Administrative Assistant Job Openings In New York, NY - 4,556 Jobs

  • Estimated Salary

    $41,322

    NEW

    ADMINISTRATIVE ASSISTANT

    Atrium Staffing
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    ADMINISTRATIVE ASSISTANT

    Atrium Staffing
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Smartline Groups
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    ADMINISTRATIVE ASSISTANT

    Atrium Staffing
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Adecco
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    ADMINISTRATIVE ASSISTANT

    Atrium Staffing
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Officeteam
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Services for The Underserved
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Addison Group
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Iconma
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Officeteam
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Aerotek
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Randstad
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    NRT Realogy
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Goldman Sachs Co.
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Cline Davis Mann
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Services for The Underserved, Inc. (SUS)
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Resolution Media, Inc.
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    TD Bank
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Officeteam
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Ascendhire
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Staffmark
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Bcforward
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Officeteam
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Hub International
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Cybercoders
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Kforce
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Kforce
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Blackrock
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    TD Bank
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Marcus Millichap
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Promed Staffing Resources
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Jbcstyle
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Randstad Holding
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Oppenheimerfunds
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Memorial Sloan-Kettering Cancer Center
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Kforce
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Title Resource Group LLC
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Randstad Holding
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    TD Bankt
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Princeton Information
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    ADMINISTRATIVE ASSISTANT

    Atrium Staffing
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    TD Bankt
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    TD Bank Group
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    ADMINISTRATIVE ASSISTANT

    Atrium Staffing
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Chubb
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Emblemhealth
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Staffmark
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Atrium Staffing
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Officeteam
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Randstad
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Memorial Sloan-Kettering Cancer Center
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Robert Half
    New York, NY
  • Estimated Salary

    $41,322

    Administrative Assistant

    Robert Half
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Robert Half
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    NRT LLC
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Chubb
    New York, NY
  • Estimated Salary

    $41,322

    NEW

    Administrative Assistant

    Brady Industries
    New York, NY

Administrative Assistant Jobs

average

$41,323

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting
  • Repetitive

What does an Administrative Assistant do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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how to become an Administrative Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Real Administrative Assistant Salaries

Get paid what you deserve

Job Title Company Location Start Date Salary
Assistant Administrator Johns Hopkins University Baltimore, MD Jun 01, 2015 $100,000
Assistant Administrator Miracle Home Health Care, Inc. Los Angeles, CA Nov 13, 2015 $89,482
Administrative Assistant Thomas S. Kaplan D/B/A Domestco LLC New York, NY Oct 28, 2015 $80,000
Administrative Assistant Kimtre Corp Fort Lee, NJ Dec 27, 2016 $79,061
Administrative Assistant Thomas S. Kaplan D/B/A Domestco LLC New York, NY Jul 06, 2016 $74,402
Assistant Administrator Kenwood Care Corporation Laurel, MD Sep 01, 2015 $74,005
Administrative Assistant Farhad Kazemzadeh Pacifica, CA Aug 25, 2015 $73,923
Administrative Assistant Kamerycah, Inc. Torrance, CA May 17, 2016 $68,557
Administrative Assistant/Arabic Speaking Law Office of George J Shalhoub CA May 19, 2016 $68,557
Administrative Assistant Westside Electric Wholesale Inc. Los Angeles, CA Mar 16, 2016 $67,142

Top Skills for a Administrative Assistant

Know what it takes to get the job done

OutgoingCorrespondenceDataEntryCustomerServicePayrollDatabaseManagementFinancialStatementsPhoneCallsPurchaseOrdersOfficeEquipmentSchedulingAppointmentsWordProcessingSpecialProjectsSafetyFrontDeskInternetTemporarySchedulingMeetingsHRResourceSort

Top Administrative Assistant Skills

You can also stand out to potential employers by including the following skills on your resume:
  1. Outgoing Correspondence
  2. Data Entry
  3. Customer Service
Here are actual snippets of how candidates used top skills in their job applications:
  • Handled incoming and outgoing correspondence, including mail, email and faxes.
  • Ensured data integrity by clarifying data entry requirements.
  • Audited daily sales report and maintained data records of customer service comments and complaints.
  • Supported sales manager with advertising, various human resources such as medical claims, benefits, and payroll.
  • Edited documents for FAA subcontractor, tracked approved data, and database management.

Scheduling Appointments, Word Processing, Data Entry, HR, Scheduling Meetings, Outgoing Correspondence, Safety, Internet, Resource, Phone Calls, Special Projects, Office Equipment, Sort, Front Desk, Temporary, Payroll, Database Management, Purchase Orders, Financial Statements, Customer Service

Top Administrative Assistant Employers

Find the best employers to advance your career

Top 10 Administrative Assistant Employers

Office Team hires heavily for Administrative Assistant positions -- they have hired the highest amount of Administrative Assistant candidates in recent years.

Overall, 10 firms have active listings for Administrative Assistant.

Office Team, Kelly Services, Randstad, Adecco, Robert Half International, United Parcel Service, Manpower, Dick's Sporting Goods, Aerotek, Appleone

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