Communications, or a related field preferred, but not required. Preferred Qualifications Prior experience in customer service, administrative support, or campus recruiting activities is a plus. Comfort conducting interviews using prepared questions Familiarity with U.S. hiring paperwork (e.g., I-9, W-4, onboarding forms) is a bonus; training will be provided. Schedule & Compensation Part-time, 20 hours per week (flexible scheduling around classes if applicable). Internship duration: [3-6 months]. Compensation: TBD

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Verifying and updating record Processing orders Processing fingerprint card submissions Pulling, scanning, and inputting cards Other general administrative duties Qualifications High school diploma or equivalent

United Surgical Partners International, the country's largest ASC platform, is currently seeking a Resource/Travel Administrator for the following states: TN, NC, VA. The ideal candidate for this role will either have Ambulatory Surgery Center (ASC) leadership experience or hospital surgical leadership experience with ASC exposure. Company Overview United Surgical Partners International (USPI), a subsidiary of Tenet Healthcare Corporation (NYSE: THC), partners with physicians to develop and operate ambulatory surgery centers and surgical hospitals across the United States. Across the Tenet enterprise, we are united by a shared commitment to delivering quality, compassionate care in the communities we serve. Why Join Us This role offers the opportunity to step into interim leadership assignments across multiple facilities, providing stability, operational support, and continuity during periods of transition. You'll work with diverse teams, support physicians and staff in varied environments, and apply your leadership experience where it's most needed. This position is well suited for adaptable leaders who value variety, collaboration, and hands-on operational responsibility. Job Summary The Pool / Float Administrator serves as a full-time, forward-deployed leader, providing interim administrative oversight for ambulatory surgery facilities as needed. This role is responsible for directing facility operations, supporting financial and quality performance, and partnering with medical staff and governing boards. Assignments may rotate across facilities within an assigned region and, when necessary, outlying regions. Key Responsibilities Provide interim operational and financial leadership for assigned facilities Direct day-to-day facility operations, staff oversight, and administrative functions Serve as liaison between Governing Boards, Medical Staff, facility teams, and USPI Home Office Ensure compliance with regulatory, accreditation, quality, and safety standards Lead operational reviews and present performance updates to leadership Manage operating, staffing, and capital budgets during assignments Support physician relationships, credentialing processes, and medical staff coordination Oversee vendor, service, and physician contracts as applicable Support quality improvement, infection control, and patient experience initiatives Maintain continuity of operations during leadership transitions or vacancies Required Experience: Qualifications Education Bachelor's degree or equivalent experience required Master's degree preferred Experience Multi-specialty ASC Administrator experience is required Minimum of three years of senior administrative or healthcare management experience Experience working closely with physicians and clinical leadership Experience with fully managing a budget and hitting/exceeding financial goals in a healthcare leadership position Skills & Requirements Strong communication, adaptability, and organizational skills Ability to step quickly into new environments and lead diverse teams Comfort working in both office and clinical settings Mobility to move throughout facilities as needed Travel & Work Environment Frequent travel required within assigned region and outlying regions as needed Temporary housing may be provided based on assignment location The employment practices of USPI and its companies comply with all applicable laws and regulations.

As a Design Assistant, you will support the design & development teams through preparing detailed spec sheets & CAD requests, sample management & shipping, and through day-to-day administrative support. In working closely with senior designers & design directors, you will gain advanced knowledge of the footwear design and construction process, while contributing innovative ideas to enhance product appeal. The ideal candidate will have a strong interest in footwear and demonstrate an innovative mindset. The candidate will also exhibit excellent teamwork skills and have a pro-active approach to tasks and problem-solving, all while maintaining adaptability in a fast-paced environment. Job Responsibilities Sample & SKU Management: Create and maintain seasonal SKU charts for each brand Maintain communication with factories/vendors regarding sample status to ensure timelines are being met Organize incoming sample inventory and maintain sample room organization Support cross-functional communication between product, marketing & sales: Facilitate sample requests from marketing & sales teams, order, track & organize incoming samples, ship/pass all samples to necessary team members. Design & Product Development Support: Prepare detailed spec sheets & technical packages and send to necessary overseas development teams Prepare colorways & generate CAD requests Assist in preparing CAD deck presentations/line sheets for internal & customer meetings Prepare all CADs to send to marketing team for catalog layout Assist design team in creating product mockups using AI software Support design/development team in creating & maintaining seasonal, brand specific material lists, coordinating with the development team to order sample materials as necessary. Administrative Support: Coordinate international & domestic sample shipping, to include: gathering & packing any samples to overseas factories, showrooms, internal teams or customers, creating shipping labels & commercial invoices, tracking all incoming shipments, communicate/coordinate with imports team and shipping companies in the event any shipment is delayed or held in customs, unpack & organize incoming sample shipments Job Requirements Bachelor's Degree in Fashion/Apparel Design, Product Design or related field 1-2 years of experience in footwear, apparel or accessory design preferred (internships in these fields are acceptable) Technical proficiency in design software such as Adobe Illustrator & Photoshop Proficient in PowerPoint & Excel Experience with AI design software is a plus An ideal candidate will exhibit the following: Eagerness to learn the technical process of footwear design & construction Excellent ability to collaborate & communicate with cross-functional teams, supporting fellow design/development team members Adaptability in a fast-paced environment with the ability to multi-task and prioritize tasks while managing timelines/deliverables Pro-Active approach to tasks and problem-solving Strong Organizational skills & excellent attention to details Creativity & the ability to translate footwear trends & market insights into innovative design concepts for the GBG portfolio of brands Innovative & trend-forward mindset Apply

Our client, a boutique venture capital firm, is seeking a detailed, conscientious, and high-energy Executive/Personal Assistant to join their tight-knit team. In this role, the successful candidate will provide primary support to two Partners and handle approximately 50% personal and philanthropic support for the Managing Partner. This person will also serve as backup to the Head of Investor Relations/Executive Assistant who supports the Managing Partner, and provide occasional backup to the Investment Associates as needed. This role requires excellent communication and interpersonal skills, along with the ability to provide service to a wide range of internal and external stakeholders. A flexible, team-oriented attitude and a “go with the flow” approach are crucial. This is a great opportunity for a smart and capable candidate to join a vibrant firm with significant room for growth. Looking for candidates out of the Nashville, TN area, who have a background supporting Executives in the financial services sector. This role is in office 3x a week. RESPONSIBILITIES Coordinate meetings, activities, and communications on behalf of the Partners Schedule and manage multiple calendars, including resource allocation (Zoom, conference rooms, etc.) Coordinate special projects, personal meetings, activities, communications, and vendor relations/payments on behalf of the Managing Partner (working closely with his Executive Assistant and serving as full backup when needed) Arrange and coordinate complex domestic and international travel, including flights, hotels, and ground transportation Provide general senior-level executive administrative support and take on ad hoc projects as requested Assist with event planning and recruiting coordination as needed Step in with additional administrative responsibilities as they arise Personal Assistant tasks may include: Managing household and philanthropic calendars Coordinating family travel and personal reservations (dining, events, vacations) Handling personal correspondence, gift sourcing, and holiday planning Overseeing household/vendor management and payments Assisting with charitable initiatives and board commitments REQUIREMENTS Bachelor's degree or equivalent experience preferred Strong communication skills across multiple platforms and mediums (email, text, video calls, etc.) 3-5 years of experience supporting high-level executives (must be within venture capital, private equity, or financial services) Tech-savvy; comfortable working in both Google Suite and MS Office, as well as additional SaaS tools Flexible and eager to learn new technologies and applications Ability to think quickly, multi-task, and stay one step ahead of executives' needs Proven discretion in handling confidential information with diplomacy and professionalism Positive attitude, calm under pressure, and strong independent problem-solving skills Live in the Nashville, TN area SALARY $90-115K base (commensurate with experience) + discretionary bonus + 100% employer-covered health insurance, 401(k), and other excellent benefits. HOURS 8:30am-5:00pm ET with flexibility for overtime as needed.

The primary function of this role is to provide general clerical, secretarial, and administrative support for the Biology department. Additionally, this role will have frequent interaction with students on campus. Perform administrative assistant duties that include Kronos supervisor for student workers each semester, manage invoices for ESP (Visa) sign-offs, collect Visa receipts, scan, assign budget code and business purpose. Manage the conference room and flex space, JE's to transfer funds to cover expenses as needed, arrange departmental meetings, reserve rooms, take minutes and provide lunch if necessary. Manage Dr. Jon Lowrance's calendar, enter overrides for students, handle room conflicts each semester, and assist in graduating. Schedule, order, and prepare instructions for students to take the MFT, Major Fields Test. Purchase orders for lab equipment and supplies, People Admin for student workers, faculty and staff job postings and hiring. Assist BMS admin with graduate program budget, admits, inquiries, etc. Proctor exams, pick up and deliver mail and packages, order office supplies and chemicals, assist students, welcome visitors and prospective students. Daily Duties: * Order office supplies, lab supplies, chemicals, receive shipments, store, distribute (see above regarding packages), and track spending on Excel spreadsheet. * Check emails for appointment requests, invoices, requests for the conference room and/or Flex Space, etc. Weekly Duties: * Manage the Conference Room and Flex Space (355) schedule. Monthly: * Track shredding service. * Pay companies for monthly rentals and services. Seasonal/Periodic/Other: * Manage department chair's advising appointment schedule and coordinate with BMS recruiter and admin to avoid scheduling conflicts. * Class Schedules - enter, handle conflicts - each semester * Graduation - maintain list of current graduates, communicate department requirements for graduation, prepare bulletin board with recent photos of graduates, prepare for Graduation Dinner (see below), create Contact Group for communicating with graduates, create and send invitation, and manage RSVP's. Pull Argos reports. * Major Field Test (MFT) - schedule, order, announce (end email and post signs), prepare instructions for students, proctor and track scores - minimum of twice per semester. * Graduation dinner: reservations, catering, invitations, order and wrap gifts, create PowerPoint of May grads, prepare program (create in Publisher, print, and fold), prepare award certificates (order frames and certificate paper, type, print and frame certificates), decorate, create floral centerpieces for dining tables, prepare nametags, order and wrap graduation gifts, set up and clean up, etc. * Purchase Orders for lab equipment or supplies. * People Admin for student workers, faculty and staff job postings and hiring. * Contracts and paperwork for summer researchers and Langford-Yates fellows. * Order lab coats for faculty and summer researchers pick up and deliver. * Order stationary, name badges, business cards, department shirts, etc. Order department gifts for prospective students and graduates. * Assist BMS administrative assistant with graduate program budget, admits, inquiries, etc. * Train and supervise student workers. * Assist with new faculty/staff applicants; maintain files, schedule interviews, arrange transportation & accommodations, etc. * Prepare department newsletter and arrange for mass mailing to department alumni (have not done this since added BMS graduate program). * Expense Reports to reimburse faculty/staff. * Check Requests to pay bills to companies not accepting VISA, honorariums for guest speakers, etc. * Biology faculty/staff call list - keep current, notify the operators of changes and others as needed * Memos to adjuncts from Provost and Registrar's office * Class changes; such as professor late or out sick - putting notes on doors, etc. * Assist with room reservations for study day, meetings, etc. * Manage facilities requests and issues * LCC/AV trouble reports and requests * Proctor exams when needed. * Keep and distribute papers for students/faculty/staff to pick-up. * Contact Campus Safety for guest parking reservations, lost & found items, etc. * First Aid - maintain first aid kits. Trained for AED. In an emergency, contact the school nurse and/or campus safety.. * Assisting with deliveries to the department.

Job Description Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Senior Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. Essential Job Function Provide administrative support for OUSD (A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties. Minimum Qualifications Must have active Top Secret facility clearance with SCI eligibility. Must have a bachelor's degree from an accredited college/university. Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government. Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required. Must have excellent written, oral, and interpersonal communication skills. Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Must have the flexibility and ability to prioritize tasks according to senior staff requirements. Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. Must be a true team player who maintains a positive attitude in a dynamic environment Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Must be able to create and foster a cooperative work environment. Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at ************** or you may call us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

THIS JOB DESCRIPTION DOES NOT ATTEMPT TO LIST ALL OF THE DUTIES THAT ARE OR MAY BE PERFORMED IN THIS POSITION . 1. Front desk duties included but not limited to: assisting walk-in customers and all visitors; helping with luncheons for meetings and other occasions; delivery of packages when they arrive; preparing various labels, envelopes and packages for mailing or delivery. 2. Completes Synergy document on new customers to send to DIG group for premise and MRU setup. 3. Enters locate tickets for construction orders and emergency line locates. 4. Responsible for 3rd party damage billing. 5. White flag construction and maintenance jobs as needed. 6. Distributes/works incoming BPEM's. 7. Works with builders to schedule new construction orders for meter sets. 8. Works with wireless meter reading (WMR) reports. 9. Organizes purchase card (p-card) statements, collects receipts and scans invoices into the system. 10. Sorts and delivers mail. 11. Orders office and lounge supplies. 12. Assists service and construction and maintenance personnel by communicating pertinent data and other information related to various situations. 13. Provides administrative and clerical support to field operations. 14. Performs other related duties as required. MINIMUM REQUIREMENTS: EDUCATIONAL/EXPERIENCE LEVEL: 1. A general educational knowledge normally acquired through a high school diploma or a General Equivalency Diploma (GED) and two years experience in customer service or a closely related field. COMMUNICATION SKILLS: Requires the ability to communicate with internal and/or external customers in order to obtain and/or provide basic types of factual information. NUMERIC SKILLS: Requires the ability to perform basic addition, subtraction, multiplication and division. COMPUTER SKILLS: Requires proficient computer skills for data entry, reporting, reference and/or retrieval tasks. WORK CONDITIONS: Works in an office and outdoor environment. Requires occasionally performing activities including, but not limited to, bending, stooping, grasping, reaching, twisting, turning and/or lifting. Atmos Energy Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status. Job Family: Administrative Services

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

The person in this position is qualified as a high complexity testing personnel under CLIA-88 regulations. This position is responsible for accessioning and some tissue grossing (lower complexity specimens) under the direction of the Pathologists and Pathologist Assistant. ESSENTIAL FUNCTIONS: Accession all tissue specimens and make cassettes. Gross and submit tissues under the direction of the pathologists and pathologist assistants. Perform frozen sections (location dependent). Properly hang tissue on the processors. Responsible for determining/selecting specimens for grossing. Photograph specimens (Polaroid, digital, and 35 mm). Prepare tissue to be sent out for further testing such as Lymphoma Phenotyping, Quantitative Iron studies, etc. Prepare routine solutions, maintain an inventory of supplies and store in proper location and keep a clean work area. Responsible for proper disposal and handling of hazardous waste to include xylene recycling (i.e. xylene, reagent alcohol, formaldehyde, B5) and dispose of specimens according to procedures. Review procedure manuals and stay current with procedural changes that have occurred. Exercise all laboratory safety precautions and adhere to lab procedures as stated in procedure manuals. Perform all job responsibilities in alignment with the industry's best security practices and regulatory guidelines to protect the confidentiality, integrity, and availability of protected health information and other sensitive company data. Must be familiar with and abide by the Corporate Compliance Program and all Corporate policies, including the Privacy and Security policies.

Job Description Administration & Talent Management is seeking two (1) Administrative Services Assistant (ASA) contract resources. The contracted ASA will report directly to the Director of Facilities and be a part of the Facilities team. This position will be responsible for providing administrative support to the director and other units within as it relates to the collection and distribution of incoming and outgoing mail, as well as support other Facilities related activities as needed. Responsibilities: Receive, sort and distribute incoming and outgoing mail/packages for the agency. Maintain accurate records of incoming and outgoing mail, including tracking numbers, sender and recipient details, and delivery dates Coordinate with mail parers like FedEx, US, and other courier services to ensure timely and accurate delivery and dispatch of mail and packages. Utilizing appropriate computer programs (i.e., Microsoft Outlook, Excel, Word, , etc.) to accomplish daily administrative activities. Efficiently responding to customer inquiries via phone, email, and/or TEAMS chat, providing accurate information and resolving issues in a timely manner. Accurately inputting and updating information from various sources requiring attention to detail, and proficiency with data entry software, while maintaining data integrity and confidentiality, often including tasks like scanning documents, verifying data, and managing electronic files. Actively participating and engaging in all team meetings. Support the distribution of temporary badges for employees and contract resources. Travel to near-by post office and state buildings to retrieve/drop off mail, badges and hang tags as needed. Minimum Qualifications: 1-2 years of experience in administrative and customer service-oriented role High school diploma or GED Physical ability to lift and carry packages weighing up to 50 lbs. Valid drivers license and a clean motor vehicle record (MVR) Ability to work individually and as part of a team in a fast-paced environment Professional and effective communication skills, verbal and written Strong organizational skills, including the ability to prioritize, multi-task, and manage workload to meet specific timeframes and deadlines Ability to foster and maintain satisfactory and harmonious working relationship with the team. Comfortable using computers and appropriate programs to accomplish administrative activities. Job Location: To effectively support facilities and mailroom operations activities, this position will report in-Office daily at the building.

at Whaley Foodservice ***HIRING IMMEDIATELY!!!**** Whaley Foodservice, LLC is one of the largest commercial kitchen equipment repair service companies in the Southeast comprised of over 600 employees located across 31 geographically dispersed locations.Visit "Whaley Careers" to find your place to grow. ********************************* Whaley Foodservice, LLC is currently searching for an experience Administrative Assistant to join our team. This position is responsible for meeting the daily, weekly and monthly parts and inventory needs of the branch location. JOB TITLE: Administrative AssistantSTATUS: Non-ExemptSUPERVISION: Reports to the Area Manager POSITION SUMMARY:This position is responsible for meeting the daily, weekly and monthly administrative needs of the branch location. MAJOR RESPONSIBILITIES: Answer high volume of incoming customer calls. Open service orders as needed in the computer system. Close service orders for billing upon completion of order using the computer system. Assist in resolving customer problems/complaints. Insure return of warranty parts to corporate warranty department. Run daily and monthly reports. Submit reports as required to corporate office. ADDITIONAL RESPONSIBILITIES: Provide technicians with any necessary information needed for their service calls. Route parts calls as necessary. Maintain clean and professional office environment. Performs other duties as required. CONTACTS: Internal - Daily with service technicians; occasionally with corporate staff at all levels. External - Frequent and regular contact with customers. MINIMUM QUALIFICATIONS: A High School diplomas or the equivalent in experience. 1-3 years of previous administrative experience combined with 2 years of computer experience. SKILLS, ABILITIES AND OTHER REQUIREMENTS: Strong windows based computer skills including Microsoft Word and Excel. Good verbal and written communication skills combined with good interpersonal skills. High level of accuracy. Strong attention to detail. Ability to handle multiple tasks simultaneously including multiple incoming phone calls. Typing speed of 50 WPM or better. WORKING/ENVIRONMENTAL CONDITIONS: Some lifting up to 50 pounds may be required. Heave phone contact and computer usage (80% - 100%) Some infrequent travel, mainly to corporate office.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Position Title Administrative Assistant III Division AFROTC Department Aerospace Studies Number of hours per week 37.5 Days to be worked Monday, Tuesday, Wednesday, Thursday, Friday Months per year Fiscal (12 months) If modified, list months Job Type Full-Time Campus If other location, please indicate TSUwebsite; Nashvillehasjobs.com Position Number 009730 Advertised Salary $29,250-$35,100 $15-$18 per hour Pay Basis Semi-Monthly Job Description Tennessee State University Department of Aerospace Studies (Air Force ROTC) invites applications for the position of Administrative Assistant III. This position serves as the primary receptionist for the Department of Aerospace Studies (Air Force ROTC). Responsibilities include: * Performs all clerical duties related to management of AFROTC cadets to include, but not limited to, cadet registration, file/record creation and maintenance, and other cadet actions as necessary. * Primary AFROTC focal point for all Tennessee State University processes and information systems that Air Force personnel are not authorized to access. * Processes all incoming and outgoing correspondence via work processing, spreadsheet, and database technology. * Reviews correspondence, memoranda and reports prepared by others requiring supervisor's signature. * Makes arrangements and preparations for travel, conferences, appointments, special events or other business activities. * Prepares forms and operational records for budgets, purchases, personnel actions, etc. * Orders office supplies and performs other related duties as assigned. Minimum Qualifications Graduation from a standard high school (or GED equivalent), including or supplemented by general secretarial courses. Must have a minimum of two (2) years of secretarial experience. Knowledge of business English and arithmetic; modern office practices, procedures and equipment; and organizational rules, regulations, procedures and functions. Ability to compose a variety or memoranda or letters with minimal instructions. Proficiency with Microsoft Word, Excel and Outlook . Special Instructions to Applicants Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University. Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire. An unofficial transcript may be attached in the "Transcript" section. You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided. Open Date 01/15/2026 Close Date 01/26/2026 Job Category Clerical Requisition Number Benefits Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more. Quick Link *************************************** Reference Letter References Minimum References Required 2 Recommendation Deadline

We are seeking a detail-oriented and proactive Administrative Assistant for a local government client. This role is essential for ensuring the smooth operation of our office and providing excellent support to our staff and clients. The ideal candidate will possess strong organizational skills, demonstrate computer literacy, and have experience in clerical duties. Responsibilities Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests. Submit and complete printing requests. Prepare contract documents including scope of services and budgets. Assist contract agencies with budget development. Process invoices to ensure timely vendor payment; and maintain Excel Invoice spreadsheets. Provide administrative duties including typing, word processing, and general office support. Provide support in scheduling, planning, and development; order supplies, and process travel claims and invoices. Assist in planning trainings and events by assisting with PH-3969 development, contacting trainers, coordinating meeting spaces, and creating training materials. Provide support to the CDPHP Program Director; maintain and update SharePoint, H: Drive, and other databases as assigned. Respond to section emails in the CDPHP inbox. Ensure that all administrative processes adhere to public health policies, procedures, and legal records. Monitor the sub-recipients grant budget and expenditures. Assist with checking sub-recipients' budget and funding revisions. Desirable Skills: Ability to communicate effectively both orally and in written communications. Must be detail-oriented and highly organized with the ability to work independently with minimal supervision. Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel. Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.). Minimum Qualifications: Associate's degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience. Job Types: Full-time, Contract Pay: $21.00 - $24.00 per hour Expected hours: 40 per week Ability to Commute: Nashville, TN 37243 (Required) Ability to Relocate: Nashville, TN 37243: Relocate before starting work (Required) Work Location: In person

Title: Temporary - Administrative Associate will provide administrative support for the Southeast Campus Information Desk. ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Greets various visitors and prospective students by providing information or routing them to the appropriate person. Appropriately answers questions about the college and the Southeast Campus. Demonstrates exemplary and friendly customer service when corresponding to various types of inquiries either by phone, email, or in person. Receive lost and found items and place them safely in storage. Maintains a clean and safe work environment within the Information Desk Issues Student ID cards. Assists with Southeast Campus events including check-ins and faculty support. Assists in the set-up of events on campus if needed. Accepts and distributes deliveries to faculty and staff. Directs facility requests and issues to maintenance (vendors and large deliveries). Maintains and orders office supplies and other materials as needed. May supervise student workers. REQUIRED QUALIFICATIONS High School Diploma Two (2) years of relevant experience PREFERRED QUALIFICATIONS One (1) year of experience working in a higher education setting Familiarity with Slate, Banner, Dynamic Forms, DocuSign and other web-based systems KNOWLEDGE, SKILLS AND ABILITIES Proficient in Microsoft Office applications. Effective interpersonal and communication skills. Knowledgeable of College policies, procedures, and operations of Southeast Campus. Knowledge of emergency procedures and the ability to respond to emergency situations appropriately. Ability to work independently and demonstrate initiative. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Ability to work some evenings and weekends as required. Open Until Filled: Yes Work Hours: Up to 28 hours per week Rate of Pay: $17.50 per hour Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.