Administrative Assistant Jobs in Northview, MI

Job DescriptionOffice/Personal Assistant Client Organization | Real Estate & Property Management Job Type: Part-Time (20-30 hours/week) → Full-Time (40 hours/week after 75-day worked probationary period) Compensation: $17.50-$19.00 / Hour, Mileage Reimbursement, Monthly Cell Phone Allowance About Client Organization:Client Organization is a leading real estate and property management firm dedicated to providing exceptional service in commercial and residential property management, real estate development, and investment services. With a strong reputation for excellence, the company operates in a fast-paced, high-performance environment and seeks an organized, adaptable, and detail-oriented Office/Personal Assistant to support its executive leadership team.Position Overview:The Office/Personal Assistant will provide high-level administrative support to the CEO, COO, and other executives, ensuring smooth day-to-day operations. The ideal candidate will be proactive, resourceful, and able to handle multiple tasks under pressure. This role requires someone with thick skin who can excel in a demanding and dynamic environment. Key Responsibilities: Administrative Support: Answer and direct phone calls, take messages, and respond to emails professionally. Type, format, and edit reports, memos, and other business documents. Manage executives’ calendars, schedule meetings, and coordinate appointments. Assist with project management tasks as assigned. Maintain organized digital and physical filing systems. Scan and manage documents and records. Personal & Executive Assistance: Coordinate and book travel arrangements, including flights, hotels, and transportation. Run business and personal errands for executives as needed. Serve as the primary point of contact between executives and internal/external stakeholders. Assist with event planning, reservations, and vendor coordination. Office & Client Relations: Provide information to clients, visitors, and staff in a professional manner. Ensure office supplies and materials are stocked and replenished as needed. Support real estate and property management functions, including correspondence with tenants, vendors, and contractors. Assist in marketing and communications efforts, including drafting emails or updating social media. Qualifications & Requirements: Prior experience in administrative, executive, or personal assistant roles (preferred in real estate, property management, or a fast-paced business setting). Ability to prioritize tasks, multitask efficiently, and problem-solve independently. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and scheduling tools. Professional demeanor with a high level of discretion and confidentiality. Exceptional attention to detail and organizational skills. Ability to handle pressure, adapt to shifting priorities, and work with demanding executives. Must have a reliable vehicle for running errands. Schedule & Work Environment: Part-time (20-30 hours/week) initially, transitioning to full-time (40 hours/week) after a 75-day probationary period. Fast-paced, high-energy office environment with frequent interactions with executives, clients, and vendors. Occasional evening or weekend availability may be required based on executive needs. Perks: Opportunity for career growth and expanded responsibilities. Exposure to real estate and property management industry professionals. Potential for a raise and increased hours upon successful completion of the probationary period.

is Hybrid and can be based out of Zeeland or our KRO office in Kent county. Administers general office support, assists the immediate supervisor with projects/reports as assigned, and provides administrative back-up and assistance in the general affairs of the office. Essential Functions: Include the following, other duties may be assigned Assists supervisor with reports, documents, policies and projects as required. Composes routine correspondence. Greeting guests visiting the office and providing hospitality. Answering the telephone and routing inquiries as appropriate. Coordinates details surrounding routine as well as special events and meetings including, room acquisition or rental, meeting notices, menu choices and registration. Takes minutes at meetings as required by immediate supervisor. Prepares and organizes meeting agendas, minutes, external correspondence and documentation to enhance internal office operating efficiency. Manages the office operations including ensuring adequate office supply inventory, routine health and safety drills, inspections, checklists, etc… Prepares and distributes information as needed. Maintains and monitors files/documents, performs data entry and proofs all such work for accuracy. Assist in hiring processes, including applicant screening, background and reference checks, performing conditional job offers, and setting up trainings Performs other duties as may be assigned or required. All employees will respond to health risks or any hazardous condition(s) and communicate using the agency hierarchy any potential health risk, hazardous or unsafe condition(s). Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and/or Experience High school diploma and at least three years experience in a related field. Language Skills Ability to communicate in person, on the telephone and in written form, represents MOKA at meetings and conveys information. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability Must be able to apply principles of rational systems and problem solve. Ability to interpret a variety of information in written and oral form, reason through a variety of situations and make independent decisions relative to duties. Computer Skills Working knowledge of computer operating principles and word-processing and spreadsheet software applications. Competence in using standard Microsoft Office software, especially Office, Excel and Access. Effectiveness in using report writers such as Crystal Reports to extract and report data in company report formats that are clear and effective. Certificates, Licenses, Registrations Must possess a valid MI Driver's license. Other Qualifications Includes the ability to: create systems and solutions in office/agency processes and programs, write correspondence and informative literature accurately and effectively, prepare reports, records and other documentation with accuracy and appropriate timeliness, relate to people in a positive, informative and cooperative manner and ability to organize several projects and/or areas of work simultaneously and efficiently. Physical Demands Sedentary Work - Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, otherwise move objects, including the human body. Sitting most of the time; but may involve walking or standing for brief periods of time. Work Environment Are normally in an indoor office environment.

Scheduling Administrators play a vital role and are responsible for entering and maintaining all contracts, additional sales and updates before they are scheduled for operations and invoicing. Additionally, this position assists with other estimating and administrative functions as needs arise. Team Member Benefits * Competitive base pay: $18 - $20+/hr., based on experience * Compensation Incentives * Health, Vision, & Dental Benefits * 401(k) plan, with company match * Short Term and Long Term Disability * Employee Assistance Program * Referral bonus * Performance reviews * Annual boot reimbursement * Annual rain gear reimbursement * Company events * Awards and recognition from peers and leaders * Ongoing training and development * Career advancement Requirements * Schedules lawn and snow contracts for each season * Prepares route schedules for operations and assists in routing based on seasonal needs * Updates task information based on Client needs and desires * Prepares monthly installment amount based on contract for invoice entry * Processes and schedules additional sales as sold by Account Managers * Prepares reports on scheduling progress and estimated sales values for all work sold * Updates all client information changes as needed * Gathers and saves client contracts and other documents in central location * Continually assess and strive to improve the accuracy and flow of information * Assists with answering incoming office phone calls and providing exemplary customer service * Additional administrative and estimating support as needed * Prior office experience a plus * Computer skills including MS Office * Excellent communication and analytical skills * Attention to detail with a high level of accuracy * Mathematics proficiency a plus * Superior organizational skills * Socially adept and ability to build lasting relationships DJ's Landscape Management is a drug-free workplace. As a condition of employment, new Team Members are required to pass a pre-employment drug test and participate in random drug tests during their active employment. DJ's Landscape Management is an equal opportunity employer and values diversity. All employment decisions are decided on the basis of qualification, merit and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.

Job Description We are seeking a dedicated Part-Time Office Assistant to support daily operations. This role offers the potential to transition into a full-time position upon successful completion of training. Position Details: · Schedule: Approximately 20 hours per week to start · Shift: Office hours are Monday through Friday, 8:00 AM – 5:00 PM, with flexible scheduling available · Pay: $13 to $16 per hour, based on experience Key Responsibilities: · Communication: · Efficiently answer phone calls and direct them to the appropriate departments or personnel · Provide excellent customer service in all interactions Record Management: · File documents and maintain organized records for easy retrieval · Support the creation and updating of official township databases General Office Duties: · Perform data entry tasks with accuracy · Prepare official documents and reports as needed · Manage office supplies inventory and initiate orders when necessary Departmental Support: · Assist within the Building Permit Department with clerical tasks · Collaborate with township team members to ensure smooth office operations Qualifications: · High school diploma or equivalent; additional qualifications as an Office Assistant or Secretary are advantageous · Proven experience as an office assistant, or in another relevant administrative role · Proficiency in Software: · MS Office Suite: Excel, Word, and Outlook · Familiarity with municipal software and document management systems is a plus · Knowledge of electronic filing systems and data management preferred · Excellent communication skills and attention to detail · Ability to work independently and efficiently prioritize tasks

Title: Admin. Associate, Equipment Reports to: Cell Equipment Manager LG Energy Solution Michigan Inc. (LGESMI) develops and manufactures large lithium-ion polymer batteries and packs for electric vehicle (EV) and energy storage applications. Come join the leader in advanced EV batteries! ****************** Summary: This position will provide administrative support to the team by organizing and maintain preventive maintenance documents, creating and updating records, initiating electronic approvals, and other clerical duties. Responsibilities: * Input daily troubleshooting log * Maintain preventive maintenance record in PM & check execution sheet * Maintain calibration of tools in PM * Prepare EA for purchasing * Develop inventory system and check methods, input raw data, and track * Maintain consumables inventory for the team * Create spreadsheets, presentations, documents, and internal reports * Performs other clerical duties as needed, such as photocopying, collating, filing, etc. * Coordinate 5s activities with other teams Qualifications: * High school diploma or GED required * Vocational Certificate or Associates Degree preferred or equivalent, relevant experience Experience: * 1 to 3+ years of related experience Skills: * MS Office Suite * Troubleshooting and problem-solving * Analysis and critical thinking * Make decisions based on data * Organization * Attention to detail

Job Description Title: Admin. Associate, Equipment Reports to: Cell Equipment Manager LG Energy Solution Michigan Inc. (LGESMI) develops and manufactures large lithium-ion polymer batteries and packs for electric vehicle (EV) and energy storage applications. Come join the leader in advanced EV batteries! ****************** Summary: This position will provide administrative support to the team by organizing and maintain preventive maintenance documents, creating and updating records, initiating electronic approvals, and other clerical duties. Responsibilities: Input daily troubleshooting log Maintain preventive maintenance record in PM & check execution sheet Maintain calibration of tools in PM Prepare EA for purchasing Develop inventory system and check methods, input raw data, and track Maintain consumables inventory for the team Create spreadsheets, presentations, documents, and internal reports Performs other clerical duties as needed, such as photocopying, collating, filing, etc. Coordinate 5s activities with other teams Qualifications: High school diploma or GED required Vocational Certificate or Associates Degree preferred or equivalent, relevant experience Experience: 1 to 3+ years of related experience Skills: MS Office Suite Troubleshooting and problem-solving Analysis and critical thinking Make decisions based on data Organization Attention to detail

The starter/players' assistant has one of the most important positions in the golf operation. They are the golf course steward who starts, directs the flow of traffic, enforces the club rules and regulations, instructs the players in the code of etiquette, oversees the golf course grounds and assists the players with any on course problems. This is a seasonal position. Position Type: Staff Required Education: High School Diploma or GED Equivalency. Required Work Experience: Prior golf knowledge. Required Licenses and Certifications: Must have a valid drivers license. Physical Demands: * Carrying * Moving * Standing Additional Education/Experiences to be Considered: Past customer service experience preferred, but not required. Event management experience a plus. Essential Duties/Responsibilities: Greet customers, arrange for carts, ensure guests tee off on the proper tee/course at the proper time, assist in maintaining order onto the course and communicate status to ranger and golf shop. Create, maintain, ensure accuracy, and submit records of player activity and receive receipts from customers. Oversee and maintain starter area, ensuring proper set up and cleanliness of areas. Maintain continual communication with golf shop regarding status of play, any factors affecting the smooth operation of play, and to receive directives regarding areas that may need attention. Any other duties assigned within the position classification area. Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members. Marginal Duties/Responsibilities: Perform other duties as assigned. Skills and Abilities: Must be able to be demonstrative and pleasant at the same time to engage positively with clients but also ensure rules are enforced. Ability to drive a golf cart safely. Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. Required Documents: * Resume * Cover Letter Optional Documents: Special Instructions to Applicants: Initial Application Review Date: May 20, 2024 Open Until Position is Filled?: Yes Posting Close Date: EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community atferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit:Ferris Non-Discrimination Statement.

WE'RE HIRING! Administrative Assistant ElectionSource is searching for a detail-oriented person with phone, accounting, and customer service experience for the position of Administrative Assistant I. This is a higher-level Admin position and is responsible for answering phone calls, assisting customers with questions, inputting orders, ordering products, election prep and support, and miscellaneous other office duties. This position is full time hourly position with pay based on experience. Benefits include; Vacation & holiday time off, Health Insurance Stipend, and a matching 401K plan. Hours are 8:00-5:00 PM Monday-Friday, with an hour for lunch. Note: Hours are longer during the election cycle months and some weekend days may be required. Responsibilities Answering high volume phone calls and transferring calls to the correct department or person Learn ElectionSource products, services and SOPs to assist customers by answering questions and entering orders Accounting; using both AR & AP in QuickBooks Support all Department Managers on various tasks, helping wherever it is needed within the company Entering sales orders via online orders, emails or phone calls Invoicing orders once shipped Mailings, Bank Deposits and other office duties as needed Verifying purchase orders and inputting bills Contact customers regarding past due invoices via phone, email or mail Review open sales orders, invoices and web orders and taking corrective action to follow up on Other assigned responsibilities as needed or required Qualifications 3+ years of business experience involving customer service and administrative work Experience with MS Office, Word, Excel, Google, and Quick Books Call Center experience preferred, specializing in high volume calls Ability to identify, assess and resolve issues whether internally or for customers Strong verbal and written communication skills Strong organizational skills to include multi-tasking, time management skills and ability to stay on task within a busy office Quick learner with the ability to acclimate quickly, show initiative and be a self-starter Ability to work independently or on a team, with strong teamwork values Associate Degree preferred, but not required Day to Day Duties May Include: Answering Phones Inputting sales orders Receiving payments and preparing deposits Invoicing customers Inputting POs and bills Reviewing open items in QuickBooks and on web site monthly Assisting coworkers to complete tasks About ElectionSource - Leading the nation in Election Experience; with over 3,000 customers across the world. ElectionSource is a leader in the election industry; providing turnkey election services, support and products. Our experienced staff has over 150 years of combined experience in conducting elections. Our service and support is second to none. We have over 1,000 election related products available including voting booths, ballot bags, election signs and more. ElectionSource provides services such as software development, election coding, support, preventative maintenance and ballot production to county, state, local governments, unions, tribal and fraternal organizations. ElectionSource is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, sex, race, color, religion, national origin, genetics, disability, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law. Compensation: $18.00 - $21.00 per hour

JOB DESCRIPTION Summary/Objective The Administrative Assistant is responsible for assembling and distributing job packets for manufacturing, assisting Accounts Receivable with invoicing customers and invoice inquiries and running reports related to manufacturing and efficiency. Daily activities for this position will vary based on the work flow from distribution and manufacturing. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Assemble job packets for plant distribution. 2. Match invoices to supporting documents. 3. Data entry in appropriate databases. 4. Compile reporting for Manufacturing Management. 5. Works with distribution to correct any inventory errors or changes. Competencies 1. Communication Proficiency. 2. Initiative. 3. Time Management. 4. Detail Oriented. Required Education and Experience 1. High school diploma or equivalent 2. One to three years of experience in an office/customer service setting. 3. Proficiency in Microsoft Office programs Preferred Education and Experience 1. Familiarity with E2 shop systems Work Environment Work is regularly performed in a combination of office and shop environments and is infrequently exposed to dust, odors, oil, vibration and noise. Physical Demands While performing the duties of this job, the employee is regularly required to talk and hear. This position is active and requires standing and walking frequently. The employee regularly works on a computer. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Job Details GR - Grand Rapids, MI Full TimeDescription Administrative Assistant TGW Logistics Group is a leading global systems integrator of automated material handling solutions. We're seeking an Administrative Assistant to support our Controls Department at our North American headquarters in Grand Rapids, Michigan. In this role, you'll provide key administrative support to department leadership while organizing meetings, maintaining records, and planning internal events to ensure smooth departmental operations. What You'll Do Provide day-to-day administrative support to the Director of Controls Integration and departmental managers. Coordinate and schedule meetings, manage calendars, and arrange travel. Prepare, proofread, and distribute internal communications and documents. Maintain organized filing systems and manage departmental data entry and reporting. Prepare meeting agendas, take notes, and ensure follow-up on action items. Organize department-wide events and team-building activities. Support departmental projects by tracking deadlines and organizing materials. Lead the planning and execution of office events including training sessions, workshops, and celebrations. Perform additional duties as assigned. What You'll Bring Education & Experience: High school diploma or equivalent, required. Minimum three years' experience as an Administrative Assistant, required Experience in manufacturing, industrial, or material-handling environments, preferred. Skills & Competencies: Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Exceptional organizational and multitasking abilities. Clear verbal and written communication skills. Experience coordinating travel and managing calendars is a plus. What We Offer We believe in supporting our team members with meaningful benefits that promote work-life balance and professional growth, including: 15 days of paid time off (PTO) to start, plus the ability to buy up to one (1) additional week. Fitness reimbursement of $250 to support gym membership or equipment. Education reimbursement to invest in your continued learning and development. Opportunities to grow your career. Work Environment & Physical Requirements Ability to remain stationary at a desk for prolonged periods. Ability to move around the office and reach with hands and arms regularly. Frequent use of office equipment and electronic devices. Ability to lift and carry materials up to 20 lbs on occasion. Ability to communicate verbally and in writing throughout the workday. Ability to complete tasks in a standard office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

About Acron Aviation: Acron Aviation is an agile commercial aviation partner with a long heritage of providing established, industry-certified solutions, as well as future-focused, data-driven innovations. With customers across the globe our employees are committed to the company mission of innovating to create safer skies. For more information visit acronaviation.com Job Description: The Senior Executive Assistant provides high-level administrative support to the General Manager of Avionics. Entrusted with significant responsibility and authority to execute complex and confidential tasks. Ensures seamless operations within the executive office. Essential Functions: Prepares and manages records such as agendas, notices, minutes, and resolutions for executive and company-wide meetings. Composes and prepares confidential correspondence, detailed reports, and other complex documents with a high degree of accuracy and professionalism. Compiles and prepares a variety of special reports, analyses, and strategic plans, often of a confidential nature, by researching, abstracting, and synthesizing information from diverse sources. Condenses and formats reports into presentation materials suitable for all levels of employees, visitors, executives, and corporate staff. Anticipates, prepares, and organizes materials needed for conferences, correspondence, appointments, meetings, telephone calls, special events, and corporate functions. Organizes and maintains highly confidential and restricted files, including but not limited to expenses, long-range plans, financial documents, salaries, performance appraisals, and promotions. Creates and maintains sophisticated databases and spreadsheets to support executive decision-making. Exercises independent judgment and initiative to determine appropriate courses of action in non-routine matters, interpreting and adapting guidelines, procedures, precedents, and practices to evolving situations. Performs high-level clerical tasks including arranging meetings, screening phone calls, filing, mail distribution, maintaining office supplies, and copying. Screens correspondence and respond independently when appropriate, ensuring effective communication flow within the executive office. Performs general administrative support tasks in various functional areas including finance, legal, program management, procurement, sales, and contracts. Prepares documents, spreadsheets, reports, and presentations, and creates and maintains logs, databases, inventories, and status reports. Conducts research or data analysis tasks as needed. Takes and delivers messages, provides information to callers, and distributes and routes mail, packages, and paperwork. Schedules and coordinates meetings, business travel, and other events. Qualifications: Requires a High School Diploma or equivalent with a minimum of 8 years of prior relevant experience, or a 2-year post-secondary/associate’s degree with a minimum of 4 years of prior related experience. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Demonstrated ability to exercise tact and diplomacy with persistence across all levels of the organization. Preferred Additional Skills: Excellent communication skills Microsoft Office 365 Microsoft Access Experience with government contracts, including familiarity with DIBBS, CAV, and PIEE. Highly developed job knowledge/skills. Ability to work autonomously and mentor lower-level peers. Effective communication skills to interact within and outside the department. Ability to use judgment and initiative to resolve issues and achieve operational targets. Adherence to L3Harris Proprietary Information policies.

Schedule: Full time or Part time, 11:30am to 8pm, rotating weekends 9am to 5pm Resthaven offers you a place where you can belong, with peers who care as much as you do. Learn on the job. Work in a state-of-the art facility. Have a purpose and make an impact in people's lives. Build a career and gain stability. No matter your role, you'll be appreciated and welcomed here. Position Summary: Resthaven, a faith-based, non-profit senior living organization dedicated to quality care and holistic well-being, seeks an experienced Administrative Assistant. This role will handle a variety of customer service tasks including managing the front desk area, support for admissions and referral management, support to the clinical team, and general administrative tasks. Strong attention to detail, multitasking ability, and proficiency with office software are essential. This role requires excellent communication skills, both written and verbal, and the ability to work independently while contributing to a collaborative team environment. Key Responsibilities: * Front Desk Management and Customer Service: Ensuring that the font entry area is neat and maintained; coffee station is stocked; answering and routing phone calls; greeting, wayfinding and guidance to visitors; and resident mail sorting. Managing customer complaints or issues and escalating them when necessary. * Clinical Team Support: packet creation for tours, admissions, CHF, transports, and discharges; scanning and uploading documents to the EMR; managing and routing electronic faxing; printing hospital transfer packets; and data entry into the EMR. * Referral Management: weekend and evening tours, reviewing hospital referrals, making bed offers, completing insurance authorizations. Data entry into CRM system. * Support to Managers and Teams: helping with the preparation, tracking, and follow-up of tasks related to specific projects or initiatives. Survey preparedness audits as assigned. * Confidentiality and Privacy: Handling sensitive or confidential information with discretion and ensuring data security. Keeping accurate records while ensuring that confidential or private data is appropriately handled. Qualifications * Education: Associates or Bachelor's preferred * Experience: 3 or more years' experience serving in a customer service or administrative-related role. Skills: * Organizational skills - Ability to manage schedules, prioritize tasks, and maintain order * Communication skills - Clear written and verbal communication with clients and team members. * Time management - Efficiently handling multiple tasks and deadlines. * Attention to detail - Ensuring accuracy in data entry, document preparation, and task completion. * Proficiency in office software - Familiarity with Outlook, email, and scheduling tools. * Problem-solving - Ability to address and resolve issues independently. * Customer service - Managing inquiries and providing support professionally. * Confidentiality - Handling sensitive information with discretion and trust. Physical Demands & Work Environment: The physical demands and wok environment characteristics descried here are representative of those that must be met by and employee to successfully perform the essential functions for this job. Requests for reasonable accommodations may be made through Human Resources to enable individuals with disabilities to perform the essential functions. * The employee is required to sit for prolonged periods of time; have the ability to utilize telecommunications; communicate fluently verbally and/or through written communications * The employee is required to maintain a physical presence in the administrative office. * The employee is required to lift 30 pounds. * Position is scheduled every other weekend and rotating holidays. Resthaven's Mission Statement: To glorify God by providing a continuum of quality care and services that demonstrates the love and compassion of Jesus Christ.

Job Title: Multi-Department Coordinator Company:CarGuys Inc Job Type: Full-Time About Us: At CarGuys Inc, we’re passionate about connecting clients with top-tier automotive recruiting solutions. We’re a dynamic team looking for a versatile, multi-skilled individual to join us as a Multi-Department Coordinator. If you thrive in a fast-paced environment and love wearing multiple hats, this is the perfect opportunity to grow with us! Job Description: We’re seeking a highly adaptable and skillful **Multi-Department Coordinator** to support our team across various functions. This role is ideal for someone who enjoys learning new skills, collaborating with different departments, and making an impact in a growing company. You’ll assist with client-facing tasks, recruitment efforts, account management, and business operations—all while bringing your diverse talents to the table. Key Responsibilities: -Client Demos & Support:Schedule, coordinate, and assist in completing engaging demos for clients, ensuring a seamless experience from start to finish. Follow up to confirm demo details and client satisfaction. -Candidate Sourcing:Learn to source and attract top talent for our team, supporting recruitment efforts with creative and effective strategies. -Account Management:Work alongside our account management team to communicate with current clients, offering solutions to enhance their subscriptions and strengthen relationships. -Management Support: Assist leadership with various business-related tasks, from project coordination to operational support, ensuring smooth day-to-day operations. -Cross-Functional Collaboration: Jump in wherever needed, adapting to the unique demands of each department with a proactive and positive attitude. What We’re Looking For: - A versatile, self-motivated individual with strong communication and organizational skills. - Ability to learn quickly and adapt to new tasks across departments (sales, recruitment, account management, and operations). - Experience or interest in client interaction, scheduling, or customer service is a plus. - Comfortable multitasking and managing priorities in a dynamic environment. - Passion for the automotive industry is a bonus, but not required—we’ll teach you what you need to know! Why Join CarGuys Inc? - Gain hands-on experience in multiple areas of our business. - Work with a supportive team that values your growth and contributions. - Be part of an exciting, fast-growing company in the automotive space. How to Apply: Ready to bring your diverse skills to CarGuys Inc? Submit your resume and a brief note about why you’d be a great fit for this role. We can’t wait to meet you! Keywords:Office assistant, office admin, admin assistant, administrative assistant, office manager, organization, communication skills, computer skills, customer service, attention to detail, scheduling, multi-tasking, record-keeping, data entry, administrative support, typing, filing, teamwork, problem solving, microsoft, word, excel, bookkeeping, office procedures.

Secretarial/Clerical/Secretary Date Available: Immediately Additional Information: Show/Hide Notice of Support Staff Posting Secretary Posting # 3710 * Macatawa Bay Middle School Posting Dates: May 2, 2025 - Until Filled Reports To: Principal Beginning: Immediately Hours: 40 hours per week 7:00 a.m. to 3:30 p.m. School-Year/Full-Time Qualifications: * Experience and proficiency in the use of technology, learning new systems, and maintaining an organized office environment * Must be highly organized and have excellent communication and clerical skills * Experience in providing friendly and accurate verbal and written communication skills * Bilingual preferred Job Responsibilities: * Perform a variety or secretarial and related clerical duties to support the overall function of the office and assist the principal * Support of teachers * Operate the absence management (substitute) system * Provide friendly and accurate public relations (within the school community and beyond * Perform secretarial duties for the Principal * Screen and route incoming phone calls, mail, and email * Compose, type and copy correspondence, reports, bulletins, records and other materials in English and Spanish * Obtain, gather and organize pertinent data as needed * Provide payroll data to the business office as scheduled * Maintain an orderly filing system for purchase orders, teacher absences, etc. * Assist in planning meetings agendas and in preparing meetings summaries * Distribute office passes and notes as directed * Maintain an accurate inventory teacher materials and supplies * Order, receive and distribute supplies * Place orders for materials, verify quantities delivered and distribute to staff * Keep abreast of new information, innovative ideas and techniques * Administer first aid and/or medication to students in the absence of the school nurse according to the school policy 13. Adhere to all district health and safety policies, including all precautions of the Bloodborne Pathogens Expose Control Plan * Other duties as assigned by the principal Other Information: * Starts 4 weeks before start of school year and ends 1 weeks after school ends Physical Requirements and Working Conditions: * Reaching: Extending hand(s) and arm(s) in any direction. * Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles. * Grasping: Applying pressure to an object with the fingers and palm. * Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly. * Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound. * Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers. * The worker is subject to environmental conditions. * The worker should provide consistent and reliable attendance.

Summary/Objective The Administrative Assistant is responsible for assembling and distributing job packets for manufacturing, assisting Accounts Receivable with invoicing customers and invoice inquiries and running reports related to manufacturing and efficiency. Daily activities for this position will vary based on the work flow from distribution and manufacturing. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Assemble job packets for plant distribution. 2. Match invoices to supporting documents. 3. Data entry in appropriate databases. 4. Compile reporting for Manufacturing Management. 5. Works with distribution to correct any inventory errors or changes. Competencies 1. Communication Proficiency. 2. Initiative. 3. Time Management. 4. Detail Oriented. Required Education and Experience 1. High school diploma or equivalent 2. One to three years of experience in an office/customer service setting. 3. Proficiency in Microsoft Office programs Preferred Education and Experience 1. Familiarity with E2 shop systems Work Environment Work is regularly performed in a combination of office and shop environments and is infrequently exposed to dust, odors, oil, vibration and noise. Physical Demands While performing the duties of this job, the employee is regularly required to talk and hear. This position is active and requires standing and walking frequently. The employee regularly works on a computer. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Administrative Assistant -IPEx STATUS: Part-time, Non-exempt DEPARTMENT: IPEx REPORTS TO: Executive Director, IPEx PAY: $15.97/hr Acts as a general assistant reporting to the Executive Director of IPEx, performing office functions contributing to the department's objectives. These responsibilities are performed in an ethical manner consistent with the University's mission, vision, and values which include diversity, equity and inclusion. RESPONSIBILITIES: * Provides GREAT customer service, anticipating and exceeding the needs of our customers. * Performs administrative work of a confidential nature. * Maintains processes and manipulates data on a personal computer using word processing, database, presentation and spreadsheet software. * Organizing and maintaining the internal management of strategic partner materials. * Participating as an operations contact to strategic partners and supporting the tactical items in the roll-out of new partnerships. This can include attending client meetings and calls, creating and maintaining marketing collateral, maintaining web pages and web applications, coordinating event logistics, and serving as a liaison between the client and admissions when needed. * Responsible for specific projects/programs which may involve planning and coordinating work, analyzing data, preparing reports, making recommendations and other duties associated with the successful completion of a project/program. * May maintain and analyze budgetary records by performing bookkeeping related duties such as reconciling, monitoring, making, and tracking expenditures, preparing budget statements regarding the status of accounts, making recommendations as to projected budgets. * Acts with high degree of independence as liaison with inside and outside contacts and in preparing meeting materials, minutes, programs, updates, recruiting, and other support functions related to work area. * Assists IPEx staff and facilitators with administrative problems or concerns. * Responsible for scheduling and coordinating appointments. * May process forms, i.e. l-9, requisitions, and travel vouchers. * Understand and abide by all external and internal regulations and policies. This includes NCAA, GLIAC and national affiliations associated within athletics or other role specific regulations. * Demonstrate and promote the University Cultural Values. * Perform other duties as assigned. QUALIFICATIONS: * High School Diploma required, bachelor's degree preferred. * Demonstrated experience to successfully work under pressure and meet deadlines. * Demonstrated ability to provide excellent customer service and maintain confidentiality. * Demonstrated experience to successfully work independently, as a team, organize own work and coordinate work activities of others. * Demonstrated experience to successfully handle multiple demands efficiently, including large projects. * Demonstrated experience to successfully organize and prioritize workload, handling different situations by exercising judgment. * Demonstrated ability to work accurately and effectively with computer systems (Microsoft Suite; Google Suite; Salesforce.com). * Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation and positive reactions to change and conflict resolution. * Excellent interpersonal, communication and presentation skills, both written and oral which transcend diverse audiences. * Demonstrated ability to communicate effectively and relate well to donors, alumni, students, parents, faculty, staff, and others while maintaining appropriate confidentiality. * Demonstrated motivational and problem-solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the University. * Strong work ethic. * Ability to pass a pre-employment background investigation including but not limited to: standard criminal background check and employment reference checks. Select positions may be subject to drug/alcohol screening. * Business office environment. Prolonged sitting and standing. Use of personal computer and telephone (eye and hand strain). Some travel between campuses required (own transportation). * No regular lifting requirements, occasional lifting up to 25 pounds. * Must be able to work an irregular schedule, evenings or Saturday as needed, additional hours during peak times or as required. DAVENPORT UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER Revised: 8/13/2021

Job Description Preferred Employment and Living Supports in Muskegon, MI is looking to hire for a full-time Administrative Assistant. Full-Time Monday-Friday 8:30am-4:00pm As an Administrative Assistant, you will be providing day to day support in an office setting to management and employees to ensure that all interactions between the organization and others are positive and productive. Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. The Administrative assistant is responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Job Duties/Knowledge: Handling office tasks, such as filing, generating reports as needed, and setting up for meetings Answer and directing phone calls Utilization of online system, ensuring scheduling is up to date Maintaining filing system of employee and client records. Produce and distribute correspondence memos, letters, faxes, and forms Directing/interacting with Preferred Supports' clients, their families, and community members Qualifications High School diploma or equivalent required; additional qualification as an Administrative Assistant or Secretary will be a plus. Excellent written and verbal communication skills Successful completion of required training. Current Michigan Driver's License, auto insurance and transportation. Clear criminal record. Job Type: Full-Time To learn more about our company, please visit our website at *************************

Administrative Assistant - Kentwood, MI Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistantto join our Transportation Technologies team in Kentwood, MI. This is a fantastic opportunity to grow a versatile career in Administration. Intertek's Transportation Technologies team offers Total Quality Assurance expertise, delivered consistently with precision, pace and passion, enables our customers to power ahead safely. Our automotive, battery and energy storage, and related transportation industry testing and certification expertise is recognized by leading manufacturers worldwide for evaluating how their products and services meet and exceed quality, safety, sustainability and performance standards. Intertek is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world. We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide. Our Purpose: Bringing quality, safety, and sustainability to life. What are we looking for? The Administrative Assistant is responsible for performing a full range of administrative duties. This position will provide support to the operations team, processing forms and payment for product certification. Shift/Schedule: M-F, 8-5, Hybrid (after training period) Salary & Benefits Information In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more. What you'll do: Create various documents, spreadsheets, etc. utilizing Microsoft Office software Assist with the analysis of data as required Perform various general office duties, including faxing, copying, mailing, filing, etc. Research a wide variety of information requests Set up conference room(s) for visitors and in-house meetings Ensure that general office equipment is functioning in satisfactory condition Maintain an adequate stock of general office supplies May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions May assist with forecasting and month end reports May assist with invoice coding and approval May assist with coordinating travel arrangements Performing standard receptionist duties as required Perform other duties as required. This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties. Minimum Requirements & Qualifications: High school diploma or GED Prior experience directly related to the role Microsoft Office proficiency Be aware of, and adhere to, safety practices and policies to ensure your own safety, as well as the safety of others who may be affected by your actions at work Ability to work in fast-paced, multi-tasking environment with shifting priorities and demanding deadlines Must be detail-oriented and able to effectively prioritize and organize workload, with efficient time management Ability to communicate and interact effectively in verbal, written, and presentation formats Must possess the fundamental technical and administrative skills required to perform the job duties Must be customer focused and quality driven Ability to travel as business needs dictate Intertek: Total Quality. Assured. Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth. Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed. We Value Diversity Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics. For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email ******************* or call ************** (option #5) to speak with a member of the HR Department. #LI-JC1 #HYBRID * Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

Job Details Newaygo Medical Care Facility - Fremont, MI Full Time $21.00 - $24.00 HourlyDescription If you are on the hunt for an engaging and rewarding position, look no further! At Newaygo Medical Care Facility (NMCF), this is our resident's home. All staff in their capacities' do everything they can to make sure residents are well taken care of, above and beyond. The home is lively with fun activities, caring people, visitors....and we even have three resident cats! Come on "home", to Newaygo Medical Care Facility as your employer! Here is what some new staff have to say about NMCF: "Everyone was/is so kind and made me feel like part of the family! "Everyone was so friendly and welcoming!" "I loved the facility and overall work environment" "Relaxed atmosphere, friendly staff, great co-workers" "Love it. Love the atmosphere" Major Duties and Responsibilities Serves as the primary receptionist (answering and directing incoming calls and greeting, directing and assisting visitors.) Seeks cooperation from visitors in adhering to facility rules regarding visits and notifies supervisor of questions or conflicts. Serve as the contact for office equipment issues including, facsimile machines, copiers, and postage meter. If unable to correct the issue ensure service has been requested from applicable vendor. Prepare deposits received and process checks through electronic deposits. Provides approved information to callers and records and transmits messages (ROBO calls). Maintains resident ROBO call list. Maintains current list of residents, room assignments, telephone extensions for departments and personnel and fax numbers. Ordering, stocking, and distributing office supplies. Prepares monthly board packets for board of directors' meetings. Receives, sorts and distributes incoming mail to appropriate residents and personnel. Sorts and receipts payments received and distributes to appropriate personnel for processing. Operates postage meter to ensure proper postage on outgoing mail. Conducts filing for accounts payable and audits files quarterly. Performs various clerical and office support duties as needed such as photocopying, transmitting facsimiles, filing, stuffing envelopes, preparing correspondence, memos, and labels as needed. Responsible for mailing Care Conference letters and maintaining log of letters, mail date, etc. Prepare and mail survey letters and questionnaires to new admits and discharges. Participates with the Effective Dining program and any other facility related activities as needed. Maintains beauty shop schedule and fee schedule. Prepared and keeps a supply on hand of admission/resident and community welcome packets. Orders flowers for employees as needed per policy. Assists with insurance verifications and NOMNCs when directed. Responsible for organizing and maintaining records of expiring contracts. Backup responsibility to submit PBJ by deadline if assigned. Sets up new vendors. Maintains the conference room and atrium area schedules. All other related duties as assigned. Additional Tasks Treats all residents with dignity and respect. Promotes and protects all residents' rights. Establishes a culture of compliance by adhering to all facility policies and procedures. Complies with standards of business conduct, and state/federal regulations and guidelines. Follows appropriate safety and hygiene measures at all times to protect residents and themselves. Maintains confidentiality of protected health information, including verbal, written, and electronic communications. Reports noncompliance with policies, procedures, regulations, or breaches in confidentiality to appropriate personnel. Reports any retaliation or discrimination to HR or compliance officer. Reports any allegations of abuse, neglect, misappropriation of property, exploitation, or mistreatment of residents to supervisor and/or administrator. Protects residents from abuse, and cooperates with all investigations. Reports any occupational exposures to blood, body fluids, infectious materials, and/or hazardous chemicals in accordance with facility policy. Participates in all life safety and emergency drills and trainings. Fulfills responsibilities as assigned during implementation or activation of the facility's emergency plan. Reports work-related injuries and illnesses immediately to supervisor. Follows established infection control policies and procedures. As a condition of employment, completes all assigned training and skills competency. Required to follow the EDEN philosophy as it is introduced and integrated throughout the facility. Participates in daily department huddles. Qualifications Required Qualifications Past experience with phone reception and general administrative duties. Proficient in various Microsoft Office applications (Word, Excel, PowerPoint) and other electronic reporting formats. This includes an adequate ability to type and keypunch. Ability to multi-task and prioritize in a fast-paced environment. Interpersonal skills necessary in order to deal effectively and courteously with callers, visitors, residents, and co-workers. Personal Skills and Traits Desired/ Physical Requirements Ability to read, write, speak and understand the English language. Must be a supportive team member, contribute to and be an example of team work. Ability to make independent decisions when circumstances warrant such action. Ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public. Must have patience, tact, and willingness to deal with difficult residents, family and staff. Must not pose a threat to the health and safety of other individuals in the workplace. Must be able to move intermittently throughout the workday. Meets general healt