Executive Assistant
Administrative Assistant Job 6 miles from North Salt Lake
About Us
At Better Being we empower and inspire individuals to feel better and live healthier lives by providing the most trustworthy, pure, and innovative natural wellness solutions. If you thrive in a challenging work environment, surrounded by incredible team members who will help you grow and do your best work, Better Being is the right place for you. Come build with us and be part of an award-winning company that's helping create meaningful and lasting change in the healthcare industry.
Job Summary
We are seeking an Executive Assistant to support the Executive Team by managing a wide range of administrative tasks with professionalism and efficiency. Exercises independent judgment to effectively plan, prioritize, and organize a dynamic and diverse workload.
Essential Functions
Coordinate and support company event planning initiatives.
Design and build effective presentations soliciting feedback from presenters.
Manage appointment scheduling and meeting preparations, including booking rooms, arranging catering, and setting up meeting spaces.
Serve as a liaison between departments and external agencies, working with the Executive Team.
Coordinate executives' schedules, including meetings, conferences, and travel arrangements.
Handle sensitive and confidential information with discretion and professionalism.
Process and manage expense reports efficiently.
Collaborate on both one-time and ongoing projects, often taking the lead on planning and coordinating presentations and disseminating information.
Draft responses and handle routine and non-routine requests via email and phone, ensuring smooth communication within the organization.
Create, proofread, and finalize documents, including memos, charts, business plans, and other professional correspondence.
Additional Responsibilities
Must be able to commute to Ogden and SLC office locations.
Understanding data analysis is highly beneficial.
Uphold company policies, maintain a clean work area, and contribute to workplace safety initiatives.
Handle additional tasks as assigned by Executives.
Job Qualifications
Bachelor's degree in Business related field highly preferred with a minimum of 5 years in an Executive Administrative role.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and database management.
Exceptional attention to detail, organizational skills, and ability to meet deadlines.
Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations.
Demonstrated ability to manage multiple priorities and maintain discretion in sensitive situations.
Physical Requirements
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear.
The employee may exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects.
Specific vision abilities required by this job include near acuity, far acuity, depth perception, accommodation, color vision, and field of vision.
Our Benefits
Join our team and enjoy a comprehensive package of competitive benefits and perks designed to support your well-being and professional growth. Our offerings include:
Access to our Employee Health Clinic for your medical needs.
Comprehensive Medical, Dental, and Vision Insurance coverage.
Participation in our Family First Program, emphasizing work-life balance.
401(K) plan with generous employer match to help you plan for the future.
Educational Reimbursement opportunities to support your continued learning and development.
Wellness Incentives to promote a healthy lifestyle.
Substantial product discounts, because we value our team members as customers too.
Generous Paid Time Off and Paid Holidays, ensuring you have time to rest and recharge.
For more information, check out our website Better Being Careers and join us in experiencing a workplace where your well-being and success are our top priorities.
This description is not intended to be an exhaustive list of responsibilities and qualifications. The position, duties, and qualifications are subject to change at any time.
We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Field Administrative Assistant
Administrative Assistant Job 37 miles from North Salt Lake
**Posting Title:** Field Administrative Assistant **Reports To:** Field Administrative Supervisor **Salary Range:** $22.00/hour to $27.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.
**WHO WE ARE**
For nearly 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.
**THE DATA CENTER TEAM**
We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For two decades, CEI has designed, installed and commissioned more than 11.5 million square feet of data center space totaling $2.3 billion worth of electrical systems.
**ABOUT THE ROLE**
The Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site Cupertino Electric, Inc. This role is designed for candidates with 2 years of experience and offers an opportunity to gain hands-on experience in a fast-paced construction environment. The Field Administrative Assistant will assist with various administrative tasks, including onboarding, payroll entry, resource tracking, and general office support, ensuring the smooth daily operations of field activities.
+ **Onboarding Support:** Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance. Help coordinate site orientations and badging for new field employees. Provide support for employees during the onboarding process, including facilitating orientation videos and troubleshooting issues with tablets.
+ **Payroll Assistance:** Help enter and proofread timecards for the field staff to prevent payroll errors. Assist with distributing paychecks and ensuring timely delivery to field employees. Support the Field Coordinator in maintaining payroll reports, including per diem and incentive tracking.
+ **Resource Tracking:** Assist with tracking attendance and workforce resources on-site using Procore Workforce Management. Help manage daily roll calls and keep records updated for the Field Coordinator.
+ **General Administrative Support:** Provide assistance with filing and organizing key project documents. Support dispatch, terminations, and personnel update (PARs) requests. Assist with ordering office supplies, coordinating catering for events, and submitting IT requests. Help maintain safety training records using Vairkko and assist with other administrative duties as needed.
**Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks.
**Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
**Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments.
**ABOUT YOU**
You have strong attention to detail and excellent organizational skills. Your basic knowledge of the Microsoft Office Suite, particularly Excel and Outlook, complements your good communication skills and ability to work effectively in a team environment. You demonstrate a capacity to learn new software applications quickly and adapt to changing project requirements. While familiarity with construction or field-related work is a plus, it is not required.
**WHAT YOU WILL GAIN**
As a Field Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network as you interact with Field Union Management and Project Teams. You'll coordinate with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and customers. As you hit the ground running, you'll develop the skills to anticipate the administrative needs of the project and contribute to the team in a meaningful way.
**MINIMUM QUALIFICATIONS**
_Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._
**Education:** High School Diploma or GED required. Any college degree preferred.
**Licensure/Certifications:** None required.
**Experience:** Two (2) years of experience required in similar role with construction experience preferred.
**PHYSICAL REQUIREMENTS** :
+ Ability to move around construction sites as necessary.
+ Occasional lifting of office supplies or files may be required.
_\#LI-JT1_
_*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship._
**PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (********************************************
CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Administrative Assistant 3
Administrative Assistant Job 50 miles from North Salt Lake
RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: NoneTRAVEL: Yes, 10% of the TimeDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
NG Space Systems - Propulsion Systems is currently seeking an Administrative Assistant Level 3 for the Safety & Mission Assurance for our Case Value Stream located in Promontory, UT.
Key Responsibilities include:
• Manage and maintain leaders' calendars and schedules
• Schedule and manage multiple conference rooms in Outlook
• Schedule meetings and coordinate technical reviews
• Ensure appropriate meeting preparations are made (coordination of call-in number, meeting materials, meals, etc.) for both internal and external meetings
• Screen and initiate phone calls
• Coordinate travel arrangements and process expense reports
• Create accurate and concise correspondence, forms, reports, spreadsheets, presentations, etc.
• Open, sort, and distribute incoming correspondence
• Coordinate with vendors
• Compose responses to routine inquiries
• Assist in compiling weekly leadership status reports
• Interact in a positive way with employees, leaders, and customers and be a contributing member to the overall administrative assistant team
Basic Qualifications:
• High School Diploma and minimum 4 years administrative support experience
• U.S. Citizenship is required
• Must be articulate and have strong written and verbal communications skills
• Proficiency in Microsoft Office applications; including Word, Excel, PowerPoint, and Outlook
• Ability to work on-site and adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment
- Ability to complete ambiguous tasks with little to no oversight
Salary Range: $47,000.00 - $78,300.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
Supervisory Staff Administrator
Administrative Assistant Job 26 miles from North Salt Lake
* Serve as a Supervisory Staff Administrator in an Army Reserve Battalion or equivalent size unit. * Exercise supervision and control on behalf of the Commander. * Manage, coordinate and integrate the day to day operations of the Battalion. * Maintain oversight of the readiness status of subordinate units.
* Advise the Commander and staff on policy matters relative to all phases of the United States Army Reserve Command (USAR) program
* Analyze and interpret incoming directives, policies, and instructions to implement the changes in the Battalion.
* Direct and monitor compliance and actions required to improve programs.
* Identify requirements for development of the yearly budget for Reserve Personnel Army and Operations Maintenance Army Reserve funds.
Help
Requirements
Conditions of Employment
* Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
* This position requires you to obtain and maintain a Secret clearance.
* THIS POSITION REQUIRES ACTIVE MEMBERSHIP AS A SOLDIER IN THE U.S. ARMY RESERVE (USAR).
Qualifications
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
* Current Department of Army Civilian Employees Applying on Time-Limited Assignments
In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.
Specialized Experience: One year of specialized experience which includes managing or coordinating operations, plans, and programs for a unit in the areas of personnel and pay management, training, administration, supply, maintenance operations, information management, resource management, recruitment, inspections and investigations, public relations, and/or security; interpreting and providing advice on directives, policies, or instructions from higher headquarters; and performing evaluations or inspections to ensure unit readiness. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09).
OR
Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Management and Business Administration.
OR
Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.
You will be evaluated on the basis of your level of competency in the following areas:
* Administration and Management
* Leadership
* Oral Communication
* Organizational Performance Analysis
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).
Education
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: *********************************************************************************************
Additional information
* Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
* You will be required to provide proof of U.S. Citizenship.
* Direct deposit of pay is required.
* Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
* If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
* This is a Human Capital & Resource Management Career Field position.
* Multiple positions may be filled from this announcement.
* Salary includes applicable locality pay.
* Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
* As a supervisor, you must comply with the Army Civilian Education System (CES) course and timeline requirements. The Supervisory Development Course (SDC) must be completed within one year of placement into a supervisory position. For information on CES, please visit the following website: ******************************************************
* Position may be filled as a time-limited promotion, reassignment or change to lower grade not to exceed (NTE) 1 year by a current permanent Army employee. Time-limited promotions may be extended up to a maximum of five years. Time-limited reassignments and changes to lower grade may exceed five years, however return rights may be impacted. Position may be made permanent without further competition.
Read more
* Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.
Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website.
* Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
* Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements.
As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
1. Your resume:
* Your resume may be submitted in any format and must support the specialized experience described in this announcement.
* If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
* For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position.
* For additional information see: What to include in your resume.
2. Other supporting documents:
* Cover Letter, optional
* Most recent Performance Appraisal, if applicable
* Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration.
* Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old).
* This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
* How to Apply
To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on02/07/2025 to receive consideration.
* To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (**********************************************************
* Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
* After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
* You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
* It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.
* Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.
To verify the status of your application, log into your USAJOBS account (************************************** all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: *******************************************************
Agency contact information
Army Applicant Help Desk
Website *************************************************
Address DE-W6UHAA 807TH MED DEPLOY SPT CMD
DO NOT MAIL
Fort McCoy, WI 54656
US
Learn more about this agency
Next steps
If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.
* Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
* Criminal history inquiries
* Equal Employment Opportunity (EEO) Policy
* Financial suitability
* New employee probationary period
* Privacy Act
* Reasonable accommodation policy
* Selective Service
* Signature and false statements
* Social security number request
In House Admin Staff
Administrative Assistant Job 25 miles from North Salt Lake
Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations. A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona. Westgate meets every vacation expectation, for every family, for every budget. As we continue growing, we will continue offering the best and most-affordable vacation options out there!
About Westgate Park City
The award-winning Westgate Park City Resort & Spa lies in the heart of the Canyons Village base at Park City Mountain. Surrounded by world-class skiing and year-round mountain adventure, Westgate Park City Resort & Spa provides a dynamic and rewarding work atmosphere. Whether they're artists attending the Sundance Film Festival, athletes training and competing at the Utah Olympic Park, or individuals and families seeking a mountain getaway, our guests come from all corners of the globe. Join our team and with us welcome the world to Park City.
Job Description
Qualifications
Additional Information
Why Westgate?
* Comprehensive health benefits - medical, dental and vision
* Paid Time Off (PTO) - vacation, sick, and personal
* Paid Holidays
* 401K with generous company match
* Get access to your pay as you need it with our Daily Pay benefit
* Family benefits including pregnancy, and parental leave and adoption assistance
* Wellness Programs
* Flexible Spending Accounts
* Tuition Assistance
* Military Leave
* Employee Assistance Program (EAP)
* Life, Disability, Accident, Critical Illness & Hospital Insurance
* Pet Insurance
* Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
* Advancement & development opportunities
* Community Involvement Programs
Why Westgate?
* Discounted Ski pass benefit (while supplies last).
* FREE Ski & Snowboard and Mountain Bike equipment Rentals.
* FREE garage parking.
* Exclusive discounts for Team Member (i.e., hotels, resorts, restaurants, entertainment, etc.).
* $2.00 in meals in Team Member Breakroom.
* Comprehensive health benefits - medical, dental and vision.
* Paid Time Off (PTO) - vacation, sick, and personal.
* Paid Holidays.
* 401K with generous company match.
* Get access to your pay as you need it with our Daily Pay benefit.
* Wellness Programs.
* Tuition Assistance.
* Employee Assistance Program (EAP).
* Advancement & development opportunities.
* Community Involvement Programs.
Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.
2025 Summer Administrator Intern
Administrative Assistant Job 10 miles from North Salt Lake
J oin PACS: Elevate Healthcare with Us! PACS is elevating healthcare by r evolutionizing our approach to leadership and quality care. Guided by our core values of love, excellence, trust, accountability, mutual respect, and fun , we strive to foster a culture of compassionate care within our teams and the communities we serve. As we grow rapidly, exciting opportunities await you to engage in impactful projects and contribute valuable insights to stakeholders nationwide.
If you're ready to make a difference and embrace our mission of creating real change, we invite you to join us at PACS. Together, let's shape the future of healthcare!
Join Our Team and Thrive!
At PACS , we believe our employees are our greatest asset. That's why we offer an exceptional benefits package designed to enhance your well-being and support your lifestyle.
Our comprehensive benefits include:
Health Coverage : Enjoy medical, dental, and vision plans to keep you and your family healthy.
PTO and Vacation : Benefit from generous paid time off and holidays to relax and recharge.
Financial Wellness : Take advantage of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) to manage your healthcare expenses effectively.
Retirement Planning : Secure your future with our 401(k) plan, complete with company contributions to help you build your retirement savings.
Support When You Need It : Our Employee Assistance Plan (EAP) provides confidential support for personal and professional challenges.
Join us at PACS and take advantage of a workplace that truly values you!
PACS is elevating healthcare in the post-acute care space by delivering on our mission and values to create real change. By striving for the best while staying true to who we are, we're forging a bright future for post-acute care delivery and support across the nation.
Our company is growing quickly and has many exciting milestones ahead of us. This means at PACS you will have plenty of opportunities to engage in exciting work as you grow and develop in your career. You will be a key player in creating and providing valuable information to both internal and external stakeholders across the US
Interns will work directly under an active administrator to assist in all the roles, responsibilities, and tasks associated with an LNHA. When necessary, interns will also spend time working with various business departments at their assigned facility to add value when possible.
Duties and Responsibilities:
Provide administrative support to the team.
Assist in the coordination and planning of meetings and events.
Handle correspondence and manage documents.
Perform data entry and maintain databases.
Assist with project management and tracking.
Support the team with research and analysis as needed.
Working Conditions:
Office environment with a low to moderate noise level.
May require occasional travel for events or meetings.
Educational Requirements:
Currently enrolled in or recently graduated from an accredited university program.
Experience:
Previous administrative or clerical experience is a plus.
Familiarity with office software and technology.
Specific Requirements:
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Ability to work independently and as part of a team.
Keen attention to detail.
Physical and Sensory Requirements:
Ability to work in a stationary position for extended periods.
Regularly required to communicate and interact with others.
Acknowledgments:
This job description is subject to change at any time due to reasonable accommodation or other reasons.
Administrative Assistant
Administrative Assistant Job 6 miles from North Salt Lake
Administrative Assistant-Salt Lake City, UT-Office Non Flex ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.
The Front Desk Administrative Assistant plays a key role in providing administrative support within a fast-paced Phase 1 Research Clinic. This role requires exceptional organizational skills, computer proficiency, attention to detail, exceptional multi-tasking skills, and effective communication skills. Independent judgment is required to plan, prioritize, and organize workload. The ideal candidate will efficiently manage front desk operations, documentation, data entry, and interdepartmental communication to ensure smooth clinic operations and streamline processes.
Job Description:
* Recognize, exemplify and adhere to ICON's values which center around our commitment to People, Clients and Performance.
* As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.
* Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
* Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
* Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
* Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
* Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
* Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
* Maintain/update organization charts and distribution lists for department.
* Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
* Maintain and promote positive and professional working relationships with associates and management.
* Comply with all appropriate policies, procedures, safety rules and regulations. Take required training.
* Provide backup to other Senior Administrative Assistants as directed by department head.
Requirements:
* 0 - 3 years of experience Required
* Any duties as assigned
* Travel: Travel to other sites within the network may be required to support increases in workload and, or studies/projects as needed.
#LI-MO1
What ICON can offer you:
Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
* Various annual leave entitlements
* A range of health insurance offerings to suit you and your family's needs.
* Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
* Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being.
* Life assurance
* Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.
Visit our careers site to read more about the benefits ICON offers.
At ICON, diversity, inclusion & belonging are fundamental to our culture and values. Our rich diversity makes us more innovative which helps us better serve our people, patients, customers, and our communities. We're proud of our diverse workforce and the work we've done to become a more inclusive organisation. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click here to apply
SECRETARY (OFFICE AUTOMATION)
Administrative Assistant Job 19 miles from North Salt Lake
Summary Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position SECRETARY (OFFICE AUTOMATION) NK-0318-02 is to serve as the Executive Assistant in the planning and execution of the daily operations for the Commander, 75th Mission Support Group.
Responsibilities Prepare a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
Review and process incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature, Receive telephone calls, greet visitors and ascertain the nature of the calls or visits, screening those that can be handled without supervisor's help.
Maintain supervisor's calendar, coordinate meeting arrangements, and schedule meetings and/or conferences including those involving staff from outside the immediate office.
Perform other clerical and administrative work in support of the office/organization.
Requirements Conditions of Employment Qualifications Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.
SPECIALIZED EXPERIENCE: Applicants must have at least 1 year (52 weeks) of specialized experience at the next lower broadband NK-01, equivalent to the next lower grade GS-04 or equivalent in other pay systems.
Specialized experience is described as: Assist with composing non-technical correspondence, such as office procedures, requests for information concerning the organization's programs, letters of acknowledgment, commendation, or notification; receive and screen all publications, regulations, and directives directed to the Commander and brings to the Commander's attention those elements affecting the Commander's area of jurisdiction; specifically indicating procedural changes and furnishing all related materials; update and maintain office procedures and records/files of various types to ensure effective and efficient operation of the office; ability to develop methods and procedures for office automation tasks, and assist with identifying and solving problems in existing methods or procedures.
NOTE: Due to the use of 120-day rosters, this period of experience may be completed within 120 days of the closing date of this announcement.
OR EDUCATION: Applicant must have successfully completed a full 4-year course of study leading to a bachelor's degree.
NOTE: You must submit a copy of your transcripts.
OR COMBINATION OF EXPERIENCE AND EDUCATION: Applicant must have equivalent combinations of successfully completed post high school education and experience directly related to the work of the position as outlined above that meets the requirements of the position.
NOTE: You must submit a copy of your transcripts.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence.
Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization.
Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.
Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, database, and graphs.
Applicants must have skills as a qualified typist, a minimum of 40 WPM proficiency.
Applicant must upload an authorized proficiency certificate or self-certify proficiency in the assessment tool.
NOTE: You will be considered INELIGIBLE if no information is provided concerning typing speed.
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.
You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.
e.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religious; spiritual; community; student and social).
Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Education ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application.
Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment.
An accrediting institution recognized by the U.
S.
Department of Education must accredit education.
Click here to check accreditation.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements.
You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.
S.
education program.
It is your responsibility to provide such evidence when applying.
Additional Information Hill Air Force Base provides worldwide engineering and logistics management for the F-16 Fighting Falcon, A-10 Thunderbolt II, and the Minuteman III ICBM, and performs depot maintenance of the F-16, A-10, and C-130 Hercules aircraft.
The base is located between Ogden and Salt Lake City.
The area is known for year round activities, including skiing, hiking, boating, extreme sports, fishing and hunting, with four distinct seasons, low humidity and moderate snow fall in the valley.
This is an acquisition demonstration project position NK-02 equivalent to a GS-05 to GS-07.
Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here.
To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position.
You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.
Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants.
Click here for more information.
Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied.
You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP.
Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.
Priority Placement Program (PPP) Applicant Eligible: PPP Applicants determined well qualified and selected, will be placed at the full performance level.
You must include a completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant.
Click here to obtain/download the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your preference).
To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.
Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more.
For more information, click here.
If you have questions regarding this announcement and have hearing or speech difficulties click here.
Admin Assistant 2, Provo UT, Deseret Industries
Administrative Assistant Job 44 miles from North Salt Lake
The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under general supervision and handle moderately complex issues and problems that require solid administrative support working knowledge.
Required:
• High School Diploma or equivalent
• 2 years administrative or related experience
• Solid administrative support working knowledge
Key Skills include the ability to:
• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at an intermediate level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
• Operate and maintain standard office equipment.
• Problem solve and resolve moderately complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Understand and follow instructions.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.
Typical responsibilities include but are not limited to:
• Compiling data/information, usually from a variety of sources, to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Performing research, analyzing information, and making recommendations based on findings
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Making travel arrangements
• Supporting projects, programs, or processes
• Answering moderately complex telephone and email requests
• Assisting with p card reconciliation and other basic budget activities
• Assisting lower level employees through training and/or mentorship
Office Assistant
Administrative Assistant Job 6 miles from North Salt Lake
Utah Nonprofit Housing Corporation (UNPHC) is Utah's largest non-profit developer, owner, and manager of affordable housing for low and very low income individuals and families. UNPHC is both a 501(c)(3) tax-exempt organization, and a Community Housing Development Organization (CHDO). All employees must be aware of the physical condition of the property, and be aware of conditions that need both immediate and long-term attention.
The Office Assistant is responsible for assisting a full-time Property Manager in the satisfactory completion of their responsibilities. The Office Assistant assists the Property Manager as assigned in providing exemplary customer service to residents, planning, marketing, leasing, maintenance, and record keeping.
QUALIFICATIONS:
Experience:
· Minimum of 1 year experience having worked in an office environment of multi-family rental property preferred.
· Experienced in use of office machines: computer, fax, photocopier, phone systems, etc.
· Experience working with the general public, vendors, and clients.
· Non-profit experience helpful.
Skills and Knowledge:
· Demonstrated skills working with seniors and/or special populations.
· Physical ability to conduct inspections and show vacant apartments.
· Prior experience in clerical and administrative functions.
DUTIES:
Supports the Property Manager with the following tasks as directed:
· Process applications for apartments including pre-qualification and selection. Ensure all Fair Housing and Non-Discrimination regulations are followed. Conduct thorough resident orientation; ensure all residents know who to contact in emergency situations 24-hours/day.
· Show property and vacant apartments to applicants.
· Timely collection of rents and all monies on site; daily deposit and record keeping.
· Attend appropriate meetings, seminars, and workshops as designated.
· Exercises concern for general security and safety of staff and residents.
· Observe maintenance activities, including all contracted services. Report problems to supervisor.
· Assist in developing and implementing resident services, activities, and a positive resident- relations program.
· Routinely observes the condition of the property, inside and out, to ensure neatness and security, and for early identification of potential problems.
· Notify supervisor of any property loss or liability related incidents immediately.
· Notify supervisor of any absence from property.
· Other similar duties and special projects as assigned.
OTHER:
This is a non-exempt position reporting to a Regional Property Manager or Property Manager, and may be either part-time of full-time. Eligible for benefits if working 30 or more hours per week. A valid Utah driver's license is required, as is the use of a personal vehicle with liability and insurance that can be utilized for UNPHC business, and for which mileage is reimbursed. UNPHC is an equal opportunity employer.
Administrative Assistant - Part Time
Administrative Assistant Job In North Salt Lake, UT
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If "Safety Sensitive" does NOT appear above this message, click APPLY and continue. Otherwise, read this message and continue as directed.
Safety Sensitive Positions require a TWO part application. If "Safety Sensitive" appears above, click Apply and complete the first page, work experience and all other questions after page 2. You will be asked to complete the second part of the application when contacted by a Recruiter.
Job Description Summary
Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.Essential Responsibilities:
Use computers for various applications, such as database management or word processing.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Create, maintain, and enter information into databases.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Maintain scheduling and event calendars.
Complete forms in accordance with company procedures.
Schedule and confirm appointments for clients, customers, or supervisors.
Make copies of correspondence or other printed material.
Locate and attach appropriate files to incoming correspondence requiring replies.
Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
Open, read, route, and distribute incoming mail or other materials and answer routine letters.
Provide services to customers, such as order placement or account information.
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
Conduct searches to find needed information, using such sources as the Internet.
Manage projects or contribute to committee or team work.
Mail newsletters, promotional material, or other information.
Order and dispense supplies.
Learn to operate new office technologies as they are developed and implemented.
Other Functions:
Special projects as requested
Perform other duties as assigned
Administrative Assistant
Administrative Assistant Job 6 miles from North Salt Lake
At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs.
As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties.
Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes.
The Administrative Assistant provides comprehensive administrative support to mid- and senior-level managers and their teams, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
* Executive Support: Provide comprehensive administrative support to senior executives, including managing complex calendars and scheduling high-level meetings.
* Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings.
* Project Management: Lead and support special projects, conducting research and preparing high-level reports and presentations.
* Communication: Draft and edit executive correspondence, emails, and memos.
* Travel Coordination: Manage and coordinate extensive travel arrangements and itineraries for executives.
* Meeting Coordination: Organize and facilitate executive meetings, including preparing agendas, materials, and taking detailed minutes.
* Expense Management: Prepare and reconcile complex expense reports.
* Document Management: Maintain and organize important documents and files, both physical and digital.
* Data Entry: Accurately enter and update data in various databases and spreadsheets.
* Document Preparation: Assist in preparing and formatting documents, reports, and presentations.
* Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing.
* Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
* Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy.
* High school diploma or equivalent required; Bachelor's degree in Business Administration or related field preferred.
* 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments.
* Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
* Strong organizational and time management skills.
* Ability to maintain confidentiality.
* Excellent written and verbal communication skills.
* Attention to detail and accuracy.
* Professional demeanor, proactive attitude, and strong problem-solving skills.
* Ability to work onsite in a professional office setting Monday - Friday during core business hours.
* Ability to work overtime as needed.
(PR/IP)
Administrative Assistant
Administrative Assistant Job 6 miles from North Salt Lake
Location: Salt Lake City, Utah Work Arrangement: Hybrid A Day in the Life A typical day as an Audit Administrative Assistant might include the following: Utilize Engagement software and virtual apps to complete a wide range of tasks. Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks.
Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
Prepare and assemble reports, company materials, and client documents as directed.
Conduct math checks, proofing, and formatting of financial statements before they are processed.
Process client confirmations.
Manage and prioritize incoming workflow to meet all deadlines in a deadline-focused environment.
Make arrangements for various meetings via conference calls, video conference and webcasts.
Process expense reports for partners and managers.
Assist with processing outgoing mail.
Organize incoming mail for partners as directed.
Assist other admin as needed with events and meeting catering.
Prepare invoices for Audit partners.
Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and copying.
Assist in office-wide duties such as mailings, form letters, and data updates.
Perform a wide range of general administrative duties, including running errands, for the audit department and office.
Perform backup receptionist duties as needed.
Answer and direct incoming calls and greet clients.
Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed.
Comfortably use Teams and share screens to communicate with your Team located in other offices.
Who You Are You have an Associate's degree and 2 years of past administrative support experience.
You thrive in a high-volume, fast-paced, work environment.
You are a multi-tasking master, and there has never been a deadline you could not meet.
You can quickly prioritize and organize your work to complete tasks of an immediate nature.
You hold yourself to the highest professional standards and maintain strict client confidentiality.
You are highly proficient in Microsoft Excel, as well as proficient in Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat.
Power BI and Salesforce experience is a plus.
You are exceptionally detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love! You are confident in communicating with upper management.
You are willing to work overtime as needed.
You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.
This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs.
Must be authorized to work in the United States now or in the future without visa sponsorship.
Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture.
At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another.
You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first.
Hear what our employees have to say about working at Eide Bailly.
Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.
Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals.
In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page.
For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options.
Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.
#LI-KM1 #LI-HYBRID
Construction Team Administrative Assistant
Administrative Assistant Job 16 miles from North Salt Lake
CONSTRUCTION TEAM ADMIN POSITION: Full-time Construction team admin position available with Ensign Services, Inc. This is a hybrid position, based out of one of the following locations: Tempe, AZ, Midvale, UT, or Dallas, TX. Hourly rate will be $20-25/hr, with benefits, and eligible for an annual incentive. Standard equipment will be provided (cell phone, laptop, fuel reimbursement for company travel). Travel is required, as needed (usually 3-4 times per year). Skills needed: Knowledge of Excel, and other Microsoft Office programs. Duties and Responsibilities:
Monitor project schedules and budgets, perform audits on projects to ensure proper compliance.
Project Setups and kick-off coordination with Project Managers for construction projects in Ultimus (Ultimus experience is not required).
Set up and monitor vendors for Ultimus.
Oversee that the proper processes are being followed for Project approvals (including Landlord approvals), invoice submittals, and general project tracking.
Maintain and archive all contracts and all construction documents. File building reports and other documentation, maintaining an organized department-wide database (J Drive).
Maintain and regularly update facility spreadsheet, and Construction Team directory.
Manage the annual reviews for team members, ensuring they happen timely.
Encourage consistent “Ensign Culture” and promote team unity with reminders for milestones in people's lives (birthdays, anniversaries, shared calendar items, etc.)
Assist Construction team with scheduling, arranging, and delegating responsibilities for their Markets and Department meetings (coordinate airport pickups, hotel rooms, car rentals as needed).
Oversee the onboarding and training of new hires. Provide continual training for currently employed.
Support Project Managers, Maintenance Life Safety Resources, and Purchasing Resources with admin needs.
Create name badges and order business cards for new hires, and as needed for current employees.
Consistent and reliable liaison between Construction team and Service Center resources
Create and send out quarterly newsletter for Construction team.
Send monthly expense reports to Construction team.
Update and send out monthly mileage reports for company-driven vehicles.
Record facility impression scores and keep an organized filed database of all reports.
Update the tracker monthly to reflect accurate data at a quick glance for the LSRs.
Possibly assist with construction contracts in conjunction with legal team.
ABOUT US: Ensign Services provides recruiting and placement support services to operations in the health care industry. These employers all offer a work environment where local leaders and teams are empowered to achieve superior clinical outcomes, high patient and family satisfaction, operating efficiencies, and financial performance. We engage in a collective quest to develop and support employees so they can deliver dignified, quality health care experiences to patients in the communities they serve. It is the policy of the Company to be an equal opportunity employer. The Company is committed to ensuring that all conditions and privileges of employment, including recruitment, hiring, evaluation, transfer, promotion, discipline, determination of compensation and/or benefits, and termination of employment, for all job classifications, are based on qualifications and work record. No employment decision is made, nor does the company discriminate, on the basis of race, color, religion, creed, sex/pregnancy, sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship, veteran status, or disability.
Administrative Assistant - Professional Development
Administrative Assistant Job 44 miles from North Salt Lake
The Professional Development Administrative Assistant schedules, coordinates, documents and maintains the education and training programs in accordance with established goals and objectives of the Professional Development department. In addition, this position maintains and updates training database to ensure accurate recordkeeping of education and training activities; controls training records; coordinates travel for training activities; and serves as the department's primary point-of-contact.
Essential Job Functions
* Maintains record keeping related to employee education and training programs by updating database and files to accurately reflect employees' technical and non-technical training records. Provides team members and managers with training and safety records or reports as requested.
* Coordinates communication of education and training initiatives (i.e. training calendars, newsletter articles, etc.). Organizes company book reviews including ordering of books and materials.
* Documents and tracks tuition reimbursements and training requests to ensures adherence to established Company policies.
* Assists with necessary resources for training events (i.e. equipment, space, materials, snacks, meals, etc.). Assists presenters with functionality of equipment and room preparation and tear down. Maintains materials for the company's learning centers.
* Serves as team member liaison with travel coordinator for training related travel.
* Assists with new employee orientation.
* Performs other related duties as assigned by management.
Administrative Assistant
Administrative Assistant Job 6 miles from North Salt Lake
At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs.
As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties.
Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes.
The Administrative Assistant provides comprehensive administrative support to mid- and senior-level managers and their teams, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities
Executive Support: Provide comprehensive administrative support to senior executives, including managing complex calendars and scheduling high-level meetings.
Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings.
Project Management: Lead and support special projects, conducting research and preparing high-level reports and presentations.
Communication: Draft and edit executive correspondence, emails, and memos.
Travel Coordination: Manage and coordinate extensive travel arrangements and itineraries for executives.
Meeting Coordination: Organize and facilitate executive meetings, including preparing agendas, materials, and taking detailed minutes.
Expense Management: Prepare and reconcile complex expense reports.
Document Management: Maintain and organize important documents and files, both physical and digital.
Data Entry: Accurately enter and update data in various databases and spreadsheets.
Document Preparation: Assist in preparing and formatting documents, reports, and presentations.
Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing.
Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
Qualifications
Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy.
High school diploma or equivalent required; Bachelor's degree in Business Administration or related field preferred.
5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments.
Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
Strong organizational and time management skills.
Ability to maintain confidentiality.
Excellent written and verbal communication skills.
Attention to detail and accuracy.
Professional demeanor, proactive attitude, and strong problem-solving skills.
Ability to work onsite in a professional office setting Monday - Friday during core business hours.
Ability to work overtime as needed.
(PR/IP)
NDT Assistant
Administrative Assistant Job In North Salt Lake, UT
The Apprentice Nondestructive Testing technician assists the Technician or Sr Technician performing inspections utilizing various NDT techniques seeking corrosion, defects, or detrimental conditions in accordance with specific written criteria. The Apprentice may calibrate instruments or perform other duties under the supervision of a certified Technician / Sr Technician.
Essential Job Functions
* Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern
* Performs all duties as assigned and adheres to TEAM's Core Values
* Assists the Technician or Sr. Technician on NDT inspections
* Studies to gain NDT certifications while assisting and learning hands on experience in various NDT methods
* Other duties as assigned
Job Qualifications
* High school diploma or equivalent required
* An understanding of basic math
* Ability to work in Microsoft Word
* Ability to work with computers / computerized equipment
* Ability to read, understand, and communicate in English
* Travel requirement; 0-75%
* Ability to handle chemicals in a safe manner
* Ability to follow instructions
* May be required to travel out of town on a periodic basis
Work Conditions
* Position is based out of a branch or site location.
* Field duties require indoor and outdoor work in a plant atmosphere
* Interaction with other crew employees, as well as supervisors and client personnel
* Working in plant and/or shop areas around production machinery with extreme noise levels
* Must be able to wear safety equipment as required by the safety department for personal protection
* May be at more than one job site in a day and must be able to tolerate climate changes
Physical and Mental Requirements
* Ability to lift and carry 75 pounds
* Must be able to walk and climb except when performing non-field duties
* Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively
* Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties
* Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations
* Sufficient personal mobility to maneuver within a refinery or plant environment to include the ability to gain access to elevated platforms via ladders and stairwells
* Ability to maintain focus and multitask effectively
* Excellent communication skills
Supervisory Staff Administrator
Administrative Assistant Job 26 miles from North Salt Lake
* Serve as a Supervisory Staff Administrator in an Army Reserve Battalion or equivalent size unit. * Exercise supervision and control on behalf of the Commander. * Manage, coordinate and integrate the day to day operations of the Battalion. * Maintain oversight of the readiness status of subordinate units.
* Advise the Commander and staff on policy matters relative to all phases of the United States Army Reserve Command (USAR) program
* Analyze and interpret incoming directives, policies, and instructions to implement the changes in the Battalion.
* Direct and monitor compliance and actions required to improve programs.
* Identify requirements for development of the yearly budget for Reserve Personnel Army and Operations Maintenance Army Reserve funds.
Help
Requirements
Conditions of Employment
* Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
* This position requires you to obtain and maintain a Secret clearance.
* THIS POSITION REQUIRES ACTIVE MEMBERSHIP AS A SOLDIER IN THE U.S. ARMY RESERVE (USAR).
Qualifications
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
* Interagency Career Transition Assistance Plan
* Military Spouses, under Executive Order (E.O.) 13473
* Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
* Reinstatement
* Veterans Recruitment Appointment (VRA)
In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.
Specialized Experience: One year of specialized experience which includes managing or coordinating operations, plans, and programs for a unit in the areas of personnel and pay management, training, administration, supply, maintenance operations, information management, resource management, recruitment, inspections and investigations, public relations, and/or security; interpreting and providing advice on directives, policies, or instructions from higher headquarters; and performing evaluations or inspections to ensure unit readiness. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09).
OR
Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Management and Business Administration.
OR
Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.
You will be evaluated on the basis of your level of competency in the following areas:
* Administration and Management
* Leadership
* Oral Communication
* Organizational Performance Analysis
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).
Education
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: **************************************************************************
Additional information
* Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
* You will be required to provide proof of U.S. Citizenship.
* Direct deposit of pay is required.
* Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
* If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
* This is a Human Capital & Resource Management Career Field position.
* Multiple positions may be filled from this announcement.
* Salary includes applicable locality pay.
* Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
* Position may be filled as a temporary appointment NTE 2 years, if the candidate is not a current permanent Army employee. Temporary appointments may be extended up to a maximum of three years.
* Current permanent Federal employees (to include permanent Army employees) applying for a temporary appointment will be appointed/converted into a temporary appointment with no statutory return rights back to a permanent position.
Read more
* Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.
Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website.
* Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
* Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements.
As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
1. Your resume:
* Your resume may be submitted in any format and must support the specialized experience described in this announcement.
* If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
* For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position.
* For additional information see: What to include in your resume.
2. Other supporting documents:
* Cover Letter, optional
* Most recent Performance Appraisal, if applicable
* Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration.
* Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old).
* This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
* How to Apply
To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on02/07/2025 to receive consideration.
* To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (**********************************************************
* Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
* After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
* You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
* It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.
* Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.
To verify the status of your application, log into your USAJOBS account (************************************** all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: *******************************************************
Agency contact information
Army Applicant Help Desk
Website *************************************************
Address DE-W6UHAA 807TH MED DEPLOY SPT CMD
DO NOT MAIL
Fort McCoy, WI 54656
US
Learn more about this agency
Next steps
If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.
* Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
* Criminal history inquiries
* Equal Employment Opportunity (EEO) Policy
* Financial suitability
* New employee probationary period
* Privacy Act
* Reasonable accommodation policy
* Selective Service
* Signature and false statements
* Social security number request
Administrative Assistant
Administrative Assistant Job 6 miles from North Salt Lake
At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs.
As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties.
Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes.
The Administrative Assistant provides comprehensive administrative support to mid- and senior-level managers and their teams, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy.
High school diploma or equivalent required; Bachelor's degree in Business Administration or related field preferred.
5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments.
Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
Strong organizational and time management skills.
Ability to maintain confidentiality.
Excellent written and verbal communication skills.
Attention to detail and accuracy.
Professional demeanor, proactive attitude, and strong problem-solving skills.
Ability to work onsite in a professional office setting Monday - Friday during core business hours.
Ability to work overtime as needed.
(PR/IP)
Executive Support: Provide comprehensive administrative support to senior executives, including managing complex calendars and scheduling high-level meetings.
Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings.
Project Management: Lead and support special projects, conducting research and preparing high-level reports and presentations.
Communication: Draft and edit executive correspondence, emails, and memos.
Travel Coordination: Manage and coordinate extensive travel arrangements and itineraries for executives.
Meeting Coordination: Organize and facilitate executive meetings, including preparing agendas, materials, and taking detailed minutes.
Expense Management: Prepare and reconcile complex expense reports.
Document Management: Maintain and organize important documents and files, both physical and digital.
Data Entry: Accurately enter and update data in various databases and spreadsheets.
Document Preparation: Assist in preparing and formatting documents, reports, and presentations.
Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing.
Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
Admin Assistant 2, Provo UT, Deseret Industries
Administrative Assistant Job 44 miles from North Salt Lake
The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under general supervision and handle moderately complex issues and problems that require solid administrative support working knowledge.
Responsibilities
Typical responsibilities include but are not limited to:
• Compiling data/information, usually from a variety of sources, to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Performing research, analyzing information, and making recommendations based on findings
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Making travel arrangements
• Supporting projects, programs, or processes
• Answering moderately complex telephone and email requests
• Assisting with p card reconciliation and other basic budget activities
• Assisting lower level employees through training and/or mentorship
Qualifications
Required:
• High School Diploma or equivalent
• 2 years administrative or related experience
• Solid administrative support working knowledge
Key Skills include the ability to:
• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at an intermediate level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
• Operate and maintain standard office equipment.
• Problem solve and resolve moderately complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Understand and follow instructions.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.