Administrative Assistant Jobs in New York

About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As an Administrative Assistant (internally known as a Member Support Specialist) you will be an ambassador for patients in office, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for patient feedback, as well as provide any other support as requested by the Leads, Office Manager, or in office providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Master our technology suite including but not limited to Slack, G-suite, Zoom, and our Electronic Medical Record System 1Life, in order to interact with team members and patients and complete daily work Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: At least 1 year of experience in high touch customer or patient facing roles Strong written and verbal communication skills Experience working on collaborative, diverse and feedback-driven multi-disciplinary teams A proven track record of persisting through change, demonstrating a forward thinking perspective when under pressure, and consistently stepping up to take action on challenges Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Benefits designed to aid your health and wellness: Taking care of you today Paid sabbatical after 5 and 10 years Employee Assistance Program - Free confidential advice for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Free One Medical memberships for yourself, your friends and family Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Competitive salary: starts at $22.75 per hour based on a full time schedule. Protecting your future for you and your family 401K match Opportunity to participate in company equity programs Credit towards emergency childcare Extra contributions toward maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance This is a full-time role based in-person with our team and patients at our one of our offices in New York, NY with an 8 hour shift between the hours of 7:30am - 7:00pm. Physical Demands: Mostly sedentary work duties require exerting up to ten pounds of force occasionally and/or small amounts of force frequently. Sedentary work typically involves sitting most of the time, but may involve walking or standing for brief periods. One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster (English/Spanish) and Right to Work Poster (English/Spanish) for additional information.

Lifetime Assistance is seeking a highly organized and proactive Executive Assistant to the CEO. This role is crucial in providing comprehensive administrative support to the CEO, ensuring smooth and efficient operation of the Executive Office. The Executive Assistant will manage a wide range of responsibilities, including managing the CEO's schedule, coordinating meetings, handling communications, and supporting strategic initiatives. Key Responsibilities: Administrative Support: Manage and maintain the CEO's calendar, including scheduling and coordinating meetings. Prepare and edit correspondence, reports, presentations, and other documents as needed. Handle incoming calls, emails, and other communications on behalf of the CEO, prioritizing and responding as appropriate. Process purchase orders, timesheets, mileage, and expense reports. Meeting Coordination: Organize and coordinate executive and board meetings, including preparing agendas, distributing materials, and taking minutes. Ensure all necessary materials are prepared and available for meetings. Follow up on action items from meetings to ensure timely completion. Event Planning: Plan and organize fundraising events, executive/board holiday event, conferences, and other executive events. Project Management: Assist in the planning and execution of special projects and initiatives led by the CEO. Conduct research, gather data, and prepare reports to support the CEO's decision-making process. Monitor and follow up on project timelines and deliverables. Communication and Liaison: Act as a point of contact between the CEO and internal/external stakeholders, including board of directors and executive committees. Maintain confidentiality and exercise discretion in handling sensitive information. Foster positive relationships with key stakeholders, including board members, senior executives, and external partners. Assist in the creation and distribution of internal and external communications, including newsletters, press releases, and announcements. Manage and update company website content, ensuring accuracy and timely posting of information. Draft, schedule, and post engaging content on social media platforms to promote company initiatives and events. Office Management: Ensure the executive office operates efficiently and effectively, managing office supplies, equipment, copiers and facilities. Maintain organized and up-to-date filing systems and records. Qualifications: Bachelor's degree in Business Administration, Management, or a related field. Minimum of 6 years of experience as an Executive Assistant or in a similar role, supporting C-level executives. Extraordinary interpersonal, written, and verbal communication skills. Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. Excellent problem-solving skills with the ability to think critically and strategically. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, and other relevant software. Ability to handle sensitive and confidential information with integrity and discretion. Excellent interpersonal skills and the ability to build positive relationships with stakeholders at all levels. Minimum 3-5 years of direct experience supporting boards of directors. Proven ability to coordinate and schedule board meetings, prepare meeting agendas, minutes, and ensure materials are distributed in advance. Strong communication with experience acting as the primary liaison between board members and the executive team. Preferred Qualifications: Experience in the non-profit sector or social services industry. Project management certification or experience. Fundraising experience. Notary Public. Working Conditions: This position requires twice per month evening work up to 9:00pm to support board of directors and committee meetings. About Lifetime Assistance: Lifetime Assistance is a leading non-profit organization dedicated to providing comprehensive services and support to individuals with developmental disabilities. Our mission is to foster independence, dignity, and respect for all individuals, enabling them to live fulfilling lives as valued members of the community. Lifetime Assistance is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Type: Full-time Pay: $75,000.00 - $85,000.00 per year Benefits: 401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Tuition reimbursement Vision insurance Schedule: 8 hour shift Education: Bachelor's (Required) Experience: Executive administrative support: 6 years (Required) Board of Directors: 6 years (Required) Work Location: In person

Required Qualifications Executive assistant experience supporting C-Suite, President or direct report to the CEO at a large, global organization. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficient in Microsoft Teams, Google Meet, Zoom and other virtual meeting platforms. Experience with planning international travel and completing related expenses. Experience scheduling meetings (virtual, onsite, offsite) within various time zones. Experience in managing multiple priorities, administrative coordination, and logistics. Well-organized, detail-oriented, ability to multi-task with great follow-up skills. Strong written and verbal communication skills. Responsibilities In this role, you will play a crucial role in partnering with a Senior Executive to provide top-level assistance, managing multiple priorities to ensure seamless operations and continued success of our organization. Heavy and complex calendar management. Arranging international travel and itineraries and completing all expenses. Scheduling meetings within various time zones (global town halls, onsite, offsite and virtual) arranging catering, conference rooms etc. Partner with executive and stakeholders to prepare for meetings by creating agendas, meeting notes, updating/drafting PowerPoint slides with a high level of accuracy and confidentiality. Partner and collaborate with internal and external stakeholders at all levels, cultures and backgrounds. Work Requirements: This role is limited to persons with indefinite right to work in the United States.

JRN: 1841 We are seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative and human resource support for a private family on Long Island (Woodbury), NY. This role is essential in ensuring seamless coordination of payroll, household staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency. Requirements: Bachelor's degree or relevant experience in administration, HR, or a related field. Proven experience in household management, family office, or executive support roles. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems. Exceptional discretion and confidentiality. Adaptability and the ability to prioritize in a fast-paced environment. Excellent interpersonal and communication skills. Responsibilities: Payroll and HR Management: Oversee payroll for household staff, ensuring accuracy and timeliness. Prepare offer letters, contracts, and employment agreements for new hires. Facilitate onboarding and ensure compliance with employment regulations. Coordination with Household Staff: Collaborate with personal assistants, butlers, or managers to ensure smooth daily operations. Coordinate with household staff to track principal travel schedules, ensuring tasks like signing checks are completed. Assist with scheduling nannies as needed. Administrative Support: Track and manage household budgets, expenses, and vendor payments. Organize and maintain important family documents and records. Act as a liaison with accountants, legal advisors, and external service providers. Household Oversight: Manage hiring, training, and scheduling of household staff. Serve as the primary point of contact for vendors and service providers. Ad Hoc Duties: Assist with event planning and coordination. Handle special requests and projects as needed. Schedule: Monday to Friday | 9 AM - 6 PM ET, with flexibility Compensation: $55,000 - $65,000, comprehensive benefits, 401K Location: Long Island (Woodbury, NY) | Fully In-Person

This position provides support to the Wholesale Ops Manager to successfully achieve and surpass the operations standards that support the business. This individual will assist the Wholesale Ops Manager in preparing and managing all activities and coordination that enable all back-offices support. Operations provide the best quality service, develops strong relationships with the accounts, and proactively drive the business. The Wholesale Operations Assistant will work with the Wholesale Ops Manager to ensure the proper processes are in place and partner with cross-functional resources to create improved efficiencies that fit current business needs. This role starts immediately and will continue through the end of the year with the possibility to convert into a full-time position. Essential Job Responsibilities: Order book management - Closing/extending/moving orders Responsible for Nu Order setup and maintenance Salesforce setup and maintenance Reporting - Generate and distribute daily, weekly and monthly reports for sales team PO Tracker (order allocated/picked sales ops tracked) Delivery status report monitoring Responsible for account setup and maintenance Return authorizations/credits Sample orders, inbound and sample sets. Maintain constant communication with the sales teams This role will maintain key systems and platforms as needed Benefits: • Competitive salary and commission structure. • Health and wellness benefits. • Opportunities for professional development. This role is essential for driving sales growth and ensuring customer satisfaction within the wholesale sector Requirements/Qualifications: Previous wholesale experience preferred Strong computer skills required - Excel, Word, Outlook, and Access Orli experience a plus Excellent communication skills needed Individual must be a team player, outgoing, well organized, and able to prioritize assigned tasks Must be able to lift, carry, or otherwise move objects weighing up to 15 pounds College Degree required Core Values and Traits: Play as One Team: Showing respect towards everyone Commitment for the team's work and decisions Play with Elegance: Striving for excellence Treating others with fair play and humility Play by Daring: Having the courage to speak up, experiment and take initiative To explore new opportunities Play with Tenacity: Constantly seek continuous improvement Learning from our failures At Lacoste, we're committed to building the best team we can. We hire for potential and support every team member through each step of their career development. Building a diverse, equitable, and inclusive space for our team to think differently and push the status quo is incredibly important to us; and we strive to use these guiding principles as the foundation for how we interact with each other, how we build our business, and how we hold ourselves accountable to our core values. * This job description is not intended to be exhaustive. They can be changed orally or in writing at any time by the discretion of management. We as Lacosteassociates must always ensure that all functions of our position are represented with our core values being: Accountable, Collaborative, Caring and Audacious.

Our client, a midsize Westchester-based law firm, is seeking an experienced Estate Administration Associate. The ideal candidate will have 1+ years of experience handling estate administration matters, or a demonstrated interest in this area. Responsibilities include: Managing the administration of estates, including but not limited to asset valuation, distribution, and resolution of estate matters. Preparing and filing estate tax returns, ensuring compliance with relevant laws and regulations. Communicating with clients, beneficiaries, and other parties involved in estate matters to provide updates and address inquiries. All resumes are strictly confidential. If your background meets the necessary criteria, a member of the McClure Harrison team will reach out to discuss further.

Multiemployer Benefit Funds - New York, NY (Midtown Manhattan) The Equity-League Benefit Funds (“Funds”), located in New York, NY (Midtown Manhattan), are currently seeking an Operations Assistant to act as support to the Director of Operations and Executive Director. The Operations Assistant will assume shared responsibilities in handling the day-to-day operations of the Funds, in accordance with the respective Trust Agreements and Plan Documents adopted by the Trustees. The successful candidate will also interact collaboratively with the other department managers and staff representatives, along with employers, professional advisors and colleagues, at all levels, both inside and outside the organization. The Operations Assistant position is a primarily remote opportunity with the need to come into the office (located in the Times Square are of Midtown Manhattan) once per week, on average. This would include occasionally attending in-person, quarterly meetings with the Funds' Board of Trustees. The Equity-League Benefit Funds are a not-for-profit organization whose primary purpose is to provide benefits to eligible actors and stage managers who are members of Actors' Equity Association. The Funds provide eligible members with Health (medical, dental, vision and supplemental workers' compensation), Pension (lifetime monthly income), and 401(k) (accounts in which to accumulate tax deferred income and/or employer contributions in a variety of investment vehicles) benefits. The Funds are a completely separate entity from the Actors' Equity Association and jointly managed by Trustees appointed in equal number by the Actors' Equity Association and Broadway League, the latter representing the hundreds of employers who contribute to the Funds. To learn more about the Funds, please visit ************************** Responsibilities · Provide day-to-day operational oversight of administrative areas/departments for the Funds, assuring the provision of high-quality services to all of the Funds' constituents, and the delivery of those services in a timely and cost-effective manner. · Assure compliance with all laws and regulations impacting the Funds, such as COBRA, HIPAA, and the promulgations of ERISA, the IRS and the DOL. · Maintain a thorough and detailed understanding of all plan provisions and requirements for all Funds. Serving as an additional level of support with regard to plan benefits administration. · Attend ad-hoc meetings to keep abreast of day-to-day operational matters and proactively work with the Director of Operations to address operational issues. · Assist and coordinate with the Office's Benefit Services Department as it relates to the administration of all Plans' rules and provisions. · Assist with the weekly administration of the Health Plan's supplemental workers' compensation self-insured claims review. · Assist with the monthly administration of coordinating with Employer Group entities as it pertains to the handling of enrollment and/or termination of health coverage for their full-time non-Union employees. · Provide support and assistance to the Office's Accounts Receivable Department as it relates to reconciliation of contributions received for all three plans. · Perform additional duties and projects as assigned by the Director of Operations. Requirements The ideal candidate will meet the following requirements: · Work Experience: Minimum of four-six (4-6) years of experience in benefits administration/ operations, including significant experience with pension, health, and 401(k) administration, or relevant related experience is required. · Educational Background: Four-year Bachelor's Degree is required. Advanced Certifications (e.g., CEBS) is preferred · Special Skills or Credentials: - Experience with multiemployer fund operations and regulatory environments administering pension, health, and 401(k) benefits. - A professional with excellent judgment and a strong work ethic. - Strong decision-making and organizational skills with the ability to optimize the use of all available resources and deliver on multiple priorities. - Strong project skills, including the ability to multi-task and prioritize effectively in order to meet deadlines. - Excellent interpersonal and communication skills, including the ability to interact with staff, at all levels of the organization, as well as outside professionals and service providers. - Detail oriented with strong analytical skills, including ability to interpret financial and operating information. - Flexible team player that is able to provide support to others. - Proficiency with current technology (especially MS Word, Excel and Outlook) and experience with benefits administration systems. To Apply The Funds offer a competitive salary ranging between $85,000-$90,000 commensurate with experience, and a comprehensive benefits package to its employees including a defined benefit pension benefit, a voluntary pre-tax 401(k) option, employer-paid health insurance, dental and vision insurance as well as generous paid time off. The Funds are an equal opportunity employer and make employment decisions on the basis of qualifications, merit and business needs. We want to have the best available person in every job. The Funds are committed to complying with all applicable laws providing equal employment opportunities to individuals regardless of race, color, religion and religious creed, sexual orientation, marital status, age, national origin, ancestry, citizenship, physical or mental disability, sex, gender, gender identity, gender expression, transgender status, sexual orientation, and military and/or veteran status, or any other consideration made unlawful by federal, state or local laws. This commitment applies to all persons involved in the operations of the company and prohibits unlawful discrimination by any employee of the Funds. To apply for this position, please e-mail your resume/cover letter and salary requirements summarizing your qualifications to ************************ with the term, “Operations Assistant Position” in the subject line.

As the Administrative Services Assistant, you will be responsible for performing a variety of office, clerical, and facilities tasks to support the Administrative Services Supervisor in providing an excellent in-office experience to clients, employees, guests, and vendors. The location of this role is at our Fairport, NY headquarters location. You will report to the Administrative Services Supervisor. Responsibilities Processing and delivery of incoming/outgoing mail (USPS, FedEx, UPS, newspapers, etc.) Maintaining proper inventory of mail/office/kitchen supplies, including reordering when necessary Ensuring kitchenettes and conference rooms are properly stocked with kitchen, office, and cleaning supplies Identifying equipment/facilities problems and placing appropriate service calls Providing support (set-up, food/drinks, materials, clean-up) for client/employee meetings and other Firm activities Performing administrative tasks related to new/departing employees (key cards, office supplies, name plates, etc.) Ensure all conference rooms and Reception areas maintain appropriate appearance. Assist in maintaining vendor relationships with the Firm Acting as part of a rotation for reception, including operating switchboard (answering/directing calls), greeting clients/visitors, etc. Assisting with physical security by disseminating and tracking temporary key cards for employees, visitors, and vendors. Performing clerical tasks, such as printing, scanning, binding and assisting with other administrative duties, including (but not limited to) general office tasks, facilities management, and client support Assist with client and firmwide mailings, and special projects as needed Qualifications Associates Degree preferred 1 - 2 years customer service experience preferred Intermediate computer experience - Microsoft Word and Excel preferred Physically able to reach, stretch, bend, and walk during the daily routine, with ability to stand for long lengths of time; ability to lift up to 50 pounds Ability to work full time on-site at our Fairport, NY headquarters location Compensation: Expected hourly rate between $22-$23 per hour

The Armani Group is one of the leading fashion and luxury goods groups in the world today with 10,500 direct employees, 12 production plants and more than 2,704 boutiques in 60 countries around the world. It designs, manufactures, distributes and retails fashion and lifestyle products including apparel, accessories, eyewear, watches, jewelry, home interiors, fragrances and cosmetics under a range of brand names: Giorgio Armani, Emporio Armani & Armani Exchange. Description of Responsibilities: Seasonal order entry in ATOM for all channels. Ecommerce, WS, Retail, Concession, US and Mexico Order entry of all Outlet Production orders upon approval. Processing overproduction orders to absorb HK and Milan stock. Order entry for Licensing accounts - Retail and Ecommerce Replenishment Orders received by planning dept. upon approval. Communicating with GA Spa customer service on feasibility and delivery. Order entry for all DSA seasonal uniform orders Order entry of daily “special orders” requests from all brands based on available stock Overall organization & maintenance of US + MEX order portfolio including changes & cancellations Daily communication with customers, Wholesale Sales Team & Operations Sales Support - all aspects (bookings, returns, stock/market orders, transfers, etc) Ensuring correct processing of RTV requests for WS and Hybrid Concession. Assist warehouse with pending RA's for returned items. Assisting accounts with delivery information and availability inquiries Assisting with samples in showroom during Market upon request Uploading items to the Catalog (GXS and Intertrade) after orders are forced to SAP Daily communication with GA Spa Customer Service regarding shipping Spare Part Requests (button, zippers, etc) to GA Spa customer service upon request Copy request from Wholesale Sales Team providing fabric composition and made in information Vendor Claims from Nordstrom and Neiman Marcus Creating and sending Seasonal Order Confirmations to customers after each Market Internal Transfers from Warehouse to GA Corp office and between warehouses in SAP upon request Qualifications: Computer proficiency (MS Word, MS Excel, MS PowerPoint) High School Diploma or GED required College degree preferred At least 2 years of experience in the field Excellent communications skills both written and verbal Must possess strong organization and time management skills Must be systems oriented and a quick learner of new systems Must be resourceful and detail oriented The appointed candidate will be offered an hourly rate within the range of USD $23-$25 per hour based on experience, plus the opportunity for a bonus, a comprehensive benefits package including: medical, dental, vision, short and long-term disability, various paid time off programs, employee discount/perks and retirement plans with employer contributions. This position is located at our Giorgio Armani Corporate Office in NYC and offers the opportunity for a hybrid on-site schedule.

Title: Office Assistant Salary: $80,000- $100,000 Company Background The Office Assistant plays a key role in our day-to-day operations and administrative support in our New York office. An integral part of the team, the Office Assistant, is the first to greet employees and clients that visit our office. They will assist in administrative tasks, maintain office supplies, liaise with vendors and complete additional ad hoc projects. Key Responsibilities Greet clients and visitors Ensure reception area is presentable, along with other areas of the office Receive, sort and distribute packages and mail Send out packages via FEDEX or US Mail upon request Manage and restock all kitchen and office supplies as needed Perform administrative duties such as filing, printing, scanning Partner with IT vendor to troubleshoot technology issues Liaise with vendors (i.e. maintenance staff, cleaning crew, building security, etc.) Manage catering requests for office as needed Prep conference rooms for client or interview meetings (water, coffee etc.) Assist with the new employee onboarding and offboarding via desk set-up/clean out, tech set up, key card creation, new employee tours, etc. Assist remote EA within person client meetings or interviews Work with building management for any office related requests including inquiries related to heating and air conditioning, lighting, and trash collection Qualifications Prior experience as a receptionist or office assistant preferred Proficient in Microsoft Office 365 Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude Strong written and verbal communication skills Excellent organizational skills and attention to detail Strong multitasking and time-management skills, with the ability to prioritize tasks Excellent customer service Highly dependable High school degree or equivalent

Advantage xPO is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Private Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least two years of administrative support experience from a corporate environment. Administrative Assistant position is a 12-month contract working onsite at our client are responsible for general office support, including but not limited to: · Managing travel & expenses, including making travel arrangements and processing expenses for team members · Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning · Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones · Coordinating and scheduling office events, including recruiting, internal events and external client events as needed. Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors · Assisting the Private Wealth Management Team in servicing clients, with a focus on operational excellence and customer service Qualifications · Proficiency in Word, Excel, PowerPoint and Outlook required · Bachelor's degree in Finance, Economics, Business or related field preferred but not required · A minimum of 3-5 years of work experience in a financial services or fast paced firm. · Strong written and verbal communication skills · Enjoys working in a team environment · Polished communication skills · Ability to multi-task and work in a fast paced environment · Business professional environment and attire · Possess critical thinking skills and good judgment · Displays personal pride in work, always striving to do his/her best · Chooses to always operate with integrity and transparency

Immedite Hire Part-Time Admistrative Assistant with Accounts Receivable and Payable experience preferred. Very Busy Professional Employment company is seeking a Part-Time tmporary Administrative Assitant. College Graduates welcome to apply. This is a seasonal part-time role however, could lead to a full-time position. You will be assistig the President of the company on Administrative tasks. Very strong Technicl skills id prefered. Microsoft outlook and word, Google, Strong administrative ability. The appropriate candidate will be task and results oriented. Must be dependable and flexible. Some of the work will be business combined with personal taks. Willing to wok in a fast paced environment and demonstrate dependability. Having some Accounts Payable and or Accounts Receivable, audits experience will be a plust however, we are willing to train the selected individual. Serious minded candidates apply to 631-272-2807 email hr@camemployment.com Joseph Camarda President EOE

STAND 8 provides end to end IT solutions to enterprise partners across the United States and with offices in LA, Atlanta, New York, Chicago, and more We are seeking a proactive and highly organized Executive Assistant to support our Senior Vice President (SVP) with a variety of administrative tasks. The ideal candidate will have experience supporting executive-level staff, preferably within the travel industry, and will excel in managing complex schedules, maintaining digital files, and ensuring seamless daily operations. Critical Skills and Must-Haves Previous Executive Assistant experience: Especially supporting executive-level management. Travel industry experience: Highly desirable for context in managing related tasks. Schedule and digital file management: Expertise in keeping schedules and files organized and up-to-date. Must-Have Qualities Flexibility: Ability to adapt to changing priorities. Multi-tasking and prioritization: High efficiency in handling multiple responsibilities. Strong organization skills: Able to maintain meticulous organization for quick reference and tracking. Calendar management: Skillful at managing complex, frequently changing executive calendars. Attention to detail: Essential for accuracy in all tasks and communications. Clear articulation and excellent grammar: Strong written and verbal communication skills; able to correspond effectively with senior-level EAs. Microsoft Office proficiency: Particularly with Outlook, Excel, and PowerPoint. Confidence and professionalism: Comfortable presenting to and working closely with senior management. Process improvement mindset: Able to streamline and create more efficient administrative processes. OneDrive and inbox organization skills: Expert at structuring files and folders for easy access and document tracking. Responsibilities Inbox management: Monitor SVP's inbox, flagging critical/time-sensitive issues and responding on behalf of the SVP as needed. Email organization: Create and maintain organized filing systems for emails, using identifiable search terms for quick retrieval and follow-up. Project coordination: Track and ensure the completion of project tasks and action requests assigned to team members. Calendar management: Arrange and adjust internal meetings, conference calls, vendor appointments, events, and other appointments as priorities shift. Executive liaison: Coordinate with C-level office staff on executive travel and assist in addressing any concerns. Vendor management: Maintain a database of supplier and vendor contracts, advising of upcoming renewals or expiration dates. Travel coordination: Book and manage business travel arrangements for the SVP. Expense reporting: Prepare and organize expense reports, ensuring accuracy and timely submission Additional Details The base range for this contract position is $30 - $36/per hour, depending on experience. Our pay ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hires of this position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Qualified applicants with arrest or conviction records will be considered. Benefits Medical coverage and Health Savings Account (HSA) through Anthem Dental/Vision/Various Ancillary coverages through Unum 401(k) retirement savings plan Company-paid Employee Assistance Program (EAP) Discount programs through ADP WorkforceNow About Us STAND 8 provides end-to-end IT solutions to enterprise partners across the United States and globally with offices in Los Angeles, Atlanta, New York, Mexico, Japan, India, and more. STAND 8 focuses on the "bleeding edge" of technology and leverages automation, process, marketing, and over fifteen years of success and growth to provide a world-class experience for our customers, partners, and employees. Our mission is to impact the world positively by creating success through PEOPLE, PROCESS, and TECHNOLOGY. Check out more at ************** and reach out today to explore opportunities to grow together!

We are looking for a Freelance Sample Assistant for a top fashion company in New York, NY! Responsibilities: Unpacking sample boxes for Fall25 samples Accurately cataloging and separating items by season Organizing and assisting team w/ general tasks related to seasonal proto sample management Required Qualifications: Organized and efficient: unpacking samples, photographing, unpacking, photographing, clean-up, and assisting with other misc tasks Able to multi-task in a busy environment Keeping track of items, organizing by 3 different seasons, styles, etc If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

We are seeking an Office Administrator to support a small investment group in New York. This role involves performing a variety of clerical and organizational tasks, managing communication, maintaining schedules, and assisting with office management. This candidate will work three days a week on-site from 9:30-2:30 between Monday-Thursday (candidate gets to pick any three days). Qualifications: - Proven experience as an administrative assistant or similar role - Strong organizational skills - Able to work on-site three days a week between Monday -Thursday - Microsoft Office experience Key Responsibilities: - Administrative support - Communication management - Office management - Marketing support - Data management - Project assistance

Singapore International Arbitration Centre (SIAC) invites applications to join SIAC's Americas office in New York: Administrative Assistant (Americas) As the Administrative Assistant for SIAC's Americas office, you will support the Americas office in all aspects of administrative and logistical work. The position is based in New York and with hybrid work arrangements available. The ideal candidate possesses multi-disciplinary skills, excellent interpersonal skills, and the ability to work both in a team and with considerable autonomy. Job Responsibilities: Assist in managing the daily office operations in SIAC's New York office including but not limited to attending to clients, handling incoming calls, receiving visitors Assist in office expansion, including liaising with landlord, procurement of office equipment and supplies, amongst others Maintain files to keep track of important documents, manage supply inventory and perform data entry as required Support the Director & Head, Americas in calendaring and scheduling of meetings Organize travel arrangements and assist in office and/or trip budget and expense claims Support the administration of arbitration matters by handling financial and logistical matters, corresponding with external parties and arbitrators, transmitting correspondence and arbitration awards, and maintaining case records in the Americas' office Undertake such other work that may be assigned by the Director & Head (Americas) from time to time Job Requirements: Proven experience as a back-office assistant, office assistant or in another relevant administrative role Excellent written and verbal communication skills, proficient in English, ability to understand and speak Spanish will be an added advantage Excellent organizational and time management skills Highly focused, self-driven, organized and with great attention to detail Ability to work independently and in a multicultural team setting Excellent interpersonal, strong verbal and written communication skills Ability to work across disciplines and undertake a wide variety of tasks Ability to work in a fast-paced environment Please write to us with a letter of interest and your curriculum vitae and indication of expected salary to ****************. (Only shortlisted candidates will be notified)

A well-established company specializing in energy efficiency is seeking a well-organized and personable Administrative Assistant to join the team and provide outstanding customer service to clients within the Capital Region. This is a full-time, in-person opportunity for individuals with strong customer service skills who enjoy helping clients create safe, energy-efficient homes. Huge potential for growth! About The Opportunity As an integral member of the team, the Administrative Assistant will be tasked with managing daily administrative operations and providing ongoing support to the owner and sales team members. We have a strong team of seasoned professionals and pride ourselves on offering excellent service to our clients. The role involves fielding initial inbound calls from a diverse clientele of potential and existing clients. You will handle customer inquiries to empower our energy audit teams to focus on the right clients while leaving every inbound customer feeling appreciated and informed. The ideal candidate will possess patience, professionalism, and problem-solving skills to manage these interactions effectively, making this position ideal for someone with a calm, empathetic customer service mindset. Key Responsibilities Offloading administrative responsibilities from the owner to enable focus on operations. Courteously interacting with all clients, even in challenging situations. Promptly responding to inbound calls and emails with a calm, empathetic demeanor. Educating customers on the benefits of energy efficiency. Accurately filing documents and scheduling appointments as required. Performing general accounting tasks (e.g., invoicing). Supporting the Sales team to ensure customer satisfaction. Qualifying inbound leads using our standard operating procedures. Scheduling inbound appointments and managing schedules for multiple staff members at various job sites. Utilizing and managing the company's Customer Relationship Management (CRM) Tool. Essential Skills & Qualifications The Administrative Assistant role is an excellent opportunity for someone who enjoys working collaboratively and excels at building meaningful relationships with others. Candidates must demonstrate resilience and a strong ability to de-escalate tense conversations while maintaining professionalism. Successful candidates will have: Excellent customer service skills with the ability to handle diverse interactions effectively. Strong computer literacy skills. Proficiency in Google Drive, Google Docs, and Google Sheets. Experience using a CRM system. Familiarity with scheduling tools (we use Podio for scheduling and CRM). Ability to manage multiple schedules and prioritize tasks. Impeccable written and verbal communication skills. An analytical mindset with the ability to independently solve problems. A natural ability to prioritize, organize, and stay calm under pressure. Previous experience in the home service industry (e.g., HVAC, plumbing) is a plus but not required. Preferred Traits: Patience, empathy, and the ability to defuse client frustrations. Strong interpersonal skills and emotional intelligence to connect with a wide range of clients. Skills You Will Have the Opportunity to Learn On the Job: Invoicing. Bookkeeping. Human resource management (e.g., hiring and managing social media interns). About Us We specialize in providing transparent and informative energy audits to homeowners in the Capital Region. Our team of courteous, knowledgeable, and friendly energy professionals delivers a variety of services, including insulation installation and removal, mold abatement, and encapsulation. Together, we help clients create safe and energy-efficient homes without compromising their budgets. Requirements High School Diploma or equivalent; Associate Degree or higher preferred. Minimum of two (2) years of office administration experience. Working knowledge of MS Office and Google Drive.

Starting Pay Range: $42K - $50K/yr The Administrative Assistant for Strategic Initiatives will provide high-level and confidential administrative support for the Director of Strategic Initiatives. They are a resourceful self-starter with strong organizational skills, excellent communication and interpersonal skills, and the ability to collaborate with a wide range of internal and external contacts. What we value: Positive team members who are passionate to learn, energetic to hit the ground running, and willing to grow in a professional, team-oriented environment with a focus on guest service. We offer support for a successful journey, including hands-on training and opportunities to advance your career. Why choose Turning Stone Enterprises? Paid weekly Variety of schedules Paid time off Tuition assistance Career-building professional development Discounts from dining to fuel to concerts Team Member appreciation events Quality healthcare and dental benefits A robust 401k retirement plan Dealer School Finance Scholarship Program What you will do as an Administrative Assistant: Proactively manage a variety of daily administrative tasks for the Director of Strategic Initiatives and project managers, including schedules, resources, and deliverables. Coordinate meeting arrangements, schedule meetings and conferences, and track commitments and action items. Manage calendars and standard correspondence, communicating schedule changes and responding to inquiries. Maintain and update confidential information and databases. Review and process invoices, set up new vendors, and assist with expense tracking and reporting. Prepare and submit accurate expense reports, ensuring compliance with company policies and timely reimbursement for team members. Actively monitor pending project tasks to ensure timely resolution and closure. Assist in project management for strategic initiative projects. Receive and distribute mail; prepare outgoing mail and packages for pickup. Collaborate with Supply Chain to obtain pricing for products and services, enter purchase requisitions in RedRock, and track orders throughout the procurement process. Verify product specifications and quantities with project stakeholders. Assist in coordinating site visits with vendors, consultants, architects, and other external parties. To be successful as an Administrative Assistant, you'll need: Bachelor's degree or equivalent experience Minimum five to seven years of working experience in administration support, office management or project coordination. Excellent written and verbal communication skills, project management efficacy- highly organized, results oriented, and able to take initiative. Detail oriented with strong planning and organizational skills. Ability to solve practical problems in a quick and timely manner and interpret a variety of instructions furnished in a written or oral form. Who We Are: We are Turning Stone Enterprises, a dynamic organization with a diverse range of business operations and a recent recipient of CNY's Best Places to Work award. Among our prominent offerings is the Turning Stone Resort Casino, a which has received the prestigious Best of New York Gaming Resort award for an impressive six consecutive years. Complementing this flagship property, we operate satellite casinos like YBR Casino & Sports Book, Point Place Casino, and The Lake House at Sylvan Beach. Beyond gaming and hospitality, our portfolio extends to encompass convenience stores, government contracting technology firms, and a fully integrated cannabis operation that encompasses cultivation, manufacturing, and retail, among other ventures. Why You Will Appreciate Us: We pride ourselves on offering an extensive array of benefits designed to enhance the well-being and professional development of our team members. These benefits include comprehensive medical, dental, and vision plans, providing you with peace of mind regarding your health. We support your financial future with a robust 401(k) plan and offer the security of life insurance coverage. Our commitment to work-life balance and family support is demonstrated through our team member assistance programs. You'll also enjoy our paid time-off program, which includes paid holidays. At Turning Stone Enterprises, your wellness is a priority, and we offer various wellness programs to ensure you're at your best. In addition, we understand the importance of career growth. Our career path planning and continuing education initiatives are tailored to assist team members in achieving their professional aspirations. Join us at Turning Stone Enterprises, where professionalism meets friendliness, and together, we'll embark on a journey of growth and success. We eagerly anticipate the opportunity to welcome you to our team.

Job Title: Construction Administrative Assistant | Millwork The client is a well-established Millwork Contractor specializing in delivering high-quality flooring solutions for commercial and residential projects across NYC. We take pride in our commitment to excellence and customer satisfaction. Previous Construction knowledge is preferred. Responsibilities: The Construction Administration Assistant is responsible for performing support activities both clerical and technical in nature as required to assist personnel on various construction projects. An example of some of the duties involved are creating lists and populating them, printing documents, and assembling manuals, preparing data sheets, compiling document packages, and other activities of a similar nature which may be required from time to time. Duties will include but are not limited to: Filing - electronic and hard copy Track change orders, RFI's and submittal packages Assisting Accounts Payable / Receivable Development and maintenance of technical lists such as phone/email lists, project related forms and others Writing letters and emails, developing, and maintaining data sheets Develop and maintain meeting and activity schedules for project personnel Preparation of documents, manuals, and information packages Prepare correspondence, presentations and/or reports Scan and copy documents Setting up meetings Learning to set up and run video/phone conferences Knowledge and skills relevant to a Construction office performing technical tasks and/or assisting with technical and general tasks Computer proficiency including Word and Excel as a minimum Detail oriented, meticulous, results driven, able to work semi-independently, ability to work well in a construction office environment Qualifications: High School degree, additional training is a plus, specifically in computer/software Associate's degree or more is desirable in construction or construction engineering related fields Minimum of 1+ years related experience preferred but considered a motivated beginner Knowledge of accounting / invoicing is a plus Effective computer skills Communication skills, both verbally and in writing, to enable clear and effective interaction with superiors, colleagues, and individuals inside and outside the Company Effective analytical and problem-solving skills Proven ability to multi-task and work productively in a high-volume environment