Administrative assistant jobs in Palm Springs, CA

Essential Duties And Responsibilities Other duties may be assigned. Reports to the publications director for management of the publication's operations. Assists in meeting the various students' needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings, prepares agendas, reserves facilities, and schedules catering. Participates in the publication's annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet, submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances, student payments (for travel expenses, events, etc.), reimbursements, credit card statements, and reconciliation of cash advances. Liaises with third-party vendors as needed. Provides general oversight for publications student workers, coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences, collecting travel documents, releases, and payments from students, booking airfares with the university travel agent, hotel accommodations, meal stipends, etc. Coordinates pre-trip meetings and agendas, briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work, scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an up-to-date live budget spreadsheet, accessible to the publications director and department chair, reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with up-to-date information (i.e., student ID numbers, positions on staff, permanent addresses, contact information, etc.), updating their personnel files. Handle the advertising accounts for the campus publications, work with the advertising manager to maintain the advertising schedule, secure advertising vendors, and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers, promotional events, publication distribution events, workshops, meetings, banquets, etc.) with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos, videos or PDFs for Marketing & Communication, publications, archived photos for departments and offices). Schedule and manage photography with university colleges, schools, departments, and athletics for campus publications as needed. Organize the program schedule of publication dates, meetings, travel, and events. Sends out information about the publications to prospective students (i.e., email blasts, scholarship and publication staff applications). In conjunction with department efforts, Maintains a database of recruiting efforts with prospective students (i.e., inquiries, applicants, accepted, enrolled). Assists with the coordination of meetings, events, and digital updates for the Public Relations Student Society of America and Lancer Public Relations.

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: * Supports the Director of Engineering & Facilities with administrative duties. * Performs procurement duties, alongside Supplies team, to process invoices/PO's * Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. * Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. * Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are * Ability to multi-task in a fast-paced environment * Possesses a high degree of dependability, integrity, and people skills * Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. * Must be able to take responsibility and ownership of their work. * Ability to multi-task in a fast-paced environment. * Possesses a high degree of dependability, integrity, and people skills * Must be able to work with little supervision. * Excellent verbal and written communication skills * Ability to speak effectively in front of groups of employees. * Bilingual in English and Spanish * Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint * Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities * Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus * Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. * Knowledge of warehouse related software. What We'll Give You - * Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. * Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. * Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. * Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras * Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. * Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: Supports the Director of Engineering & Facilities with administrative duties. Performs procurement duties, alongside Supplies team, to process invoices/PO's Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are Ability to multi-task in a fast-paced environment Possesses a high degree of dependability, integrity, and people skills Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. Must be able to take responsibility and ownership of their work. Ability to multi-task in a fast-paced environment. Possesses a high degree of dependability, integrity, and people skills Must be able to work with little supervision. Excellent verbal and written communication skills Ability to speak effectively in front of groups of employees. Bilingual in English and Spanish Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. Knowledge of warehouse related software. What We'll Give You - Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.

About University Enterprises Corporation at CSUSB ) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Staff, Full Time, Non-Exempt, Non-State, Benefited position. Salary: $4,416.67- $5,378.00 per month. Location: UEC Corporate Office, CSUSB Campus. Work Schedule 40 hours per week. 8:00AM to 5:00PM, Monday through Friday. Some evenings for Board or campus events. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of UEC's Executive Director, the Executive Assistant will work independently to: Executive Support Manage the Executive Director's calendar, coordinate high-level internal and external meetings, and assist with campus-wide initiatives Draft and edit executive communications, reports, policy drafts, and presentation materials Support the planning and execution of special events and board engagements led by the Executive Office Maintain discretion in handling sensitive and confidential matters with campus and community stakeholders Governance & Board Administration Coordinate UEC Board of Directors and subcommittee meetings (e.g., Audit, Finance, Commercial Enterprises, Campus Dining Advisory, Campus Bookstore Advisory). Prepare agendas, meeting packets, and official minutes; manage logistics, notifications, and public documentation in alignment with compliance guidelines. Maintain governance records and follow up on board action items. Business Operations Coordination Schedule and support meetings for internal business units and advisory committees. Assist with monthly invoices and respond to vendor inquiries in coordination with Finance. Support vendor engagement and communications across departments, including procurement tracking, file routing, and service coordination in collaboration with the Business Operations Manager. Assist with file management and organization efforts to increase accessibility of shared drives and physical records across UEC departments. Update website content, manage Pepsi product inventory, and assist with social media coordination in collaboration with the Business Operations team. HR/Payroll Administrative Support Provide logistical and clerical support for HR and Payroll-related tasks, including: Scheduling meetings and training. Collecting and organizing employment-related documentation. Supporting timekeeping and document routing workflows. Preparing communications related to HR updates and programs. Serve in a supporting role to the Human Resources Manager to help coordinate HR activities and maintain efficient recordkeeping practices. Serve as a support liaison to reduce the administrative burden on HR and Payroll staff. Sponsored Programs Operating Agreement Support Provide limited administrative support to ensure UEC fulfills documentation and process requirements under the Sponsored Programs Administration (SPA) operating agreement. Assist with internal routing of forms requiring signatures and tracking of travel, reconciliation, or compliance-related documentation in collaboration with the UEC Executive Office. This support is not a direct assistant role to SPA but contributes to maintaining operational alignment between UEC and SPA processes. General Administrative Support & Supervision Serve as the point of contact for Executive Office inquiries and communication. Supervise part-time staff and student assistants as assigned. Assist in organizing, digitizing, and maintaining shared files and documentation across multiple departments. Coordinate office supplies, vendor contracts, service orders, and related administrative needs. Perform other duties assigned in support of enterprise success. Minimum Qualifications Education: Equivalent to two years of college. Experience: Minimum of 2-4 years of experience in a high-level executive administrative support role. Other: Strong written and verbal communication skills with attention to detail and accuracy. Proficiency in Microsoft Office Suite; familiarity with Adobe Acrobat, DocuSign, and website CMS tools. Ability to manage sensitive information with discretion, meet deadlines, and work independently and collaboratively. Preferred Qualifications Bachelor's degree. Experience supporting executive leadership or governing boards. Familiarity with the CSU system, higher education institutions, or auxiliary organizations. Working knowledge of PeopleSoft and HRIS systems. Familiarity with Sponsored Programs Administration. Supervisory experience or experience coordinating student/part-time staff. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at UEC-HR@csusb.edu Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at UEC-HR@csusb.edu. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

We have an exciting opportunity for an Administrative Associate III, Instruction DPCP position located at our campus in San Jacinto, CA. The Administrative Associate III, Instruction, reports to the Dean of Instruction, Academic Programs and supports the Vice President of Instructional Services. The incumbent is responsible for secretarial and receptionist duties for the Office of Instruction, represents the office during the Dean's absence and provides support and assistance to faculty and students. CONDITIONS OF EMPLOYMENT * This position serves District-Wide; applicants may be assigned to any district facility. Work hours and worksite locations are subject to change depending on department needs. * Initial placement on the salary schedule will be commensurate with education and experience, not to exceed step four (4) on the assigned salary schedule for new hires. * A six-month probationary period must be successfully completed before the selected candidate is considered a permanent employee of the district. * This position is in the California School Employees Association bargaining unit. For more information, please visit their website: ******************** The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements and duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class. * Coordinates meetings * Monitors, maintains and updates budget including expenditures, encumbrances and appropriations * Maintains weekly and monthly calendars * Schedules and coordinates appointments and meetings for the assigned administrator including room arrangements, food, mailings and preparation of materials * Makes travel arrangements including plane, hotel and car reservations for conference attendance and prepares appropriate forms for approval * Prepares and drafts responses to correspondence and reports, prepares and reviews reports, requisitions and confidential and statistical materials which require the use of some independent judgment * Prepares, records and distributes agendas and minutes for meetings * Collects, compiles and secures confidential faculty and student records or information * Creates and maintains filing systems * Receives check out forms, keys and parking permits * Represents the associate dean/dean or project director when needed at college or community meetings * Supports faculty by coordinating use of audio visual and computer usage as needed * Orders and maintains office supplies * Prepares purchase requisitions in accordance with approved procedures * Keeps file of outstanding purchase requisitions and tracks status of orders * Schedules maintenance and repair of equipment; processes work orders and follows-up * Prepares class schedules * Acquires and applies new computer technology for use in completing assigned tasks * Prepares, processes and maintains faculty load and overload sheets * Assists in coordinating the evaluation of part-time faculty, and coordinates evaluations performed by Department Chairs * Screens visitors and incoming contacts and provides requested information, takes messages or redirects inquiries to other faculty and staff members or departments as appropriate * Receives, sorts and distributes all incoming mail * Provides coverage for the Office of Instruction as needed * Performs other related duties as assigned KNOWLEDGE, SKILLS, AND ABILITIES The incumbent must possess a thorough knowledge of: * Correct English grammar, spelling, and punctuation * Effective oral, and written communication * Office methods, procedures and practices * Operation of word processing/keyboarding, spreadsheets, college database, and budgeting software programs. The incumbent must possess the skills to: * Work effectively as a team member * Meet schedules and timelines * Communicate effectively both orally and in writing * Maintain documentation and records * Handle multiple assignments simultaneously and set priorities based on customer needs The incumbent must possess the ability to: * Coordinate many different duties, determine the relative importance of each, set deadlines and complete projects accordingly * Learn quickly, independently interpret and apply a variety of complex academic and organizational policies and procedures * Trace clerical processing errors * Explain a variety of complex procedures and policies * Perform complex secretarial work involving independent judgment, accuracy and speed * Establish format and spatial relationships for correspondence, charts and reports using a typewriter, word processing, spreadsheet and/or database programs * Prepare clear and concise correspondence of a routine nature * Screen mail, telephone calls and visitors * Perform arithmetic computations. * Establish and maintain cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff MINIMUM QUALIFICATIONS * A high school diploma or GED; AND * Four (4) years of general clerical work experience; INCLUDING * Two (2) years of professional experience in a support role to an administrator in a comparable institution * Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. * To ensure a fair and compliant screening process, application materials must only include minimal personal information. Application materials must not include your date of birth, Social Security number, photographs, URLs, QR codes, LinkedIn profiles, or any other embedded links directing to personal information or external websites. The only exception applies to transcript documents where certain information may appear by default. Application submissions containing any of the above items will be marked as incomplete and will not be considered* SUBSTITUTIONS * Substitution, up to two (2) years, for the general clerical experience requirement include: * Two (2) years of full-time vocational business school * Substitution, up to two (2) years, for the general clerical experience requirement {on the basis of one (1) year of college education for (6) months of experience} include: * College education in a non-job related subject DESIRED QUALIFICATIONS * Experience as support staff to senior-level administrative personnel * Advanced level experience using Microsoft Office programs * Experience providing quality customer service in a busy environment PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential job functions. * Environment: Work is performed primarily in a standard office setting with travel from site to site. The incumbent must be able to work in a fast paced office environment with background noise and a high stress level. * Physical: Primary function requires sufficient physical ability and mobility to work in an office setting and travel from site to site; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift carry, push, and/or pull light to moderate amounts of weight up to 20 pounds; to operate office equipment requiring repetitive hand movements and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. * Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. * Hearing: Hear in the normal audio range with or without correction. To learn more about Mt. San Jacinto Community College District, visit ********************************

TempToFT Our client, a local non-profit dedicated to making a positive impact in the community, is seeking a compassionate, mission-driven individual to join their team as an Administrative Assistant. In this role, you have the opportunity to use your organizational skills and office experience to make a meaningful difference in your community and help change lives. The Administrative Assistant plays an integral role on the team and supports the entire agency by assisting in data entry, greeting clients and visitors, audit preparation and maintenance of program documents. This position reports directly to the program manager and works closely with the other administrative staff and the rest of the team. Responsibilities: Properly check guests/clients in and out in a welcoming manner Proficiently answer/reroute phone calls and emails as appropriate Maintain a clean and organized environment Receive and sort mail Greet and direct vendors/deliveries Assist other programs as needed and as time allows Interact effectively and courteously with all levels of management and staff Perform other similar duties and projects as assigned and requested Process monthly claims with vendor Process monthly disputes with vendor Assist in regular file audits Assist as needed with outreach services for walk-in clients Assist in drafting documents and letters as needed Assist in regular mailing of program documents as needed Skills/Experience/Requirements: Ability to pass a pre-employment drug test Previous administrative experience is required. Intermediate computer knowledge using Microsoft Outlook, Excel, and Word Previous Customer Service Experience Excellent communication and customer service skills Must be dependable, reliable, responsible, and have a strong work ethic Must be able to handle multiple phone calls, be able to multi-task and prioritize duties Work cohesively with others in a fast-paced environment Must be comfortable enforcing the agencies policies and procedures Accountable for the responsibilities of the position and accepts constructive criticism in a positive manner Ability to work independently, sometimes with limited supervision Reliable transportation to arrive at work on-time Ability to maintain HIPAA compliant confidentiality and discretion with regard to sensitive personal information of organization, guest, and clients Treat others with respect; show sensitivity to and respect for cultural differences; support diverse workforce and help ensure a workplace and community free from unlawful discrimination and harassment Full-Time: Monday - Friday Pay: $21/hr

Welcome to the Murrieta Valley Unified School District, a 2018 California Exemplary School District! Thank you for your interest in joining MVUSD, a student-centered district of choice in south Riverside County. We proudly educate over 23,000 students from transitional kindergarten through high school with rigorous academic programs designed to help every student succeed. We inspire students to participate in our highly acclaimed visual and performing arts programs, championship athletic programs and nationally recognized student activity programs. Highly qualified teachers and staff provide a world-class education that integrates academic and vocational skills and prepares students for the challenges and opportunities of a competitive global society. The district also offers adult and community education, early childhood education, child care and a parent center. MVUSD strives to recruit and retain the very best candidates who will inspire every student to think, to learn, to achieve, to care. MURRIETA VALLEY UNIFIED SCHOOL DISTRICT JOB DESCRIPTION 03/13/03 TITLE: SECRETARY III QUALIFICATIONS Knowledge of 1. Correct English usage, spelling, grammar, punctuation, accounting terminology and math. 2. Data processing equipment, to include a working knowledge of applications software, hardware specifications, and training requirements. 3. Financial recordkeeping methods and practices, school district budgeting methods and processes as well as school accounting codes and other relevant laws and regulations. 4. Numerical, alphabetical, and subject matter filing systems; business math, ledger, statistical and recordkeeping procedures. 5. Organization and operation of a public school district administrative office. 6. Principles of proper letter composition, correspondence, and report writing. 7. Receptionist and telephone techniques, modern office methods and procedures, letter and report writing. 8. State laws and district policies, rules and regulations pertaining to school accounting and recordkeeping requirements and standards, general accounting, bookkeeping principles and procedures applicable to assigned areas of responsibility. 9. Safety rules and regulations for this position. Ability to 1. Analyze situations and take appropriate action in a variety of procedural matters without immediate supervision. 2. Answer telephone, take messages, and/or provide information in a courteous manner. 3. Be a productive and active team member. 4. Communicate effectively and tactfully in both oral and written form. 5. Establish and maintain a variety of record keeping, reference, and data collection systems. 6. Establish and maintain effective rapport with students, parents, and community members. 7. Establish and maintain effective work relationships with those contacted in the performance of required duties. 8. Follow designated safety regulations associated with this position. 9. Handle all matters in a tactful, courteous, and confidential manner so as to maintain and/or establish good public and staff relations. 10. Learn and follow the operations, procedures, policies, and requirements of an assigned program or operational unit. 11. Maintain the security and confidentiality of specified records and information. 12. Operate a variety of modern office equipment such as calculator, facsimile, copy machine, computer terminal, printer, etc. with speed and accuracy. 13. Perform a variety of complex clerical and secretarial duties at the Director-level or above involving use of independent judgment and requiring accuracy and speed. 14. Perform above average mathematical calculations with speed and accuracy. 15. Perform assigned work without continuous supervision. 16. Perform clerical work with frequent interruptions but without continuous supervision. 17. Present and maintain a pleasant appearance and demeanor. 18. Prioritize and coordinate workflow and timeliness for self and others. 19. Provide leadership and direction to other secretaries and/or clerks in the area assigned. 20. Read and understand technical policies and materials. 21. Type/keyboard accurately at a rate of forty (40) words per minute. 22. Use personal computer (PC) and related software programs to include word processors and spreadsheets. 23. Work successfully with diverse groups of people. Provide work direction and guidance to other employees. Training and Experience 1. Equivalent to the completion of the twelfth (12th) grade, supplemented by courses in office practices and computer programs. Preferably (2) years of college education. 2. Four (4) years of increasingly responsible experience in office clerical work, preferably including experience in a school district accounting; or any combination of training and experience that could likely provide the desired knowledge and abilities. 3. Has working knowledge of word processing and spreadsheet software. 4. A work history demonstrating dependability and reliability good attendance. REPORTS TO: Assigned Administrator JOB GOAL: To assist the assigned administrator in the administration of assigned areas by performing a variety of complex and responsible secretarial, accounting and routine administrative support functions. Duties listed are typical in the class; however, no one position will necessarily include all the functions. ESSENTIAL FUNCTIONS 1. Acts as secretary to the assigned administrator; performing a wide variety of complex and responsible clerical and secretarial duties as well as relieving the assigned administrator of routine administrative functions. 2. Administrates the Sub-Finder System for assigned department. This includes checking the system for accuracy, inputting departmental absences as required, signing substitute time sheets, and inputting budget information. 3. Analyzes situations and takes appropriate action in a variety of procedural matters without supervision; including, but is not limited to financial, purchasing, personnel and work order issues. 4. Assists administrators in calculating financial projections and budget planning. 5. Assists in budget planning and departmental financial issues. 6. Assists in maintaining communication and rapport among the administrator's office, district staff and the public. 7. Assures that all accounting chargebacks are correct and valid. 8. Attends to administrative details as directed by the administrator. 9. Collects refunds and assures that they are abated into the correct accounts or credited to the correct purchase orders. 10. Compiles and maintains records and files. 11. Compiles and types into appropriate format Board of Education agenda items and documents along with typing and maintaining confidential reports. 12. Compiles reports, handbooks, and special projects from a variety of sources. 13. Computes, verifies, balances and adjusts/corrects accounts, records, information and data requiring independent judgment based on established procedures and policies. 14. Establishes and maintains a variety of record keeping, reference, and data collection systems. 15. Follows district policies and procedures as well as assist and educate departmental employees with district policies and procedures. This includes financial, budget, attendance, reimbursement, expenditure and purchasing rules and regulations. 16. Handles all manners in a tactful, courteous, and confidential manner so as to maintain and/or establish good public relations. 17. Independently composes correspondence on a wide range of subjects, requiring knowledge of procedures and policies of the school or department. 18. Knows and understands the Mission and Core Values of the Murrieta Valley Unified School District. 19. Maintains and prepares records and reports related to payroll for school district employees including time sheets, personnel transactions, attendance reports, etc., and sends to payroll in a timely manner. 20. Maintains confidential files and appointment schedule for assigned administrator; setting up and arranging meetings and other functions. 21. Maintains, monitors and records expenditures; reconciles ledger printouts, and posts expenditures to budget sheets. 22. Ensures that expenditures are charged to the appropriate budgets and that such expenditures are allowable under State Education Code rules and regulations as well as those of the Murrieta Valley Unified School District. 23. Operates a variety of office equipment, including a computer, calculator, and copier. ESSENTIAL FUNCTIONS (continued) 24. Operates personal computer to generate lists, update records, monitor expenditures, respond to requests, etc. 25. Orders supplies and equipment; maintains records of purchase orders, invoices and expenses to date. 26. Participates in district in-service training as required, attends workshops and conferences. 27. Performs other related duties as assigned to include, but not be limited to, the duties of an Administrative/Confidential Secretary on a temporary basis. 28. Processes forms, applications, documents, records and/or other paperwork in support of assigned office functions. 29. Provides accounting services essential to the preparation and control of assigned budgets. 30. Provides training to departmental and/or district personnel as assigned. 31. Responsible for assigned departmental budgets and calculates financial projections. 32. Responsible for the department's Petty Cash account. 33. Uses and understands complex financial software such as the District's Financial System. OTHER FUNCTIONS 1. Acts as a resource person to site administrators, district employees, vendors, and the general public regarding general and specific information on the policies, procedures, and activities of assigned school site or department. 2. Dispatches information to staff members to maintain constant communications. 3. Distributes materials and information to staff members and ensures timely responses. 4. Makes travel arrangements for department administrators and employees as needed. 5. Searches records and files to prepare assigned reports and summaries. 6. Takes and transcribes dictation or uses dictation equipment for a wide variety of subjects, including information of a confidential and sensitive nature. PHYSICAL ABILITIES 1. Visual ability to read handwritten or typed documents and the display screen of various office equipment and machines. 2. Able to conduct verbal conversation in English or other designated language. 3. Able to hear normal range verbal conversation (approximately 60 decibels.) 4. Able to sit, stand, stoop, kneel, bend, and walk. 5. Able to sit for sustained periods of time. 6. Able to climb slopes, stairs, steps, ramps, and ladders. 7. Able to lift up to ten (10) pounds frequently, and thirty (30) pounds occasionally. 8. Able to carry up to ten (10) pounds frequently, and thirty (30) pounds occasionally. 9. Able to push and pull objects weighing up to thirty (30) pounds. 10. Able to exhibit full range of motion for shoulder external rotation and internal rotation. 11. Able to exhibit full range of motion for shoulder abduction and adduction. 12. Able to exhibit full range of motion for elbow flexion and extension. 13. Able to exhibit full range of motion for shoulder extension and flexion. 14. Able to exhibit full range of motion for back lateral flexion. 15. Able to exhibit full range of motion for hip flexion and extension. 16. Able to exhibit full range of motion for knee flexion. 17. Able to demonstrate manual dexterity necessary to operate calculator, typewriter, and/or computer keyboard at the required speed and accuracy in a safe and effective manner. 18. Able to operate a motor vehicle in a safe and effective manner. SPECIAL REQUIREMENTS 1. Must use safety equipment and devices designated for this position. 2. Possession and maintenance of a valid State of California driver's license desirable. TERMS OF EMPLOYMENT: Twelve-month workyear Classified bargaining unit member EVALUATION: Performance of this job will be evaluated in accordance with Board of Education policy and provisions of the collective bargaining agreement. The assigned administrator will complete the evaluation. Approved by: Board of Education Date: March 13, 2003 MURRIETA VALLEY UNIFIED SCHOOL DISTRICT IS A TOBACCO-FREE, DRUG-FREE WORKPLACE MURRIETA VALLEY UNIFIED SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER A completed the EDJOIN online application is required. An incomplete application may be disqualified. Professional references must be from evaluating administrator (At least two are required on the application). A resume does not take the place of a completed application. Please include all experience on the actual application. Training and Experience 1. Equivalent to the completion of the twelfth (12th) grade, supplemented by courses in office practices and computer programs. Preferably (2) years of college education. 2. Four (4) years of increasingly responsible experience in office clerical work, preferably including experience in a school district accounting; or any combination of training and experience that could likely provide the desired knowledge and abilities. 3. Has working knowledge of word processing and spreadsheet software. 4. A work history demonstrating dependability and reliability good attendance. SPECIAL REQUIREMENTS 1. Must use safety equipment and devices designated for this position. 2. Possession and maintenance of a valid State of California driver's license desirable. A completed the EDJOIN online application is required. An incomplete application may be disqualified. Professional references must be from evaluating administrator (At least two are required on the application). A resume does not take the place of a completed application. Please include all experience on the actual application. Training and Experience 1. Equivalent to the completion of the twelfth (12th) grade, supplemented by courses in office practices and computer programs. Preferably (2) years of college education. 2. Four (4) years of increasingly responsible experience in office clerical work, preferably including experience in a school district accounting; or any combination of training and experience that could likely provide the desired knowledge and abilities. 3. Has working knowledge of word processing and spreadsheet software. 4. A work history demonstrating dependability and reliability good attendance. SPECIAL REQUIREMENTS 1. Must use safety equipment and devices designated for this position. 2. Possession and maintenance of a valid State of California driver's license desirable. * Copy of Transcript (and/or Certification(s)) Comments and Other Information Please include in your application: * Resume * Letter(s) of Recommendation Monitor your email listed on your application and your EDJOIN account. All communication regarding testing and interview date/time are sent by email with copies in your EDJOIN account.

Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned. Essential Functions: Provides general administrative support including: a) Maintaining complete and accurate data entrywithin established timelines, b) Providing effective phone coverage, c) Maintaining an effective filingsystem, d) Monitoring and maintaining office supplies. Communicates effectively with appropriate site personnel in a professional manner regarding assignedtasks that integrate with site processes. Assists with administrative functions of intakes, completing paperwork and assisting with client files. Identifies areas of improvement to maintain excellence in the administrative processes and makessuggestions to Administrative Supervisor. Performs additional responsibilities as assigned and if applicable to the site as follows: a) Manage siteneeds, b) On-site technical support to all staff, c) Processes payroll, d) Manages psychiatric departmentneeds, e) Support HR needs, f) Administrative functions (if assigned to Administrative Office). Minimum Required Education and Experience: High School or general education degree (GED). Two years of administrative support experience. Position/Program Requirements: Must possess a valid California driver's license, personal automobile insurance and driving record thatmeets the standards outlined in the Agency's Personnel Policy: Motor Vehicle Operating Standards. Must be physically and mentally fit in accordance with the Agency's Personnel Policy: PhysicalFitness Standards and Examinations. Must be willing to complete a Tuberculosis (TB) test and drug screening test. Must complete a personal background investigation conducted by the State of California. Physical Requirements: Have an adequate range of body motion and mobility to work in a residential, office or outdoorenvironment including standing and walking (even and uneven surfaces), alternating between standingand sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasionalcarrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently. Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, homevisits, DCFS and court locations which may be up to 100 miles driving distance.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. * Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops * File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) * Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed * Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. * Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. * Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness * Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) * Additional responsibilities as needed Qualifications * High School Diploma required * 1 to 3 years relevant experience required * Proficiency in Microsoft Office suite * Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred * Excellent customer service and client focused skills * Excellent organizational skills and ability to manage through competing priorities * Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors * Ability to work independently to follow directions and procedures * Ability to work overtime and weekends as needed * Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Job DescriptionBenefits: 401(k) Competitive salary Free food & snacks Opportunity for advancement Paid time off Training & development Essential Basic Requirements: At least 2 years of experience as a Rental Agent / Office Administrator Ability to communicate both verbally and in writing with customers and residents Completely computer literate, including Microsoft Office, Excel, AppFolio, and other various operational programs Strong communication and customer service skills (in-person, phone, and written) Detail-oriented with excellent organizational and multitasking abilities Ability to handle sensitive information with professionalism and confidentiality Comfortable conducting property tours and interacting with prospective residents Basic understanding of leasing documents, Fair Housing laws, and application procedures Ability to work independently and/or as part of a team in a fast-paced environment Reliable transportation and a valid drivers license for property tours that are off-site Job Duties and Responsibilities: General Operations Market Surveys Greet and assist prospective residents in person, over the phone, and/or via email. Conduct property tours, highlighting available homes and community features. Process leasing applications and ensure all documentation is complete and compliant with community guidelines. Maintain accurate leasing records and notes in software platforms such as AppFolio. Stay informed on rental rates, availability, lease terms, and community policies. Monitor lease renewals, distribute renewal notices, and follow up as needed. Assist with tenant screening processes as implemented by supporting staff. Coordinate and oversee move-ins and move-outs, ensuring smooth transitions and professional experiences. Conduct periodic inspections for move-in/move-out processes and maintain related documentation. Review notices to vacate to determine reasons for move-outs and manage related records Assist in issuing and monitoring necessary notices, including those for late payments, evictions, and returned payments. Respond promptly to resident inquiries, concerns, and maintenance requests. Support collections by making payment reminder calls, issuing late notices, and arranging payment plans. Monitor and manage inventory for Park Homes, Rentals, and Maintenance Work Order status. Participate in marketing and outreach activities to attract new residents. Provide general administrative support, including data entry, filing, and report preparation.

If you are passionate and committed to providing excellence with collaborative spirit, we want to meet you! We take great pride in providing a workplace where people enjoy coming to work and enable them to reach their career goals. Our Mission, “We make a positive difference in one's physical, mental, and psychosocial well-being through genuine partnership led by our values.†Join our team that delivers care with Meraki! We are looking for an organized Administrative Support staff to handle filing, file creation, answering calls, and other general office duties. Below is list of few of the responsibilities for this position. You will organize paperwork according to an efficient filing system and digitalize all important documents. Create or update records with new files and information You will be expected to protect and update files as well as make them easily accessible to your colleagues. Answering phone calls and calling customers and vendors to follow up orders Compiling, maintaining and updating company records Managing office inventory Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies Compiling and maintaining records of office business transactions Operating office equipment including printers, copiers, fax machines and multimedia instruments This job is ideal for someone who is: Dependable and agile - be reliable and able to change task with shifting priorities Detail-oriented -- would rather focus on the details of work Collaborative -- enjoys working with people in the office and in field Bi-lingual required Proficient in the use of computers, including clinical healthcare software, payroll software, document management software, and Microsoft Office Prior clerical experience preferred Strong communication skills; ability to interact productively with supervisors, peers, and subordinates Superb organizational skills Excellent time management High school diploma or equivalent required View all jobs at this company

This position is 50% support for Office of Student Involvement (OSI) and 50% support for Spiritual Life Administrative Secretary - OSI This Administrative Secretary will perform diversified administrative duties for the office, interacting extensively with students and persons in all positions across campus. In addition they will have the responsibility of executing office projects which include, but are not limited to, coordinating large scale events throughout the year, Eagle Connect trainings and Student Organization/Club management. Duties and Responsibilities Facilitates communication between students, parents, faculty and staff and the Office of Student Involvement by making appointments, taking messages, and screening visitors and telephone calls to determine if they are in the “correct office” and referring them to other departments when appropriate. Supervises and oversees work schedules for student workers. Maintains an organized and efficient office environment. Assists in the management of Eagle Connect, coordinator of student organization approvals Manages and oversees Student Organizations' budgets. Responsible for imputing and checking data on Kronos and Banner. IGNITE - assists in executing freshman orientation Assist in approvals of IGNITE leaders. Creates IGNITE Family Groups. Implements internal office procedures. Handles all correspondence including electronic not requiring personal attention of a specific person in the office. Assists in the management of all EagleCommunications - Eagle Cry, Eagle Stamp and ETV's Acts as liaison with other offices for smooth coordination of work. Handles documents and correspondences involving confidential information. Maintains detailed schedule of office and Director. Provides leadership in arranging for special events. Schedules and assists in preparing agenda, takes and keeps minutes for regular meetings. Oversees loan equipment form and keeps inventory of office/event supplies Other miscellaneous duties as assigned by the Director. Knowledge, Skills and Abilities Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires a broad and comprehensive knowledge of theories. Must be highly organized, have a high level of interpersonal skills, with preference towards working on one's own imitative. Education/Experience: Bachelor's degree (B. A.) from four-year college or university. Two years related experience and/or training. Requires self-management and project management abilities as well as advanced skills relating to standard office equipment, ability to manage in a fast paced environment. Previous collegiate leadership is preferred. Must be reliable, accurate, flexible and work well both independently and as a team player. Previous knowledge and use of public relations and customer service as well as the ability to negotiate with vendors and clients. Must have the ability to focus on the details and think creatively. Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public as this position frequently communicates complex information. Ability to train and monitor others' performance. Ability to present, resolve conflicts and address delicate situations. Ability to motivate and persuade others. Math Ability: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Reasoning Ability: Must have excellent data analysis skills. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office Suite, Google Workspace, Blackboard, Eagle Connect, SLATE, Self-service and Banner. Certificates and Licenses: Valid CA Driver License Supervisory Responsibilities: This job supervises student's daily activities. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts and risk of electrical shock. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must regularly lift and /or move up to 15 pounds, frequently lift and/or move up to 30 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk; climb or balance and stoop, kneel, crouch, or crawl. Administrative Secretary - Spiritual Life Job Summary The Administrative Secretary provides clerical and hospitality support for the Office of Spiritual Life. The role ensures smooth daily operations, offers a welcoming presence to all who seek spiritual care, and advances the office's mission to “take Jesus seriously by doing the things Jesus taught.” Core Responsibilities · Front-Office & Guest Services - Warmly greet and assist students, employees, and visitors, delivering exemplary customer care, and manage a multi-line phone system while relaying clear, accurate messages. Event & Program Support - Assist chaplains and student leaders with scheduling, logistics, and occasional on-site coordination for worship services, retreats, and signature Spiritual Life programs, adjusting work hours as needed for evening or weekend events. · Clerical & Record Management - Maintain organized electronic and physical filing systems, prepare meeting agendas, record and distribute minutes, and process routine correspondence and campus-wide communications. · Calendar & Scheduling - Manage the department's master calendar and chaplains' appointment schedules, and coordinate student-worker shifts while tracking timecards. · Fiscal Processing - Initiate and monitor check requests, expense reimbursements, purchase orders, and financial holds in compliance with university policy, then reconcile receipts and maintain basic budget-tracking spreadsheets. · Digital Presence - Update Office of Spiritual Life web pages and digital signage to ensure all information remains current and accurate. · Team Support & Miscellaneous Duties - Participate in weekly “All-Hands” meetings, Spiritual Retreat, Advance Training Week, and Weeks 1-10 of each academic quarter, and perform additional duties as assigned to meet evolving departmental needs. Collegial & Institutional Expectations · Assume positive intent toward colleagues. · Model the university's Christ-centered values of excellence, integrity, compassion, and justice. · Respond to communication within the service standard established by the division. · Engage in relevant professional development. · Attend scheduled meetings or communicate absences in advance as agreed upon by the team. Required Qualifications · Bachelor's degree or equivalent. · Minimum one year of administrative or customer-service experience, ideally in higher education or ministry. · Proficiency with Google Workspace and willingness to learn Planning Center Online and university-specific systems. · Keyboarding speed of 60 words per minute or higher with strong accuracy. · Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment. · Demonstrated discretion in handling confidential information. · Basic understanding of accounting and payroll procedures. · Clear, professional written and oral communication skills with strong grammar. · Commitment to inclusive excellence and the capacity to work respectfully with individuals from diverse backgrounds. · Ability to perform occasional physical tasks such as lifting up to 25 lbs and setting up small event spaces. Work Environment The Office of Spiritual Life is a dynamic, frequently-trafficked space supporting chaplains, student leaders, and numerous campus events. The Administrative Secretary must be comfortable handling shifting priorities, occasional peak-period stress, and light physical activity. Wage Range: $17.68 - 19.25 per hour

Join Our Team as a Courtroom Assistant! Are you detail-oriented and thrive in a fast-paced, professional environment? We're looking for a Courtroom Assistant to help ensure the smooth flow of court proceedings. In this journey-level role, you'll support judges in calendared matters, record court actions, and help process judicial orders. If you're ready to be part of meaningful work that keeps the justice system moving, apply today! The ideal candidate will possess a High School diploma/GED, and three (3) years of court related clerical experience which includes two (2) years in a court of law processing legal documents and one (1) year in a court-related, legal agency working with probate, family law, juvenile, civil, criminal or traffic codes. This recruitment will fill current vacancies and establish an eligibility list for locations in our Desert Region which includes Blythe, Indio, and Palm Springs courthouses. For a complete list of the qualifications and essential duties, please refer to the job description.Riverside is the fourth largest county in California and the 10th largest in the United States. There are fourteen court facilities spanning 7,300 square miles that serves Riverside's 2.4 million residents. The courts and its employees hold a unique role in the public sector. The mission of the Riverside Superior Court is, "…in a fair, accessible, effective, and efficient manner, resolve disputes arising under the law and interpret and apply the law consistently, impartially, and independently to protect the rights and liberties guaranteed by the Constitutions of California and of the United States." At Riverside Superior Court, we reward hard work and dedication! We offer: * Annual merit increases for satisfactory job performance * A robust benefit plan including medical, dental, vision, disability and life insurance * A pension plan provided by the California Public Employer's Retirement System also known as CalPERS. You will contribute between 7% and 8% of your biweekly pay, depending on your membership status * Optional deferred compensation programs * Generous leave accruals * Fourteen (14) paid holidays * Bereavement leave * Tuition discounts * Qualified employer for Public Service Loan Forgiveness (PSLF) or Temporary Expanded PSLF (TEPSLF) Certification All applicants are required to submit a completed online application and supplemental questionnaire. To learn more about how to create an application, click HERE. Résumés will not be accepted in lieu of the required application and supplemental questionnaire. Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all current and previous related work experience. When listing Court experience, please include dates and classification of each position held, if more than one. Selection Procedures: This recruitment will remain open until the needs of the Court have been met and may close at any time. However, the deadline to apply for first round consideration is Wednesday, December 10, 2025, at 11:59 PM PST. Step I: All applications will be reviewed to identify candidates who meet the minimum qualifications; those qualified candidates may be referred to step II in the selection process. Step II: Those candidates that are successful in the previous step may be invited to take online and/or in person pass/fail assessments. Those candidates passing the examination may be referred to step III in the selection process. Step III: Those candidates that are successful in the previous step may be invited to an oral interview. Those candidates who are successful in the interview (weighted 100%) may be placed on the eligible list. Placement on the eligible list is not a guarantee of employment. Additional steps for the selection process will include a drug test, background and reference checks. Status Notifications You will be notified by email and/or text message during the process of this recruitment through governmentjobs.com. Please check your email spam/junk folders and accept emails ending with governmentjobs.com and riverside.courts.ca.gov. If your information changes, please update your profile at *********************** Reasonable Accommodations Riverside Superior Court provides reasonable accommodations upon request for applicants with disabilities. Please contact the Human Resources Department at ************ or *********************************** if you feel you will need an accommodation for any aspect of the selection process. The Human Resources Department requests that it be advised of special needs at least five days prior to the examination so that a reasonable accommodation may be made. Unit: LIUNA FLSA Status: Non-exempt Reports to: Court Services Supervisor Pay Scale ID/Level: CTRMASST / 11 Amount of Travel Required: 25 - 50% Work Schedule: M - F 8 hrs. per day Positions Supervised: None

This posting is to establish a pool of qualified applicants. The department may not be actively recruiting. Applications submitted will remain active for up to one (1) year. Should the department be interested in interviewing you, you will be contacted by the department with the information provided in your application. Assist with San Bernardino Valley College's Middle College High School Program. The following duties are typical for this classification. Representative Duties: * Performs a full range of technical, program support, and clerical duties in support of Administrative Assistant in assigned program area. * Participates in planning, organizing, and coordinating assigned program activities; implements procedures to ensure efficient day-to-day operations in support of Administrative Assistant of assigned area. * Provides technical information and assistance regarding area of assignment to students, staff, and the general public; interprets and explains program applications, policies, procedures, requirements, and restrictions; develops promotional and informational materials for distribution on and off campus; maintains assigned resource material and library. * Compiles and tabulates statistical data * Attends a variety of on- and off- campus meetings in support of, and related to, programs designed for concurrently enrolled high school students. * Provides schedules, catalogues, and other college publications to the high schools as they become available. * Other duties as assigned. The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Desired Qualifications: * Ability to work as a team and independently * Excellent written and oral communication skills * Ability to multi-task * Attention to detail * Experience with Cranium Café and Colleague or Datatel The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Minimum Requirements: * Live scan is required Work Schedule: Flexible schedule, approximately 15 hours per week Applicant Documents: * Resume * Cover Letter * Unofficial Transcripts * The person selected for hire will be required to complete the following pre-employment requirements: * Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate. * Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement) * Tuberculosis (TB) risk assessment * Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details). * Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies.

Must be Federal Work Study Awarded by Financial Aid. Admitted/enrolled CSU, San Bernardino students are eligible to apply for student employment positions. The SSD Cognitive Collective (The COG) Student Assistant supports the mission of Services to Students with Disabilities (SSD)-a department within the Division of Student Affairs-by fostering inclusion, awareness, and community for neurodivergent students at CSUSB. Working as part of the first CSU neurodiversity center, The COG Student Assistant helps create welcoming, supportive, and empowering spaces for students to connect, learn, and thrive. Under direct supervision and lead direction from SSD and Student Affairs professional staff, The COG Student Assistant assists with center operations, peer engagement, and programming initiatives. Typical responsibilities include supporting front desk and drop-in hours at The COG, coordinating peer engagement activities, maintaining welcoming and sensory-friendly environments, assisting with events and outreach, and helping promote neurodiversity awareness across campus. This position provides an opportunity to develop professional skills in communication, leadership, organization, and inclusive program coordination while contributing to a culture of belonging and understanding at CSUSB. Responsibilities include, but are not limited to: Under direct supervision and lead direction from SSD and Student Affairs professional staff, duties include but not limited to: Assist with day-to-day operations and general support of The Cognitive Collective (The COG), the SSD neurodiversity center. Greet and provide information to students, faculty, staff, and guests in a welcoming and inclusive manner. Support SSD and Student Affairs professional staff with programming, events, and outreach initiatives that promote awareness, inclusion, and community engagement. Help maintain an organized and accessible environment within The COG, ensuring spaces and materials are prepared for activities and visitors. Assist with routine clerical or administrative tasks such as answering phones, managing sign-in sheets, updating informational materials, or tracking attendance. Participate in training and staff meetings as required. Perform other duties as assigned that support the mission and programs of Services to Students with Disabilities and the Division of Student Affairs. Minimum Qualifications: Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position. Special Qualification: Admission or registration as a CSU student. Required Qualifications Maintain a 2.0 G.P.A. or greater per semester and cumulative. Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate) International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate) Eligible to work in the United States Payroll Requirement: Social Security Card Preferred Qualifications Interest in neurodiversity, inclusion, student engagement, or peer mentorship. Strong interpersonal skills and ability to communicate effectively with diverse student populations. Dependability, initiative, and ability to work both independently and collaboratively. Experience or interest in creating welcoming environments for students of all identities and abilities. Basic computer literacy and comfort using standard office technology, email, and event promotion tools. Experience working or volunteering in peer-support, programming, or community engagement roles is a plus. Compensation and Benefits: Student Employment Anticipated Hiring Range: $16.50 per hour. The compensation offered will consider internal equity and experience among other factors. Position Information: Work status: Part-Time, Temporary, Seasonal The application deadline is: 01/31/2026 at 11:55 pm (PST) Academic year available hours: Monday through Friday (8:00 am - 5:00 pm). Summer available hours: Monday through Thursday (7:00 am - 5:30 pm). This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver's License Check Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: *******************************

Essential Duties And Responsibilities Other duties may be assigned. Open work orders prior to maintenance and close work orders once complete by maintenance. Complete discrepancy sheets of squawks or due events for the maintenance technician. Update aircraft logbook binders to include event status sheets, Airworthiness Directives, etc. Update and prepare logbook entries for sign-off by maintenance technicians and update original aircraft logbooks with new maintenance entries. Submit invoices to the department, track delivery of parts, and ensure payment. Manage inventory which includes ordering parts and cleaning supplies for operations Submit warranties and track through payment into the appropriate account. Perform research for Airworthiness Directives, Service Bulletins, etc. Add Service Bulletins, Service Letters, etc., to pertaining aircraft in the RMS system. Extract flight information from the G1000nxi data cards and input them into Google Earth. Schedule oil and other hazardous waste pickups in addition to environmental supplies. Answer phones, respond to emails, file paperwork, and distribute mail to Aviation personnel. Clean office, hangar, and assist in cleaning and disinfecting aircraft. Maintain aircraft maintenance records per Federal Aviation Regulations for each aircraft. Ensure all aircraft documents are complete for airworthiness after inspections/repairs. Have maintenance records readily available upon FAA request.

Required Qualifications: * Maintain a 2.0 G.P.A. or greater per semester and cumulative. * Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate) * International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate) * Eligible to work in the United States * Payroll Requirement: Social Security Card Preferred Qualifications: Skills/Abilities/Experience preferred for this job: * Ability to communicate effectively with a diverse group of people * Ability to learn quickly and complete assignments in a timely manner. * Ability to multitask. * Detail oriented. * Punctual / Reliable. * Ability to work both in a team or individual environment. * Maintain a positive attitude. * Maintain good attendance. * Excellent phone and organizational skills. * Ability to take the initiative in projects of various topics, have knowledge and experience using Microsoft Word, PowerPoint, Excel, and other applications. * Must have proper phone etiquette, be a team player, possess high ethical standards, and be reliable and dependable. * JHBC majors are preferred. Special Conditions: * Must be able to lift 50 lbs. Compensation and Benefits: Student Employment Anticipated Hiring Range: $16.90 per hour. The compensation offered will consider internal equity and experience among other factors. Position Information: Work status: Part-Time, Temporary, Seasonal Academic year available hours: Monday through Friday (8:00 am - 5:00 pm). Summer available hours: Monday through Thursday (7:00 am - 5:30 pm). The application deadline is: January 5, 2026; however, the position may close when an adequate number of qualified applications are received This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver's License Check Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: ******************************** Advertised: Dec 05 2025 Pacific Standard Time Applications close: Jan 05 2026 Pacific Standard Time

This posting is to establish a pool of qualified applicants. The department may not be actively recruiting. Applications submitted will remain active for up to one (1) year. Should the department be interested in interviewing you, you will be contacted by the department with the information provided in your application. Job Description: * This posting is to establish a pool of qualified applicants. The department may not be actively recruiting. Applications submitted will remain active for up to one (1) year. * Prevention of accidents in the fitness center * Monitors safe and proper usage of exercise equipment * Ensures that policies, guidelines, and safety procedures are followed. * Warns fitness center users of improper activities or danger and enforces fitness center regulations * Administers basic first aid in the event of injury up to CPR/AED and/or artificial respiration, if necessary Qualifications: * CPR/AED/First aid certificate or able to achieve certification upon hire * Principles of weight training and safety * Principles and practices of water safety, rescue methods, lifesaving techniques, and first aid as applied to accidents in the water and surrounding pool areas Physical Demands and Working Environment: * Able to observe proper or improper use of fitness center equipment * Hear noises and distress signals in the fitness center, including in the water and anywhere around the zone of responsibility. * Remain alert with no lapses of consciousness. * This position requires sitting, standing, walking, reaching, twisting, turning, bending, stooping, squatting, and crouching in the performance of daily duties. This position also requires both near and far vision and acute hearing. This position will be working outdoors and may be exposed to extreme weather conditions. * The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. The person selected for hire will be required to complete the following pre-employment requirements: * Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate. * Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement) * Tuberculosis (TB) risk assessment * Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details). Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies.