Administrative assistant jobs in New Haven, CT

Our client, a Retail Luxury Goods and Jewelry company, is seeking a temporary Executive Assistant to support their Shelton, CT office. starts asap and will last around 2-3months, with potential to extend. Hours: 9:00am - 5:00pm *Hybrid Responsibilities: Build strong relationships across the finance team and with senior executives and global partners Manage executive calendars and coordinate domestic and international travel Plan group visits, meetings, and office events, including logistics and itineraries Support visiting executives and finance-related events Process expense reports, finance invoices, purchase orders, and credit applications Assist with anti-money laundering requirements and IRS 8300 filings Administer the corporate credit card program Provide meeting support (agendas, minutes, room setup, A/V, catering) Create spreadsheets, presentations, and manage assigned projects Support onboarding of new finance team members Requirements: High attention to detail Proficiency in Concur Proficient in Microsoft Office (Outlook, Word, Excel, and Teams) Ability to manage competing demands and unexpected events Proactive self-starter who can multi-task Strong written and verbal communication skills Please submit your resume for immediate consideration. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Staff Assistant position in our Stamford Office. This position is a temporary position that is expected to permanent after a 6 - 12 week time period. The Position Responsibilities Answer telephone and direct calls Greet office visitors Maintain a neat and professional reception area Prepare conference rooms for meetings Receive and sort mail deliveries E-file court filings in State and Federal courts, in this and other jurisdictions Navigate on the Court websites and Docketing (MILANA) Schedule conferences, depositions, motion hearings and meetings and maintain attorney calendars Open new matters / process matters for closing Create Dropbox Provide general secretarial, administrative, and clerical support as needed Copy, scan and print requests Qualifications Experience in a law firm setting Knowledge of Microsoft Office Suite (Word, Outlook, Excel) and Kofax PDF or similar program Excellent organizational skills Ability to work in a fast-paced environment Excellent typing skills Strong written and verbal communication skills Strong attention to detail and proofreading skills Proficient in Microsoft Office Suite Must be able to lift legal size boxes of 10 - 20 pounds Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Salary Range: $55k-$75k Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

At Stewart, we know that success begins with great people. As a Stewart employee, you'll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth - by attaining the best people, investing in tools and resources that enable success, and creating a better home for all. You will be part of an inclusive work environment that reflects the customers we serve. You'll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company. Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about. More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle Job Description Job Summary Under direct supervision, performs any combination of basic clerical and administrative support tasks requiring general knowledge and application of various established work methods and procedures.Job Responsibilities Duties may include, but are not restricted to, answering phones, conveying messages, opening and routing incoming mail, preparing outgoing mail, copying, scanning, faxing and/or filing, writing, typing, or entering information into computer system(s) Files and maintains departmental records Assists the department in carrying out various programs and procedures May answer multiple phone lines, organizes meetings and may attend to take notes Interacts with internal and/or external sources via email and/or telephone Order's office supplies as needed Follows clearly defined procedures to complete daily tasks and responsibilities Uses existing procedures to solve straightforward problems without the consistent need to exercise discretion Uses basic communication skills to address internal and/or external clients and/or team members Performs all other duties as assigned by management Individual contributor working under direct supervision with little autonomy Education High school diploma required, Bachelor's preferred Experience Typically requires 0-2 years of related work experience Equal Employment Opportunity Employer Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at *******************. Pay Range & Benefits $34,008.00 - $56,691.33 Annually The base salary range provided is consistent with similar roles at the Company. The base salary range is not an absolute, but a guide, and actual offers will be based on the individual candidate's knowledge, skills, education, experience, location, market conditions, and other compensation components. Depending upon all of the preceding considerations, the base salary may be lower or higher than the stated range. Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. This is a temporary role with a start date of February 16, 2026 through April 16, 2026. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Rizzo Companies is seeking a proactive and detail-oriented individual to join our team as an Accounts Payable Administrative Assistant. This individual will be responsible for handling the accounts payable process, ensuring timely and accurate payment processing, and supporting the department with daily administrative tasks. Responsibilities: Process and verify invoices, packing slips, and purchase orders for accuracy. Prepare and process payments, including checks and electronic transfers. Maintain organized records of accounts payable transactions and supporting documentation. Communicate with vendors to resolve billing issues, discrepancies, and payment inquiries. Assist with month-end and year-end accounts payable reconciliations. Support the accounts payable department with daily administrative tasks. Ensure compliance with Rizzo Companies policies and accounting procedures. Provide general administrative support to the department as needed. Requirements: At least 3 years of prior experience in an accounts payable role is required, preferably in the construction industry. Proficiency in Microsoft Office is required. Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred. Experience with accounting software, such as Sage/Timberline is a plus. Strong work ethic and commitment to accuracy and timeliness. Strong organizational and multitasking abilities. Excellent communication skills. Ability work independently. Salary is commensurate with experience. **Affirmative Action/Equal Opportunity Employer**

If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. 3 - 4 days per week clinic plus one 24 hour in-house call shift weekly 20 - 25 patients per day in clinic Community health center 1:4 call schedule Full scope obstetrics and gynecology including deliveries and c-sections When taking in-house call doctor has next day off 1 surgical day per month Clinic hours 8 am - 5 pm Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $150.00 to $225.00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Rates shown are all-inclusive and combine an hourly base pay with other potential earnings like overtime, call, and holiday pay. Please contact your consultant for details." Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

SourceProSearch is conducting a search for an experienced Litigation Secretary. What You'll Bring: Blacklining and e-file preparation Creating table of contents Experience with motion practice What You'll Do: Proficiency in legal software and Microsoft Office Suite Strong organizational and communication skills Previous experience in litigation support Salary: Up to $95,000 ****************************

Benefits: Company parties Competitive salary Flexible schedule Free uniforms Opportunity for advancement Job SummaryWe are seeking a Marketing Assistant to join our team! As our Marketing Assistant, you will be following up on leads, updating CRM data, and working towards overall marketing goals. You will also be creating social media advertisements and posts, creating video content, maintaining ads, and designing promotional material. The ideal candidate is creative, is familiar with both social media platforms and design concepts, and has experience working with editing platforms for content creation. You will also be responsible for basic general office tasks such as answering calls, entering data into the CRM, keepong track of payments and scheduling jobs. Responsibilities Create, edit, and post social media marketing of all kinds, including text posts, pictures, informative long-form articles, and video content Maintain a strong online presence that represents the company Follow up on potential leads, both via phone and email as needed Qualifications Strong written and verbal communication skills Familiarity with video and photo editing Strong organizational skills Strong attention to detail Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Pay Pay is $17-$25 an hour Pay is based on experience and knowledge 5 sick days per year Compensation: $17.00 - $25.00 per hour The team at Foundation Crack Repair has been paving the way for Long Island home and business owners for many years. In that time we have gained a loyal clientele that knows that we have their best interest at heart. We know that the foundation of your Long Island home or business needs to remain strong and well-maintained. This is for the safety and well-being of your family or your employees. We are available to you on a flexible basis and work with any budget.

Connect with your calling. Join, stay, and grow with Benchmark. Meadow Ridge is the premier life care retirement community in Fairfield County, located on 136 acres in beautiful Redding, Connecticut. In this unique and enriching environment, we offer Independent and Assisted Living apartment homes, as well as a skilled Health Center where we provide our residents with quality care and services. We are currently seeking an Administrative Assistant to provide administrative support for our Plant Operations department and other departments when needed, including covering reception desk FT opportunity 8am - 4pm M- F but must be willing and available to cover weekend and evening shifts when required. $23/hr Primary responsibilities of the role include but are not limited to: Screen calls and collect and prioritize mail Administration of WorxHub system for Service Requests Liaise with other departments within BSL Keep calendar schedules current; schedule, organize and follow up on internal and external meetings, including booking conference rooms, requesting lunches (when applicable), and making sure necessary meeting materials are prepared Manage contacts for Plant Operations Director Prepare letters and other documents, and circulate communications with regard to meetings and other matters Maintain filing system Reconcile monthly billing statements and invoices Prepare expense reports for team members Process time card and PTO requests on behalf of Plant Operations DirectorPy Types, assembles, copies, files and otherwise processes data required by the community in an accurate and timely manner Orders and maintains supplies, and arranges for equipment maintenance Organizes, coordinates and assists in planning special events, including weekend events Other duties and projects as assigned The successful candidate: Will have a minimum one (1) year related work experience; plant operations experience a plus Will be detail oriented with strong organizational skills Have experience in a professional office setting or hospitality environment, where good communication (especially heavy telephones) and customer relations skills are essential Knowledge of Microsoft Office, especially Excel As a community associate at Meadow Ridge, you will have access to a variety of benefits including, but not limited to, the following: 8 holidays & 2 floating holidays Discounted Meal Program Paid Training & Company-provided Uniforms Associate Referral Bonus Program Physical & Mental Health Wellness Programs 401k Retirement Plan with Company Match* Medical, Vision & Dental Benefits* Tuition Reimbursement Program* Vacation and Health & Wellness Paid Time Off* Use of Community Fitness Center and Pool * Eligibility may vary by employment status

Job DescriptionBenefits/Perks Competitive Hourly Pay Career Growth Opportunities Fun and Energetic Environment Discount on Products and Services We are seeking an Assistant/Jr Stylist to join our team. As an Assistant/Jr Stylist, you will provide the salon and Senior Stylists with any help needed whether it be cleaning. laundry, shampoos, or prepping for color clients . Youll learn how to blow dry hair, color application, and cutting techniques that will help you advance further on your journey. Most importantly, you will make it your goal to ensure that every customer leaves our salon feeling happy with their services. Responsibilities Cleaning & Laundry care Wash hair at hair washing stations with appropriate products Apply hair treatment products (If Requested) Blow dry hair or braid hair (If Requested) Prep any color clients and senior stylist stations (When Needed) Provide great quality customer service Qualifications Successful completion of a cosmetology school or currently going to cosmetology school Familiar with a variety of treatment products

LNK International, Inc. is one of the nation's largest manufacturers of solid and liquid dose, over the counter (OTC) pharmaceuticals. For over 40 years, we have built a reputation for delivering the highest quality products, outstanding service and product innovation. What sets LNK apart? We believe it is our employees. Our full-time employees enjoy competitive benefits including: 401(k) with generous employer match Health Insurance Dental Insurance Paid holidays Paid vacation As the Safety & Facilities Administrative Assistant you will be in a visible role responsible to help maintain, develop, implement and enforce LNK's safety and environmental plans. Collaboration across departments and consistency across our multiple locations is critical, as well as the ability to communicate clearly and effectively with all levels of the team. Safety Department Responsibility: Maintain and update safety records, training logs, inspection reports, and compliance databases. Assist with preparing monthly safety reports, safety meeting minutes, and training materials. Track and follow up on safety corrective actions, vendor certifications, and permit renewals. Help organize and document fire drills, equipment inspections, and safety audits. Support communication between departments, vendors, and regulatory agencies as needed. Assist with card access requests and maintaining access records. Assist with new employee orientation, including safety training and onboarding documentation. Review invoices for accuracy, obtain approval signatures, and make copies for record-keeping. Assist with building walk-throughs and safety inspections as needed. Assist during safety audits, providing documentation and departmental support as required. Facilities & Sanitation Department Responsibility: Maintain and update Facilities logbooks, binders, checklists, and SOP documentation across all buildings. Track open Facilities work orders, service tickets, and project status spreadsheets. Prepare and file Facilities paperwork, including repair requests, preventive maintenance logs, and inspection forms. Maintain the current list of open Facilities projects with service providers. Communicate with Facilities vendors to coordinate service visits, request quotes, follow up on open work orders, and track completion. Update and maintain spreadsheets for HVAC service, plumbing, electrical repairs, and contractor schedules. Maintain up-to-date digital and hard copy records for building inspections, utility logs, shutdown logs, and equipment service reports. Support Sanitation by updating restroom checklists, sanitation logs, and documentation required for audits. Review weekly restroom checklists and file properly for all buildings. Update vendor insurance certificate logs and notify management when renewals are required. Assist with documentation for audits and inspections. Maintain organized filing systems for HVAC, plumbing, electrical, safety systems, and general maintenance records. Support communication between Facilities, Sanitation, Safety, Purchasing and Vendors. Additional Expectations: Maintain confidentiality for all documentation handled. Demonstrate reliability, punctuality, and strong follow-through. Maintain a clean, organized workspace and protect all controlled documents. Support both departments with urgent requests when needed. Perform other related duties as assigned by the Facilities or Safety Manager. Minimum Education or Experience Required: High school diploma or equivalent. administrative or office experience (safety, compliance, or manufacturing experience a plus). Strong computer skills (Excel, Word, Outlook required). Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills in English. Verbal Spanish skills are preferred. Understanding of cGMP, FDA, and OSHA regulations is a plus. This position works in both the warehouse, production areas and office. This is an onsite position - no remote options are available. The salary listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as permitted by law. LNK provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws.

Reed Intermediate School December 9, 2025 The Newtown Public School District values the benefits that a diverse workforce brings to our students and community. We are committed to recruiting, supporting, mentoring, coaching and retaining a highly motivated, dedicated, and enthusiastic staff. We welcome your interest in joining us and look forward to meeting you! Title: Executive Administrative Assistant to the Principal Location: Reed Intermediate School Salary: In accordance with the educational personnel contract, new hire rate of $31.11 Starting Date: January 5, 2026 Qualifications: The ideal candidate will: * Have previous secretarial or office administrative experience (preferred) * Be knowledgeable of modern office practices, procedures, and equipment * Possess a high level of proficiency in all aspects of Microsoft Office and Powerschool * Be familiar with office protocols and terminology within a school setting * Have strong interpersonal skills and demonstrate patience, flexibility, creativity, and kindness * Have effective management skills * Demonstrate excellent typing and computer skills * Maintain confidentiality at all times Responsibilities: The Executive Administrative Assistant to the Principal will: * Maintain principal's calendar * Maintain staff and school calendars * Share frequent and daily communications with staff, students, and families, as necessary * Troubleshoot problems as they develop in the main office * Multiple and ongoing school budget-related tasks including: Collaborate with appropriate staff and manage/review budget requests, compile all data needed to produce annual school budget, enter budget into database, prepare materials for annual budget presentation, collaborate and review budget with principal frequently, and serve as liaison to Central Office with budget requests, inquiries, etc. * Collect, review and process school purchase orders regularly * Oversee ongoing school events * Be proficient with completing additional tasks as assigned by the building principal Application Procedure: Qualified applicants are invited to apply online by December 15, 2025, via the following link: ******************************************** The Newtown Public School District is committed to a policy of equal opportunity/affirmative action for all qualified persons. TheNewtown Public School District does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religion, sex, age, national origin, ancestry, alienage, marital status, sexual orientation, gender identity or expression, disability, pregnancy, genetic information, veteran status, status as a domestic violence victim, or any other basis prohibited by Connecticut state and/or federal nondiscrimination laws, except in the case of a bona fide occupational qualification.

Job DescriptionBenefits: Bonus based on performance Company parties Employee discounts Free food & snacks Training & development Greet and welcome guests in a professional and friendly manner Telephone Coverage Handling incoming packages and deliveries Assist with Accounts Payable Good at researching information Scanning and filing documents Provide support to staff Qualifications: Friendly and reliable with strong written and verbal communication skills. Previous experience in an office setting Must be organized and have good time management skills Strong attention to detail Proficient with Microsoft Word, Excel and Outlook Able to lift up to 25 pounds Open to learning office software

Job Description We're Hiring: Administrative Assistant / Receptionist - Southold, NY Endurance Planning Group - In-Person - Full-Time About Us Endurance Planning Group is a client-focused financial services practice dedicated to helping individuals and families achieve their goals. Our advisors and client service team strive to provide the highest level of service, and we're seeking an Administrative Assistant / Receptionist to join our team and support our growing client base. Position Overview We are looking for a highly organized and personable Administrative Assistant / Receptionist to manage front-office responsibilities and provide essential support to our advisors and client service staff. This role is fully in-person 5 days per week at our Southold office. Key Responsibilities Welcome and assist walk-in clients in a professional and friendly manner. Answer, screen, and direct phone calls. Collect and organize client documents. Support the Client Service Manager and Client Service Specialist by alleviating administrative workload. Ensure smooth day-to-day operations and provide an excellent client experience. Qualifications Prior administrative, receptionist, or client service experience preferred. Strong communication and interpersonal skills. Ability to multitask and manage priorities in a fast-paced environment. Proficiency with Microsoft Office and general office systems. Professional, reliable, and client-focused demeanor. Compensation & Benefits Status: Full-time, exempt. Salary: $50,000 annually 401(k): Safe harbor plan with 4% employer match (after 6 months). Health Insurance: Employer covers 50% of single premium (after 90 days). Dental Insurance: available (after 90 days). Insurance Access: Disability and life insurance available. Paid Time Off (PTO): 2 weeks annually Paid Holidays: 13 annually. How to Apply If you are dependable, motivated, and excited to provide outstanding support in a professional financial services setting, we'd love to hear from you. Please submit your resume and a brief cover letter outlining your qualifications and interest in the role. Please note: If you are selected for further consideration following the first-round interview, you will be asked to complete a brief Culture Index survey. Equal Opportunity Employer Endurance Planning Group is an equal opportunity employer and welcomes applicants from all backgrounds.

Do your friends and co-workers refer to you as a people person? Have friends or people told you or suggested you go into sales? Do you enjoy working with people? Do you enjoy helping people solve problems by offering advice and consultation? Are you looking for a job that offers constant learning, skills growth and a career path? If so we are looking for employees just like you in the ever-changing Sign Industry. As a FASTSIGNS Customer Service Representative, you will be the initial contact with current customers as well as prospective customers in our FASTSIGNS Center. You will work with customers in numerous ways such as email, telephone, in-person and at their place of business. You will be working to build long-lasting relationships by turning prospects into customers and then into long term clients. The sign industry is ever changing and dynamic. All you have to do is look all around and you'll see there are signs of all types everywhere. You will never be bored working in the sign industry as even the smallest of jobs up to very large projects are unique and highly customized. FASTSIGNS is the franchise industry leader with over 700 locations in many countries worldwide. We have the most extensive training programs both online and in-person in the industry. Working for FASTSIGNS will allow you to grow your personal and business skills. At FASTSIGNS we pride ourselves on the best customer service in the Sign Industry and to prove it we survey our customers to ensure we constantly improve our service. Our ideal candidate for this position is someone who is outgoing, responsive, eager to learn and has the ability to build relationships. Great listening skills, documentation and organization are highly valued in candidates for this position. You will learn to prepare estimates, implement work orders and ensure timely delivery of finished orders. You will be involved in daily team meetings, execute business and marketing plans and be intimately involved in the success of the FASTSIGNS Center. We are not just looking for just anyone to fill this position, we are looking for someone that believes they are the best! We don't consider this position as an entry-level we consider the position a stepping stone for any individual who wants a career path and personal growth in their life. If you think you have what it takes to be successful in this dynamic industry we encourage you to apply. Are you that person? RESPONSIBILITIES 1. Serve as first point of contact for walk-in, email, E-commerce and telephone customers. 2. Develop annual sales plan with Franchisee or Center Manager, detailing activities to follow during the fiscal year. 3. Demonstrate the ability to carry on a business conversation with customers and decision makers. 4. Consultative sell and make recommendations to prospects and clients using various products and Brand Standards. 5. Identify sales prospects and contact these using a “drill down” and “share of wallet” concept. 6. Develop and maintain a database of qualified leads through referrals, telephone canvassing, direct mail and email. 7. Follow up on new leads and referrals resulting from telephone, marketing and email activity. 8. Develop a complete understanding of pricing and proposal models. 9. Complete all paperwork and follow established center procedures from initiation through completion of a project (i.e., Work Order, credit approvals, POS entry, pre-payment collection, artwork approval, delinquent account collection, reporting). 10. Prepare estimates and establish/maintain estimate follow-up procedures. 11. Communicate with customers on order status and changes the production schedule. 12. Execute a variety of marketing functions: In-center database mailings based on targeted POS lists, thank you cards 5-7 days after order is picked up, implement a call-mail-call program, distribute press releases regarding center activities, execute FASTMAIL campaigns, etc. 13. Maintain an attractive retail environment (clean, organized and functional). 14. Support center Franchisee or center manager as needed with reports, close-out, invoices, and daily, weekly and monthly paperwork. Ensure WIP summary is up to date. 15. Prepare status reports, including activity, closings, follow-up, and adherence to goals for weekly sales meetings. Participate in center staff and sales meetings. 16. Assist in the implementation of company marketing plans as needed. 17. Perform market research, competitive shops and customer surveys. 18. Identify and resolve customer satisfaction issues. 19. Establish and maintain effective team relationships with all support departments. 20. Adhere to all company policies, procedures and business ethics codes. 21. Contact customers within 3-5 days or order pick-up/delivery to confirm customer satisfaction. 22. Participate in and practice the brand mentality of “Everybody Sells”. Constantly be looking for sales opportunities for the center. 23. Serve as a backup for answering the phone if the Franchisee, manager and sales/service employees are busy assisting other customers. Assist at the front counter as needed. 24. Understand the sales process enough to consult with customers to determine project needs and solutions. ADDITIONAL RESPONSIBILITIES 1. Participate in marketing events such as open house(s) and telemarketing programs. 2. Assist in collection of account receivables. 3. Coordinate shipping schedules and delivery of merchandise and services. Compensation: $16.00 - $18.00 per hour At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

Job Title: Administrative Clerk 🕒 Schedule: Full-Time 💰 Pay: $25.00/hr - $29.00/hr Onsite Why Join SMG ABA LLC? At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation. With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported. What We Offer: ✅ Almost 100% employer-paid Medical Insurance premiums ✅ Dental and Vision insurance coverage ✅ 401(k) with company match ✅ Ancillary insurance options available ✅ Paid Time Off to recharge and balance life ✅ Employee Volunteer Program with extra PTO for community service ✅ Professional development with a mentor program and onsite paid continuing education ✅ Engaging team-building events and outings Your Role as an Administrative Clerk: As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: 🔹 Billing Ensure time is posted and invoices are processed in QBO and Axcess True-up time and billing; progress bill initial retainers Handle bookkeeping billing and review unbilled WIP Reconcile software bill backs and oversee renewals Manage PTET estimates, postage, and 1099s 🔹 Accounts Receivable (AR) Run AR reports and monitor client accounts Track ACH payments and send payment reminders Provide client lists for collection calls 🔹 Payments & Onboarding Oversee payments and review billing for onboarding clients 🔹 Workflow Run project setup lists and verify accuracy Create and update templates, roles, and notifications 🔹 Other Duties as Assigned What You Need to Succeed: ✔ Key Competencies: Strong communication skills, both written and verbal Excellent organizational skills and high attention to detail Ability to manage multiple tasks in a deadline-driven environment Proficiency in Microsoft Office Suite and QuickBooks Online ✔ Qualifications: High school diploma or equivalent required; Associate's or Bachelor's in Business, Accounting, or related field preferred Previous experience in an administrative role, ideally in accounting or financial services Familiarity with bookkeeping and accounting principles is a plus Important Information: 🚨 SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit ************* and search “E-Verify.” 📢 Apply Today! Take the next step in your career with SMG ABA LLC-where teamwork, growth, and opportunity come together. Pay Range USD $25.00 - USD $29.00 /Hr.

Title: Administrative Assistant Experience: 0-2 years of total work experience in a similar role Education: Undergraduate degree from a leading college or university (please include GPA and standardized test scores on resume) Skills: Microsoft Office Suite Timing: Immediate Location: Greenwich Office Company Overview Kline Hill Partners (“Kline Hill”) invests in private equity funds, private equity-backed companies and other opportunistic transactions primarily by providing liquidity to existing investors via transaction sizes substantially smaller than are typical in the private equity secondary market. Kline Hill seeks to deliver superior risk-adjusted returns by focusing on what it considers to be the least efficient segments of the secondary market to build a broadly diversified portfolio of assets acquired at discounts to their intrinsic value. Kline Hill believes there is a substantial annual volume of these “small-deal secondary” transactions that is underserved by both large and small secondary funds. Kline Hill manages over $6.1 billion in assets across a range of investment vehicles and is currently investing out of its fifth fund series. Kline Hill strives to operate a best-in-class secondaries platform with an institutional approach in areas such as transaction sourcing, deal team staffing, due diligence, finance, operations, information technology, compliance, independent oversight, attention to culture and investor relations. Responsibilities The Administrative Assistant's responsibilities vary, but generally may include any of the following: Provide high-level support to members of the investment team, including but not limited to calendar management, inbox management, travel coordination, expense report submissions, and meeting preparation. Assist with internal/external event planning (as needed). Assist with the coordination of client due diligence meetings, investment annual meetings, and weekly staff meetings. Support management company accounting with allocating expenses in Concur. Manage confidential and sensitive information with discretion, ensuring privacy and security. Serve as a liaison between members of the investment team and other internal stakeholders, clients, and business partners (via drafting correspondence or other forms of communication). Proactively identify opportunities to improve office efficiency and brainstorm solutions. Take on special projects, research, and assisting with general operational or administrative needs as assigned. Work closely with other administrative professionals to provide back-up support and ensure seamless firm-wide administrative coverage. General day-to-day office management including answering phones, maintaining office equipment, greeting visitors, and distributing mail. Other duties as assigned. Job Skills and Abilities Proficient in Microsoft Office Suite Proficient in calendar management Exceptional attention to detail with strong follow-through Tech savvy and highly organized Self-starter that will thrive in an entrepreneurial and small team environment Strong and clear communication skills with a mature demeanor, both written and verbal. Proactive, adaptable, and solution oriented Flexible schedule Discrete and trustworthy

Under general supervision, performs a variety of administrative and staff support duties for a specified administrator, program or department, which require a range of skills and a knowledge of organizational policies and procedures. Duties of the Administrative Assistant III differ from those of the Administrative Assistant II in that they require a greater level of independent judgement and may include responsibilities of greater complexity. Pay Range: $16.92-$24.29/hour (35 hours/week) based upon experience and/or bi-lingual abilities. Responsibilities: Duties include, but are not limited to: Oversees and/or performs a range of diverse administrative activities for the program or division, including, word processing and data input which may be confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials. Greets and directs visitors; accepts, screens and routes telephone calls. Trains lower level secretarial, clerical staff. Answers general inquiries concerning activities and operations of program or division. Performs a range of staff and/or operational support activities. Establishes, maintains, processes, and updates files, records and other materials; orders supplies. Performs routine analysis and calculations on files, data basis, and recurring reports, such as payroll, time sheets, etc. Sorts, screens and distributes incoming mail; drafts responses to inquiries. Prepares photocopies, faxes, and operates a variety of office equipment. Performs miscellaneous job-related duties as assigned. Assists departmental administrator(s) in problem solving, project planning and development and execution of stated goals and objectives. Administers office operations or a specialized program function of specific department or program providing administrative support directed towards meeting the goals and objectives of the program or division. May perform executive secretarial services under limited direction. Qualifications: Experience as a secretary or administrative assistant. Formal Secretarial or office management training in lieu of experience may be substituted for experience. Demonstrable computer skills including fluency on those program applications currently utilized for word processing and/or data input in the assigned hiring division; Must have a high level of interpersonal skill and consistently display poise and tact; Requires an attention to detail and ability to find solutions to various administrative problems; Ability to establish priorities and work with limited direct supervision. Analytic abilities. Ability to compose, create and edit written material; effectively communicate both orally and in writing. Excellent knowledge of secretarial of office procedures Excellent organizational and project coordination skills. Essential Physical Demands: Must be able to lift/move, push and pull objects up to 10-15 lbs Must be able to pull/retrieve/re-file files/charts Must be able to sit and use hands and fingers to handle and/or feel Must be able to communicate via telephone Must be able to stand, walk, reach with arms and hands, climb, balance, stoop, kneel, twist and bend Must be able to sit for up to two (2) hours at a time. Must be able to use all office equipment in use in the assigned office DDI is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to actual or perceived race, color, sex, pregnancy, reproductive decision making, gender expression or identity, national origin, disability, military status, creed, religion, age, sexual orientation, marital status, genetic information, status as a victim of domestic violence or any other group protected by federal, state or local law. We are committed to creating a deep sense of belonging and a culture where all applicants and employees feel welcomed, valued and respected. We are people inspired by purpose.