Administrative Assistant Jobs in Nashville, TN

Brunelle | Conklin is an association of attorneys based in Murfreesboro, Tennessee. They provide legal representation in cases of family law, criminal defense, juvenile defense, personal injury, probate and estate planning. Role Description This is a full-time on-site role for an Associate Paralegal/Administrative Assistant located in Murfreesboro, TN. The Associate Paralegal/Administrative Assistant will be mainly responsible for managing schedules, communicating with clients and colleagues, preparing legal documents and maintaining client cases. Some other duties may include assisting with office management responsibilities and public relations. Qualifications Knowledge of general legal process and document preparation Strong Communication skills, both written and verbal General Research and Document Review capabilities Excellent organizational skills Detail-oriented and able to work under minimal supervision Proficiency in Microsoft Office Suite, GSuite and other web-based applications Previous experience in a legal or administrative role is preferred Reliable and on time arrival to office Bachelor's degree in Legal Studies, Paralegal Studies, or related field preferred but not required. Employment Type Full-time Responsibilities Schedule appointments and help manage multiple attorney schedules Review and draft routine legal documents, correspondence and notes Create and maintain case files, both digitally and physically Facilitate the meeting of attorney's deadlines by keeping organized schedules, providing work product timely, communicating with clients, other attorneys, court staff, and ensuring the attorneys are informed of progress. Conduct legal research Assist with maintaining supply stock and equipment Accept payments and apply them appropriately Deliver, file and submit documents and correspondence through various agencies daily

Requirements: 10+ years of administrative experience supporting director level and above Bachelor's degree Proficiency in Microsoft Office, including Excel for pulling reports Strong writing skills for drafting letters and emails Exceptional organizational skills to support the director's schedule and daily tasks Ability to manage schedules, prioritize tasks, and handle time-sensitive responsibilities Self-motivated and autonomous, with a proactive approach to learning about the department Expected to gain an understanding of the business and waste services industry Day to Day: This role provides direct support to the department director in an executive assistant capacity, requiring a strong ability to quickly learn, adapt, and manage shifting priorities with efficiency. Key responsibilities include scheduling, handling director requests, and extracting and organizing key information as needed. The individual will analyze and enhance workflow processes, such as record-keeping systems, forms control, and office operations, while also gathering and evaluating statistical, financial, and other relevant data to support the director's planning and decision-making. Strong communication and organizational skills are essential for preparing reports, drafting directives and complex correspondence, and ensuring follow-through on key initiatives. Additionally, this individual will coordinate meetings, prioritize tasks for the director, and may participate in management staff meetings.

Client: State Job Title: Administrative Services Manager Duration: 05-12+ Months Contract Interview Type: Either Webcam Interview or In Person ***This is a hybrid position, with in-office requirements three days a week Responsibilities: The Department of Health is looking for someone to serve as an Administrative Services Manager for the Tennessee Board of Pharmacy. This position would serve in a variety of capacities for the Board and would require flexibility and adaptability for the candidate selected. Work in a variety of Microsoft and web-based platforms, including, but not limited to, Microsoft Excel, Microsoft Word, Microsoft Teams, Microsoft Outlook, OneDrive, LARS, and RedCap. Reviewing, inputting, and coordinating disciplinary cases for investigation and review. Reviewing and coordinating responses to informational inquiries between investigative and legal staff. Assisting administrative staff in application review. Write reports on status of cases, quarterly monitoring, and inspection for review by leadership. Assist Administrative Director with duties as needed, such as Board meeting communications and minutes and data projects. Responsible for application processing of ambulatory surgery treatment centers. Required to maintain confidentiality and security of documents.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Coordinate travel arrangements Handle office vendor management Provide ad hoc support around office as needed Qualifications 2-3+ years in an administrative role Calendar management experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Endo Technologies, LLC was founded in Middle Tennessee in 2001 and specializes in Olympus endoscopy equipment sales, service, and repairs. With a focus on honesty, integrity, and superior customer service, we have over 70 years of combined technical experience and offer national coverage with personalized customer service. Role Description This is a full-time on-site Administrative Assistant role located in Smyrna, TN. The Administrative Assistant will be responsible for providing administrative support, managing phone calls with proper etiquette, communicating effectively, and utilizing clerical skills to assist with day-to-day office tasks. Pay starts between $18-19/hr. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficient in Clerical Skills Excellent organizational and multitasking abilities Attention to detail and accuracy in work Experience in a similar role is a plus Associate's degree in Business Administration or related field

TeamHealth is named among the "150 Top Places to Work in Healthcare" by Becker's Hospital Review and has been ranked three years running as "The World's Most Admired Companies" by Fortune Magazine and one of America's 100 Most Trustworthy Companies by Forbes Magazine in past years. An established healthcare organization, TeamHealth is physician-led and patient-focused. We continue to grow across the U.S., from our Clinicians to our Corporate Employees, and we want you to join us. OVERVIEW: The Executive Assistant position provides administrative and functional support to the Executive Suite and serves as a liaison between the executive leaders and other departments. The person selected for this position must demonstrate excellent communication, interpersonal, and organizational skills while handling confidential information. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides administrative support/assistance to Group, Senior, & Executive leadership as assigned, including, but not limited to, the following: Performs word processing and transcription support, including letters, memos, and other correspondence, by preparing, drafting, writing, and editing related documents. Serves as a contact point, including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, and interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals. Performs office and file management functions by coordinating and handling information. Coordinates travel arrangements and accommodations with TH Corp Travel Office. Assists with maintaining the calendar and coordinating appointments, meetings, and conference calls. Manages expense reports and timesheets. Coordinates, arranges, and performs special projects or services as directed. Coordinates the set-up of meeting rooms and catering needs as directed. Provides telephone receptionist duties on a regularly scheduled basis. Provide administrative support/assistance to Medical Directors at client hospitals as needed. Serves as the administrative liaison to the Regional office, assisting with regional projects as needed. Organizes and coordinates various company events, such as Employee Appreciation Day, holiday luncheons, Group town halls, etc. Orders holiday/special occasion gifts and posts monthly birthdays. Update, maintain, and distribute the Region telephone directory. Other duties as assigned. Participates as a professional, responsible, cooperative administrative team member. QUALIFICATIONS / EXPERIENCE: Two years of college or equivalent education preferred; Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity; Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail, and Internet research; Excellent interpersonal skills; professional demeanor with ability to interact with executive management; Ability to handle multiple tasks and deadlines; Ability to handle confidential information; Ability to adapt to change; Good problem-solving/decision-making skills; Ability to work proactively Ability to provide acknowledgment and follow up on tasks accordingly Excellent communication skills (verbal and written, with emphasis on grammatical skills); Excellent organizational and time management skills; Ability to support multiple persons with minimal direction/supervision Ability to work in a team-oriented environment. PHYSICAL / ENVIRONMENTAL DEMANDS: Job performed in a well-lighted, modern office setting; Occasional standing/bending; Occasional lifting/carrying (25 lbs or less); Moderate stress; Prolonged sitting; Prolonged work on a PC/Computer; Careful, precise, and organized work habits. DISCLAIMER: Cooperative, cheerful, courteous, and professional behavior and conduct are essential functions of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers, and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiation, instructing, persuading, speaking with others, and responding appropriately to job performance feedback from the supervisor. Additionally, the information in this job description has been designed to indicate the general nature and level of work employees perform within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position. ***************************************************************

We suggest you enter details here. Role Description This is a full-time on-site role for an Executive Administrative Assistant/Future Agent Opportunity located in Murfreesboro, TN. The Executive Administrative Assistant will be responsible for providing administrative support to executives, handling phone calls with proper etiquette, communicating effectively with internal and external stakeholders, and performing clerical tasks. The role requires multitasking, maintaining calendars, organizing meetings, and assisting with various administrative functions to ensure smooth daily operations. Qualifications Administrative Assistance and Executive Administrative Assistance skills Phone Etiquette and excellent Communication skills Clerical Skills, including organization and attention to detail Ability to work effectively in an on-site setting Strong problem-solving and multitasking abilities Proficiency in using office software and tools Experience in the insurance industry is a plus

🚨 HIRING NOW! 🚨 We're urgently looking for clerical support to join our team! If you have experience with email management and Excel skills, we want to hear from you! Clerical Support 💰 Pay: $15- $17 per hour ⏳ Start: ASAP! If you're detail-oriented and ready to jump in quickly, drop us a message! Let's connect and get you started! #HiringNow #JobOpportunity #ClericalSupport #ExcelSkills #EmailManagement #UrgentHiring

at Whaley Foodservice

Full-time Description Essential Duties and Responsibilities include the following. Other duties may be assigned. Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other material. Compiles and files student grade and attendance reports and other school records. Greets visitors to school, determines nature of business, and directs visitors to destination. Talks with student encountering problem and resolves problem or directs student to other worker. Answers telephone to provide information, take message, or transfer calls. Orders and dispenses school supplies. Accepts and deposits funds for lunches, school supplies, and student activities. Disburses funds, records financial transactions, and audits and balances student organization and other school fund accounts. Maintains calendar of school events. Requirements Must be reliable Must be a team player Office experience preferable

Benefits: Flexible schedule We are looking for a PT person to join our team. We focus on capturing and delivering the personal experience for Low-voltage Systems Integration. We need someone who can lift up to 50 pounds safely, someone who likes to learn new things, someone who is respectful at all times, and someone who can work independently and/or with a Team. The job responsibilities will be: Ordering product Receiving Product Staging jobs and warehouse RMA's coordinating receiving and shipping Organizing Warehouse Compensation: $16.00 per hour Smart Home Integration offers a tremendous growth opportunity for a variety of skill sets including sales, technician, project management, operations and more. According to CEDIA, the global trade association for the home technology industry, the most recent 2021 Integrated Home Market Analysis reports the estimated value of the integrated home market at $20.1B. Categories experiencing the most growth include lighting, motorized shades, lighting control, and networking. Smart Home Integrators offer careers in sales, operations, marketing, project management, finance, merchandising, purchasing, technical trades, and customer service. If you're seeking to make an impact from the start of your career, spark impressive change, learn new or innovative skills, and most importantly, gain success in a field that rewards ambitious hard workers, a Smart Home Integration opportunity is for you! Benefits of working in Smart Home Integration Opportunity for Growth If you want a responsible and engaging position in a fun environment, why not choose the Smart Home Integration sector. With the proper training and career road map, you can write your own ticket! Gain In-Demand Skills As consumers focus on improving and connecting their lives at home, growth in the smart home sector is booming.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Employment Type: Full-Time, Entry Level Department: Legal As a CGS Legal Secretary you will support a federal agency in performing moderately complex litigation support tasks. You will support a wide range of litigation support tasks like reviewing and analyzing case materials, indexing and acquiring case files from databases, answering phone lines, and numerous other relevant tasks. CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * Performs moderately complex litigation support tasks, including, for example, detailed review and analysis of case materials in a broad range of subject matters, such as * financial records, health care materials, and other litigation files; * detailed indexing of case files; * drafting procedures for accomplishing litigation support assignments; * document acquisition related tasks; * and conducting database searches. * Proofreads and edits deliverable products. * Answers phones for Senior Executive Officers * Arrange travel using a proprietary database for Senior Trial Attorneys; * writes memos, letters, * creates PowerPoint Presentations, * generates complex spreadsheets, * downloads PDFs and saves to the network, * creates a folder on the network and unzips files. Qualifications: * At least two years of word processing experience, including one year of litigation support experience. * Must be able to type at a minimum rate of 65 wpm with an accuracy rate of 95%. * High school diploma or GED required. * Excellent oral and written communication skills required. * The ability to produce highest quality work under extreme pressure very important. * Must be a US Citizen. * Must be able to obtain a Public Trust Clearance. Ideally, you will also have: * Legal Secretary Certificate * Undergraduate Degree Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. * Health, Dental, and Vision * Life Insurance * 401k * Flexible Spending Account (Health, Dependent Care, and Commuter) * Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Email: ******************* $27,887.25 - $35,855.04 a year

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $21.00-$22.00 per hour paid bi-weekly Schedule: Monday-Friday (8:00AM-5:00PM) Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

is required to be in the office for at least the first month for hands-on training. After training is completed, your in office time is upon Management request. Tennessee Housing Development Agency (THDA) is a community leader with a vision to ensure that every Tennessean lives in a safe, sound and affordable home in a sustainable community. THDA is a governmental subsidiary of the State of Tennessee. THDA seeks to recruit, retain and develop a diverse workforce. THDA is firmly committed to the principle of fair and equal employment opportunities and strives to protect the rights and opportunities of all people to seek, obtain and hold employment without being subjected to illegal discrimination, harassment and retaliation in the workplace. THDA is recruiting a Project Based Voucher (PBV) Rental Assistance Specialist in the PBV Program. The PBV Program is a rental assistance program that links federal subsidies to specific housing units on behalf of eligible families. This program is designed to increase access to affordable housing by working with property owners to dedicate units specifically for eligible low-income families, seniors, and individuals with disabilities. The ideal candidate will have two or more years of experience in a federal, state or local housing program, other social service or subsidized housing program. Housing Choice Voucher or Project-Based Voucher experience is highly preferred. High school diploma or equivalent GED required; bachelor's degree is preferred. This position reports to the Nashville Office. The application must be complete, and resume attached for consideration.

Tennessee Donor Services (TDS) is looking for a dynamic and enthusiastic team member to join us to save lives!! Our mission at TDS is to save lives through organ and tissue donation, and we want professionals on our team that will embrace this important work!! We are looking for an Administrative Assistant that will be the first point of contact for taking phone calls, greeting visitors, and preparing correspondence. Specifically, we are looking for someone who will be able to represent the organization, provide clear and concise communication, and assist with administrative tasks in a professional manner. COMPANY OVERVIEW AND MISSION For over four decades, DCI Donor Services has been a leader in working to end the transplant waiting list. Our unique approach to service allows for nationwide donation, transplantation, and distribution of organs and tissues while maintaining close ties to our local communities. DCI Donor Services operates three organ procurement/tissue recovery organizations: New Mexico Donor Services, Sierra Donor Services, and Tennessee Donor Services. We also maximize the gift of life through the DCI Donor Services Tissue Bank and Sierra Donor Services Eye Bank. Our performance is measured by the way we serve donor families and recipients. To be successful in this endeavor is our ultimate mission. By mobilizing the power of people and the potential of technology, we are honored to extend the reach of each donor's gift and share the importance of the gift of life. We are committed to diversity, equity, and inclusion. With the help of our employee-led strategy team, we will ensure that all communities feel welcome and safe with us because we are a model for fairness, belonging, and forward thinking. Required Shift: Monday-Friday, 8:00 AM-5:00 PM Key responsibilities this position will perform include: Provides front desk support including answering phones and greeting visitors in a prompt and professional manner. Prepare memos, letters, faxes, and forms with attention to detail and quality. Maintain office supply inventory and reorder as needed. Routes incoming US Mail and shipments accordingly. Processes outgoing mail and package shipments. Maintains office equipment (such as copiers, faxes, etc.). Provides travel management services such as scheduling flights, hotels, transportation. Submits expense reports. Assists with event management preparation by managing requests for catering, reserving conference rooms, scheduling training, and coordinating use of video conferencing equipment. Perform other related duties as assigned. The ideal candidate will have: Strong organizational skills. Examples of the ability to multi-task. High school diploma or equivalent required. 3+ years of proven administrative experience. Working knowledge of computers and Microsoft Office application to include Word, PowerPoint, Outlook, and Excel is required. Must have a valid driver's license with the ability to pass MVR underwriting requirements. We offer a competitive compensation package including: Up to 176 hours of PTO your first year Up to 72 hours of Sick Time your first year Two Medical Plans (your choice of a PPO or HDHP), Dental, and Vision Coverage 403(b) plan with matching contribution Company provided term life, AD&D, and long-term disability insurance Wellness Program Supplemental insurance benefits such as accident coverage and short-term disability Discounts on home/auto/renter/pet insurance Cell phone discounts through Verizon DCIDS is an EOE/AA employer - M/F/Vet/Disability. You will receive a confirmation e-mail upon successful submission of your application. The next step of the selection process will be to complete a video screening. Instructions to complete the video screening will be contained in the confirmation e-mail. Please note - you must complete the video screening within 48 hours from submission of your application to be considered for the position.

Bookkeeper/Secretary Description Requirements stated herein are minimum levels of knowledge, skills and/or abilities to qualify for this position. To perform the duties and responsibilities of this position successfully, the employee must possess the abilities and aptitudes to perform each task proficiently. "Ability" means to possess and apply both knowledge and skill. The methods of meeting these requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. Some requirements, however, may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others. REPORTS TO: Principal EXEMPT STATUS: Non-Exempt APPROVED: Board Order #79, 2-10-15 SUMMARY Under general supervision, to perform specialized and responsible clerical and secretarial functions in an elementary school, middle school, continuation high school and in special school settings; to relieve the school administrator of clerical detail and to perform routine administra-tive aide functions; and to do other related work as required. DUTIES & RESPONSIBILITIES Serve as a personal secretary and office management aide. Review and screen incoming correspondence and communications routed to the school administrator. Refer specific communications or correspondence to appropriate staff members for the gathering of data for the administrator's review. Initiate follow-up activities to ensure that the operational time lines are met. Arrange correspondence for supervisor's personal reply with appropriate background materials. Independently or in accordance with general instructions, compose correspondence concerning a wide range of subjects requiring a thorough knowledge of policies, regulations, and operational procedures. Review outgoing correspondence and other materials to ensure consistency with policies, regulations, operational procedures, formatting, grammatical construction, and punctuation. May take notes of meetings and conferences, and prepare an accurate summary. May take and transcribe dictation pertaining to a wide variety of subject areas, including materials that may be of a privileged or sensitive nature. Serve as an administrative aide by receiving and responding to inquiries from either office visitors or from telephone contacts. Prepare input data for a computerized record management, storage, and retrieval system, and utilize the output reports in the office operational functions. Requisition, order and maintain an adequate inventory of supplies and instructional materials. Maintain a variety of records and files, which may include student, personnel, budget, expend-iture, payroll, and a variety of other related records and files. Schedule and organize the clerical functions of the office. Provide input concerning the technical evaluation of the other clerical staff. May assist in the scheduling of school facilities. Assist with budget planning and expenditure control. QUALIFICATIONS Knowledge of: SCHOOL SECRETARY Organization and coordination practices, methods and techniques of above average to complex clerical functions; Modern office methods and equipment, including micro-computers, computer terminals; Automated record management and filing systems, receptionist and telephone techniques, correspondence and report writing; English usage, grammar, spelling, and punctuation; Basic first aid methods, procedures and techniques. Ability to: Interpret and apply legal mandates, policies, rules and regulations, and operational procedures pertaining to a school operation; Effectively and efficiently operate computer terminals and micro-computers, and utilize application software; Compose correspondence independently; Establish and maintain comprehensive and accurate files and records, and prepare concise and complete reports as required; Type or keyboard at a net corrected speed of 50 words per minute; Make arithmetical calculations with speed and accuracy; Understand and carry out oral and written directions; Establish and maintain cooperative working relationships. PHYSICAL DEMANDS The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions. Persons performing service in this position classification will exert 10 to 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. This type of work involves sitting a portion of the time, but will involve walking or standing for brief periods. Perceiving the nature of sound, near and far vision, depth perception, providing oral information, the manual dexterity to operate business related equipment, and handle and work with various materials and objects are important aspects of this job. Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job. Experience and Education Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the required knowledge and skills would be: Experience: Two years of responsible and varied secretarial and clerical experience, preferably including one year of clerical experience in an educational organization. Education: Equivalent to the completion of the twelfth grade, including or supplemented by coursework in shorthand, typing, data entry, office management, or other related skill areas.

* Manage incoming and outgoing correspondence. * Maintain and control the calendar and schedule appointments for the Principal and Assistant Principal. * Establish and manage records and files. * Compile information for a variety of one-time and recurring administrative and/or technical reports. * Receive calls and visitors and direct inquiries to the appropriate staff member. Help Requirements Conditions of Employment * Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement. * Proof of U.S. Citizenship required. * Direct deposit of pay is required. * One year probationary period may be required. * Appointment subject to a suitability/fitness determination, as determined by a background investigation. * This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age. Qualifications Who May Apply: U.S. Citizens In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. GS-06 Specialized Experience: One year of specialized experience which includes: maintaining calendars and/or schedules; managing records; and compiling data for technical reports. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted for the GS-06 level. Proficiency Required: This position requires a qualified typist. A qualified typist can type at least 40 words per minute based on a 5 minute sample with 3 or fewer errors. Education This job does not have an education qualification requirement. Additional information * Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. * Salary includes applicable locality pay or Local Market Supplement. * Multiple positions may be filled from this announcement. * This position is covered by the Federal Education Association Stateside Region (DD2396) bargaining unit. * If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. * You may claim Military Spouse preference. * You may claim Priority Placement Program (PPP) preference. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: ***************************************************************************************** Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): * Accountability * Attention to Detail * Clerical * Customer Service * Customer Service (Clerical/Technical) * Decision Making * Flexibility * Integrity/Honesty * Interpersonal Skills * Learning * Manages and Organizes Information * Reading Comprehension * Reasoning * Self-Management * Stress Tolerance * Teamwork The USA Hire Assessments includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Basis for Rating: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category. * Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position. * Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position. * Qualified. Candidates in this category meet the minimum experience requirements for the announced position. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist (External). As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume may be submitted in any format and must support the specialized experience described in this announcement. * If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. * For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position. * You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. * For additional information see: What to include in your resume. 2. Other supporting documents: * Cover Letter, optional. * Most recent Performance Appraisal, if applicable. NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. Additional information about the program is on OPM's Career Transition Resources website. * How to Apply Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: * Click the Apply Online button. * Answer the questions presented in the application and attach all necessary supporting documentation. To preview the application questionnaire, click the following link: ******************************************************** * Click the Submit Application button prior to 11:59 PM (ET) on 04/28/2025. * If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. * Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. * Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. * Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. * Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: *********************************************************************** To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: ******************************************************** Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Agency contact information Army Applicant Help Desk Website ************************************************* Address Ft Campbell High School 902 Bastogne Ave Fort Campbell, KY 42223 US Next steps If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973, as amended. * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request

Education/Experience: High school diploma or GED required 2-4 years administrative experience Ability to multi-task and work independently Experience with Microsoft Word, Excel This administrative assistant role involves providing high-level support by managing office communications, conducting research, and handling various clerical tasks. Key responsibilities include facilitating new hire orientation, performing general office duties like ordering supplies, maintaining records, and managing basic bookkeeping. The assistant will prepare invoices, reports, memos, and financial documents, as well as file and retrieve corporate records. They will also handle incoming correspondence, including faxes and emails, and prepare responses to routine inquiries. The position is essential in ensuring smooth office operations and efficient information flow.