Administrative Assistant Job Openings In Pacifica, CA - 490 Jobs

  • Estimated Salary

    $39,520

    NEW

    Administrative Assistant

    Face Center Los Angleles
    Pacifica, CA
  • Estimated Salary

    $39,520

    Administrative Assistant

    Stanford University
    Stanford, CA
  • Estimated Salary

    $37,440

    NEW

    Administrative Assistant

    Robert Half
    Concord, CA
  • Estimated Salary

    $39,520

    Administrative Assistant

    Microsemi Corporation
    Sunnyvale, CA
  • Estimated Salary

    $39,520

    Administrative Assistant Spec

    Lockheed Martin
    Sunnyvale, CA
  • Estimated Salary

    $38,480

    Administrative Assistant

    Robert Half
    San Francisco, CA
  • Estimated Salary

    $38,480

    Administrative Assistant

    Robert Half
    San Francisco, CA
  • Estimated Salary

    $39,849

    NEW

    Administrative Assistant

    Robert Half
    Petaluma, CA
  • Estimated Salary

    $39,520

    NEW

    Administrative Assistant

    Robert Half
    San Mateo, CA
  • Estimated Salary

    $38,480

    Administrative Assistant

    Robert Half
    San Francisco, CA
  • Estimated Salary

    $37,440

    Administrative Assistant

    Robert Half
    Concord, CA
  • Estimated Salary

    $35,360

    Administrative Assistant

    Robert Half
    Oakland, CA
  • Estimated Salary

    $39,520

    Administrative Assistant

    Apple
    Santa Clara, CA
  • Estimated Salary

    $38,480

    NEW

    Administrative Assistant

    Cypress Creek Renewables
    San Francisco, CA
  • Estimated Salary

    $39,520

    Special Collections Administrative Assistant

    San Jose State University
    San Jose, CA
  • Estimated Salary

    $39,520

    Administrative Assistant

    Lockheed Martin
    Sunnyvale, CA
  • Estimated Salary

    $37,440

    NEW

    Admin Assistant I with Medical Administrative Experience - San Miguel - 40 Hours Per Week

    Fresenius Medical Care North America
    Concord, CA
  • Estimated Salary

    $37,440

    NEW

    Administrative Assistant - Nursing Administration - CMC - Full Time - 8 Hour - Days

    John Muir Health
    Concord, CA
  • Estimated Salary

    $39,520

    NEW

    Administrative Assistant

    Rose International Inc.
    Menlo Park, CA
  • Estimated Salary

    $38,480

    Administrative Assistant

    The Salvation Army
    San Francisco, CA
  • Estimated Salary

    $39,520

    Administrative Assistant

    Kelly Services
    Santa Clara, CA
  • Estimated Salary

    $37,440

    Administrative Assistant

    Randstad
    Union City, CA
  • Estimated Salary

    $35,360

    NEW

    Administrative Assistant

    Randstad
    Oakland, CA
  • Estimated Salary

    $35,360

    NEW

    Admin Asst Bilingual

    PDS Tech Inc.
    Oakland, CA
  • Estimated Salary

    $39,520

    Administrative Assistant - Los Gatos Acura

    Penske Automotive
    Los Gatos, CA
  • Estimated Salary

    $39,520

    Construction Administrative Assistant

    MWH
    Santa Clara, CA
  • Estimated Salary

    $38,480

    Administrative Assistant

    Moss Adams LLP
    San Francisco, CA
  • Estimated Salary

    $38,480

    Administrative Assistant

    Moss Adams LLP
    San Francisco, CA
  • Estimated Salary

    $38,480

    Administrative Assistant

    Randstad
    San Francisco, CA
  • Estimated Salary

    $38,480

    Administrative Assistant

    The Salvation Army
    San Francisco, CA
  • Estimated Salary

    $37,440

    Administrative Assistant

    Randstad
    Hayward, CA
  • Estimated Salary

    $38,480

    Administrative Assistant

    The John Stewart Company
    San Francisco, CA
  • Estimated Salary

    $39,520

    Administrative Assistant

    Blackberry Corporation
    San Mateo, CA
  • Estimated Salary

    $37,440

    NEW

    Administrative Assistant

    Bank of The West
    San Ramon, CA
  • Estimated Salary

    $37,440

    NEW

    Administrative Assistant - Housekeeping

    Marriott International, Inc.
    Richmond, CA
  • Estimated Salary

    $37,440

    NEW

    Administrative Assistant

    Randstad Holding
    Hayward, CA
  • Estimated Salary

    $38,480

    NEW

    Administrative assistant

    Farmwise
    San Francisco, CA
  • Estimated Salary

    $38,480

    NEW

    Audit Administrative Assistant

    Randstad Holding
    San Francisco, CA
  • Estimated Salary

    $37,440

    NEW

    Administrative Assistant - Legal

    Progressive Casualty Insurance Company
    Concord, CA
  • Estimated Salary

    $37,440

    NEW

    Administrative Assistant

    CVS Health
    Dublin, CA
  • Estimated Salary

    $39,520

    NEW

    Administrative Assistant

    David Bruce Winery
    Los Gatos, CA
  • Estimated Salary

    $39,520

    NEW

    Administrative Assistant - Law Firm

    Hallmark Personnel
    San Mateo, CA
  • Estimated Salary

    $39,520

    Administrative Assistant III

    Crystal Equation
    Menlo Park, CA
  • Estimated Salary

    $37,440

    Administrative Assistant

    Global Channel Managment, Inc.
    Livermore, CA
  • Estimated Salary

    $38,480

    Freelance Administrative Assistant

    Jbcstyle
    San Francisco, CA
  • Estimated Salary

    $39,520

    NEW

    Administrative Assistant

    Jbcconnect
    Menlo Park, CA
  • Estimated Salary

    $39,520

    Admin Assistant

    Spectra 360
    San Jose, CA
  • Estimated Salary

    $37,440

    NEW

    Administrative Assistant

    Computer Task Group(CTG)
    Berkeley, CA
  • Estimated Salary

    $37,440

    NEW

    Administrative Assistant

    New York Institute of English and Business
    Newark, CA
  • Estimated Salary

    $38,480

    NEW

    Administrative Assistant III Marketing

    Gap Inc.
    San Francisco, CA
  • Estimated Salary

    $38,480

    NEW

    Administrative Assistant

    Randstad Holding
    San Francisco, CA
  • Estimated Salary

    $37,440

    NEW

    Administrative Assistant 5

    Lam Research
    Fremont, CA
  • Estimated Salary

    $37,440

    NEW

    Administrative

    Randstad Holding
    Dublin, CA
  • Estimated Salary

    $38,480

    NEW

    Administrative Assistant

    Moss Adams LLP
    San Francisco, CA
  • Estimated Salary

    $38,480

    NEW

    Human Capital Management - IBD HCM Team - Administrative Assistant

    Goldman Sachs
    San Francisco, CA
  • Estimated Salary

    $38,480

    NEW

    Administrative Assistant

    SNH, Inc.
    San Francisco, CA
  • Estimated Salary

    $39,520

    NEW

    Administrative Assistant

    Granada Hills Chamber of Commerce
    Hillsborough, CA
  • Estimated Salary

    $39,520

    NEW

    Administrative Assistant

    First American Careers
    San Jose, CA
  • Estimated Salary

    $38,480

    Administrative Assistant

    AON
    San Francisco, CA
  • Estimated Salary

    $39,520

    Administrative Assistant

    International Institute of The Bay
    Redwood City, CA

Administrative Assistant Jobs

average

$39,520

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting
  • Repetitive

What does an Administrative Assistant do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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how to become an Administrative Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Real Administrative Assistant Salaries

Get paid what you deserve

Job Title Company Location Start Date Salary
Assistant Administrator Johns Hopkins University Baltimore, MD Jun 01, 2015 $100,000
Assistant Administrator Miracle Home Health Care, Inc. Los Angeles, CA Nov 13, 2015 $89,482
Administrative Assistant Thomas S. Kaplan D/B/A Domestco LLC New York, NY Oct 28, 2015 $80,000
Administrative Assistant Kimtre Corp Fort Lee, NJ Dec 27, 2016 $79,061
Administrative Assistant Thomas S. Kaplan D/B/A Domestco LLC New York, NY Jul 06, 2016 $74,402
Assistant Administrator Kenwood Care Corporation Laurel, MD Sep 01, 2015 $74,005
Administrative Assistant Farhad Kazemzadeh Pacifica, CA Aug 25, 2015 $73,923
Administrative Assistant Kamerycah, Inc. Torrance, CA May 17, 2016 $68,557
Administrative Assistant/Arabic Speaking Law Office of George J Shalhoub CA May 19, 2016 $68,557
Administrative Assistant Westside Electric Wholesale Inc. Los Angeles, CA Mar 16, 2016 $67,142

Top Skills for a Administrative Assistant

Know what it takes to get the job done

OutgoingCorrespondenceDataEntryCustomerServicePayrollDatabaseManagementFinancialStatementsPhoneCallsPurchaseOrdersOfficeEquipmentSchedulingAppointmentsWordProcessingSpecialProjectsSafetyFrontDeskInternetTemporarySchedulingMeetingsHRResourceSort

Top Administrative Assistant Skills

You can also stand out to potential employers by including the following skills on your resume:
  1. Outgoing Correspondence
  2. Data Entry
  3. Customer Service
Here are actual snippets of how candidates used top skills in their job applications:
  • Handled incoming and outgoing correspondence, including mail, email and faxes.
  • Ensured data integrity by clarifying data entry requirements.
  • Audited daily sales report and maintained data records of customer service comments and complaints.
  • Supported sales manager with advertising, various human resources such as medical claims, benefits, and payroll.
  • Edited documents for FAA subcontractor, tracked approved data, and database management.

Scheduling Appointments, Word Processing, Data Entry, HR, Scheduling Meetings, Outgoing Correspondence, Safety, Internet, Resource, Phone Calls, Special Projects, Office Equipment, Sort, Front Desk, Temporary, Payroll, Database Management, Purchase Orders, Financial Statements, Customer Service

Top Administrative Assistant Employers

Find the best employers to advance your career

Top 10 Administrative Assistant Employers

Office Team hires heavily for Administrative Assistant positions -- they have hired the highest amount of Administrative Assistant candidates in recent years.

Overall, 10 firms have active listings for Administrative Assistant.

Office Team, Kelly Services, Randstad, Adecco, Robert Half International, United Parcel Service, Manpower, Dick's Sporting Goods, Aerotek, Appleone

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