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Administrative Assistant Jobs in Palm Beach Gardens, FL

- 485 Jobs
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Administrative Assistant
Office Assistant
Executive/Personal Assistant
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Senior Administrative Assistant

  • Executive/Personal Assistant to CEO/UHNW Individual (Private Investment Family Office)

    Solomon Page 4.8company rating

    Administrative Assistant Job 11 miles from Palm Beach Gardens

    A High-Profile Private Family Investment Office in Palm Beach, FL is seeking a new Full-Time/Permanent Executive/Personal Assistant to support the CEO/UHNW Individual and his Family. This person will also be supporting the President, VP of Operations, Foundation President, and Investment Analyst. The Assistant will play a critical role in supporting the CEO with daily operations, managing schedules, coordinating meetings, and handling confidential information with the utmost discretion. Candidates must have a minimum of 5-8+ years of applicable high-level executive administrative experience, ideally supporting an UHNW Individual/CEO in a family office or similar high-demand environment, and a Bachelor's degree is strongly preferred/required. All candidates MUST be able to pass an extensive and detailed background security check, including criminal/civil/etc. - all social media must also be private. This person will be the more senior of the two Assistants (great team to work with!) and should be incredibly positive, organized, flexible, proactive, polished, professional, adaptable, funny/humorous, team oriented/easy to work with, extremely confidential/discreet, with a “no task is too big or small” mentality and a calm, “cool under pressure” demeanor who is accustomed to and can thrive in an incredibly fast-paced, ever-changing environment and can contribute to the overall efficiency of the office. This UHNW CEO/Individual/Family is amazing - so nice, funny, down to earth, etc. Only the best of the best should apply to this one-of-a-kind role! Our family office is a dynamic and fast-paced environment dedicated to managing the personal and professional affairs of a high-profile family. We pride ourselves on our commitment to excellence, discretion, and proactive support. We are seeking a highly experienced and detail-oriented Senior Executive Assistant to provide comprehensive support to our CEO. Salary depends on experience ($150-160k ALL IN compensation package, which includes base and small year-end discretionary bonus), 80% company paid benefits, 401k match, very generous PTO policy, amazing/cool perks!! Hours are 9:00am-5:00pm, with flexibility to be available after hours/on weekends as needed. 5 days in Palm Beach, FL office. Responsibilities: Provide high-level administrative support to the CEO, including managing calendars, scheduling appointments, and organizing meetings. Coordinate and prepare materials for meetings, presentations, and reports. Handle confidential and sensitive information with the highest level of discretion. Serve as the primary point of contact between the CEO and internal/external stakeholders. Screen and manage phone calls, emails, and other correspondence. Draft, proofread, and edit documents, emails, and communications on behalf of the CEO. Oversee the day-to-day operations of the office, ensuring a smooth and efficient work environment. Manage office supplies, equipment, and facilities. Coordinate travel arrangements, including flights, accommodations, and itineraries. Assist with special projects and initiatives as directed by the CEO. Conduct research and gather information to support decision-making processes. Plan and coordinate events, private dinners, receptions and business functions. Manage logistics, invitations, and on-site support for events. Build and maintain strong relationships with key stakeholders, including clients, partners, and vendors. Handle inquiries and requests from family members and other VIPs with professionalism and efficiency. Assist with personal administrative duties, including finding and ordering items online, scheduling appointments (e.g., doctor's visits, car maintenance, etc.), conducting research on specific topics or gathering information, researching local services or businesses (e.g., finding a new dentist or gym), coordinating with pharmacies for refills and new prescriptions, etc. Required Qualifications: Bachelor's degree or equivalent experience. Minimum of 5-10 years of experience as an Executive Assistant, preferably in a family office or similar high-demand environment. Strong MS Office Suite skills. Highly organized and detail oriented. Positive, flexible, adaptable, proactive; “no task it too big or small mentality.” Calm, “cool under pressure” demeanor. Accustomed to thriving in an incredibly fast-paced, ever-changing, dynamic environment. Extremely confidential/discrete. Able to pass an extensive and detailed background security check. Must possess a valid driver's license. If you meet the required qualifications and are interested in this role, please apply today. The S o lomon Page Distinction Our t e ams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Found e d in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Oppor t unity Awaits.
    $50k-74k yearly est. 11d ago

  • Executive Personal Assistant

    C-Suite Assistants 3.9company rating

    Administrative Assistant Job 11 miles from Palm Beach Gardens

    Executive Personal Assistant to the Founder, Well Financed Company that Supplies Ground- Breaking Nutritional Meals for Healthcare and Residential Facilities, Palm Beach Gardens, Florida The Co-Founder and CEO of a newly established and well-funded high-end meal food supplier to residential facilities looking for healthier creative and nutritional meal choices is looking for an Executive Personal Assistant. Great attention to detail and superior organizational skills a MUST. This is an exciting opportunity for someone who has supported a very busy HNW executive as well as has been an integral part of the executive team. The ideal candidate has at least 8 years of experience supporting a principal in the C-Suite, is used to a very fast -paced environment that is exciting and growing. The role is based in the Palm Beach Gardens area of Florida where they will be setting up an office in the next year.Until then the role will be hybrid/local remote. The firm will set you up with a home office. The Founder spends approximately 4 months(Summer) in Boston, so the ability to travel to the Boston area possibly 1 or 2 weeks a month during this time is needed depending on what is going on. Every employee gets an equity share in the business. About the Job: Support the Founder as a true gatekeeper handling calendar management, communicating on the Founder's behalf, and prioritizing meetings/appointments, personal and professional Prioritize emails from inbox and craft emails on his behalf Handle travel arrangements with detailed itineraries Coordinate with other internal executives and the Founder's direct reports Assist with putting together materials for executive meetings and all logistics to make the meetings a success, proofread reports and presentations as well as create presentations, as needed Event planning, personal; and professional Personal work: run errands, home repairs, renovations, plan family vacations, etc Ad hoc personal and professional projects Off hour availability via cell, within reason Base salary plus discretionary bonus, Comprehensive health benefits About You: At least 8 years of experience as an Executive Personal Assistant to a n UHNW or HNW executive Bachelor's Degree High level of integrity and discretion in handling all confidential information Excellent Microsoft Office Suite skills - Word, Excel, PowerPoint and Outlook Excellent written and verbal communication skills A pro-active personality that enjoys making sure the principal's administrative needs are met with very little reminders for follow-up, personal and professional Excellent project management and time management skills A calm, warm engaging personality
    $51k-74k yearly est. 2d ago

  • Senior Administrative Assistant

    Blue Coral Staffing Corp 3.8company rating

    Administrative Assistant Job 34 miles from Palm Beach Gardens

    local candidates only please 100% In-office / On-site, full time position (Monday through Friday, 8:00 AM to 5:30 PM EST with flexible hours as needed) Bachelor's degree REQUIRED Compensation: $70,000 to $75,000 base salary plus comprehensive benefits package Summary: Senior Administrative Assistant supports an executive as assigned. Provides essential administrative functions that enable the executive to operate at peak efficiency. Coordinates email correspondence, travel arrangements, minutes of meetings, assembly of materials for presentations, and management of the executives' calendar. Responsibilities for Senior Administrative Assistant include but not limited to: Support executive with daily tasks Coordinates & manages travel for executive Maintain travel & appointment calendar; coordinates, schedules, and arranges meetings & conferences on behalf of executive General correspondence, memos, charts, tables, graphs, business plans, PowerPoint presentations, etc. Organize, prepare, take notes, and send out follow up items from meetings Answer internal & external telephone calls, screen calls, redirect calls as needed, and take messages Maintains filing system and digital filing system Additional responsibilities as assigned Qualifications for Senior Administrative Assistant: Bachelor's degree REQUIRED 5 or more years of successful administrative experience, including at least 3 years at the executive level (preferably in a large company) Requires professional experience in working with executives within and outside the company, as well as customers, vendors, visitors, etc. Excellent writing and communication skills Strong proficiency in Microsoft Office applications, including Excel and PowerPoint Solid analytical, judgment, and critical-thinking skills Interacts and communicates effectively with individuals at all levels of the organization Ability to work overtime/flexible hours. Multiple priorities; rush projects on a moment's notice
    $70k-75k yearly 16d ago

  • Executive Assistant / Chief of Staff

    Uptick

    Administrative Assistant Job 9 miles from Palm Beach Gardens

    We are seeking a highly organized and proactive Executive Assistant / Chief of Staff to manage the daily operations of our family and business affairs. This dual role requires exceptional multitasking skills, as you will be supporting a dynamic family of five alongside a growing digital advertising company with ten employees. The ideal candidate will be adept at balancing personal and professional responsibilities, ensuring efficiency and harmony in both spheres. Key Responsibilities: For the Company: Act as a liaison between the executive team and other staff, enhancing communication and workflow. Helping to manage the executive's calendar, including scheduling meetings, conferences, and travel. Prepare reports, presentations, and data, as well as maintain files and records. Oversee projects, ensure deadlines are met, and adjust priorities as necessary. Assist with HR duties, including onboarding new hires and maintaining employee records. For the Family: Manage household calendars, including scheduling appointments, coordinating family events, and organizing travel plans. Oversee household staff, including coordinating schedules and ensuring all tasks are completed effectively. Coordinate logistics for family commitments, school events, and extracurricular activities. Assist with special projects and events such as parties, celebrations, and family gatherings. Requirements: Proven experience as an Executive Assistant, Chief of Staff, or similar role with management responsibilities. Excellent organizational skills with an ability to think proactively and prioritize work. Strong communication and interpersonal skills, capable of maintaining strong relationships both internally and externally. High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, and family members. Proficiency in Microsoft Office, scheduling tools, and other office management systems. Ability to handle confidential information with discretion. Education: Bachelor's degree in Business Administration, Management, or a related field preferred. Benefits: Competitive salary and benefits package. Opportunities for professional development and growth. Flexible working environment to accommodate both personal and professional needs.
    $34k-68k yearly est. 24d ago

  • Office Administrative Assistant

    Legacy Search Advisors

    Administrative Assistant Job 11 miles from Palm Beach Gardens

    🌟 Family Office Administrative Assistant - South Palm Beach, FL 🌟 Palm Beach, Florida 🌟 $65k-$75k Plus Benefits! Are you a detail-oriented, highly organized professional who thrives in a fast-paced, dynamic environment? Do you have a knack for anticipating needs, managing complex schedules, and handling high-level projects with discretion and professionalism? If so, this could be the perfect role for you! We're looking for an Office Administrative Assistant to support a team and executives with top-tier administrative and project management expertise. Why This Role? 💼 High-Level Exposure - Work closely with executives, ensuring seamless operations in a fast-moving environment. ✈️ Exciting & Varied Work - From managing daily calendars to coordinating luxury travel, no two days are the same. 🔑 Confidential & Trusted Role - Handle sensitive information with discretion and professionalism. 🏡 Beautiful Location - Work in South Palm Beach, FL, a premier destination. What You'll Do: ✔️ Manage executive calendars, appointments, and travel ✔️ Provide concierge-level assistance, including dining reservations, gift purchasing, and event coordination ✔️ Assist in planning and tracking various high-level family office projects ✔️ Handle confidential documents and maintain an organized filing system ✔️ Coordinate with vendors, office maintenance, and deliveries ✔️ Manage mail, office supplies, and special projects as needed What We're Looking For: ✅ 1-3 years of administrative experience, preferably in a family office, wealth management, or high-net-worth setting ✅ Exceptional organizational & multitasking skills - Ability to shift priorities quickly ✅ Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint) ✅ Professionalism, discretion, and integrity in all interactions ✅ Ability to work independently while collaborating with a dynamic team This is more than an administrative role-it's an opportunity to be a key player in an elite, high-performing environment. If you're ready to bring your expertise to a fast-moving, rewarding setting, we'd love to hear from you! 📩 Apply today!
    $65k-75k yearly 11d ago

  • Executive Administrative Assistant

    Breakaway Music Festival

    Administrative Assistant Job 34 miles from Palm Beach Gardens

    TITLE: Executive Administrative Assistant WORK TYPE: Hybrid - minimum 3 days in office/week. REPORTS TO: CEO & Chief of Staff ABOUT THE COMPANY Breakaway Group is a premiere entertainment and music festival multimedia company. We have the largest independent touring music festival in North America, spanning 12 cities over 9 months. With a focus on underserved markets, Breakaway is bringing a premium 2-day EDM/Pop festival experience with an always-changing lineup of top artists to where consumers live, work, and play. Breakaway Music Festival is the nation's leading independent touring music festival providing premium experiences and entertainment to music fans across the nation. Since its inception in Columbus, Ohio in 2016, the festival has expanded to multiple cities across the United States (12 in 2025) and grown into a two-day, multi-stage event. Breakaway has successfully reached music fans in cities that have traditionally been overlooked by other festivals, bringing an always-changing lineup of top artists to diverse local communities. With over 200,000 attendees in 2024 and 300,000 projected attendees in 2025, Breakaway has become a must-see event for music lovers across the country. Our festivals champion music, art, creativity and diverse community celebration in your hometown, offering invaluable interactive experiences. Leave it all behind-and BREAKAWAY. ABOUT THE ROLE We are seeking a highly organized and proactive Executive Administrative Assistant to support our CEO Office, supporting both the CEO, CRO and occasionally the Chief of Staff. This role requires a detail-oriented individual with exceptional communication skills, the ability to multitask, experience with social media, and a strong sense of discretion. The Executive Administrative Assistant will play a critical role in ensuring smooth daily operations, managing schedules, and providing high-level administrative support to the executive team. The dream candidate should have experience supporting multiple stakeholders. RESPONSIBILITIES Provide executive-level administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination. Act as the primary point of contact between the executives and internal/external stakeholders, ensuring professional and timely communication. Maintain and manage the CEO's social media presence, including drafting posts, engaging with followers, and ensuring a consistent professional brand across platforms. Prepare reports, presentations, and correspondence on behalf of the executive leadership team. Organize and maintain confidential files, documents, and records. Manage special projects, ensuring timely execution and effective coordination across teams. Screen calls, emails, and other communications, prioritizing and responding as necessary. Handle expense reports, budgeting, and invoicing related to the executives' offices. Coordinate logistics for board meetings, leadership meetings, and company events. Conduct research and compile data as needed to assist with strategic decision-making. Anticipate the executives' needs and proactively address administrative challenges. Perform other duties and tasks as assigned to support the efficiency of the executive office. QUALIFICATIONS Experience: 3-5+ years of experience in an executive administrative role, supporting senior-level executives and supporting multiple stakeholders. Education: Bachelor's degree preferred but not required. Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and project management tools. Organizational Skills: Strong ability to multitask, prioritize, and meet deadlines. Communication: Excellent verbal and written communication skills. Confidentiality: Ability to handle sensitive and confidential information with discretion. Problem-Solving: A proactive approach to anticipating needs and solving problems efficiently. Professionalism: High level of integrity, professionalism, and adaptability. Social Media: Must have experience managing social media accounts, creating content and engaging with followers. WHY JOIN US This role offers the opportunity to work closely with a dynamic executive leadership team in a fast-paced environment. As the Executive Administrative Assistant, you will play a vital role in shaping the efficiency and effectiveness of the executive office while gaining invaluable exposure to strategic business operations. We offer a competitive salary, benefits, and opportunities for professional growth.
    $30k-44k yearly est. 4d ago

  • Executive Administrative Assistant

    Arvida Labs

    Administrative Assistant Job 49 miles from Palm Beach Gardens

    We are a Cannabis company seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Marketing Officer. The ideal candidate will have excellent communication skills, the ability to multitask effectively, and a strong attention to detail. The Executive Assistant will play a critical role in ensuring the smooth operation between the Sales, Marketing & Operations department (for Precision Fill & Pack/Arvida Labs/Alpha Brands) by handling a variety of administrative tasks and facilitating communication between internal and external stakeholders. Responsibilities Manage and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements. Coordinate and organize meetings, including preparing agendas, materials, and minutes. Screen and manage incoming calls, emails, and correspondence, responding on behalf of the executive when necessary. Assist in preparing and editing documents, presentations, and reports. Conduct research and gather information to support decision-making and project execution. Prioritize and manage multiple tasks and deadlines, ensuring that all assignments are completed accurately and in a timely manner. Act as a point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion. Handle confidential and sensitive information with the utmost discretion and maintain strict confidentiality. Prepare expense reports, manage invoices, and handle other financial administrative tasks. Support special projects and initiatives as directed by the executive. Anticipate the needs of the executive and proactively address potential issues. Qualifications 3 years of experience as an executive assistant or in a similar administrative role. Proficient in using office software and tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendaring applications. Marketing experience highly desirable Excellent written and verbal communication skills. Strong organizational and time management abilities. High level of attention to detail and accuracy. Ability to work effectively under pressure and adapt to changing priorities. Proven track record of handling sensitive information with discretion and confidentiality. Strong interpersonal skills and the ability to build positive relationships with stakeholders. Bachelor's degree in [Relevant Field] or related experience (preferred). Benefits Competitive salary and benefits package. Opportunity to work closely with C-Suite Professional development opportunities. Generous PTO and holiday schedule. Application Process: To apply, please submit your resume and a cover letter detailing your relevant experience and explaining why you're a good fit for the Executive Administrative Assistant role.
    $30k-44k yearly est. 3d ago

  • Administrative Assistant

    Advance Carts Inc.

    Administrative Assistant Job 34 miles from Palm Beach Gardens

    We are seeking a highly organized and detail-oriented Administrative Assistant to support daily operations by handling various administrative tasks. This role involves maintaining accurate records, preparing daily reports, managing customer tracking data, and assisting with customer service inquiries. The ideal candidate will have strong communication skills, proficiency in Microsoft Office and other work management programs, and the ability to multitask in a fast-paced environment. Duties & Responsibilities (not limited to): Prepare and maintain daily reports, including inventory tracking, past due invoices, and various spreadsheets. Generate and update customer tracking reports to ensure accurate records. Create and manage shipping labels for outgoing shipments. Handle customer service inquiries, providing timely and professional support. Enter and process incoming orders with accuracy. Accurately input and update data in spreadsheets and databases. Review and verify documents to ensure completeness and accuracy. Assist with various administrative tasks as needed to support the team. Qualifications: Strong written and verbal communication skills. Experience with basic computer programs and data entry. Proficiency in Microsoft Excel, Word, Numbers, and Pages. Ability to quickly learn and adapt to various work management programs. Accurate and precise attention to detail in all tasks. Strong organizational and time management skills. Schedule: Monday-Thursday 9:00AM-4:00PM Friday 9:00AM-3:00PM On occasion - 5:00PM Compensation: $22-$25 (based on experience) This role is ideal for someone who enjoys administrative work, has a keen eye for detail, and is comfortable handling multiple responsibilities in a dynamic environment.
    $22-25 hourly 3d ago

  • Events Administrative Assistant

    Boys & Girls Clubs of Palm Beach County 3.9company rating

    Administrative Assistant Job 9 miles from Palm Beach Gardens

    Job Title: Events Administrative Assistant Department: Special Events Reports to: VP of Development & Corporate Relations Exempt/Non-Exempt: Non-Exempt Primary Function: Under the direction of the Vice President of Development & Corporate Relations, the Administrative Assistant will work closely with the VP of Development & Corporate Relations and the Special Events team to ensure that event reporting and administrative tasks are accomplished in a timely manner which will assist the team in achieving event goals. This position will perform a wide variety of administrative tasks including data entry, drafting, editing, and revision of letters, reports, and other materials including taking minutes at various meetings. The position will include some weekend and evening hours but will not exceed a 40-hour work week. Key Responsibilities (Essential Functions): · Works closely with Vice President of Development & Corporate Relations and Special Events team to ensure that event reporting and administrative tasks are accomplished for team to achieve event goals. · Perform and wide variety of administrative tasks including data entry, drafting, editing, and revision of letters, reports, and other materials including taking minutes. · Perform basic, routine bookkeeping functions relative to events department budget including tracking purchases and expenditures and may assist in budget development process. · Successfully track and communicate event logistics for assigned fundraising events to attendees and BGCPBC team members. · Track event revenue and ensure timely data entry, financial transactions, gift acknowledgements, invoicing, and financial reporting. · Assist with planning timelines and task assignments for assigned fundraising events. · Assist with monthly Events expenses by tracking and submitting receipts to the Accounting Team in a timely manner. Include submitting check requests and purchase orders for event materials. · Work with BGCPBC's Volunteer Coordinator with volunteers for fundraising events. Ensure clear communication, management, and follow-up. · Work with BGCPBC's Special Events team to produce and manage strategic invitation and sponsorship mailing lists for assigned events. Manage mailing process. · Assist with building events including tracking RSVP and table guests. · Assist with on-site event production and clean up as necessary. · Assist with post-event follow up with donors, staff, and event attendees. · Travel between sites and to activities as necessary. · Communicate with events staff when necessary to carry out essential functions. · Occasionally participate in event committee/board meetings. · Work closely with Club staff to ensure involvement of Club members at fundraising events. Relationships: · Internal: Maintain close contact with staff, to receive/provide information, discuss issues, explain guidelines/instructions; instruct; and advise/counsel. · E xternal: Maintain contact and build relationships with community groups, external staff and volunteers, donors, and others to recruit or to assist in resolving challenges. Skills & Knowledge Required: · Associate's/Bachelor's degree or equivalent work experience preferred. · Self-motivated and resourceful with superior organizational and time management skills. · Excellent interpersonal skills and ability to work collaboratively with other advancement and accounting team members, senior management and BGCPBC Board volunteers/members. · Must be a team player with the ability to work independently. · Attention to detail and ability to manage multiple projects is critical. · Strong writing and verbal communication skills. · Must be flexible to work evenings and possibly weekends. · Able to travel to off-site Clubs, meetings, and events regularly. · Must be willing to join a quick-paced energetic team, and work with a group of talented, committed volunteers. · Frequently lift and/or move 30+ pounds. · Strong computer skills required. Knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, Publisher), Adobe Acrobat, and Social Media web platforms. · Experience with basic bookkeeping. · Valid Florida Driver's license with safe driving record.
    $24k-32k yearly est. 1d ago

  • Administrative Assistant

    Talent Software Services 3.6company rating

    Administrative Assistant Job 41 miles from Palm Beach Gardens

    Are you an experienced Administrative Assistant with a desire to excel? If so, then TALENT Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work at their company in Coral Springs, FL. Position Summary: Join our dynamic team in Coral Springs, FL, and play a crucial role in supporting our senior management. As an Administrative Assistant, you'll be based at our office located at 3975 NW 120th Ave Coral Springs, FL 33065, working Monday through Friday for 8 hours a day. This position offers a fantastic opportunity to work closely with our executives and potentially assist the Senior Vice President. Primary Responsibilities/Accountabilities: Provide administrative support to ensure efficient office operations. Answer phone calls, direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors. Respond to emails and other digital queries and correspondence. Manage calendars for senior staff, including making travel arrangements. Input and update information in databases and spreadsheets. Prepare meeting agendas and take meeting minutes. Coordinate logistics for meetings, including room setup and catering. Work closely with other administrative staff and support other colleagues as needed. Handle sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations. Ensure that deadlines are met and adapt to changing priorities. Present a positive and professional image for the organization. Qualifications: Experience in preparing expense reports using Concur. Strong digital literacy and research skills, including the ability to analyze the reliability of information. Familiarity with standard office platforms, such as Microsoft Office. Excellent written communication skills. Strong time management, multitasking, and flexibility skills. Exceptional organizational skills with accuracy and attention to detail. Excellent interpersonal skills, professional and courteous demeanor, and excellent office and phone etiquette. Ability to work well under pressure and navigate multiple deadlines. Proactive approach to problem-solving and process improvement. Ability to work well independently and in collaboration with others. Experience in event planning and coordination. Bilingual in English and Spanish is a plus.
    $35k-55k yearly est. 5d ago

  • Administrative Assistant

    Firstservice Residential 4.2company rating

    Administrative Assistant Job 9 miles from Palm Beach Gardens

    As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
    $19-23 hourly 21d ago

  • Administrative Assistant

    Appleone Employment Services 4.3company rating

    Administrative Assistant Job 22 miles from Palm Beach Gardens

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Answer phones and emails Misc. projects as required Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite
    $27k-35k yearly est. 22d ago

  • Administrative Assistant

    Caviar & Caviar USA

    Administrative Assistant Job 49 miles from Palm Beach Gardens

    . The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Answering the phone, transfering calls and taking messages. Invoicing (Quickbooks Experience) Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Quickbooks Experience or Invoicing Experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite FULL TIME
    $25k-36k yearly est. 11d ago

  • Administrative Assistant

    RJM Group & Company

    Administrative Assistant Job 41 miles from Palm Beach Gardens

    Job Title: Administrative Assistant Company: RJM Group & Company Job Type: Full-Time About Us: RJM Group & Company is a dynamic and growing organization dedicated to excellence in Real Estate Consulting industry. We are seeking a detail-oriented and motivated Administrative Assistant to join our team. If you are disciplined, ambitious, and highly organized, this is an excellent opportunity to contribute to a thriving company while growing your career. Job Summary: The Administrative Assistant will provide essential support to our team, ensuring efficient day-to-day operations. This role requires strong computer proficiency, a good head for numbers, and the ability to multitask in a fast-paced environment. The ideal candidate will be proactive, detail-oriented, and have excellent communication skills. Key Responsibilities: Manage and maintain records, files, and documentation with accuracy and confidentiality. Perform data entry, financial tracking, and reporting as needed. Assist in preparing invoices, budgets, and other financial documents. Coordinate schedules, meetings, and travel for clients or CEO. Communicate professionally via email, phone, and in person with clients, vendors, and team members. Utilize office software and tools efficiently (Microsoft Office Suite, spreadsheets, databases, etc.). Maintain office supplies, handle correspondence, and ensure smooth office operations. Assist in special projects and other administrative tasks as assigned. Qualifications & Requirements: Education: Associate degree, Bachelor's Degree in a related field OR a minimum of 5 years of experience in a similar administrative role. Being Bilingual (Spanish) is a plus not a requirement Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and other business software. Excellent numerical skills with attention to detail in financial tracking and reporting. Highly disciplined and self-motivated with a strong work ethic. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Ability to work independently and collaboratively in an office setting. Additional Requirements: This is an in-person position - candidates must be able to commute to the office daily. Candidates will be required to complete a personality assessment and a skills assessment as part of the hiring process. Why Join RJM Group & Company? Competitive salary package. Opportunity for career growth within a professional and supportive team. A dynamic and engaging work environment where your skills will be valued and developed. If you are a disciplined and ambitious professional who thrives in a structured environment, we encourage you to apply today!
    $25k-36k yearly est. 5d ago

  • Administrative Assistant

    Stiles 4.1company rating

    Administrative Assistant Job 49 miles from Palm Beach Gardens

    Provides assistance to the Property Manager and in all administrative aspects of building management including A/P, A/R, typing, filing, telephone coverage, report completion and projects as assigned. Serves as liaison between property, regional and corporate office, vendors and tenants. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Answer all incoming telephone lines. Ensure that phones are tended to by 8:00 am each morning and forwarded at 5:00 pm each evening. Determine urgency and respond to all inquiries/requests promptly. Prepare work order requests and dispatch promptly. Track completion and follow-up on open work order requests daily and report findings of any chronic unresolved service requests to Property Manager. Greet office visitors in a friendly and professional manner, offer visitors refreshments, and maintain receptionist desk, reception area, kitchen, copy room and conference room in a neat and organized manner. Open and stamp all incoming mail and distribute accordingly daily. Handle all outgoing mail. Coordinate maintenance service for all office equipment, order and maintain office supply inventory, and maintain postage meter. Initiate tenant notifications of all building activities, initiate security notifications of events requiring security assistance. Coordinate tenant parties and Christmas decorations. Order tenant signage, update web directory. Prepare monthly tenant invoices to include credits, write-offs, and miscellaneous billings (i.e., electrical, OT HVAC, building services, late fees, etc.) and forward copies of all invoices to Accountant in charge of property promptly. Code all incoming invoices timely and submit to Assistant Property Manager for processing. Ensure all tenant and vendors. EDUCATION and EXPERIENCE: Associate degree preferred and minimum of five years' experience. Recent grads with four year degrees and limited experience will be considered; this is a ground floor opportunity to grow into a property manager role.
    $27k-35k yearly est. 16d ago

  • Bilingual Administrative Assistant

    IMCS Group 3.9company rating

    Administrative Assistant Job 41 miles from Palm Beach Gardens

    Performs advanced, diversified, and confidential secretarial and administrative duties, i.e. prepare correspondence/reports, screen calls, maintain appointment calendars, set up meetings and travel itineraries, arrange conference calls, etc. Organizes and expedites flow of work through executive's office. Generally, provides support to SVP and/or multiple VP's and/or Country General Manager. Knowledgeable of organizational procedures and corporate policy and is often called upon to interpret and communicate senior management's intent to other managers. May be accountable to manage/reduce resources and office expenses. Works under minimal supervision. What You'll Do Provides administrative support to ensure efficient office operations. Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists clients and other visitors. Responds to emails and other digital queries and correspondence. Manages calendars for senior staff, including making travel arrangements. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Experience: Concur - Expense report Digital literacy and research skills, including the ability to analyze the reliability of information Familiarity with standard office platforms, such as Microsoft Office Written communication skills Time management, multitasking, and flexibility Organizational skills Accuracy and attention to detail Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette Ability to work well under pressure and navigate multiple deadlines Proactive approach to problem-solving and process improvement Ability to work well independently and in collaboration with others Event planning and coordination Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Bilingual- English/Spanish
    $26k-34k yearly est. 1d ago

  • Sales and Office Assistant

    Denirobootco

    Administrative Assistant Job 18 miles from Palm Beach Gardens

    Sales and Office Assistant for the DeNiroBootCo offices located in Wellington, FL. Company is in the equestrian sector, and imports, distributes and sells Italian made luxury leather footwear for horseback riding and competition. Job duties include: · Order-Ship-Bill-Collect Cycle Management · Assist with Inventory & Warehouse Management · Showroom sale for a local direct customer · Customer Care for Reseller Customer Ad hoc projects to support Sales and Marketing, Social Media management, and Sales at Horse Show events. Responsibilities: Warehouse & Office assistant for orders management, inventory management, office admin and bookkeeping. Sales for a local Direct customers and at the horse show. Experience & Education: High School graduate / College student. Job training provided. Skills & Qualities: Motivated, hard-working and able to take initiative. Results oriented. Good communication and customer service skills. Likes equestrian world.
    $24k-33k yearly est. 23d ago

  • Bilingual Administrative Assistant

    Ztek Consulting 4.3company rating

    Administrative Assistant Job 41 miles from Palm Beach Gardens

    Performs advanced, diversified, and confidential secretarial and administrative duties, i.e. prepare correspondence/reports, screen calls, maintain appointment calendars, set up meetings and travel itineraries, arrange conference calls, etc. Organizes and expedites flow of work through executive's office. Generally, provides support to SVP and/or multiple VP's and/or Country General Manager. Knowledgeable of organizational procedures and corporate policy and is often called upon to interpret and communicate senior management's intent to other managers. May be accountable to manage/reduce resources and office expenses. Works under minimal supervision. Bilingual- English/Spanish Provides administrative support to ensure efficient office operations. Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists clients and other visitors. Responds to emails and other digital queries and correspondence. Manages calendars for senior staff, including making travel arrangements. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Concur - Expense report Digital literacy and research skills, including the ability to analyze the reliability of information Familiarity with standard office platforms, such as Microsoft Office Written communication skills Time management, multitasking, and flexibility Organizational skills Accuracy and attention to detail Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette Ability to work well under pressure and navigate multiple deadlines Proactive approach to problem-solving and process improvement Ability to work well independently and in collaboration with others Event planning and coordination Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
    $22k-28k yearly est. 1d ago

  • Evening Receptionist/Office Assistant

    National Beverage Corp 4.4company rating

    Administrative Assistant Job 51 miles from Palm Beach Gardens

    The Office Assistant / Evening Receptionist assists in coordinating the activities of the reception area in the evenings for the company's corporate office and will handle all incoming calls, stock coolers and maintain the beverage supply room. Great position for students. ESSENTIAL DUTIES AND RESPONSIBILITIES: Answer all incoming calls for the Corporate Headquarters of National Beverage Corp. (3-line Switchboard). Answer questions and provide callers with address, directions, and other information. Welcome on-site visitors, determine nature of business, and announce visitors to appropriate company representatives. Monitor visitor access. Maintain beverage supply room. Stock Coolers. Maintain the professional appearance of the reception area. Other duties as assigned by Supervisor. MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, or ability required. High School General Education Diploma or equivalent. Minimum 2 years of customer service or receptionist experience. Ability and willingness to work a flexible Full-Time schedule that regularly includes overtime and may include some weekends and holidays. Regular work hours are M-F 12:00pm - 9:00pm. Excellent interpersonal communication and telephone skills. Fluent in oral and written communication in English. Bilingual a plus. Consistently uphold high standards of professionalism Strong computer skills, including Microsoft Office. Must be able to lift up to 50 lbs. National Beverage Corp . provides equal employment opportunities to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender, genetics, gender identity, disabled veterans or sexual orientation.
    $26k-33k yearly est. 2d ago

  • Legal Project Assistant

    Hirefinderrpo

    Administrative Assistant Job 51 miles from Palm Beach Gardens

    JOB SUMMARY: This position is responsible for providing support for and coordinating cases referred to pro bono or contract attorneys. This position is also responsible for helping recruit and maintain a pro bono or contract attorney panel for such referrals and assisting with other Private Attorney Involvement projects as assigned. ESSENTIAL JOB FUNCTIONS: Oversee and act as the office point of contact for clients and cases that have been accepted for handling by the office PAI program. Refer appropriate cases to pro bono or contract attorneys. Maintain pro bono or contract case files. Communicate regularly with PAI attorneys regarding assigned cases, including requesting necessary status reports or case updates. Where relevant, maintain financial records for contract cases and coordinate with Administration bookkeeping and the Managing Attorney concerning financial records and budget for contract attorney cases. Work with the Managing Attorney and other staff to maintain positive and professional relations with the local bar throughout the service area and help recruit, reward, and recognize members of the office PAI program. Attend training and meetings concerning private attorney involvement, and participates in the PAI working group/committee. Participate in training in high-priority substantive law practice areas. Assist in development, organization and presentation of PAI training events, Acquire and maintain knowledge of services available for clients throughout service area. Demonstrate knowledge and expertise of the law and legal system. Provide assistance to other staff, PAI attorneys, and clients as directed by the office Managing Attorney. Work on statewide and other PAI activities with management and other program staff as assigned. Embrace and support the Organization's overall mission, standards, policies and procedures, and confidentiality guidelines. ADDITIONAL RESPONSIBILITIES: • Perform other duties and projects as required by management. The position is a member of Broward Lawyers Care Pro Bono Project reporting directly to the Pro Bono Director, and Pro Bono Coordinator. KNOWLEDGE, SKILLS, AND ABILITIES: Good verbal and written communication skills. Good interpersonal skills: able to work well with a wide range of people. Strong organizational and time management skills. Demonstrate dependability through good attendance and adherence to timelines and schedules. Good follow-through on projects. Good analytical skills. Good problem-solving skills. Demonstrate resourcefulness and ability to take initiative in development and completion of projects. Strong sense of community service Excellent computer skills. Proficient in Word, Excel, and related office equipment Able and willing to continue professional development Ability to multi-task Bilingual ability in English/Spanish is strongly preferred.
    $24k-39k yearly est. 21d ago

Learn More About Administrative Assistant Jobs

How much does an Administrative Assistant earn in Palm Beach Gardens, FL?

The average administrative assistant in Palm Beach Gardens, FL earns between $22,000 and $42,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average Administrative Assistant Salary In Palm Beach Gardens, FL

$30,000

What are the biggest employers of Administrative Assistants in Palm Beach Gardens, FL?

The biggest employers of Administrative Assistants in Palm Beach Gardens, FL are:
  1. Palm Beach Atlantic University
  2. Tenet Healthcare
  3. EMCOR Group
  4. PulteGroup
  5. Infucare Rx Inc. On Behalf of Itself and Its Subsidiaries
  6. ASTON FRANCE
  7. Grace Fellowship
  8. Kimley-Horn
  9. Cano Health
  10. Affinity
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