Administrative Assistant Jobs in Newark, NJ

Our client is looking for a NYC savvy Executive Assistant for a growing well-known private equity firm. Must have the ability to interact with colleagues at all levels in a fast-paced environment is crucial to succeeding in this role. The ideal candidate must be able to work effectively under pressure while remaining flexible, proactive, resourceful, and efficient. Must be able to take direction and lead at a high level of professionalism and confidentiality is essential. Exceptional communication skills, strong decision-making ability, and meticulous attention to detail are equally important for this position. Our client offers a competitive benefits package to support all employees' well-being and financial future. This includes lunch reimbursement, bonus and a generous 401(k) plan to assist with long-term financial planning. 95-125k with generous bonus- Depends on Experience Responsibilities: Perform general administrative work, including but not limited to: · Coordinate and manage heavy calendars both personal/professional for meetings in various time zones · Plan and coordinate complex domestic and international travel · Manage and process expense reports using Concur · Assist with other projects and responsibilities at the COS discretion Required Qualifications: 2 plus years administrative experience along with a can-do attitude College Graduate If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.

A-V Services, Inc. is seeking a dynamic and highly organized Executive Administrative Assistant to provide high-level support to our Executive Director and multiple senior managers across various business functions. This role requires a proactive and creative thinker who can capture a leader's vision and translate it into compelling executive-level presentations, support decision-making with data-driven insights, and navigate complex corporate structures with ease. Objectives: Serve as a trusted partner to the Executive Director and leadership team, managing administrative tasks with professionalism and discretion Develop and design impactful, executive-level PowerPoint presentations that align with strategic goals. Analyze data visualizations in Tableau to extract key insights for leadership decision-making (not a data analyst role but data fluency is essential) Coordinate cross-functional initiatives, track key action items, and ensure follow-through on critical business priorities Support the management of SharePoint resources and company-wide communication materials. Present a professional image and adhere to business policies Role and Responsibilities: Design polished, executive-level PowerPoint presentations Summarize complex data into easy-to-understand charts and visuals Collaborate with teams to align presentations with organizational goals Work with management team to create a prioritized list of needs for each business segment Effectively use data to create models that depict trends in the services Maintain organized documentation, reports, and executive correspondence, ensuring efficiency and confidentiality Outlining and documenting process operations Maintaining process documentation library and providing support metrics data Manage calendars, schedule meetings, and prepare detailed agendas and minutes Coordinate and organize deliverables with internal stakeholders Job Qualifications 3+ years of experience in an executive administrative role or similar capacity supporting senior leadership Expert in Microsoft PowerPoint and Excel (pivot tables, VLOOKUP, formulas) with advanced proficiency in all Microsoft Office Suite applications Digital graphics design experience preferred Proven experience creating executive-level presentations and reports Exceptional attention to detail, communication, and organizational skills Ability to maintain confidentiality regarding sensitive information Capability to quickly adjust to changing priorities and situations Familiarity with data visualization tools is a plus Strong skills in interpreting data, identifying trends, and creating actionable reports Full Time Position has benefits including employee stock ownership plan (ESOP), competitive and comprehensive health insurance, life insurance, dental program, 401k, short-term and long-term disability insurance, FSA, HRA, Commuter Benefit Card, full paid vacations, and paid holidays. A-V Services Inc. provided the following inclusive hiring information: We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company's achievement as well. We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity, language, national origin, physical and mental ability, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.

81817 ***MUST have extensive pharmaceutical experience. TSR is a premier National U.S. Staffing company with over 50 years of staffing excellence. Our client, a leading pharmaceutical company is hiring an Administrative Assistant for a contracting role. MUST have advanced experience with MS Teams, MS Office, SharePoint, and other systems (Concur, Workday, Ariba, SAP). Location: Summit NJ Pay: $29-30/hour W2 Responsibilities: Will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment Must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment Coordinate logistics for monthly, quarterly Workshops/Meeting Manage catering requests, reserve conference rooms via Outlook, enter visitor registrations Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses Expense Report via Concur Creates Contract/PO requisitions and manages the lifecycle of the Contract & purchase/service orders Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g.emergencies, etc.) absences

Executive Personal Assistant Ultra High Net Worth Individual is seeking an Executive Personal Assistant who will provide advanced business, administrative, and personal support. Responsibilities Include: Manage detailed calendars for both business and personal engagements Schedule meetings with internal and external stakeholders and coordinate all aspects of said meetings. Organize expensive Domestic and International travel, including Visas if required, ground transportation, hotel reservations, meals, etc. Manage all incoming communication by prioritizing messages and emails and ensure timely communication regarding time-sensitive and priority matters. Act as a true gatekeeper for the Principal by prioritizing meetings and ensuring Principal's time is protected. Attend meetings to take notes and draft minutes and summaries. Coordinate and monitoring ad hoc projects and programs. Qualifications Include: Bachelor's degree preferred Advanced knowledge of Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Salary will be commensurate with experience

Job Title: 2nd Executive Assistant to the Founder Job Type: Full-Time, In-Office (5x a week) About the Firm: We are a leading, prestigious investment firm based in New York City, renowned for our high-level financial strategies and top-tier client relationships. We pride ourselves on providing an unparalleled level of service to our ultra-high-net-worth (UHNW) clients. As we continue to grow, we are looking to expand our team with a highly skilled, resourceful, and polished 2nd Executive Assistant to support the Founder. Role Overview: As the 2nd Executive Assistant to the Founder, you will be an integral part of a dynamic team. This role requires a 24/7 mentality, as you will be supporting a fast-paced, high-demand environment. You will be responsible for a wide variety of administrative and personal tasks, including but not limited to: managing complex calendars, coordinating extensive travel arrangements, handling personal and professional expenses, and providing overall house management. The ideal candidate will be proactive, detail-oriented, and able to provide exceptional service at the highest level. Key Responsibilities: Calendar & Scheduling Management: Efficiently manage and prioritize the Founder's time, coordinating internal and external meetings, calls, and appointments with attention to detail and flexibility. Travel Management: Plan and coordinate all aspects of travel, including flights, accommodations, ground transportation, and itinerary creation, ensuring that all trips are seamless and executed with a high level of precision. Expense Management: Process and track both business and personal expenses, ensuring accuracy and timely submission of reports and reimbursements. Household Management: Oversee household operations and ensure the Founder's home is managed to the highest standard, handling everything from vendor management to personal requests. Personal Tasks: Manage a wide variety of personal errands and requests, anticipating needs and delivering with a high level of discretion and care. Communication: Draft, proofread, and manage high-level communication on behalf of the Founder, including emails, phone calls, and written correspondence. Ad Hoc Projects: Assist with special projects, both personal and professional, as needed. Qualifications: Experience: Minimum of 8-12 years of experience in a similar Executive Assistant or Personal Assistant role, ideally supporting UHNW individuals, executives, or founders within a corporate or investment firm environment. Skills:Expertise in managing complex schedules and multitasking effectively. Proven ability to handle sensitive and confidential information with discretion. High-level communication skills, both written and verbal, with the ability to communicate with senior executives, clients, and vendors professionally and clearly. Strong organizational skills with exceptional attention to detail and ability to manage competing priorities. Experience in both business and personal expense management. Work Ethic: Must possess a “no task too big or too small” mentality with the ability to be flexible and adapt to changing needs at any time. Professionalism & Poise: The ability to maintain a polished, calm, and composed demeanor in high-pressure situations. Technology: Proficient in Microsoft Office Suite, Google Workspace, and other software tools commonly used in high-level administrative roles. Availability: Flexibility to work outside of standard office hours as needed to accommodate the Founder's needs. Attributes We Value: Exceptional attention to detail and a proactive approach to problem-solving. Ability to anticipate needs and think ahead to ensure smooth operations. Poise, professionalism, and the ability to work well under pressure. Strong relationship-building skills and the ability to maintain discretion in all matters. A high degree of flexibility and adaptability in a fast-paced environment. Why Join Us? This is a rare opportunity to work at the highest level within a top-tier investment firm, supporting a visionary founder in a fast-paced, dynamic, and rewarding environment. You'll be part of a tight-knit team where no task is too big or too small, and your contributions will have a direct impact on the firm's continued success. We offer competitive compensation, comprehensive benefits, and an unparalleled professional experience.

One on one personal support for a senior executive at a prestigious family office. Provide administrative support including highly complex travel arrangements both domestic and international, creating itineraries, meeting coordination and any ad-hoc projects as needed. Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, budgets, special reports, and agenda material. Manage a high volume of documents. Perform daily administrative support while maintaining the principal's privacy; act as the point of contact for household and staff; support and assist household with projects, repair, and maintenance decisions, purchases and inventories, staff issues and scheduling, principals' personal shopping requirements, IT, and telecom. Manage principal's personal calendar, including social schedule, business and personal appointments; coordinate with her schedule; assist with children's and pet appointments as needed. Opportunity to work on other projects as they arise. Qualifications The ideal candidate must have 3+ years of relevant administrative support with a completed BA/BS degree. Must be fluid, flexible and successful in a fast paced environment. Must have strong communication skills, both written and verbal. Must be a true team player with a positive and humble attitude. Must have strong technical skills including Excel and PowerPoint. Must be able to effectively manage and prioritize various projects. In office hours are generally 9am-6pm but must have a 24/7 mentality answering calls and responding to emails during off hours as needed. Compensation: $85-95K plus Paid OT & Bonus & Fully Paid for Benefits 3 Days in Office, NYC - Midtown To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. Only those candidates selected for an interview will be contacted.

A nonprofit organization in New York City is currently seeking an Administrative Assistant to join their team in Manhattan. Reporting to the Vice President of Government Affairs, the Administrative Assistant for External Affairs will serve as the key point of administrative coordination and collaboration for the External Affairs Team, composed of three interconnected departments: Development, Marketing and Communications, and Government Affairs. The Administrative Assistant will support the Chief Development Officer, Chief Marketing and Communications Officer, and the Vice President of Government Affairs, as well as perform tasks to support the successful functioning of the teams. About the Opportunity: Start Date: ASAP Assignment Length: Ongoing (potential contract to hire) Schedule: Monday to Friday Hours: Flex (8am-4pm, 9am-5pm, 10am-6pm) Setting: Hybrid (3 days in office ; 2 remote) Job Responsibilities: Schedule meetings among internal team members and with external stakeholders. Coordinate travel arrangements as needed. Provide general administrative office support, including answering and making telephone calls, typing, photocopying, scanning, faxing, and opening and distributing mail. Maintain and update constituent management databases, including but not limited to media, government, and donor lists. Organize and maintain various files and databases such as in-kind (non-cash) donations, etc. Assist with gift reporting and recording. Manage the calendar for city and state lobbying reporting requirements. Manage record-keeping for government and private grant submissions. Help organize electronic documents, digital photo files, paper files, and archives. Process and track contracts, invoices, and expense reports. Order supplies and materials; manage shipping and delivery of materials as needed. Other duties as requested. Requirements: Associate Degree Required A minimum of two years of experience in a related field. A commitment to URI's mission and vision of a future without domestic violence and homelessness. Experience with Microsoft Office (Outlook, Word, Excel, PowerPoint, MS Teams), Adobe Acrobat, Zoom, and Monday.com. Familiar with Salesforce and/or other constituent relationship management tools and mailing systems such as MailChimp. Excellent written and verbal communication skills. A detail-oriented problem solver with exceptional interpersonal skills. High degree of cultural competence and belief in the value of diverse backgrounds, perspectives, and experiences.

INSURANCE ONLY PERSONAL LINE ACCOUNT EXECUTIVE OR ACCOUNT EXECUTIVE ASSISTANT opening in New Hyde Park, New York. Experience with High Net Worth carriers - Chubb, PURE, AIG, CINCINNATI INSURANCE - A MUST; Word, Excel Spreadsheets; EPIC agency management system a plus; Flood, Excess Markets/ all facets of PL underwriting, remarketing etc. Excellent communication skills. Salary DOE but very good and benefits. Hybrid work. (DC12721)

Job Description: FULL TIME IN PERSON Personal Assistant to Real Estate Executive. Qualifications: Bilingual: Fluent in English and Spanish Excellent written English with strong grammar and spelling skills Proficient in computer usage, including email and Microsoft Office Suite (Excel, Word, PDF) Ability to print documents (Excel, Word, PDF) Strong organizational and multitasking skills. Excellent communication and interpersonal skills Punctual and reliable Previous experience as a personal assistant Note: All qualifications are required. Office is located in Washington Heights, New York. Job Type: Full-time Pay: From $21.00 per hour Schedule: Monday to Friday Experience: Administrative: 3 years (Required) Language: Spanish (Required) Ability to Commute: New York, NY 10033 (Required) Work Location: In person

Full-Time Design Intern and Administrative Assistant Position Alchemy Studio design team is looking for a Full-Time Design Intern and Administrative Assistant to join the team for the summer immediately. The ideal candidate would be organized, creative, self-motivated and meticulous individual who is looking for a steady position that could lead into further positions within the firm. This person will work closely with the firms' Partner with day-to-day operations and supporting the office within both design and administrative duties. Applicants should be able to dedicate a minimum of 40 hours a week to the position and assisting the partner and team. Responsibilities: · Running bi-weekly payroll in the Payroll Interface · Scheduling for partners and calendar coordination. · Assisting in monthly pay billing in the QuickBooks interface. · Maintaining Office (Monthly rent payment, supply ordering, organizing and putting away materials, prepping for meetings and making sure the office is presented professionally). · Aiding partners in personal and professional tasks (returning packages, making online purchases, planning travel and accommodations, registering for trade shows). · General office management (setting up new computers & software). · Communicate and coordinate with vendors to schedule meetings and material library updates, as well as ordering materials for project requirements. · Building models in Sketchup and working with the team to apply materials and finalize designs. · Coordinate with rendering consultants to finalize professional renderings. · Work on design presentations in InDesign for client presentations as well as add approved materials in our specification software. · Assist with FF&E installs. · Miscellaneous tasks around the office. Requirements: · Strong communication, organization and time management skills and ability to work in a team environment. · Self-motivated and ability to multi-task in fast-paced, dynamic and creative environment. · Working on a bachelors degree in Architecture, Interior Design or any related field. Software Requirements: · AutoCAD is a must · Sketch-up is a must · Adobe Creative Suite o Photoshop o Illustrator o InDesign · Microsoft Suite o Word o Excel o Outlook Salary/Benefits: We offer a competitive package including: · Professional Hourly Rate To apply: For consideration, please email your resume as a PDF attachment along with a PDF portfolio or portfolio link to ****************************. Please title your email: (your name)- Part Time Assistant and attachments no larger than 7 MB. No phone calls please or emails to principals please. All candidates should have legal work status in the United States. Alchemy Studio is an Equal Opportunity Employer. ************************

The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong aptitude for meeting tight deadlines and taking charge will ensure success in this multi-faceted role. Responsibilities Support Team with clerical projects, data entry, and operational tasks. Organize files and maintain office protocol. Support the Accounting and HR Teams Provide backup receptionist coverage when required. Maintain various training materials, standard work documents, and processes Manage calendars, schedule meetings, and communicate on behalf of executives. Light bookkeeping responsibilities surrounding a small amount of rental properties Manage relationships with real estate management company Qualifications: Education: Bachelor's degree or equivalent experience. Skills & Abilities: Strong interpersonal, customer service, and communication skills (written and verbal). Proficiency in Microsoft Office and internet research tools. Ability to multitask in a fast-paced environment with strong organizational and problem-solving skills. Initiative, sound judgment, and professionalism in all tasks. Accurate and precise attention to detail If you thrive in dynamic environments and excel in supporting executive operations, we encourage you to apply and become an integral part of our team!

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties. Key Responsibilities: Provide administrative support to executives, portfolio managers, and other team members. Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare, edit, and format documents, reports, and presentations. Handle confidential and sensitive information with discretion. Serve as the primary point of contact for internal and external communications, including emails and phone calls. Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes. Maintain organized filing systems for records, documents, and correspondence. Coordinate office operations, including supply inventory, vendor relationships, and facilities management. Support financial administration tasks such as expense reports and invoice processing. Assist with special projects and ad hoc administrative tasks as needed. Qualifications & Skills: Bachelor's degree preferred; relevant experience may be considered in lieu of education. 2+ years of experience in an administrative role, preferably within the finance or asset management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize tasks effectively. Excellent verbal and written communication skills. High level of professionalism and discretion when handling sensitive information. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. #43347

Administrative Assistant - Contract - Summit, NJ Proclinical is seeking an Administrative Assistant to support various corporate functions within the pharmaceuticals industry. Primary Responsibilities: The successful candidate will focus on coordinating logistics for meetings and workshops, managing travel arrangements, and handling expense reports. Skills & Requirements: Proficiency in coordinating logistics and managing meeting arrangements. Experience with travel booking and expense reconciliation. Familiarity with Concur for expense reporting. Ability to work closely with internal and external teams. Strong organizational and communication skills. The Administrative Assistant's responsibilities will be: Coordinate logistics for monthly and quarterly workshops and meetings. Manage catering requests and reserve conference rooms using Outlook. Enter visitor registrations and check availability for meetings. Adhere to travel and expense policies, including booking domestic and international travel and reconciling business expenses. Submit expense reports via Concur. Collaborate with EHS Conference teams, IT, Sodexo Catering, and external event coordinators. Create contract and purchase order requisitions and manage their lifecycle as needed. If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at j.jones@proclinical.com Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies. Proclinical Staffing is an equal opportunity employer.

Job Title: Administrative Assistant Education and Required Skills -Strong ability to communicate clearly both written and verbal. -Excellent Microsoft Office suite skills (Outlook, Word, PowerPoint, Excel). -Ability to be resourceful and overcome challenges and knowledge gaps independently. -Exceptional attention to detail and highly organized. -Associate degree -Experience in the banking or technology industry -Experience managing the Jive employee engagement platform Job Responsibilities -Pro-actively manage several senior executive (3+) calendars with global demand for their time. -Understand key clients and business priorities in alignment with the executives' roles to be a guardian of their time. -Collate agendas for key meetings and take detailed minutes where necessary. -Handle sensitive information according to the letter and spirit of Firm policies. -Provide logistical support for executive meetings and regional department meetings and events inclusive of conference room booking, catering, attendance tracking, multimedia procurement, etc. -Travel and Expense management inclusive of travel booking, visa requests, expense authorization requests, tracking travel cost and expenses vs. a budget, etc. -Build strong networks with internal and external counterparts and developing good working relationships with other Executive Assistants across regions and divisions. -Organize regional social and philanthropic events. -Work outside of normal working hours when necessary (e.g., early morning) to accommodate meeting preparation requirements. -Report to office minimum of 3 days/week.

Our client, a Global Private Equity firm is seeking a Personal Assistant to support top level executives. This is a fantastic company and a great place to work, and it is a hybrid work schedule! Candidates should have a minimum of 5+ years of PA experience preferably within financial services, and a bachelor's degree is required. He/She should have excellent MS Office Suite skills, a flexible mindset, must be extremely organized, detail and service-oriented, proactive, and a team player. Lots of opportunity to take on more! Salary depends on experience 150 - 165K + OT + B Hybrid 3/2 Hours are 9-6 with flexibility Responsibilities: Provide high-level PA support supporting a team of several senior executives Schedule and coordinate personal travel, after school programs, birthday parties, medical appointments, and home repairs Work closely with team of execs admins Schedule and confirm personal appointments Assist with ad hoc projects as requested Provide day to day support including online shopping, coordination of deliveries, make restaurant and travel related reservations Required Qualifications: Bachelor's Degree plus 5+ years of PA experience Strong attention to detail; extremely detail-oriented Extensive knowledge and proficiency in Word, Excel and PowerPoint Excellent communication skills (both verbal and written) Proactive; ability to think ahead Strong team player attitude with ability to handle sensitive and confidential situations If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Our client, a HNW family and family office, is seeking an Executive Personal Assistant to support the Founder/CEO. This role requires exceptional organizational skills, proactive thinking, and the ability to manage a broad range of personal and professional tasks with the highest level of discretion, detail, and professionalism. The successful candidate will serve as the right hand to the principal, managing a complex lifestyle and business interests while ensuring seamless day-to-day operations. This is a rare opportunity for a candidate who thrives in a high-performance environment, has a passion for delivering excellence, and seeks a long-term, trusted role with a private family. COMPANY: Family Office POSITION: Executive Personal Assistant LOCATION: New York, NY (In office 3x week with flexibility) HOURS: 9:00AM - 5:00PM with flexibility COMPENSATION: $120-160K DOE + Benefits + Discretionary Bonus BACHELOR'S DEGREE: Required Responsibilities of the Executive Personal Assistant: -Executive Support & Calendar Management: -This role's primary focus is to manage the principal - her time, her energy, her peace of mind, and her deliverables. -Act as the primary gatekeeper, prioritizing and managing an ever-changing calendar of appointments, meetings, and engagements across multiple time zones. -Serve as the principal's trusted liaison, coordinating with personal, domestic, and professional staff across multiple locations to ensure smooth communication and operations. -Preemptively manage the principal's needs by anticipating issues and ensuring the calendar is optimized for efficiency and productivity. -Correspondence & Communication: -Draft, proofread, and edit high-level communications including emails, reports, proposals, and formal letters with impeccable attention to detail and tone. -Ensure discreet, professional management of all communications, handling sensitive and confidential information with the utmost care. -Personal & Professional Travel Coordination: -Manage all aspects of complex domestic and international travel, including the arrangement of private and commercial flights, accommodations, ground transportation, visas, and detailed itineraries. -Provide on-the-ground support and seamless coordination of travel logistics, ensuring every aspect of travel is managed with precision, even when unexpected changes arise. -Estate and Project Management: -Oversee the management of multiple properties including coordinating ongoing projects and routine maintenance. -Collaborate closely with contractors, and staff to ensure projects are completed on time up to standards, and within budget -Event Planning: -Spearhead the planning and execution of high-profile events, from intimate dinners to large-scale family gatherings. overseeing all details from start to finish for a seamless execution. -Serve as the point of contact for key projects, managing communications and operational tasks with international partners when needed. -Budget & Financial Management: -Handle budget management for both household and estate operations, including processing invoices, tracking expenses, and liaising with financial advisors to ensure accuracy and timely payments. -Assist in monitoring and optimizing financial resources, ensuring every aspect of the principal's personal and professional expenses are handled efficiently. -Personal Work: -Manage personal family appointments, children and personal staff's calendars, physical errands in the neighborhood. -Ensure the principal's day-to-day life operates smoothly and efficiently. Requirements of the Executive Personal Assistant: -Bachelor's degree required; additional qualifications are a plus. -5-8+ years of experience in a similar role supporting high-net-worth individuals or C-Suite Executives, with a proven record of longevity and trustworthiness. -Exceptional organizational and multitasking abilities; must be able to prioritize and juggle multiple high-priority tasks seamlessly. -Impeccable communication skills, both written and verbal, with a refined understanding of high-level correspondence. -Proficiency in technology. Ability to quickly adapt to new tools and systems. -Professionalism and discretion are paramount; must uphold the highest level of confidentiality in all matters. -Ability to work autonomously while also collaborating effectively with the broader team -Proactive, solution-oriented thinker who anticipates needs and independently resolves issues before they arise. -Flexibility to work outside of normal working hours, including occasional travel or weekends as required for special events. -Cultural and social awareness that aligns with the principal's values and lifestyle, with an appreciation for discretion and a commitment to maintaining their privacy. -Willingness to work around young children, out of a family home environment on occasion. -Verification of identity, education, prior employment, and references may be required. *The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.

Executive Assistant/Personal Assistant to Founder/CEO International investment firm is looking for an Executive Assistant/Personal Assistant to support to Founder/CEO on a one-to-one basis in his professional and personal lives. Join a tightknit, growing team! Responsibilities Include: Manage complex calendar, including scheduling meetings and video conferences with internal and external stakeholders. Plan all travel (primarily domestic, but occasional trips abroad as well), including flights, ground transportation, hotel reservations, dining reservations, visas, etc Act as a true gate keeper, ensuring the Founder/CEO's time is used well Liaise with various Board of Directors that the Founder/CEO serves on Process expense reports and ensure timely reimbursement Assist with PowerPoint presentations and other documentation as needed Ad hoc pojects and research as needed Qualifications Include: Bachelors degree a plus Minimum of 7 years of administrative experience in a financial services/investment management firm Proficient in Microsoft Office, including Excel and PowerPoint Able to work independently, but also able to collaborate with coworkers on larger projects Proven history of ability to maintain confidentiality

An Investment Management company is seeking a highly motivated and productive Administrative Assistant to deliver best in class administrative support. The right individual for this role will have meticulous attention to detail and embody our culture and values. As an Administrative Assistant you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach. To be successful in this role, you will need to be flexible, highly confidential with information and exercise appropriate judgment/discretion. This position is expected to be onsite as our executive team primarily work from our headquarters located in Jersey City. About the opportunity: Start Date: ASAP Assignment Length: Temporary to hire Schedule: Monday to Friday Hours: 8:30am-5:30pm EST Setting: 5 days onsite Responsibilities: Assist in all aspects of meeting scheduling and preparation Maintain strict confidentiality in all business and personnel matters Manage miscellaneous tasks, projects, requests, and events as they arise Arrange travel by developing itineraries and agendas Answer calls and provide accurate and detailed messages Track, organize, and submit expense reports Manage miscellaneous tasks, projects, requests, and events as they arise Review and respond to a variety of email communications Be upbeat, fun, and a good representative of firm culture Qualifications: 1-5 years of relevant experience in an Executive Assistant, Administrative Assistant, or coordination role; prior experience supporting C-level executives is strongly preferred Expertise at managing logistics, meeting deadlines, & navigating competing priorities Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly Excellent interpersonal skills and the ability to build relationships easily and with authenticity Ability to handle sensitive and confidential information in a discreet and professional fashion Proficient in Microsoft Office skills including Outlook, Word, Excel, and PowerPoint Desired Skills: Associate or bachelor's degree