Administrative assistant jobs in Odessa, TX - 78 jobs

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

KLX Energy Services LLC provides a broad range of technical solutions and equipment to our customers. We provide the right people, best equipment and most convenient locations to deliver expert energy services for every phase of the wellsite. This includes drilling, completions, re-fracing, production, workover, and plug and abandonment. From technical services and wireline to rentals and accommodations, we keep our customers operations running economically, effectively and safely. At KLX, you'll work side-by-side with devoted professionals. You'll enjoy the benefits of a strong and evolving company; such as excellent compensation and benefits packages, limitless opportunities for professional growth, and a voice in shaping our future. All while working in an environment that emphasizes teamwork, integrity, and professionalism. We are currently seeking an Administrative Assistant for our Odessa, TX location. PURPOSE: Performs full clerical, administrative, and general office duties and assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. ESSENTIAL JOB DUTIES AND RESPONSIBILTIES: Communicates management's instructions to various individuals and/or departments. Relieves management of clerical work and minor administrative business details. Furnishes and obtains information from other leaders. Handles inquiries, complaints or adjustments; screens calls; provides information to callers/visitors. Schedules appointments; composes correspondence; checks and verifies bills, invoices, receipts, schedules, purchase orders and other documents; performs complicated reconciliation and control functions; and compiles special studies where analysis of complicated data is required. Maintains complicated records requiring classification and compilation of varied information; prepares reports. Operates a variety of general business machines and equipment. Contacts company personnel at all organizational levels to gather information and prepares reports. MINIMUM QUALIFICATIONS: Education: High School Diploma/Equivalent Work Experience: 0-2 years Supervisory Experience: Not Applicable Related Experience: Relevant clerical experience Proficiency with Microsoft Office Suite PREFERRED QUALIFICATIONS: Education: Bachelor's Degree Degree Field (s): Business Administration, Finance, or related discipline Work Experience: 2-4 years Supervisory Experience: Not Applicable Related Experience: Relevant clerical experience in an oil and gas services company PHYSICAL REQUIREMENTS: Precise hand/eye coordination: Constantly Basic keyboarding or other repetitive motions: Constantly Operation of heavy equipment or operation of vehicles: Occasionally Lifting/pushing objects weighing over: 20 lbs: Occasionally Climbing and working in awkward and cramped positions: Occasionally Other (please specify): Must be able to sit for extended periods of time Lifting and reaching files or boxes of files Pushing or pulling drawers and cabinets Communicate via telephone EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description Responsibilities: This position will serve as the primary point of contact for the facility and will provide high-level administrative support by conducting research, preparing statistical reports, handling information request, and performing clerical functions. This will include preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings. Will also include being responsible for all data relating to work orders and inventory movements. Will be responsible for numerous forms of data collection, reporting of data, and investigation of data errors. Will play an active role in continuous improvement for all office process flows related to office production. Additional Qualifications/Responsibilities Qualifications: High school diploma or equivalent preferred. Proven working experience in similar roles. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology. Knowledge of principles and process for providing customer and personal services. This includes customer needs assessment, meeting quality standards for service and evaluation of customer satisfaction. Strong verbal and written communication skills. Bilingual a plus (Spanish) Basic math skills. Basic computer skills including Microsoft Office, Excel.

It's a great feeling to work for a company that does so much good for others around the world! Academic Req: Required - High school diploma or GED equivalent. Work experience: Required - Advanced skill and experience in managing multiple databased and filing systems is preferred. Preferred: 2 years administrative experience with advanced skill level in Microsoft Word and Excel is required. Summary: This position is responsible for using sound professional judgement and best practices to ensure quality services are provided to the service population especially in crises situations while maintaining compliance with established state and federal standards. Essential Functions: 1. Accepting and screening all incoming visitors, emails, and phone calls. 2. Complete pre-registrations and route to appropriate staff. 3. Data entry and maintenance of multiple client information databases (client registration, attendance records, client evaluation, and other relevant software.) 4. Manages closed case files for statewide office locations. 5. Manage some purchasing for the program with supervisor approval. 6. Reconciles monthly expense ledgers for all 3 sites across the state. 7. Type and design general correspondence, memos, charts, etc. Proofread copy for spelling/grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. 8. Coordinate travel arrangements, including flight, lodging, and per diem. 9. Support all staff with administrative tasks, data entry, budget tracking, and reporting. 10. Work in conjunction with Navigators, Manager and other program staff to include clients and their families. 11. Maintain written records of all home visits, interaction and contact with families/clients and file in appropriate client files promptly. 12. Attend all case staff meetings, supervision, and mandatory agency meetings. 13. Using stated policies and procedures report child abuse/neglect 14. Provide successful completion of follow-up activity with client/family. 15. Maintains familiarity and knowledge of community resources and uses these appropriately to meet the needs of families. 16. Conducts community outreach in educating parents, professionals, and others about program and agency services, and child abuse prevention awareness. 17. Maintain confidential client files for assigned participants. 18. Other job duties as assigned. Measurable Deliverables: 1. Maintain current participant online records on weekly basis. 2. Field calls, emails, visitors daily. 3. Maintain organized client files, class folders, and requisitions. 4. Enroll clients via pre-registrations daily. 5. Attend all required trainings. 6. Maintains operational office equipment and supplies at all times. 7. Maintain current budget tracking monthly. Requirements: 1. Learn, live and coach one team, one mission culture and values. Lead through change by bringing clarity, generating energy and delivering success. 2. Pass a pre-employment drug screen and random drug screens and maintain emotional control, and professional composure, at all times. 3. Provide proof or work eligibility status upon request. 4. Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years) 5. Demonstrate the ability to: a. Respond sensitively and competently to the service population's cultural and socio-economic characteristics. b. Communicate effectively in writing and verbally in English and Spanish. c. Work in a fast-paced environment. d. Maintain computer literacy required to meet the responsibilities of the position. e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team. f. Travel as needed. g. Manage time effectively and efficiently. 6. Bilingual preferred (Spanish) 7. Will follow all procedures of the INK personnel manual. 8. Must possess a valid and current driver's license. English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Administrative#LI-Associate#LI-Full-time

KLX Energy Services LLC provides a broad range of technical solutions and equipment to our customers. We provide the right people, best equipment and most convenient locations to deliver expert energy services for every phase of the wellsite. This includes drilling, completions, re-fracing, production, workover, and plug and abandonment. From technical services and wireline to rentals and accommodations, we keep our customers operations running economically, effectively and safely. At KLX, you'll work side-by-side with devoted professionals. You'll enjoy the benefits of a strong and evolving company; such as excellent compensation and benefits packages, limitless opportunities for professional growth, and a voice in shaping our future. All while working in an environment that emphasizes teamwork, integrity, and professionalism. We are currently seeking an Administrative Assistant for our Odessa, TX location. PURPOSE: Performs full clerical, administrative, and general office duties and assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. ESSENTIAL JOB DUTIES AND RESPONSIBILTIES: * Communicates management's instructions to various individuals and/or departments. * Relieves management of clerical work and minor administrative business details. * Furnishes and obtains information from other leaders. * Handles inquiries, complaints or adjustments; screens calls; provides information to callers/visitors. * Schedules appointments; composes correspondence; checks and verifies bills, invoices, receipts, schedules, purchase orders and other documents; performs complicated reconciliation and control functions; and compiles special studies where analysis of complicated data is required. * Maintains complicated records requiring classification and compilation of varied information; prepares reports. * Operates a variety of general business machines and equipment. * Contacts company personnel at all organizational levels to gather information and prepares reports. MINIMUM QUALIFICATIONS: * Education: High School Diploma/Equivalent * Work Experience: 0-2 years * Supervisory Experience: Not Applicable * Related Experience: * Relevant clerical experience * Proficiency with Microsoft Office Suite PREFERRED QUALIFICATIONS: * Education: Bachelor's Degree * Degree Field (s): Business Administration, Finance, or related discipline * Work Experience: 2-4 years * Supervisory Experience: Not Applicable * Related Experience: * Relevant clerical experience in an oil and gas services company PHYSICAL REQUIREMENTS: * Precise hand/eye coordination: Constantly * Basic keyboarding or other repetitive motions: Constantly * Operation of heavy equipment or operation of vehicles: Occasionally * Lifting/pushing objects weighing over: 20 lbs: Occasionally * Climbing and working in awkward and cramped positions: Occasionally * Other (please specify): * Must be able to sit for extended periods of time * Lifting and reaching files or boxes of files * Pushing or pulling drawers and cabinets * Communicate via telephone EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Hospitality Management Corporation is a Dallas based privately held provider of management solutions and hospitality industry services, each customized to fit our clients' unique needs. HMC's core value and mission is to provide our clients with the finest management expertise the industry has to offer with integrity, honesty and open communication. When choosing to work for a company, HMC should be your first choice due to a well-deserved record of Honesty, Professionalism, Experience, Innovation, Flexibility, Customer Service and most importantly - Results. HMC believes that a company is only as strong as its team members. Team members are encouraged by their superiors to push themselves and are provided with the resources to ensure that success is achieved. We are currently searching for a Sales Administrative Assistant for the Wyndham Midland Downtown, in Midland, TX. Why Work With Us? It's a fun company to work for! We recognize efforts and reward results Great benefits package, including industry leading 401K Promotional opportunities with a growing company Responsibilities: Support Sales with administrative tasks and client communication Serve as point of contact for group clients after contracts are signed Coordinate group details including rooming lists, payments, itineraries, and special requests Prepare and distribute contracts, invoices, resumes, and BEOs to appropriate departments Maintain organized files, contact lists, and call logs Assist with marketing efforts including email blasts and social media posts Lead Banquet Event Order (BEO) meetings and communicate group needs across departments Order and manage supplies for meetings and breaks (linens, food, beverages, etc.) Ensure smooth group arrivals/departures by coordinating with front desk and other staff Assist front desk during peak times and handle calls or reservations as needed Experience: Sales admin. and customer service required. Use of Microsoft Office programs required. HMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Take Your Corporate Career to the Next Level Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem - supporting the projects that improve the communities we work and live in. Kleinfelder is seeking an Administrative Assistant to be based out of our Midland, TX office. This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor. Works under direct supervision and guidance of the Area Administrative Supervisor. Responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff. Specific duties include: * Front desk reception, greeting visitors and answering the phone * Maintain professional appearance of the office common area * Effectively track and manage equipment and vehicle rental accounts * Organize hospitality such as ordering and setting up lunches, and office events * Maintain project filing system/document control * Formatting, scanning, photocopying and mailing of documents / reports * Maintain inventories of office supplies and field equipment * Maintain credit card accounts * Make travel arrangements * Assist with word processing, excel spreadsheets and power point presentations * Data management * Project billing and support Required skills include: * Intermediate knowledge of MS Office, including Word, Excel, Power Point and Edge. * Familiarity with office equipment, including copier, scanner and printers. The successful candidate will be: * Professional, friendly and courteous both on the phone and in-person * Highly organized and accountable * Able to multi-task and handle several activities at once. * Able to think critically and respond to changing situations/requests * Team-oriented, willing to assist team members High School diploma or GED 1 - 2 years of previous professional office experience required. Move Forward with Kleinfelder: Kleinfelder and its' subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder, and its' subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder, and its' subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder, and its' subsidiaries and affiliates, is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder, and its' subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its' subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its' subsidiaries and affiliates, explicitly reserves the right to pursue and hire those.

Role Mission: IDEA Administrative Assistants provide clerical support to the principal(s), so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality. What We Offer Compensation: Compensation for this role is set at an hourly rate ranging between $21.56 for 0 years of experience and $26.95. Other Benefits: We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include: Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation. Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability. Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost. Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable. What You Bring -- Competencies Qualifications: Education: High school diploma required, associate's or bachelor's degree preferred Experience: 2+ years' experience working in an administrative support position Knowledge and Skills: Familiarity with Microsoft Office Proficient keyboarding skills Effective organization, communication, and interpersonal skills Exceptional organizational skills Ability to follow written instructions Experience working in an administrative support position Ability to think proactively and work with minimal direction Ability to pleasantly communicate with all levels of staff and the public What You'll Do -- Accountabilities Responsibilities Manage principal's correspondence, including answering incoming phone calls, emails, and letters Plan, prepare, and update principal's calendar Schedule events and plan logistics for meetings Reconcile credit cards and prepare monthly expense reports Other duties as they arise We look for Team and Family who embody the following values and characteristics: Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college Has demonstrated effective outcomes and results, and wants to be held accountable for them Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly Works with urgency and purpose to drive student outcomes Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change Seeks and responds well to feedback, which is shared often and freely across all levels of the organization Works through silos and forges strong cross-departmental relationships in order to achieve outcomes We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students About IDEA Public Schools At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre-K-12 public charter schools in the United States. IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report's top high schools lists. IDEA serves nearly 80,000 college-bound students in 137 schools across Texas, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college. When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality. Staff Experience At IDEA, the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here! To Apply Please submit your application online through Jobvite. It's in your best interest to apply as soon as possible. IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at **************.

This position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.Duties and Responsibilites Coordinate new hire pre-employment activities including scheduling pre-employment testing and training. Provide administrative support for the field employees and management. Help answer new hire questions from employees. Transactional HR tasks Front desk reception including greeting all visitors and directing them as needed Answering all incoming calls Pick up and process all incoming and outgoing mail for entire office Dealing with all courier documents including sending them out Scanning and processing invoices Ordering/maintaining office supplies Maintain and organize all community areas, including boardroom, kitchen, copy area Handle all meeting requests, boardroom set up, catering orders Assisting with Word documents, PowerPoint presentations and Excel documents as requested Draft and disseminates reports, projects, and other documents for internal and external recipients Performs other duties and tasks as determined by the leadership team Effective communication and coordination with all departments with the company are essential in the role. Required Knowledge and Skills Associate's degree required Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. A High School Diploma or equivalent Proven administrative or assistant experience 0 - 2 years administrative experience Excellent written and verbal communication skills with strong interpersonal skills Excellent organization skills with high level of attention to detail

Provides administrative support to the Division and Department. Enters correspondence, reports and other data into computer or related equipment. Assists in the Procurement of equipment, supplies and services through established purchasing procedures and practices, for the city's departments. Duties require independent judgment with understanding of Facilities Department functions, procedures and terminology. Budgetary Responsibilities: Assists in preparation of Division budget. Monitors expenditures during the year. * Supports team by performing tasks related to organization and strong communication, completes reports for other staff members as needed * Prepare spreadsheets to present various data as requested by the Director or Division Manager. * Answers the phone, screens calls, answers citizen or City Staff inquiries and directs them to the appropriate person and takes messages for the division. * Assists with purchasing card program, Reconciles purchasing card for division Handles and routes all incoming and outgoing mail. * Regularly processes work order data entry. Maintains the filing system. * Serves as manager of office supplies, maintains supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies. * Coordinates travel and training for division personnel. * Assists with reviewing and creating electronic requisitions for submittal of electronic bid requests, purchase orders and contracts. * Occasionally perform work beyond 40-hour work week when workload requires. Maintains work order database and workflows for division. * Performs other related duties as assigned. Ability to sit, stand, squat, and move about and office and vehicle maintenance facility. Ability to drive a city vehicle. Ability to read and understand manuals and updates regarding City and departmental policies and procedures. Skill in experience in the operation of computerized systems in order to design or complete spreadsheets, forms databases or work processing assignments. High school diploma or equivalent plus three to five years' experience working as an administrative assistant/ clerical position. Must complete typing test with a minimum score of 40 wpm, data entry test with minimum score of 10 kpm, spelling and grammar test with minimum score of 60. Experience in spreadsheet applications, databases and word processing required. Valid Texas driver's license required.

Job Title: Administrative Intern Wage/Hour Status: Exempt Reports to: Principal Pay Grade: Admin Pay 3 Dept. /School: Assigned Campus Days: 207 Supervises: N/A Primary Purpose: Secure the safety and success of all students and staff Qualifications: Education/Certification: Master's degree (preferred) Texas administrator certificate (preferred) Valid State Teaching Certificate (Texas or Out of State) Must be enrolled in a adminstratitve certification program Special Knowledge Skills: Thorough understanding of school operations Strong organizational, communication, and interpersonal skills Ability to instruct students and promote positive behaviors Experience using technology to improve teaching and learning Excellent knowledge of computer applications (multi-platform preferred) Experience: Three years' successful teaching experience Major Responsibilities and Duties: Assist in the implementation of policies, regulations, guidelines, and procedures pertaining to student behavior and attendance. Communicate with students, parents, and staff in a timely manner regarding student behavior and attendance. Assist in maintaining discipline throughout the student body and participate in academic and disciplinary hearings when applicable. Assist teachers, students, and parents in the effective creation and implementation of individual behavior plans. Work with student services staff in providing guidance and motivation for student success and in collaboratively developing plans for students who struggle. Coordinate re-entry/transition meetings with school staff and families who have been suspended or assigned to an alternative education setting. Facilitate restorative practices and approach to discipline and serve as a liaison to support a systemic approach. Collaborate with staff to reinforce behavior management plans and strategies. As needed, work directly with students in individual and small group settings with direct instruction on social skills and social emotional development. Lead recognition assemblies, parent academies, community meetings and other school-wide culture building activities. Facilitate staff training on student-teacher relationships and classroom management. Lead campus in continuous improvement of education for all students. Provide leadership in professional growth and development. Systematically monitor program activities; use evaluative findings to determine the quality of instructional outcomes related to programs and services. Participate in the recruiting/screening/interviewing of quality professional staff. Administer student management program. Perform other duties as assigned. Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Frequent districtwide and statewide travel. Occasional prolonged or irregular hours. Frequent walking, some stopping, bending, reaching, and stairs. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities. Signature Date

Administrative Assistant (Part Time) perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. 1-2 years administrative experience Proficiency with Microsoft suites programs such as Word and Excel are considered an asset Experience working in a team-oriented, collaborative environment Typical Business office environment Answer general employee and customer inquires in a professional manner Direct all specific inquires to the appropriate individual in the department Provide administrative support to management and other staff Perform general administrative tasks including but not limited to: photocopying, faxing, mailing, and filing Maintain and update staff vacation, travel, and project schedules Support department staff on project based work as required Champions safety in the workplace and ensures all safety policies and procedures are consistently followed Perform other duties as required

Premium Oilfield Technologies 📍 Midland, Texas | Full-Time Join a Growing Oilfield Technology Team! Premium Oilfield Technologies is looking for a motivated and detail-driven Administrative Assistant to support our sales and operations team. This is a great opportunity for someone who enjoys working in a fast-paced environment and plays a key role in keeping customer orders moving from start to finish. What You'll Be Doing Process sales orders from entry through invoicing Receive and manage customer purchase orders (POs) Submit and track orders through customer portals Work closely with internal teams to ensure accurate and timely order fulfillment Maintain organized records and documentation Support month-end closing activities (after-hours work required during closing) Provide professional and responsive customer support What We're Looking For Strong skills in Microsoft Office (Excel, Word, Outlook) Experience with ERP systems (Epicor experience is a plus) Excellent customer service and communication skills High attention to detail and strong organizational abilities Ability to multitask and meet deadlines in a fast-moving environment Willingness to work after hours during month-end close Why Work With Us Be part of a growing and innovative oilfield technology company Collaborative and supportive team environment Opportunity to develop valuable industry and ERP experience 📩 Apply today and grow your career with Premium Oilfield Technologies!

We are seeking a detail-oriented and highly organized professional with strong oilfield experience to support inventory, data management, and administrative functions. This role requires familiarity with oilfield terminology, materials, and workflows, along with the ability to manage confidential financial and inventory data in a fast-paced environment. Inventory experience is a plus and will be viewed favorably. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Enter and maintain accurate material transfer data from customers into proprietary inventory software program. Maintain data related to inventory inspections and customer-facing reporting. Create and manage confidential financial tickets using proprietary software to communicate with Accounting Department. Place stocking orders, re-orders, and special orders with approved vendors. Process orders for company products by coordinating with technical and management personnel. Organize and prioritize large volumes of information, documentation, and phone calls. Answer departmental phones; take messages and respond to routine and non-routine inquiries. Work collaboratively with team members to ensure phone and administrative coverage. Code and file documents in accordance with company procedures. Reconcile records and report discrepancies at month-end. Ensure compliance with established departmental procedures using appropriate checklists and standard forms. Interact professionally with external customers, vendors, and visitors, as well as internal employees at all levels of the organization. Exercise independent judgment to plan, prioritize, and organize a diversified workload. Requirements Competencies Problem Solving/Analysis. Financial Management. Thoroughness and Attention to Detail. Ethical Conduct. Customer/Client Focus. Performance Management. Work Environment This position operates primarily in a professional office environment and routinely uses standard office equipment, including computers, phones, and photocopiers. Occasional interaction with operations or warehouse personnel may be required. es. Physical Demands This role is largely sedentary; however, some filing and document handling is required. This may include lifting files, opening filing cabinets, and bending or standing on as necessary. Position Type/Work Schedule This is a full-time hourly position. Monday through Friday, 8:00 a.m. to 5 p.m. Travel No travel is expected for this position. Education and Experience High School Diploma or GED required Two to three years of relevant experience required Prior oilfield or energy industry experience strongly preferred Inventory management or inventory control experience is a plus Proficient computer skills, including Microsoft Word, Excel, and Outlook Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Buckner Children and Family Services Community: Family Hope Center Program Job Schedule: Full-Time We are seeking an Administrative Assistant to join our Family Hope Center Program. As an Administrative Assistant, you will Shine Hope and deliver services through the management of the established policies and procedures. You will provide administrative support to the Family Hope Center Director/Manager and other staff as assigned. Join our team and shine hope in the lives of others! What you'll do: Provide administrative support to the facility Family Hope Center Director/Manager maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Executive Director's phone in his/her absence and initiate follow-up as appropriate. Supervise the operations of the Administration office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Supervise the overall appearance of the Administration office. Coordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence. Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks. Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times. Receive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office. Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables. Receive and acknowledge donations from donors; maintain timely and accurate donor gift records. Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation. What you'll bring: High school diploma or G.E.D. required. Minimum 2 years prior office management and supervisory experience required. Recent computer training or computer experience required. Ability to speak, read and write Spanish preferred. Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner. Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people. Requires ability to walk, stand and sit, sometimes for prolonged periods of time. The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. About Buckner Children and Family Services: Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer. The same way we treat our employees is how we treat all applicants - with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.

Department: Keep Odessa Beautiful Reports to: KOB Executive Director Summary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of the City and Keep Odessa Beautiful. Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following : Performs administrative and technical support functions for assigned department, requiring understanding of local government operations and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, accounting, and research. Maintains cleanliness of assigned department vehicle and equipment. Operates department vehicle in a safe manner. Performs field surveys and inspections related to programs, activities and special projects administered by Keep Odessa Beautiful. Manages special projects and program assignments, requiring knowledge of operations, policies, and procedures of the City and Keep Odessa Beautiful. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Researches files and maintains various computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Keep track of materials, equipment, shipments, incoming deliveries, and stock. Create reports and reconcile differences between physical stock and digital data. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures. Arranges and schedules appointments and meetings; assists with the annual budget process. Supports the divisional operations with regular and timely attendance. Screens visitors and telephone calls; resolves issues and complaints as appropriate. Supports the relationship between the City of Odessa and the public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND two years' clerical and computer experience. Knowledge, Skills, and Abilities: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, purchasing, and personnel rules. Operations, services, and activities performed by assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard Microsoft Office suites software applications. Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Operating a telephone, fax, copy machine, computer, camera, and vehicle. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: A valid Driver's License is required. Notary public is desired. Physical demands and working environment: Working inside the office and in all kinds of weather conditions outdoors, after regular working hours and some weekends. The employee is regularly required to sit; use hands to operate equipment, handle or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. Job Posted by ApplicantPro

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Role Mission: IDEA Administrative Assistants provide clerical support to the principal(s), so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality. What We Offer Compensation: Compensation for this role is set at an hourly rate ranging between $21.56 for 0 years of experience and $26.95. Other Benefits: We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include: Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation. Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability. Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost. Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable. What You Bring -- Competencies Qualifications: Education: High school diploma required, associate's or bachelor's degree preferred Experience: 2+ years' experience working in an administrative support position Knowledge and Skills: Familiarity with Microsoft Office Proficient keyboarding skills Effective organization, communication, and interpersonal skills Exceptional organizational skills Ability to follow written instructions Experience working in an administrative support position Ability to think proactively and work with minimal direction Ability to pleasantly communicate with all levels of staff and the public What You'll Do -- Accountabilities Responsibilities Manage principal's correspondence, including answering incoming phone calls, emails, and letters Plan, prepare, and update principal's calendar Schedule events and plan logistics for meetings Reconcile credit cards and prepare monthly expense reports Other duties as they arise We look for Team and Family who embody the following values and characteristics: Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college Has demonstrated effective outcomes and results, and wants to be held accountable for them Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly Works with urgency and purpose to drive student outcomes Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change Seeks and responds well to feedback, which is shared often and freely across all levels of the organization Works through silos and forges strong cross-departmental relationships in order to achieve outcomes We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students About IDEA Public Schools At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre-K-12 public charter schools in the United States. IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report's top high schools lists. IDEA serves nearly 80,000 college-bound students in 137 schools across Texas, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college. When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality. Staff Experience At IDEA, the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here! To Apply Please submit your application online through Jobvite. It's in your best interest to apply as soon as possible. IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at **************.

Description: We are seeking a detail-oriented and highly organized professional with strong oilfield experience to support inventory, data management, and administrative functions. This role requires familiarity with oilfield terminology, materials, and workflows, along with the ability to manage confidential financial and inventory data in a fast-paced environment. Inventory experience is a plus and will be viewed favorably. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Enter and maintain accurate material transfer data from customers into proprietary inventory software program. Maintain data related to inventory inspections and customer-facing reporting. Create and manage confidential financial tickets using proprietary software to communicate with Accounting Department. Place stocking orders, re-orders, and special orders with approved vendors. Process orders for company products by coordinating with technical and management personnel. Organize and prioritize large volumes of information, documentation, and phone calls. Answer departmental phones; take messages and respond to routine and non-routine inquiries. Work collaboratively with team members to ensure phone and administrative coverage. Code and file documents in accordance with company procedures. Reconcile records and report discrepancies at month-end. Ensure compliance with established departmental procedures using appropriate checklists and standard forms. Interact professionally with external customers, vendors, and visitors, as well as internal employees at all levels of the organization. Exercise independent judgment to plan, prioritize, and organize a diversified workload. Requirements: Competencies Problem Solving/Analysis. Financial Management. Thoroughness and Attention to Detail. Ethical Conduct. Customer/Client Focus. Performance Management. Work Environment This position operates primarily in a professional office environment and routinely uses standard office equipment, including computers, phones, and photocopiers. Occasional interaction with operations or warehouse personnel may be required. es. Physical Demands This role is largely sedentary; however, some filing and document handling is required. This may include lifting files, opening filing cabinets, and bending or standing on as necessary. Position Type/Work Schedule This is a full-time hourly position. Monday through Friday, 8:00 a.m. to 5 p.m. Travel No travel is expected for this position. Education and Experience High School Diploma or GED required Two to three years of relevant experience required Prior oilfield or energy industry experience strongly preferred Inventory management or inventory control experience is a plus Proficient computer skills, including Microsoft Word, Excel, and Outlook Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.