Administrative Assistant Jobs in Paramount, CA

JRN: 2000 We are currently seeking an accomplished Executive Personal Assistant with experience supporting senior executives specifically in the entertainment and/or music industries. This is an executive/personal assistant role for a high level executive of several entertainment companies, and requires a true professional with the utmost attention to details and organization. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, resourceful, creative and adaptable. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. Requirements: A minimum of 4 years of Executive Assistant experience, ideally within entertainment. Experience supporting C-Level Executives or high level executives in the entertainment and/or music industry. Microsoft Office (particularly Outlook) experience. Bilingual in English and Spanish is a bonus, but not required. Must understand intricate travel logistics and planning, extensive and often changing calendar management and help manage events (personal and professional). Responsibilities: Management of extensive calendar and travel planning (personal and business), Liaising with the executive's team and other high level execs at the company Draft documents and correspondence and more, track expenses (business and personal). Management of the executive's inbox. Submit deal memos for approval Handle any IT issues Handle streams for executives/partners. Track and approve travel. Coordinate with the creative team for video shoots and other creative activities. Coordinate birthdays for clients. Coordinate with staff at other studios for the executive, and more as needed. This is a great opportunity to work for a top executive who is part of a well established entertainment companies, and to join a truly amazing team! Schedule: Monday - Friday, business hours, 24/7 mentality Compensation: Up to $120K, depending on experience, and benefits Location: Beverly Hills, CA

Entrepreneur/Author/Co-Founder/Managing Partner at an Investment Management firm seeks Personal Assistant in Los Angeles. · Hybrid schedule · 20-25 hours a week/minimum 15 hours when Exec is traveling. *Some weeks can be more hours if needed. · This role will be mainly at the executive's home with flexibility to travel to the office in Venice and work remotely/ run errands. Your core role as a Personal Assistant will include: Operations Support Booking appointments and making reservations Managing the purchase and delivery of various items for the executive's personal needs Managing grocery and item inventory in Pacific Palisades home Running miscellaneous personal errands Coordinating health appointments Managing house management, service providers, and housekeeper. Miscellaneous personal and business projects. You could be a great Personal Assistant if: You are detail oriented. You triple-check your work and notice when the smallest details don't match. You are an execution machine. When you're tasked with something, it's done with the utmost thought and care. You have a No job too big or too small and can-do attitude. You feel a sense of accomplishment after seeing a project come to fruition and can't wait to take on the next task with the same level of energy. You are organized. You have a knack for details and never drop a ball. Have an entrepreneurial desire and look forward to learn/commit long term. ------------------ Responsibilities: Support the executive with personal support and coordinate with the executives executive assistant. Personal calendar management and appointment scheduling (doctor's appts, personal appts, meal reservations) Run local errands Maintain residence inventory and backstock (food, living essentials) Assist with travel planning (itinerary creation, ground transportation, airfare, private charters, hotel accommodations, dining, and plan/book activities) Aid in general day-to-day functions Ordering, receiving, sorting packages, and managing returns Pet care upon request (1 dog) Special projects Personal online ordering Gifting for friends and family Responsible for maintaining the executives residence including scheduling and meeting vendors and making sure the property is always tidy and organized Skills And Qualifications 3-5+ years of professional PA experience Excellent verbal and written communicator Reliable and can make yourself available for communication outside of normal hours should the executive need assistance/confirmations. Expert project management/organization skills and exceptional attention to detail. Able to work well under pressure, be adaptable to change, and pivot quickly when priorities shift. Must possess superior judgment, professionalism, and the ability to maintain the highest level of confidentiality at all times. Proactive and resourceful, sees something that needs to be done, and takes the initiative to act. Willingness to work hard and take direction while also anticipating problems and their solutions without explicit guidance. --------------- Key Responsibilities • Manage the executives personal calendar while cross referencing with the EA, schedule appointments. • Coordinate home improvement projects, including scheduling contractors, obtaining quotes, and ensuring that work is completed on time and within budget. • Manage household budgets as needed and take care of incoming mail. • Run errands as needed, including UPS/FedEx drop-offs, picking up dry cleaning, and making other necessary purchases. • Coordinate with other household staff, including gardener, housekeeper, to ensure that all tasks are completed on time and to a high standard. • Manage other ad-hoc tasks and projects as assigned by the family. Qualifications • Strong organizational and time management skills, with the ability to prioritize tasks and manage competing demands. • Excellent communication and interpersonal skills, with the ability to build strong relationships with family members and external partners. • Ability to work independently and take ownership of tasks with a proactive and solutions-oriented approach. • Flexibility and adaptability to last minute changes in schedule. • Ability to manage tasks in a calm and effective manner without causing more stress to the family relations. • Strong attention to detail and ability to anticipate the needs of the executive and family. • Ability to multitask by handling multiple projects and steps in an effective and efficient manner to work towards task completion. • Discretion and confidentiality when dealing with sensitive information. • Have a can-do attitude and positive outlook on life. • Requirement: Live in Los Angeles and have a valid drivers license/auto insurance.

Highly respected national law firm has an immediate need for an experienced Litigation Secretary to join their Downtown Los Angeles office. The Litigation Secretary should have at least 5 years of civil litigation experience and a strong understanding of the rules of civil procedure. The Litigation Secretary will be responsible for: E-filing with state & federal courts Calendaring deadlines and appearances Preparing TOC's/TOAs Preparing conflict checks Drafting and preparing documents Formatting and proofreading pleadings Providing administrative support to their attorneys. The Litigation Secretary position is a fully on-site role supporting 3 attorneys in Downtown Los Angeles in the firm's Plaintiff Labor & Employment group. The attorneys in this office genuinely care about their staff and have a genuine team approach to their work. If this sounds like you, please submit your resume today! Salary range: $85k - $95k annually depending on experience. Comprehensive and generous benefits packages offered. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A confidential Professional Services firm in the Orange County area is actively looking for an Executive Assistant to support their founder. The ideal candidate will have an assertive approach and be well-versed in complex and ever-changing travel coordination. This is an extremely fast-paced and professional environment where things change minute-to-minute. The right person will excel under pressure and provide all executive support, prioritizing as needed. For this role, the firm is targeting a 24/7 mindset and a dedicated approach. About the Role: Complex calendar management and meeting coordination Coordinate complex international and domestic travel Interacting with high-profile clientele Run personal errands, pick up lunches, and book personal appointments Organizing conference calls, events, and client presentations About the Candidate: Bachelor's degree preferred Expert proficiency in MS Office Ability to multitask and prioritize in a fast-paced environment Highly motivated, self-starting approach to all tasks Exceptional written and verbal communication skills Impeccable attention to detail and accuracy

The Group is a privately owned conglomerate including a sizable commodity manufacturing company, an investment company, and a family office. The Founder created, has been building, and owns 100% share of this fast growing USD1xB conglomerate. Responsibilities Manage household property, assets and vendors Run errands Grocery shopping Care for wardrobe Support events organization Travel with the family upon invitation Qualifications Associate Degree and above, 0-3 years' working experience PRoficient in MS office and Google suites Ability to handle multiple tasks while staying organized Ability to travel global frequently Experience of working for HNWI / High-profile individuals is a huge plus

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO). RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support : HR Support: Provide administrative support to the Chief People Officer CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members. Office Management: Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence. Oversee office equipment and purchase office supplies. Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency In This Role, You'll Bring with You: Proven experience in administrative or executive support roles. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. Ability to maintain confidentiality and handle sensitive information with discretion. Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. Previous exposure to cross-functional work between different departments is preferred. Benefits Cell Stipend Paid/Sick Time Off Standard RMS employer-paid benefits (full-time*) Physical Demands Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time. Traditional office environment but may require nonstandard workplaces. At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

Do you enjoy utilizing organizational, customer focused skills, while handling the everyday occurrences in a successfully operating office? The Corban Group in Anaheim, CA is looking for an Office Assistant to play a key role in running and coordinating the day-to-day operations in a fast-paced office. Our formula for success has been to put our customers first and treat them with honesty and integrity. If you are a strong, proactive office leader that is looking to utilize and share their skills and ideas, please apply today! Minimum Requirements: Bachelor's degree preferred 2+ years of experience managing a busy office Intermediate to advanced skills with MS Office Suite CRM experience preferred This position requires that you possess the following skills: Ability to prioritize projects and manage time Provide outstanding customer service Excellent communication; both verbal and written Good-nature, positive attitude Self-directed initiative A desire for continuous learning Ability to adhere to complex regulatory and compliance requirements Responsibilities: Putting client needs first is deeply rooted in our culture and at the core of everything we do. In providing excellent client service, you will: Answer phones and greet clients in a friendly, warm manner Record notes from client conversations in an accurate manner into CRM Complete and process new client applications; accuracy being pertinent Input prospects and keep database/CRM program up to date Process transactions Event planning Schedule meetings and appointments Various industry specific tasks Salary: $20 - $25/hr. Benefits: 401(k) match Bonus and commission potential Flexible schedule Hours: Monday - Friday, 9am-5pm About 2 evenings a month for seminars; flexible start time on the day of Presented by Advisor Employee Services Thank you for your interest in the Office Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided ************************** We are not a staffing firm, but together have built a reputable and continuously expanding business model which allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Executive Assistant We are seeking an experienced Executive Assistant to provide high-level support in a fast-paced environment. The ideal candidate has a strong background in administration, exceptional organizational skills, and the flexibility to work extended hours. Key Responsibilities: Manage complex calendars, meetings, and communications. Oversee production schedules and liaise with key stakeholders. Prepare reports, presentations, and contracts with accuracy. Handle travel arrangements, events, and personal tasks. Monitor budgets, track expenses, and coordinate with vendors. Qualifications: Bachelor's degree in Fine Arts, Business, Communications, or related field. 5+ years of EA/PA experience, preferably in entertainment. Strong knowledge of film production and industry operations. Proficiency in Microsoft Office Suite and excellent communication skills. Personal Attributes: Proactive, adaptable, and solution-oriented. Strong interpersonal skills and ability to manage high-pressure situations. Highly organized with keen attention to detail. This is a dynamic role requiring dedication, discretion, and a passion for the entertainment industry.

Executive Administrative Assistant / Associate Financial Representative Manhattan Beach, CA At Northwestern Mutual we look for people who will show up authentically because we value diversity and inclusion. We are a successful, fast-paced Financial Services firm looking for our next great team member to join the top Financial Advisor in our Manhattan Beach office. If the idea of making a significant contribution to a team who serves people from all different walks of life who want more in life excites you, and you have a growth and abundance-mindset then this is the opportunity for you! The Executive Administrative Assistant / Associate Financial Representative specializes in insurance client service and allows the advisors to focus their energy on building client relationships. You'll be responsible for responding to all questions in a friendly and timely manner, implementing office standards to streamline our administrative processes, managing the Financial Advisor/CEO's calendar, scheduling appointments, submitting applications, and overseeing daily reports. The Associate Financial Representative should be extremely thorough, efficient, possess excellent communication skills, and be able to work in a fast-paced environment while having excellent attention to detail. The associate is a liaison between the home office, advisors, network office support team and clients. If you want to grow personally and professionally and have a team that supports, your life and career goals you will have an exceptional career here! Administrative Support: • Handle case notes, process correspondence, and maintain accurate client case files • Obtain all necessary information along with specific instructions from the financial advisor for PX input (all modules including asset allocation) • Open PX file and provide required input for all sections and modules • File new statements, account forms, and other insurance/investment-related materials • Maintain financial representative's calendar and a scheduled follow-up appointment • Answer telephone calls and direct them as appropriate • Process client/prospect reservations for marketing events such as seminars and assist in the preparation of seminar materials and event mailings • Maintain supplies of current insurance/investment-related marketing materials • Input data, print proposals, and gather information at the direction of financial representative in preparation for client/prospect meeting • Contact clients to set up follow-up meetings with representative • Contact clients to confirm receipt of forms or request a return of completed forms • Prepare/print letters of instruction for client's signature • Prepare policies for delivery • Send client birthday cards and schedule birthday/age change appointments for representatives • Generate lead letters and implement marketing programs Client Service Support: • Contact clients to confirm receipt of forms or request return of completed forms • Maintain current client information for all product lines • Monitor Daily Status Report (DSR) and expedite any additional underwriting requirements • Communicate with home office as needed to supply or obtain information • Client scheduling and rescheduling of meetings and appointments • Prepare/print letters of instruction for client signature • Prepare policies for delivery • Review insurance applications, conversions and policy changes for completeness and accuracy • Coordinate with the advisors and clients to obtain information required for insurance applications • Arrange medical, paramedical and any exams necessary for underwriting • Provide status and account values for non-securities related accounts • Contact clients regarding late payments • Process incoming non-securities related insurance service requests from clients (process address changes, bank change information, loan requests and Insurance Service Account service inquiries) Client Service Support | Variable Insurance/Annuity and Investments • Gather information for financial representative's meetings with clients/prospects (prospectuses, annual reports, Morningstar reports). • Enter investment data into planning software (non-asset allocation components only) and distribute NMIS related forms to existing clients • Review variable insurance/annuity applications, conversions and policy changes for completeness and accuracy and return to registered representative (RR) if missing information • Review NMIS forms for completeness and return to RR if missing information • Arrange medical, paramedical and any exams necessary for underwriting • Monitor Items for Attention (IFA) and bring any action items to the RR's attention • Complete order tickets and new account forms based on information obtained by RR • Identify need for switch letters and discuss with RR • At RR's direction, initiate fund/NMIS transfers, exchanges and redemption requests • Receive and forward checks and related paperwork to the network office and home office investment operation areas • Work with network office, NMIS and fund families to resolve client account issues • Provide account values and performance to clients at the direction of RR Qualifications: • Bachelor's Degree (required), in Business or communications (preferred) • 2+ years' experience in administrative support or customer service, (in the financial services and/or insurance industry is a plus) • Life, Accident, and Health license obtained within 1 month of employment, if not already obtained • Series 6 & 63 obtained within 12 months, if not already obtained • Familiarity with Microsoft applications and data entry and information retrieval software • Demonstrated organizational and time management skills and ability to multitask, set priorities and meet deadlines • Strong attention to detail with the ability to work with a high degree of accuracy • Ability to work in a fast-paced environment • Ability to work both independently and on a team • Ability to maintain confidentiality • Strong customer relationship and service skills • Strong analytical, problem solving, written and verbal communication skills, with the ability to work well with others • Excellent organizational and time management skills with the ability to multitask, set priorities and meet deadlines • Strong attention to detail, accuracy, and reliability with the ability to thrive in a fast-paced environment Reports to: The Associate Financial Representative reports directly to the Financial Advisor and CEO and the Director of Business Strategy and Practice Management. Job Type: Full-Time Pay: Starting Salary of $55,000 - $65,000 depending on experience Work Hours: 40 hours per week Benefits: · Health insurance · Dental insurance · Vision Insurance · Eight paid holidays · Seven vacation days · Personalized Financial Planning · Professional Development: Life, Accident, and Health, Series 6 & 63 Physical Setting: · Office Work Location: In person Schedule: · Monday to Friday · 8AM-5PM Supplemental Pay Types: · Bonus Opportunities · Commission Pay ABOUT NORTHWESTERN MUTUAL: Northwestern Mutual has been helping families and businesses achieve financial security for 165 years. Through a distinctive, whole-picture planning approach including both insurance and investments, we empower people to be financially confident. We combine the expertise of our financial professionals with a personalized digital experience and leading-edge technology to best serve our clients. Recent Awards and Accolades: • FORTUNE 500 Rank: No. 90 • One of the “World's Most Admired” life insurance companies (FORTUNE Magazine, 2022) • Best Places to Work #82 (Glassdoor, 2021) • Highest Rated CEO's (Glassdoor, 2017) • 50 Best Companies for Diversity (Black Enterprise Magazine, 2016) • 50 Best Companies to Sell For (Selling Power Magazine, 2016) • Top 125 Training Program (Training Magazine, 2017) • Unsurpassed Financial Strength Rating among US Life Insurance Companies • TOP 10 Independent Broker Dealer (Financial Advisor Magazine and Investment News) • With $290 billion in assets, $28.2 billion in revenues, and more than $1.9 trillion worth of life insurance protection in force, Northwestern Mutual delivers financial security to more than 4.6 million people who rely on us for life, disability income and long-term care insurance, annuities, brokerage and advisory services, trust services, and discretionary portfolio management solutions. The company holds more than $161 billion of client assets as a part of its wealth management and investment services. Grow your career with a best-in-class company that puts our client's interests at the center of all we do. Get started now! We are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.

We are seeking a highly organized and proactive Executive Assistant/Office Administrator. This role is responsible for facilitating the completion of administrative and organizational tasks, primarily including managing the Company's general administrative activities, providing support functions to management, and assisting in daily office and workflow needs. Such position will be responsible for collaborating with colleagues to develop, implement, and maintain office policies and procedures as well as to create improvements and efficiencies across the overall day-to-day business operations. Through on-going proactive communication, engagement, and collaboration, the Executive Assistant/Office Administrator will ensure that there is effective information flow throughout the business and key outstanding items are being followed through and executed on. While ensuring the utmost confidentiality and integrity, the Executive Assistant/Office Administrator will act as a point of contact for the Company and the Company's clientele and employees, facilitating administrative support and assistance with their inquiries. Essential Functions and Responsibilities Executive Assistant, Secretary and Concierge Services Coordinate and schedule company meetings and appointments, including client meetings and dinners, travel arrangements (flights, hotels, car service), video conferencing, and conference calls. Manage the CEO's schedule and troubleshoot scheduling conflicts as they arise. Act as first point of contact for all parties entering the office and responsible for managing incoming/outgoing office traffic (logging visitors in the building's security system and issuing parking validations for guests, etc.) Manage and coordinate all company and family automobile usage by ensuring that drivers licenses are renewed timely, vehicle state registrations and insurance cards are renewed annually, and vehicle service maintenance is performed timely in accordance with each vehicle's service schedule. Assist senior management in preparation for meetings by generating and editing presentations, emails, newsletters, whitepapers, and other documents as needed. Spearhead special projects with management as needed. Responsible for answering and administering office phones daily (connecting calls, setting up conference calls, managing voicemails and phone messages to employees, etc.) Responsible for all incoming/outgoing mail and tracking important outgoing mail. Responsible for preparing office for guests and setting up conference room for meetings as they arise. Responsible for office maintenance and coordinating with office vendors, ensuring repairs and maintenance tasks are completed successfully (i.e., facility repairs, building vendors, shredding company, etc.) Perform errands as needed (order coffees/lunches, clean kitchen and other personal tasks as requested) Office Operations and Administration Manage corporate credit cards/receipt management for employees and follow-up with employees to ensure timely substantiation of company expenses are documented appropriately on a monthly basis. Responsible for assisting in tracking monthly key payments/state filings and following up with the Director of Operations and Financial Controller until tasks are completed. Maintain current Standard Operating Procedures (SOP) and create/update company SOP's as needed. Manage and maintain electronic databases in an organized manner for projects in progress Lead, manage, and maintain contact database to include all up to date contact information and add new contacts as they arise. Responsible for timely reporting to the President (or their designee) as it relates to administrative business operations and project work plans. Communicate and collaborate with team membersat The Firm on projectsas needed. Facilitate, track, and manage family insurance claims for reimbursement as needed. Serve as the point person for electronic document management and filing system, ensuring employees are keeping all company and client records scanned, organized, and titled properly in accordance with the company's document naming convention. Assist the Director of Operations (or their designee) with various compliance testing and ongoing administration (and maintenance thereof) as well as meeting note taking and organization when requested. Collaborate with the compliance and operational team personnel to ensure that appropriate records and office policies maintained are followed and maintained. Work with management to assist with HR related functions and responsibilities in conjunction with our Professional Employer Organization, when applicable. Facilitate the onboarding process and training program for new hires and internships as they arise. Maintain and update email distribution groups and office extension sheet on an ongoing basis. Manage office equipment and mobile devices in accordance with the current SOP. Manage office inventory and maintain stock of marketing materials, office supplies, etc. Maintain and organize storage room, supply room, and kitchen. Develop an understanding of the business disaster recovery plan and business continuity plan, become familiar with the building emergency protocols and procedures, and stay current with building requirements. Responsible for opening and closing main office doors and ensuring all office doors are locked if no one is present. Skills and Qualifications Bachelor's degree or equivalent work experience and knowledge. Possession of an entrepreneurial work ethic and interest in growth. Effective interpersonal skills. Ability to work independently and ask questions when needed. Ability to manage, prioritize, and successfully execute multiple tasks under fast-paced conditions. Strong organizational skills and high attention to detail. Proactive in taking the initiative to compete tasks and resolve issues as they arise. Proficiency in Microsoft Outlook, Word, Excel (60+ WPM), PowerPoint, OneNote, and Google Suite. Professional Qualities The Executive Assistant/Office Administrator must possess the following characteristics: Leadership: The ability to contribute to initiatives and processes within the organization. Team Oriented: The ability to work in a team-based environment and contribute to providing excellent work product. Ethical Practice: The ability to integrate core values, integrity, and accountability throughout all organizational and business practices. Effective Communication: The ability to effectively exchange information with employees, clients and vendors. Critical Evaluation: The ability to interpret information with which to make business decisions and recommendations. Global & Cultural Sensitivity and Effectiveness: The ability to value and consider the perspectives and backgrounds of all parties. Relationship Management: The ability to manage interactions to provide service and to support the organization. Business Acumen: The ability to understand and apply information with which to contribute to the organization's strategic plan and vision. Benefits: We offer a competitive compensation package, including comprehensive medical, dental, and vision coverage, a 401(k) plan with a 4% match, and opportunities for professional development and career growth.

A global law firm located in Century City is seeking a proactive and driven Litigation Administrative Assistant to support multiple busy attorneys. Acting as liaison between attorneys, internal departments, and vendors Managing complex calendars and coordinating meetings Supporting trial preparation and coordinating logistics Answering and directing phone calls and emails Coordinating travel arrangements and preparing expense reports Assisting with document preparation and distribution Conducting basic legal research Supporting onboarding processes Providing project management support The ideal candidate will have 3-5+ years of experience in an administrative support role, ideally within a legal or legal adjacent setting. A proactive, team-oriented mindset with a commitment to client service will also be key to success. This firm will offer a competitive base salary in the $95k-$105k range (DOE), discretionary bonus, PTO, a hybrid schedule (3 days onsite/2 days remote), and many other perks! Please apply today if interested and qualified!

Are you a detail-oriented and highly organized professional looking to join a dynamic law firm? We are seeking an experienced Office Services Clerk to support our Los Angeles office! About the Role: As an Office Services Clerk, you will be an integral part of our support services team, working closely with multiple departments to ensure the smooth operation of daily office functions. You will be responsible for handling reception duties, managing mail and packages, maintaining office supplies, assisting with legal documents, and supporting administrative tasks. Key Responsibilities: ✅ Front Desk & Client Interaction - Provide a welcoming first impression for clients, visitors, and callers. - Manage reception duties, including answering and forwarding phone calls. - Ensure a professional and organized front desk area. ✅ Mail & Office Supplies Management - Handle incoming and outgoing mail, packages, and courier deliveries. - Monitor and replenish office supplies to maintain workflow efficiency. ✅ Administrative & Legal Document Support - Assist legal professionals with document assembly, formatting, and proofreading. - Organize and maintain physical and electronic filing systems. - Support conference room scheduling and meeting preparations. Qualifications & Skills: ✔ 2-4 years of reception or office support experience (law firm experience required). ✔ Strong organizational and multitasking skills in a fast-paced environment. ✔ Excellent written and verbal communication skills. ✔ Ability to maintain confidentiality and professionalism. ✔ Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Educational Requirements: 🎓 High school diploma required (associate or bachelor's degree preferred). Why Join Us? ✨ Collaborative and professional work environment ✨ Opportunities for career growth and development ✨ Competitive salary and benefits package 💼 Interested? Apply now! Know someone perfect for this role? Tag them below! 👇 #Hiring #OfficeServicesClerk #LegalJobs #LosAngelesJobs

We have a larger Non-profit in Culver City, CA seeking a strong Sr Admin Assistant to support their Executive Director and Deputy Director. This role is Monday-Thursday 100% onsite Hours are: 9-4pm daily Pay is max at $27/hr Duties Handle administrative needs of Executive Director Requires excellent written and verbal communication skills and a demonstrated capability to gain detailed knowledge of the company's, policies, procedures, etc Arrange conference calls and meetings via Zoom and Teams; able to successfully facilitate webinars, Zoom meetings and whiteboards Plan work-related travel details, when necessary Coordinate/Collaborate with other business units and all levels of staff Must be able to analyze problems, determine approaches, compile and analyze data, and prepare reports, if necessary Triage calls and emails on all manner of confidential topics Addresses emergency needs that arise at the request of the Executive Director Qualifications: At least 3 years of experience as an administrative assistant preferred Demonstrated strong organizational skills, as well as superior communication skills MUST have a sense of urgency and exercise strong judgement and decision-making ability MUST be able to always remain confidential and professional MUST HAVE advanced computer skills and be tech savvy Ability to prioritize and multitask; keep all plates spinning Able to create new efficiencies Strong attention to detail BA strongly preferred

Leading law firm in Orange County is seeking an Office Services Assistant. Ideal candidate will be proactive and possess excellent customer service and communication skills. Responsibilities include copying, scanning, binding, high volume printing, mail handling, conference room setups and maintenance, facilities related duties, backup receptionist and other duties as assigned. Proficiency with Microsoft Office, general business technology, batch printing and document capture software required. Qualified candidates will have at least 2-3 years of experience in office services (copying/ reprographics, catering, mail handling, reception) at a law firm or at a professional services company. Must be able to thrive in a fast-paced environment while ensuring excellent quality control of work product and maintaining efficient workflow. Salary range is $48-55k, depending on experience, qualifications and skills. Please apply with a current resume for immediate and confidential consideration.

Job Title: Administrative Assistant for Contemporary Artist Employment Type: On-Site, Part Time, Private Contractor Compensation: $35/hour About the Role A Los Angeles-based contemporary artist is seeking a Highly Organized, Very tech-savvy, and detail-oriented Administrative Assistant. This role requires an individual with exceptional organizational skills, advanced proficiency with MacOS, Apple products, and experience with digital tools and Square Space. Key Responsibilities Create, Maintain and manage organized filing systems for artworks, documents, and studio records. Handle email correspondence and communication on behalf of the artist. Coordinate with galleries, curators, collectors, vendors, and other industry professionals. Oversee inventory management of artworks, ensuring accurate records and documentation. Assist with exhibition planning, studio visits, and event coordination. Manage and order studio supplies as needed. Maintain and update the artist's Squarespace website, ensuring SEO best practices. Provide copyediting and writing support for artistic projects, press materials, and proposals. Utilize Adobe Suite (Photoshop, InDesign, Illustrator, Premiere) for digital content and documentation. Possibly help coordinate artwork packing and shipping Conduct research and documentation to support ongoing projects. Ensure a structured and organized studio environment. Maintain confidentiality and discretion regarding sensitive information. Requirements & Qualifications Extremely Strong Organizational skills and ability to handle multiple tasks. Advanced MacOS and Apple product proficiency. Proficient with Squarespace, SEO optimization, and website management. Proficiency in Adobe Suite (Photoshop, InDesign, Illustrator, Premiere). Familiarity with Google Docs, Microsoft Office Suite (Word, Excel, Outlook). Photography skills preferred. Ability to coordinate with galleries, curators, and vendors a plus Familiarity with art history, contemporary art world practices, and exhibition planning a plus Professional, adaptable, and detail-oriented. Personal vehicle required for occasional studio-related tasks. Must be available on-site in West Los Angeles.

Join an innovative team with a global automotive company in Torrance, CA as a Bilingual Japanese/English Executive Administrative Assistant. You will provide high-level administrative and strategic support to executive leadership, ensuring seamless operations and optimizing executive efficiency. This role manages complex scheduling, prioritizes critical tasks, coordinates business and travel logistics, and serves as a trusted liaison between executives and key stakeholders. The Executive Assistant anticipates needs, exercises sound judgment, and upholds the highest level of professionalism and confidentiality. Please note that Japanese/English bilingual proficiency is required. Key Responsibilities: Executive Support & Prioritization: Provide strategic administrative support to executives, maintaining discretion when managing calendars, communications, and commitments. Identify potential conflicts, proactively resolve scheduling challenges, and ensure alignment with business priorities. Stakeholder & Relationship Management: Act as a primary liaison between executives, internal business units, and external partners including interactions with executives at external partners, ensuring seamless communication and collaboration. Represent executives in meetings, follow up on action items, and build relationships with key stakeholders. Travel Coordination: Plan and coordinate executive travel, including complex itineraries, transportation, and accommodations. Manage last-minute changes efficiently and oversee logistical arrangements. Decision-Making & Problem-Solving: Exercise independent judgment in handling critical matters, escalating issues as necessary. Manage competing priorities, filter incoming requests, and make informed decisions to optimize executive productivity. Draft and refine communications on behalf of executives. In some cases, independently reschedule meetings on behalf of executives based on knowledge of those priorities. Meeting Management & Executive Reporting: Oversee meeting preparation, agenda creation, and logistics. Ensure key stakeholders are briefed on priorities and that follow-up actions are executed. Compile, analyze, and synthesize data for executive reports, presentations, and decision-making insights. Administrative Operations & Compliance: Oversee budgeting, asset control, record retention, and compliance with Honda policies. Utilize tools for workflow automation and business process improvements. Process expense reports on the executive's behalf, ensure process and completion and advise executive on planned versus actual expense conditions in the budget. Confidentiality & Crisis Management: Handle highly sensitive information with discretion. Proactively anticipate potential issues and develop contingency plans to minimize disruption in high-pressure situations. Requirements: Minimum Experience: 5+ years of relevant experience providing support to executives. Japanese/English bilingual proficiency is required. Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams). Associate's degree, or equivalent experience. Strong decision-making abilities with independent judgment. Exceptional written and verbal communication skills. Highly organized team player with strong planning, problem-solving, and interpersonal skills. Strong team player with good planning and organizing, problem-solving, decision-making and interpersonal skills Strong attention to detail, accuracy, and consistency. Ability to handle high-level, sensitive communications within and outside the organization. Location: Torrance, CA (100% onsite) Type: Contract Duration: 12+ months Pay: $35 - $40/hr No 3rd party agencies or C2C

STAND 8 provides end to end IT solutions to enterprise partners across the United States with offices in Los Angeles, New York, New Jersey, Atlanta and more, including internationally in Mexico, India and Japan. We are seeking a reliable and friendly Office Services Assistant to support our mailroom operations. This is an excellent opportunity for someone looking to gain experience in an office environment. No prior experience is required, as we will provide all necessary training. We're looking for someone who is dependable, easy to work with, and eager to be a part of a great team. Office Services Assistant Responsibilities Assist with mail delivery by operating mail stuffing and postage machines under supervision. Sort and distribute mail and newspapers to various departments. Operate mailroom equipment, including folding, metering, and insertion machines, with guidance. Weigh and prepare outgoing mail for postage. Help load mail into a delivery vehicle. Perform other related duties as needed. Additional Details The base range for this contract position is $15 - $24/per hour, depending on experience. Our pay ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hires of this position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Qualified applicants with arrest or conviction records will be considered. Benefits Medical coverage and Health Savings Account (HSA) through Anthem Dental/Vision/Various Ancillary coverages through Unum 401(k) retirement savings plan Company-paid Employee Assistance Program (EAP) Discount programs through ADP WorkforceNow About Us STAND 8 provides end-to-end IT solutions to enterprise partners across the United States and globally with offices in Los Angeles, Atlanta, New York, Mexico, Japan, India, and more. STAND 8 focuses on the "bleeding edge" of technology and leverages automation, process, marketing, and over fifteen years of success and growth to provide a world-class experience for our customers, partners, and employees. Our mission is to impact the world positively by creating success through PEOPLE, PROCESS, and TECHNOLOGY. Check out more at ************** and reach out today to explore opportunities to grow together!

The Administrative Assistant to the Chief of Staff is responsible for supporting the Chief of Staff and the larger Executive Team with complex and routine administrative tasks, in addition to ensuring the efficient operations of Wellnest's Administrative Offices. ESSENTIAL RESPONSIBILITIES General Office Support Manages the day-to-day operations of the Administrative Office, including evaluating and re-designing general office processes. Ensures the Administrative Office common spaces are kept in an orderly manner. Ensures proper operation of office equipment (e.g., printers, copiers) by collaborating with IT to coordinate preventive maintenance requirements, calls for repairs, and maintains equipment supply inventory. Manages office supply inventory for the Administrative Offices by checking stock to determine inventory level, anticipating supply needs, placing orders, distributing supplies, and working with individual teams to support their unique needs. Responsible for managing the purchase of general office supplies organization-wide. Sorts and distributes incoming and outgoing mail. Manages the Office's courier needs. Responsible for handling and tracking checks received, making and distributing copies to the appropriate departments, and logging check information into designated system(s). Manages conference/meeting room bookings, preventing scheduling conflicts and facilitating a solution for needed space when needed. Works closely with other administrative staff and supports other colleagues as needed. Chief of Staff Support Provides high-level, confidential administrative support to the Chief of Staff. Creates, maintains, and updates various documents, including drafting and editing communications, preparing meeting agendas, and developing PowerPoint presentations. Responsible for conducting research, data analysis, and preparing cross-functional reports. Assists with monitoring pending projects and ensuring project deadlines are met. Manages internal and external meeting/event logistics, in-person and virtually. Manages outgoing communications, including all administrative aspects of mass mail projects and digital campaigns. Manages monthly credit card reconciliation and expense report process for Chief of Staff. Makes travel arrangements, including scheduling flights and hotel reservations and coordinating out-of-town meetings and training for the Chief of Staff. Assists with community outreach initiatives, including outreach to local businesses, residents, neighborhood groups, local government leaders, and other stakeholders in support of special projects. Responsible for editing and maintaining the Board Portal for the Board of Directors. Schedules and provides logistical support for meetings of the Board of Directors and its Committees. Responsible for agendas, minutes, and other materials for meetings of the Board of Directors and its Committees. Attends and takes minutes for the Board and Committee meetings and provides minutes and recap to all appropriate people. Prepares Board Binders and organizes logistics for Board of Directors Retreat. Manages the Board distribution list and contact information, distributes and tracks annual Conflict of Interest Forms, and other documents as assigned. In the absence of the Chief of Staff, provides direct administrative support to the President & CEO and serves as the liaison to the Board of Directors. Additional duties as assigned QUALIFICATIONS Education and Experience: High School Diploma required. A bachelor's degree from an accredited college or university is preferred. A minimum of three (3) to five (5) years of professional administrative experience supporting a fast-paced team in an office environment is required. Certificates, Licenses and Registrations: Must possess and maintain a valid CA driver's license and insurable driving record. Knowledge, Skills and Abilities: A strong commitment to advancing Wellnest's mission. Demonstrated project management experience with the ability to efficiently meet deadlines. Excellent organizational, coordination, problem-solving, and time management skills, including planning and managing multiple priorities simultaneously. Ability to work independently and exercise sound judgment and discretion. Establish and maintain working relationships with this encountered in the course of work. Ability to maintain a high level of ethical and professional standards. Excellent communication skills that are rooted in accurately and effectively conveying information. Be a self-starter and demonstrate an ability to solve problems. Strong interpersonal skills and ability to build and cultivate relationships to work effectively with various personalities. Demonstrate cultural competence and sensitivity with diverse groups across race, ethnicity, religion, sexual orientation, class, ability, gender, and other identifiers. Skilled in engaging and working with diverse individuals and groups to accomplish established goals. Advanced proficiency with Microsoft Office Suite (i.e., MS Word, Excel, PowerPoint and Outlook). General ability to adapt to new technology systems and applications. Ability to thrive in a fast-paced and achievement-oriented environment. COMPENSATION AND BENEFITS Annualized Salary Range: $40,796 - $53,820 Wellnest offers a personalized benefits package built from available medical, dental, and vision coverage plans, as well as employer-paid life insurance. Wellnest employees benefit from an employer-sponsored 401(k) company match of up to 4% and a profit-sharing contribution benefit of up to 5%.

The administrative assistant will provide a wide range of administrative support for multiple managing partners and their teams. The dynamic position requires the ability to work with other administrative staff and departments to provide comprehensive support. The ideal candidate will have the ability to proactively prioritize competing tasks, offer solutions to pressing matters with a high level of professionalism and confidentiality. Responsibilities: Provide competent administrative support Professionally answer calls, answer inquiries, transfer calls if necessary and greet walk-ins Act as gatekeeper for leadership team Coordinate and schedule staff meetings, events and interviews; make reservations; coordinate catering as needed Calendar events, send invites Prepare marketing materials needed for career fairs Create production reports/PowerPoint presentations for meetings Print materials for meetings as needed Manage ordering of office supplies Knowledge Required: Knowledge of office management systems and procedures 2 years of relevant experience Proficient in MS Office Excellent time management and organizational skills Follow-up and problem-solving skills Strong written and effective verbal communication skills What Modern Woodmen offers: Medical and dental plan 100% paid for the employee Group Term Life Insurance Pension plan 401(k) retirement contribution plan, including an employer match Group term life insurance 11 Paid holidays, vacation and sick time About Us Modern Woodmen is a fraternal financial services organization that is a Great Place to Work-Certified™ in California. We specialize in retirement planning, life insurance & investments offered through a wholly owned subsidiary, MWA Financial Services, Inc. Since 1883, we operate for the benefit of our members. We have contributed $18.2 million & 250,449 volunteer hours to support members & their communities nationwide. Our financial representatives are entrepreneurs who manage their own book of business to not only serve their clients, but their communities too. What Makes us Different - Why Modern Woodmen? In terms of assets, Modern Woodmen of America is the nation's third-largest fraternal benefit society. Fraternalism is a unique combination of business and giving back to the communities we serve and causes that are meaningful to both individual employees and the company as a whole - a continuous cycle of positive impact. As a Fraternal organization, we exemplify our desire to make a positive impact on the world around us by offering our members, unwavering support in their volunteer efforts, providing access to large networks, social events, continuous education and leadership development, “Make an Impact” Scholarship opportunities, and “Do Good” Grants. Modern Woodmen is an equal opportunity employer.