Administrative assistant jobs in Palm Springs, CA

Now Hiring: Administrative Assistant Assignment: Temp to Hire Pay Rate: $21.50 - $23.00/hr Are you an organized, proactive, and detail-driven professional who thrives in a fast-paced, mission-focused environment? Do you enjoy being the go-to person who keeps everything running smoothly behind the scenes? If you're ready to support a dynamic team and make a real impact, we want to meet you! Why You'll Love This Role You'll work directly with the Program Director and leadership team, serving as the central hub of information, organization, and communication. This is the perfect role for someone who enjoys meaningful work, variety in their day, and opportunities to take initiative. What You'll Do Serve as the professional face of the program supporting employees, partners, stakeholders, and leadership with a positive attitude Draft, respond to, and manage correspondence on behalf of the Program Director Organize division contracts, financial documents, communications, and staff structure Schedule meetings, prepare materials, distribute minutes, and compile reports Gather information from team members and field questions from customers and stakeholders Conduct research, investigate concerns, and provide timely follow-up Maintain confidential documents and controlled files Create, update, and develop program and financial reports Keep program plans up-to-date to provide leadership with a clear and accurate project outlook Screen calls and assist with inquiries using knowledge of division programs and policies Process workers' compensation incident reports and coordinate claims with HR Train or provide guidance to support staff when needed Assist with additional projects, overtime, and coverage as assigned What You Should Know Knowledge of: Proper grammar, spelling, punctuation, and professional communication Office procedures, filing systems, and business correspondence Research, data collection, and analysis techniques Ability to: Represent and support the Program Director with professionalism and confidentiality Communicate clearly on behalf of leadership Operate standard office equipment and software (MS Word, Excel, Access, PowerPoint, Outlook, Adobe) Safely operate an agency or personal vehicle for official business Minimum Qualifications Associate degree OR at least 1 year of administrative experience, including: Collecting & analyzing information Supporting management Composing and routing correspondence Maintaining files and records Preparing agendas and reports If you're looking for a role where your organizational talent, communication skills, and initiative truly shine, this is the opportunity for you! Email your résumé to: Daisy - ************************* or Call: ************

Under minimal supervision of UEC's Executive Director, the Executive Assistant will work independently to: Executive Support * Manage the Executive Director's calendar, coordinate high-level internal and external meetings, and assist with campus-wide initiatives * Draft and edit executive communications, reports, policy drafts, and presentation materials * Support the planning and execution of special events and board engagements led by the Executive Office * Maintain discretion in handling sensitive and confidential matters with campus and community stakeholders Governance & Board Administration * Coordinate UEC Board of Directors and subcommittee meetings (e.g., Audit, Finance, Commercial Enterprises, Campus Dining Advisory, Campus Bookstore Advisory). * Prepare agendas, meeting packets, and official minutes; manage logistics, notifications, and public documentation in alignment with compliance guidelines. * Maintain governance records and follow up on board action items. Business Operations Coordination * Schedule and support meetings for internal business units and advisory committees. * Assist with monthly invoices and respond to vendor inquiries in coordination with Finance. * Support vendor engagement and communications across departments, including procurement tracking, file routing, and service coordination in collaboration with the Business Operations Manager. * Assist with file management and organization efforts to increase accessibility of shared drives and physical records across UEC departments. * Update website content, manage Pepsi product inventory, and assist with social media coordination in collaboration with the Business Operations team. HR/Payroll Administrative Support Provide logistical and clerical support for HR and Payroll-related tasks, including: * Scheduling meetings and training. * Collecting and organizing employment-related documentation. * Supporting timekeeping and document routing workflows. * Preparing communications related to HR updates and programs. * Serve in a supporting role to the Human Resources Manager to help coordinate HR activities and maintain efficient recordkeeping practices. * Serve as a support liaison to reduce the administrative burden on HR and Payroll staff. Sponsored Programs Operating Agreement Support * Provide limited administrative support to ensure UEC fulfills documentation and process requirements under the Sponsored Programs Administration (SPA) operating agreement. * Assist with internal routing of forms requiring signatures and tracking of travel, reconciliation, or compliance-related documentation in collaboration with the UEC Executive Office. * This support is not a direct assistant role to SPA but contributes to maintaining operational alignment between UEC and SPA processes. General Administrative Support & Supervision * Serve as the point of contact for Executive Office inquiries and communication. * Supervise part-time staff and student assistants as assigned. * Assist in organizing, digitizing, and maintaining shared files and documentation across multiple departments. * Coordinate office supplies, vendor contracts, service orders, and related administrative needs. * Perform other duties assigned in support of enterprise success.

Essential Duties And Responsibilities Other duties may be assigned. Reports to the publications director for management of the publication's operations. Assists in meeting the various students' needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings, prepares agendas, reserves facilities, and schedules catering. Participates in the publication's annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet, submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances, student payments (for travel expenses, events, etc.), reimbursements, credit card statements, and reconciliation of cash advances. Liaises with third-party vendors as needed. Provides general oversight for publications student workers, coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences, collecting travel documents, releases, and payments from students, booking airfares with the university travel agent, hotel accommodations, meal stipends, etc. Coordinates pre-trip meetings and agendas, briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work, scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an up-to-date live budget spreadsheet, accessible to the publications director and department chair, reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with up-to-date information (i.e., student ID numbers, positions on staff, permanent addresses, contact information, etc.), updating their personnel files. Handle the advertising accounts for the campus publications, work with the advertising manager to maintain the advertising schedule, secure advertising vendors, and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers, promotional events, publication distribution events, workshops, meetings, banquets, etc.) with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos, videos or PDFs for Marketing & Communication, publications, archived photos for departments and offices). Schedule and manage photography with university colleges, schools, departments, and athletics for campus publications as needed. Organize the program schedule of publication dates, meetings, travel, and events. Sends out information about the publications to prospective students (i.e., email blasts, scholarship and publication staff applications). In conjunction with department efforts, Maintains a database of recruiting efforts with prospective students (i.e., inquiries, applicants, accepted, enrolled). Assists with the coordination of meetings, events, and digital updates for the Public Relations Student Society of America and Lancer Public Relations.

At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission. Job Summary Under the direction of the Chief Information Officer (CIO), the Administrative Support Assistant at DAP Health provides comprehensive administrative and clerical support to the Information Technology, Finance, Contracts, and Legal departments. This role serves as a key resource for the CIO and the broader administrative teams, managing daily operations, coordinating schedules, and streamlining workflows to ensure the smooth functioning of a dynamic, cross-functional environment. Responsibilities also include assisting the administrative team with completing insurance applications, requesting and organizing certificates of insurance, and maintaining accurate tracking of communications and documentation related to reportable property, casualty, and auto claims and incidents. Additionally, this role supports the Finance, Contracts, Administrative, and IT teams with ordering office supplies. The ideal candidate will work independently, handling a wide range of complex and confidential tasks while demonstrating exceptional communication and interpersonal skills. This position requires the ability to interact effectively with internal teams and external partners, delivering high-quality support across multiple departments. Supervisory Responsibilities: None Essential Duties/Responsibilities Provide high-level administrative support, including calendar management, meeting coordination, and day-to-day operational tasks Prepare, format, and distribute reports, presentations, and correspondence for internal teams and organizational stakeholders Support project tracking by monitoring task completion and compiling progress updates for internal reporting Process and submit pre-approval forms, distribution requests, quotes, and invoices in accordance with organizational policies Review, assess, route, and respond to correspondence, ensuring timely follow-up and resolution of action items Act as a communication liaison between internal departments and external partners to facilitate accurate and timely information exchange Coordinate logistics for departmental meetings, trainings, and special events, including scheduling, materials, and setup Respond to inquiries from administrative and clinical staff, as well as external stakeholders, with professionalism and efficiency Collaborate with cross-functional teams to support the integration and alignment of administrative operations across the organization Assist with reconciliation of company credit cards as needed Sort and distribute incoming and outgoing mail daily across all departments and manage courier services Maintain and track usage of the campus postage machine, including oversight of the postage log Order and manage departmental supplies through the DAP Ordering Portal Perform other duties as assigned to support departmental and organizational needs Required Skills/Abilities * Exceptional organizational skills with the ability to manage multiple priorities and tasks efficiently * Outstanding written and verbal communication skills, with a professional and approachable demeanor * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools * Ability to operate standard office equipment, including fax machines, copiers, scanners, and computers * High attention to detail with strong accuracy in data entry and document management * Proven ability to maintain confidentiality and handle sensitive information with discretion * Strong analytical and problem-solving skills; capable of working independently and collaboratively * Demonstrated professionalism in interactions with diverse groups, including clinical teams, board members, and external partners Education and Experience * An associate degree or higher in business administration or a related field is preferred * Minimum of 2 years of experience in an administrative or clerical role, preferably within a healthcare or non-profit organization environment * Proven track record of supporting executive staff in a fast-paced setting * Experience with scheduling, coordinating meetings, and managing calendars for multiple stakeholders * Familiarity with IT terminology and systems is a plus Working Conditions/Physical Requirements * This position is on-site at the DAP Health Sunrise location * This job operates in an office setting and requires frequent times of sitting, standing, repetitive motion, and talking * Ability to lift up to 24 pounds

Job Details SAN BERNARDINO MAIN CAMPUS - SAN BERNARDINO, CA Full Time 2 Year Degree $18.00 - $27.00 Hourly Negligible Day Human ResourcesDescription Provides overall administrative support to the Human Resources department. Confidentially processes and maintains employee information and records both electronically and on paper. Provides excellent customer service both internally and externally. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Processes, coordinates and/or records all incoming paperwork pertaining to new hires, terminations, status changes, payroll requests, etc. Regularly prepares Human Resources reports by compiling data from HRMS (Paycom) on a bi-weekly, monthly and as-requested basis. Produces and distributes monthly employee birthday lists and anniversary certificates to proper management staff in a timely manner. Maintains employee ID badge system and regularly audits to ensure terminated employees, volunteers and vendors are properly deactivated. Assists with New Hire Orientation-related administrative tasks such as creating folders, name tents, processing/collecting paperwork, badges, ordering lunch, making phone calls to candidates, etc. Assigns Fuel Pin numbers to New Hires through Paycom. Submits Track-It requests for IS Forms received from management for all employee changes, new hires, name changes, new hires, terminations, volunteer access, etc. Greets and processes visitors (including vendors) at the LifeStream front lobby window. Ensures visitors are signed-in and out of the visitor log appropriately; are given a paper visitor badge and escorted by a LifeStream employee. Monitors front parking gate through electronic gate portal screen/intercom. Allows entry based on reason for visit. Ensures Vendors sign in and out on the vendor log; receive a vendor badge; and audits for returned badges every day. Maintains and accesses employee vehicle log information as needed. Maintains I-9 folders for all current and terminated employees as required. Maintains employee accommodations log. Maintains and communicates monthly REAL ID, Driver's License, CPR, ALCS, LVN, RN, CLS, MD, and Phlebotomy (for Washington) required renewals of certificates and licenses ensuring records do not expire. Creates, maintains and audits employee personnel files. Performs regular filing. Handles incoming/outgoing processing of mail in a timely manner. Processes employment verifications in a timely and accurate manner. Schedules and sets-up conference rooms for Human Resources meetings and functions. Orders and maintains all supplies for the Human Resources Department. Answers and/or redirects general employment questions in person, via telephone or email. Assists with mail merges and mass mailings to employees and others as requested. Assists with other Human Resources related tasks such as benefits, recruitment, etc. as requested. Updates Human Resources Assistant Procedure Manual as needed. Communicates problematic situations for resolution to the Sr. HR Generalist or VP of HR in a timely manner. Performs other duties as assigned. CUSTOMER INTERACTION/PROBLEM-SOLVING Must deal with internal and external customers/team members in a courteous, professional, and timely manner. Takes responsibility for problems and maintains a helpful and friendly attitude, and is responsive to customer needs. Represents the organization to vendors and the public in a positive and professional light. COMPLEXITY Work involves mostly duties that involve related steps, processes, or methods, requiring the employee to make choices and recognize differences in a few easily recognizable situations, such as differences in fact, sources of information, or kinds of transactions or entries. Occasionally, work includes various duties involving different and unrelated processes and methods. Decisions on what needs to be done require analysis of the subject in each assignment, and chosen courses of action may be selected from several alternatives. Work involves conditions and elements that must be analyzed to identify interrelationships. NATURE AND EXTENT OF SUPERVISION PROVIDED TO THE POSITION The supervisor makes assignments by defining objectives, priorities and deadlines, assisting the employee with unusual situations with no clear precedents. Employee plans and executes steps to complete the assignment, following instructions, policies, and previous training or accepted practices. Completed work is evaluated for soundness, appropriateness, and conformity to policy. Methods used by the employee are not reviewed in detail. Occasionally, the supervisor sets overall objectives and resources available, with deadlines and work plans developed in consultation with the employee, with some opportunity for the employee to interpret policy, or determine approaches and methodology for accomplishing assignments. Qualifications QUALIFICATION REQUIREMENTS To perform this job successfully, each essential duty (as identified above) must be performed satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. GENERAL KNOWLEDGE, SKILLS, & ABILITIES Excellent customer service skills. Ability to effectively and professionally interface with all levels of staff within the organization. Ability to maintain strict confidentiality. Strong organization, interpersonal and written/oral communication skills. Ability to organize and manage workload to meet a variety of deadlines. Ability to adapt to changes in the work environment and to deal effectively with frequent change, delays or unexpected events. Strong attention to detail. Ability to understand, communicate and exemplify company policies and procedures. Ability to assist in the creation of a team environment and act as a strong team member at all times. Intermediate computer skills with knowledge of Windows Programs (i.e., Word, Excel, Outlook). EDUCATION Associate's Degree (AA) in Human Resources, Business Administration, related field, or equivalent work experience. Bachelor's Degree (BA) in Human Resources, Business Administration or related field preferred. EXPERIENCE Minimum three years' experience working in a fast paced administrative or customer service related position. Experience in Human Resources functions and with HR Management Systems data entry is preferred. CERTIFICATES, LICENSES, ETC. N/A PHYSICAL DEMANDS Refer to ADA checklist attached for physical demands. WORK ENVIRONMENT Standard office conditions with minimal health and safety risks. LifeStream is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. LifeStream will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to ************************* or call ************ to let us know the nature of your request. A representative will respond to accommodation requests within two business days. Please note that this email/phone number is for medical/disability accommodations only and any other inquiries will not receive a response. EEO is the Law. For more EEO information about applicant rights click here. Our organization participates in E-Verify, for more information click here. All applicants who receive a conditional offer of employment will be required to undergo a pre-employment drug test in accordance with LifeStream's established guidelines.

Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned. Essential Functions: Provides general administrative support including: a) Maintaining complete and accurate data entrywithin established timelines, b) Providing effective phone coverage, c) Maintaining an effective filingsystem, d) Monitoring and maintaining office supplies. Communicates effectively with appropriate site personnel in a professional manner regarding assignedtasks that integrate with site processes. Assists with administrative functions of intakes, completing paperwork and assisting with client files. Identifies areas of improvement to maintain excellence in the administrative processes and makessuggestions to Administrative Supervisor. Performs additional responsibilities as assigned and if applicable to the site as follows: a) Manage siteneeds, b) On-site technical support to all staff, c) Processes payroll, d) Manages psychiatric departmentneeds, e) Support HR needs, f) Administrative functions (if assigned to Administrative Office). Minimum Required Education and Experience: High School or general education degree (GED). Two years of administrative support experience. Position/Program Requirements: Must possess a valid California driver's license, personal automobile insurance and driving record thatmeets the standards outlined in the Agency's Personnel Policy: Motor Vehicle Operating Standards. Must be physically and mentally fit in accordance with the Agency's Personnel Policy: PhysicalFitness Standards and Examinations. Must be willing to complete a Tuberculosis (TB) test and drug screening test. Must complete a personal background investigation conducted by the State of California. Physical Requirements: Have an adequate range of body motion and mobility to work in a residential, office or outdoorenvironment including standing and walking (even and uneven surfaces), alternating between standingand sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasionalcarrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently. Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, homevisits, DCFS and court locations which may be up to 100 miles driving distance.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. * Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops * File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) * Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed * Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. * Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. * Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness * Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) * Additional responsibilities as needed Qualifications * High School Diploma required * 1 to 3 years relevant experience required * Proficiency in Microsoft Office suite * Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred * Excellent customer service and client focused skills * Excellent organizational skills and ability to manage through competing priorities * Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors * Ability to work independently to follow directions and procedures * Ability to work overtime and weekends as needed * Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Job DescriptionBenefits: 401(k) Competitive salary Free food & snacks Opportunity for advancement Paid time off Training & development Essential Basic Requirements: At least 2 years of experience as a Rental Agent / Office Administrator Ability to communicate both verbally and in writing with customers and residents Completely computer literate, including Microsoft Office, Excel, AppFolio, and other various operational programs Strong communication and customer service skills (in-person, phone, and written) Detail-oriented with excellent organizational and multitasking abilities Ability to handle sensitive information with professionalism and confidentiality Comfortable conducting property tours and interacting with prospective residents Basic understanding of leasing documents, Fair Housing laws, and application procedures Ability to work independently and/or as part of a team in a fast-paced environment Reliable transportation and a valid drivers license for property tours that are off-site Job Duties and Responsibilities: General Operations Market Surveys Greet and assist prospective residents in person, over the phone, and/or via email. Conduct property tours, highlighting available homes and community features. Process leasing applications and ensure all documentation is complete and compliant with community guidelines. Maintain accurate leasing records and notes in software platforms such as AppFolio. Stay informed on rental rates, availability, lease terms, and community policies. Monitor lease renewals, distribute renewal notices, and follow up as needed. Assist with tenant screening processes as implemented by supporting staff. Coordinate and oversee move-ins and move-outs, ensuring smooth transitions and professional experiences. Conduct periodic inspections for move-in/move-out processes and maintain related documentation. Review notices to vacate to determine reasons for move-outs and manage related records Assist in issuing and monitoring necessary notices, including those for late payments, evictions, and returned payments. Respond promptly to resident inquiries, concerns, and maintenance requests. Support collections by making payment reminder calls, issuing late notices, and arranging payment plans. Monitor and manage inventory for Park Homes, Rentals, and Maintenance Work Order status. Participate in marketing and outreach activities to attract new residents. Provide general administrative support, including data entry, filing, and report preparation.

Administrative Assistant is to complete general office administration duties. Administrative Assistant, is in charge of carrying out day-to-day organizational tasks and facilitating efficient communication across an entire office or specific department. Answer phones, manage office calendars, update databases and complete general clerical work and recordkeeping tasks. This individual will provide clerical support and assistance to the Higher Education and Sponsorship Coordinator DUTIES AND RESPONSIBILITIES: Although other duties may be assigned, the essential duties include the following: Complete receptionist and office administration duties, including calendaring, invoicing, scanning documents, performing data entry, and arranging travel. Answer phones and respond to emails Organize file systems using a computer Communicate with other departments as needed Front office organization of forms, flyers, resources, etc. Processes incoming/outgoing mail (prepare mail for the postal service, courier or overnight service). Maintain inventory/order office supplies and prepare purchase orders as needed. Assist in the generation of reports, meeting minutes, etc. Assist with program recruitment as needed. General clerical duties and administrative support activities Answer phones and assist in the assigning work orders Coordinate meetings with vendors, students, and sponsorship recipients Assist in Planning and implementing events Interact with Soboba Tribal Members and higher education institutions Assist the Coordinator in meetings and other Tribal Administration areas Prepare documents, including mailings from correspondence drafted Perform copying and filing; various office projects and tasks Performs other duties as directed Utilizes in other departments as needed for various task Attend trainings and workshops related to the job duties EDUCATION High school diploma or equivalent. EXPERIENCE Three (5 years' experience in related field or equivalent combination of education and experience in the field of general office duties and responsibilities. QUALIFICATIONS Excellent administrative, organizational, and communication/customer service skills. Demonstrated knowledge and skills of office machinery and automation, including any applicable software packages such as database and spreadsheet programs. Ability to develop and maintain professional working relationships with management, co workers, program participants, and the general public. Knowledge and understanding of basic organization procedures. REQUIRED A current California Driver's License. All applicants are required to complete the pre-screen Background Clearance and Drug Testing. Native American preferable and an Equal Opportunity Employer 25 U.S.C.S. 472 et. Seg. PHYSICAL DEMANDS While performing the duties of this Job, the employee is regularly required to stand and frequently required to walk; use hands and arms. Must be able to sit for extended periods of time performing administrative duties. Some minor lifting may be required (up to 20-25 pounds).

This position is 50% support for Office of Student Involvement (OSI) and 50% support for Spiritual Life Administrative Secretary - OSI This Administrative Secretary will perform diversified administrative duties for the office, interacting extensively with students and persons in all positions across campus. In addition they will have the responsibility of executing office projects which include, but are not limited to, coordinating large scale events throughout the year, Eagle Connect trainings and Student Organization/Club management. Duties and Responsibilities Facilitates communication between students, parents, faculty and staff and the Office of Student Involvement by making appointments, taking messages, and screening visitors and telephone calls to determine if they are in the “correct office” and referring them to other departments when appropriate. Supervises and oversees work schedules for student workers. Maintains an organized and efficient office environment. Assists in the management of Eagle Connect, coordinator of student organization approvals Manages and oversees Student Organizations' budgets. Responsible for imputing and checking data on Kronos and Banner. IGNITE - assists in executing freshman orientation Assist in approvals of IGNITE leaders. Creates IGNITE Family Groups. Implements internal office procedures. Handles all correspondence including electronic not requiring personal attention of a specific person in the office. Assists in the management of all EagleCommunications - Eagle Cry, Eagle Stamp and ETV's Acts as liaison with other offices for smooth coordination of work. Handles documents and correspondences involving confidential information. Maintains detailed schedule of office and Director. Provides leadership in arranging for special events. Schedules and assists in preparing agenda, takes and keeps minutes for regular meetings. Oversees loan equipment form and keeps inventory of office/event supplies Other miscellaneous duties as assigned by the Director. Knowledge, Skills and Abilities Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires a broad and comprehensive knowledge of theories. Must be highly organized, have a high level of interpersonal skills, with preference towards working on one's own imitative. Education/Experience: Bachelor's degree (B. A.) from four-year college or university. Two years related experience and/or training. Requires self-management and project management abilities as well as advanced skills relating to standard office equipment, ability to manage in a fast paced environment. Previous collegiate leadership is preferred. Must be reliable, accurate, flexible and work well both independently and as a team player. Previous knowledge and use of public relations and customer service as well as the ability to negotiate with vendors and clients. Must have the ability to focus on the details and think creatively. Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public as this position frequently communicates complex information. Ability to train and monitor others' performance. Ability to present, resolve conflicts and address delicate situations. Ability to motivate and persuade others. Math Ability: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Reasoning Ability: Must have excellent data analysis skills. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office Suite, Google Workspace, Blackboard, Eagle Connect, SLATE, Self-service and Banner. Certificates and Licenses: Valid CA Driver License Supervisory Responsibilities: This job supervises student's daily activities. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts and risk of electrical shock. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must regularly lift and /or move up to 15 pounds, frequently lift and/or move up to 30 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk; climb or balance and stoop, kneel, crouch, or crawl. Administrative Secretary - Spiritual Life Job Summary The Administrative Secretary provides clerical and hospitality support for the Office of Spiritual Life. The role ensures smooth daily operations, offers a welcoming presence to all who seek spiritual care, and advances the office's mission to “take Jesus seriously by doing the things Jesus taught.” Core Responsibilities · Front-Office & Guest Services - Warmly greet and assist students, employees, and visitors, delivering exemplary customer care, and manage a multi-line phone system while relaying clear, accurate messages. Event & Program Support - Assist chaplains and student leaders with scheduling, logistics, and occasional on-site coordination for worship services, retreats, and signature Spiritual Life programs, adjusting work hours as needed for evening or weekend events. · Clerical & Record Management - Maintain organized electronic and physical filing systems, prepare meeting agendas, record and distribute minutes, and process routine correspondence and campus-wide communications. · Calendar & Scheduling - Manage the department's master calendar and chaplains' appointment schedules, and coordinate student-worker shifts while tracking timecards. · Fiscal Processing - Initiate and monitor check requests, expense reimbursements, purchase orders, and financial holds in compliance with university policy, then reconcile receipts and maintain basic budget-tracking spreadsheets. · Digital Presence - Update Office of Spiritual Life web pages and digital signage to ensure all information remains current and accurate. · Team Support & Miscellaneous Duties - Participate in weekly “All-Hands” meetings, Spiritual Retreat, Advance Training Week, and Weeks 1-10 of each academic quarter, and perform additional duties as assigned to meet evolving departmental needs. Collegial & Institutional Expectations · Assume positive intent toward colleagues. · Model the university's Christ-centered values of excellence, integrity, compassion, and justice. · Respond to communication within the service standard established by the division. · Engage in relevant professional development. · Attend scheduled meetings or communicate absences in advance as agreed upon by the team. Required Qualifications · Bachelor's degree or equivalent. · Minimum one year of administrative or customer-service experience, ideally in higher education or ministry. · Proficiency with Google Workspace and willingness to learn Planning Center Online and university-specific systems. · Keyboarding speed of 60 words per minute or higher with strong accuracy. · Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment. · Demonstrated discretion in handling confidential information. · Basic understanding of accounting and payroll procedures. · Clear, professional written and oral communication skills with strong grammar. · Commitment to inclusive excellence and the capacity to work respectfully with individuals from diverse backgrounds. · Ability to perform occasional physical tasks such as lifting up to 25 lbs and setting up small event spaces. Work Environment The Office of Spiritual Life is a dynamic, frequently-trafficked space supporting chaplains, student leaders, and numerous campus events. The Administrative Secretary must be comfortable handling shifting priorities, occasional peak-period stress, and light physical activity. Wage Range: $17.68 - 19.25 per hour

Who We Are: SAC Health empowers our patients and their families to live vibrant and healthy lives through culturally responsive, exceptional care. Patient-centered, whole-person care. Our unique, full scope, team-based approach is what makes SAC Health the provider of choice for patients. Top-Tier Patient Satisfaction Scores | Largest Teaching Health Center FQHC | 11 Locations offering 44 Specialties | NCQA Patient-Centered Medical Home Level 3 Certified Multi-Site Approved for NHSC & NCLRP loan forgiveness programs - NHSC/Nurse Corps/Pediatric Specialty | HPSA Scores: Primary: 17 | Dental: 25 | Mental: 20 What We Are Looking For The Administrative Assistant provides clerical support to department leadership and as directed by department head. Maintains departmental files for the department, including maintenance of communications, correspondence, meeting minutes and agendas. Assists with compilation of monthly reports, editing and updating program-specific guidelines and documents, ordering supplies. Performs all other duties as assigned by the department leadership. This position may be required to travel and work occasional weekends, representing the department at community events. This position may be required to travel and work occasional weekends, representing the department at community or organizational events. Schedule: 4 days per week, 10 hours per day, Mon-Thur 7am-5:30pm 30min Lunch | Location: Brier Clinic, San Bernardino CA ESSENTIAL FUNCTIONS AND DELIVERABLES Assists in the development, maintenance, and tracking of departmental files. Provides admin support for department leadership including preparing reports, updating, and maintaining spreadsheets, documents, and workflows. Responsible for department supply ordering and inventory. Maintain department electronic files and share drives. Department files: staff competencies, new and existing workflows, maintains departmental-related spreadsheets, contact groups, and projects. Maintains department share drive, ensuring folders are up to date. Prepares reports for department leadership. Responsible for setting up department meetings or conferences in advance. Set up meeting rooms and order lunches for various meetings and training for department staff and as needed throughout the organization. Prepares materials for staff members before meetings, sends out reminders, prepares agendas, takes minutes, and prepares minutes for distribution to members. Edits, updates, and maintains department documents including guidelines, forms, and policies. official department guidelines, forms, and policies as it relates to the Department. Works closely with other department Administrative Assistant(s) to ensure departmental policies are up to date. Maintains department master calendar and schedules meetings. Schedules appointments and maintains the calendar for department leadership. Schedules meetings and interviews. Assists with department and regulatory audits. Assists with completing or obtaining data for audits and audit-related requirements. Responsible for maintaining department binders and literature. emergency preparedness binders for the department, including maintaining and updating orientation binders. This position may be required to travel and work occasional weekends, representing the department at community events; must have a reliable vehicle, valid driver's license, and auto insurance. Assists with completing administrative forms and documents related to staffing. Verifies department communication for accuracy. Assists in editing electronic communication from department leaders. Other duties as outlined in the official job description. QUALIFICATIONS: Education: High School Diploma or equivalent required. AA/AS degree preferred. Licensure/Certification: Valid CA driver license, maintain good driving record and active auto insurance. Experience: Minimum two (2) years working in an administrative capacity required. Healthcare clerical or administrative experience preferred. Essential Technical/Motor Skills: Proficient in people skills, verbal and written communication, computer data input, word processing, typing, scheduling appointments, and telephone skills. Proficiency in motor skills, hand-eye coordination, dexterity, manual skills mandatory. Interpersonal Skills: Able to work with people in a tactful and diplomatic manner. Relates well with staff, students, residents, faculty, administration, and others. Able to deal with conflict and criticisms objectively. Able to communicate with large number of people present exercising good judgment in sensitive and confidential matters. Essential Mental Abilities: Must be self-starter and able to take initiative to accomplish tasks. Ability to work independently, exercise independent judgement, while maintaining good boundaries, is necessary. Ability to multi-task, coordinating several projects simultaneously. Able to complete work, tasks or projects with competing deadlines on time. Strong organizational skills are critical. Work Eligibility: Must be legally authorized to work in the United States on a full-time basis. Must not now or in the future require sponsorship for employment visas. EEO: SAC Health is committed to fostering a diverse, equitable and inclusive work environment and is committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Full Benefits Package Industry Leading PTO Accrual (accrued per pay period) | Sick Leave | Paid Holidays | Paid Jury Duty, Bereavement | SAC Health Covers approximately 85% of Team Member health premium costs (may vary w/benefit plan selection) | Retirement - up to 8% employer contribution | Continuing Education and Learning Benefits | Annual Mission Trip and much more! Learn More About the Work We Do: SAC Health's Mission: SAC Health's mission is to reflect the healing ministry & love of Jesus Christ through healthcare, education & partnerships that empower our communities to flourish. SAC Health's Core Values: Quality Healthcare - Teamwork - Wholeness -Integrity - Compassion - Excellence - Humble Service - Respect

Join Our Team as a Courtroom Assistant! Are you detail-oriented and thrive in a fast-paced, professional environment? We're looking for a Courtroom Assistant to help ensure the smooth flow of court proceedings. In this journey-level role, you'll support judges in calendared matters, record court actions, and help process judicial orders. If you're ready to be part of meaningful work that keeps the justice system moving, apply today! The ideal candidate will possess a High School diploma/GED, and three (3) years of court related clerical experience which includes two (2) years in a court of law processing legal documents and one (1) year in a court-related, legal agency working with probate, family law, juvenile, civil, criminal or traffic codes. This recruitment will fill current vacancies and establish an eligibility list for locations in our Desert Region which includes Blythe, Indio, and Palm Springs courthouses. For a complete list of the qualifications and essential duties, please refer to the job description.Riverside is the fourth largest county in California and the 10th largest in the United States. There are fourteen court facilities spanning 7,300 square miles that serves Riverside's 2.4 million residents. The courts and its employees hold a unique role in the public sector. The mission of the Riverside Superior Court is, "…in a fair, accessible, effective, and efficient manner, resolve disputes arising under the law and interpret and apply the law consistently, impartially, and independently to protect the rights and liberties guaranteed by the Constitutions of California and of the United States." At Riverside Superior Court, we reward hard work and dedication! We offer: * Annual merit increases for satisfactory job performance * A robust benefit plan including medical, dental, vision, disability and life insurance * A pension plan provided by the California Public Employer's Retirement System also known as CalPERS. You will contribute between 7% and 8% of your biweekly pay, depending on your membership status * Optional deferred compensation programs * Generous leave accruals * Fourteen (14) paid holidays * Bereavement leave * Tuition discounts * Qualified employer for Public Service Loan Forgiveness (PSLF) or Temporary Expanded PSLF (TEPSLF) Certification All applicants are required to submit a completed online application and supplemental questionnaire. To learn more about how to create an application, click HERE. Résumés will not be accepted in lieu of the required application and supplemental questionnaire. Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all current and previous related work experience. When listing Court experience, please include dates and classification of each position held, if more than one. Selection Procedures: This recruitment will remain open until the needs of the Court have been met and may close at any time. However, the deadline to apply for first round consideration is Wednesday, December 10, 2025, at 11:59 PM PST. Step I: All applications will be reviewed to identify candidates who meet the minimum qualifications; those qualified candidates may be referred to step II in the selection process. Step II: Those candidates that are successful in the previous step may be invited to take online and/or in person pass/fail assessments. Those candidates passing the examination may be referred to step III in the selection process. Step III: Those candidates that are successful in the previous step may be invited to an oral interview. Those candidates who are successful in the interview (weighted 100%) may be placed on the eligible list. Placement on the eligible list is not a guarantee of employment. Additional steps for the selection process will include a drug test, background and reference checks. Status Notifications You will be notified by email and/or text message during the process of this recruitment through governmentjobs.com. Please check your email spam/junk folders and accept emails ending with governmentjobs.com and riverside.courts.ca.gov. If your information changes, please update your profile at *********************** Reasonable Accommodations Riverside Superior Court provides reasonable accommodations upon request for applicants with disabilities. Please contact the Human Resources Department at ************ or *********************************** if you feel you will need an accommodation for any aspect of the selection process. The Human Resources Department requests that it be advised of special needs at least five days prior to the examination so that a reasonable accommodation may be made. Unit: LIUNA FLSA Status: Non-exempt Reports to: Court Services Supervisor Pay Scale ID/Level: CTRMASST / 11 Amount of Travel Required: 25 - 50% Work Schedule: M - F 8 hrs. per day Positions Supervised: None

Job Details Grove - Riverside, CA Part Time $16.50 - $16.50 HourlyDescription The Grove Corner is the heart of The Grove's Counseling Center, Deaf Ministry, and community food distribution. The Front Desk Administrative Assistant plays an integral role in this space, working as part of a team to manage critical day-to-day activities, along with being a welcoming presence for all clients and visitors. Reports to: Assistant Director of Operations - Counseling Works with: The Grove Corner Staff, clients, visitors and volunteers Works: Part time, hourly, approximately 15-25 hours per week Hours: Various Hours As Needed WELCOMING AT THE FRONT DESK - 20% Greet all vendors and visitors coming into The Grove Corner. Answer phones and take messages. Answer general questions about activities and events. Notify counselors and other staff of appointment arrivals. COUNSELING ADMINISTRATION - 70% Schedule appointments for counselors; notify counselors of appointments. Confirm appointments with clients. Collect payments for counseling. Meet with counseling walk-in clients to gather information. Process initial client intakes. Keep counseling database current. Assist in preparing for, and work at, special events. Focus on upkeep of office space and supplies. OTHER - 10% Distribute food donations to storage locations. Attend team meetings, church all-staff meetings, and devotions. Before submitting a resume and cover letter , please read The Grove's Statement of Faith and Foundational Beliefs. All applications confirm they have reviewed and are in full agreement with each part of the Statement of Faith and Foundational Beliefs. Submission of a resume and cover letter constitutes an affirmation of alignment with The Grove's Statement of Faith and Foundational Beliefs.

This posting is to establish a pool of qualified applicants. The department may not be actively recruiting. Applications submitted will remain active for up to one (1) year. Should the department be interested in interviewing you, you will be contacted by the department with the information provided in your application. Assist with San Bernardino Valley College's Middle College High School Program. The following duties are typical for this classification. Representative Duties: * Performs a full range of technical, program support, and clerical duties in support of Administrative Assistant in assigned program area. * Participates in planning, organizing, and coordinating assigned program activities; implements procedures to ensure efficient day-to-day operations in support of Administrative Assistant of assigned area. * Provides technical information and assistance regarding area of assignment to students, staff, and the general public; interprets and explains program applications, policies, procedures, requirements, and restrictions; develops promotional and informational materials for distribution on and off campus; maintains assigned resource material and library. * Compiles and tabulates statistical data * Attends a variety of on- and off- campus meetings in support of, and related to, programs designed for concurrently enrolled high school students. * Provides schedules, catalogues, and other college publications to the high schools as they become available. * Other duties as assigned. The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Desired Qualifications: * Ability to work as a team and independently * Excellent written and oral communication skills * Ability to multi-task * Attention to detail * Experience with Cranium Café and Colleague or Datatel The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Minimum Requirements: * Live scan is required Work Schedule: Flexible schedule, approximately 15 hours per week Applicant Documents: * Resume * Cover Letter * Unofficial Transcripts * The person selected for hire will be required to complete the following pre-employment requirements: * Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate. * Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement) * Tuberculosis (TB) risk assessment * Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details). * Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies.

Essential Duties And Responsibilities Other duties may be assigned. Open work orders prior to maintenance and close work orders once complete by maintenance. Complete discrepancy sheets of squawks or due events for the maintenance technician. Update aircraft logbook binders to include event status sheets, Airworthiness Directives, etc. Update and prepare logbook entries for sign-off by maintenance technicians and update original aircraft logbooks with new maintenance entries. Submit invoices to the department, track delivery of parts, and ensure payment. Manage inventory which includes ordering parts and cleaning supplies for operations Submit warranties and track through payment into the appropriate account. Perform research for Airworthiness Directives, Service Bulletins, etc. Add Service Bulletins, Service Letters, etc., to pertaining aircraft in the RMS system. Extract flight information from the G1000nxi data cards and input them into Google Earth. Schedule oil and other hazardous waste pickups in addition to environmental supplies. Answer phones, respond to emails, file paperwork, and distribute mail to Aviation personnel. Clean office, hangar, and assist in cleaning and disinfecting aircraft. Maintain aircraft maintenance records per Federal Aviation Regulations for each aircraft. Ensure all aircraft documents are complete for airworthiness after inspections/repairs. Have maintenance records readily available upon FAA request.

Required Qualifications: * Maintain a 2.0 G.P.A. or greater per semester and cumulative. * Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate) * International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate) * Eligible to work in the United States * Payroll Requirement: Social Security Card Preferred Qualifications: Skills/Abilities/Experience preferred for this job: * Ability to communicate effectively with a diverse group of people * Ability to learn quickly and complete assignments in a timely manner. * Ability to multitask. * Detail oriented. * Punctual / Reliable. * Ability to work both in a team or individual environment. * Maintain a positive attitude. * Maintain good attendance. * Excellent phone and organizational skills. * Ability to take the initiative in projects of various topics, have knowledge and experience using Microsoft Word, PowerPoint, Excel, and other applications. * Must have proper phone etiquette, be a team player, possess high ethical standards, and be reliable and dependable. * JHBC majors are preferred. Special Conditions: * Must be able to lift 50 lbs. Compensation and Benefits: Student Employment Anticipated Hiring Range: $16.90 per hour. The compensation offered will consider internal equity and experience among other factors. Position Information: Work status: Part-Time, Temporary, Seasonal Academic year available hours: Monday through Friday (8:00 am - 5:00 pm). Summer available hours: Monday through Thursday (7:00 am - 5:30 pm). The application deadline is: January 5, 2026; however, the position may close when an adequate number of qualified applications are received This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver's License Check Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: ******************************** Advertised: Dec 05 2025 Pacific Standard Time Applications close: Jan 05 2026 Pacific Standard Time

Who We Are: SAC Health empowers our patients and their families to live vibrant and healthy lives through culturally responsive, exceptional care. Patient-centered, whole-person care. Our unique, full scope, team-based approach is what makes SAC Health the provider of choice for patients. Top-Tier Patient Satisfaction Scores | Largest Teaching Health Center FQHC | 11 Locations offering 44 Specialties | NCQA Patient-Centered Medical Home Level 3 Certified Multi-Site Approved for NHSC & NCLRP loan forgiveness programs - NHSC/Nurse Corps/Pediatric Specialty | HPSA Scores: Primary: 17 | Dental: 25 | Mental: 20 What We Are Looking For The Administrative Assistant provides clerical support to department leadership and as directed by department head. Maintains departmental files for the department, including maintenance of communications, correspondence, meeting minutes and agendas. Assists with compilation of monthly reports, editing and updating program-specific guidelines and documents, ordering supplies. Performs all other duties as assigned by the department leadership. This position may be required to travel and work occasional weekends, representing the department at community events. This position may be required to travel and work occasional weekends, representing the department at community or organizational events. Schedule: 4 days per week, 10 hours per day, Mon-Thur 7am-5:30pm 30min Lunch | Location: Brier Clinic, San Bernardino CA ESSENTIAL FUNCTIONS AND DELIVERABLES Assists in the development, maintenance, and tracking of departmental files. Provides admin support for department leadership including preparing reports, updating, and maintaining spreadsheets, documents, and workflows. Responsible for department supply ordering and inventory. Maintain department electronic files and share drives. Department files: staff competencies, new and existing workflows, maintains departmental-related spreadsheets, contact groups, and projects. Maintains department share drive, ensuring folders are up to date. Prepares reports for department leadership. Responsible for setting up department meetings or conferences in advance. Set up meeting rooms and order lunches for various meetings and training for department staff and as needed throughout the organization. Prepares materials for staff members before meetings, sends out reminders, prepares agendas, takes minutes, and prepares minutes for distribution to members. Edits, updates, and maintains department documents including guidelines, forms, and policies. official department guidelines, forms, and policies as it relates to the Department. Works closely with other department Administrative Assistant(s) to ensure departmental policies are up to date. Maintains department master calendar and schedules meetings. Schedules appointments and maintains the calendar for department leadership. Schedules meetings and interviews. Assists with department and regulatory audits. Assists with completing or obtaining data for audits and audit-related requirements. Responsible for maintaining department binders and literature. emergency preparedness binders for the department, including maintaining and updating orientation binders. This position may be required to travel and work occasional weekends, representing the department at community events; must have a reliable vehicle, valid driver's license, and auto insurance. Assists with completing administrative forms and documents related to staffing. Verifies department communication for accuracy. Assists in editing electronic communication from department leaders. Other duties as outlined in the official job description. QUALIFICATIONS: Education: High School Diploma or equivalent required. AA/AS degree preferred. Licensure/Certification: Valid CA driver license, maintain good driving record and active auto insurance. Experience: Minimum two (2) years working in an administrative capacity required. Healthcare clerical or administrative experience preferred. Essential Technical/Motor Skills: Proficient in people skills, verbal and written communication, computer data input, word processing, typing, scheduling appointments, and telephone skills. Proficiency in motor skills, hand-eye coordination, dexterity, manual skills mandatory. Interpersonal Skills: Able to work with people in a tactful and diplomatic manner. Relates well with staff, students, residents, faculty, administration, and others. Able to deal with conflict and criticisms objectively. Able to communicate with large number of people present exercising good judgment in sensitive and confidential matters. Essential Mental Abilities: Must be self-starter and able to take initiative to accomplish tasks. Ability to work independently, exercise independent judgement, while maintaining good boundaries, is necessary. Ability to multi-task, coordinating several projects simultaneously. Able to complete work, tasks or projects with competing deadlines on time. Strong organizational skills are critical. Work Eligibility: Must be legally authorized to work in the United States on a full-time basis. Must not now or in the future require sponsorship for employment visas. EEO: SAC Health is committed to fostering a diverse, equitable and inclusive work environment and is committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Full Benefits Package Industry Leading PTO Accrual (accrued per pay period) | Sick Leave | Paid Holidays | Paid Jury Duty, Bereavement | SAC Health Covers approximately 85% of Team Member health premium costs (may vary w/benefit plan selection) | Retirement - up to 8% employer contribution | Continuing Education and Learning Benefits | Annual Mission Trip and much more! Learn More About the Work We Do: SAC Health's Mission: SAC Health's mission is to reflect the healing ministry & love of Jesus Christ through healthcare, education & partnerships that empower our communities to flourish. SAC Health's Core Values: Quality Healthcare - Teamwork - Wholeness -Integrity - Compassion - Excellence - Humble Service - Respect

This posting is to establish a pool of qualified applicants. The department may not be actively recruiting. Applications submitted will remain active for up to one (1) year. Should the department be interested in interviewing you, you will be contacted by the department with the information provided in your application. Job Description: * This posting is to establish a pool of qualified applicants. The department may not be actively recruiting. Applications submitted will remain active for up to one (1) year. * Prevention of accidents in the fitness center * Monitors safe and proper usage of exercise equipment * Ensures that policies, guidelines, and safety procedures are followed. * Warns fitness center users of improper activities or danger and enforces fitness center regulations * Administers basic first aid in the event of injury up to CPR/AED and/or artificial respiration, if necessary Qualifications: * CPR/AED/First aid certificate or able to achieve certification upon hire * Principles of weight training and safety * Principles and practices of water safety, rescue methods, lifesaving techniques, and first aid as applied to accidents in the water and surrounding pool areas Physical Demands and Working Environment: * Able to observe proper or improper use of fitness center equipment * Hear noises and distress signals in the fitness center, including in the water and anywhere around the zone of responsibility. * Remain alert with no lapses of consciousness. * This position requires sitting, standing, walking, reaching, twisting, turning, bending, stooping, squatting, and crouching in the performance of daily duties. This position also requires both near and far vision and acute hearing. This position will be working outdoors and may be exposed to extreme weather conditions. * The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. The person selected for hire will be required to complete the following pre-employment requirements: * Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate. * Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement) * Tuberculosis (TB) risk assessment * Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details). Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies.

Essential Duties And Responsibilities Other duties may be assigned. Serve as receptionist of the Safety Services front counter by receiving visitors, answering and screening telephone calls, summoning officers to assist the public and providing information and materials. Maintain general office organization and appearance. Manage office equipment, schedule equipment maintenance, and recommend equipment purchases. Maintain stock of office supplies. Maintain a comprehensive master calendar of all student worker posts and assignments. Prepare and process incoming/outgoing mail for the department. Compile budget information, process requisitions, and summary sheets as needed. Assist the Administrative Assistant with maintaining all Safety Services files. Compose and prepare confidential correspondence, reports and other complex documents. Create and maintain databases and spreadsheet files for Safety Services operations. Provide support in the management of parking permit records and distribution of permits.