Administrative assistant/payroll assistant job description

Secretary and Office Personnel/Payroll


Date Posted:

9/28/2022


Location:

Central Office (Bethel-Tate)


Date Available:

Immediately


Closing Date:

Until filled

District:
Bethel-Tate Local School District - website

Administrative Assistant in charge of Payroll



Primary Purpose

Under the direct supervision of the Treasurer/CFO, to administer the school district's payroll function, including developing reporting procedures and internal controls; implementing procedures and processes; ensuring the accuracy of payroll-related data and compliance with school district and regulatory agency requirements and guidelines.


Essential Functions
Inputs and processes payroll information in accordance with established practices; assuring accurate program and funds distribution for timely and accurate payment of district employees. Authorizes manual payroll checks for the purpose of resolving problems and meeting special compensation requirements. Inputs and maintains all information into the payroll processing system regarding federal and state taxes, as well as all deductions (e.g., retirement, health insurance, dues). Sets up and maintains direct deposit system to ensure proper deposits of payroll checks. Coordinates with district personnel for the purpose of setting up and maintaining payroll services and/or programs. Develops reporting procedures and internal controls for timely and accurate completion of municipal (town), federal and state reporting requirements. Implements assigned programs and projects for the purpose of conforming to administrative, state and/or federal requirements. Recommends policies, procedures and/or actions for the purpose of providing direction for meeting the district's payroll objectives. Researches discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and implementing corrective measures, as necessary. Updates payroll information (e.g., changes to wages/salaries, deductions) annually as needed. Prepares and distribute all annual tax information (i.e., W-2 statements). Inputs information regarding attendance for posting and reporting. Composes a variety of materials (e.g. reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference and/or conveying information regarding expenses, balances, etc.
Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.


Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Uses calculating devices.
Knowledge, Skills and Abilities
Knowledge of federal and state wage and hour laws, and related regulations. Knowledge of accounting and bookkeeping principles. Organizational and time management skills. Ability to report work orally or in writing to supervisor as required. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel). Ability to problem-solve job-related issues. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding school district financial and other information. Ability to establish and maintain cooperative working relationships with others contacted in the course of work.


Physical and Mental Demands, Work Hazards
Works in standard office building environments. See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
Prio Accounting or related field, with course work in business, math, accounting, bookkeeping and record keeping. Some successful payroll processing experience preferred.
FLSA Status
: Non-exempt

No prior automotive industry experience is required to apply! We are seeking individuals with various industry backgrounds.

We are fueled by our goal to be #1 in sales and service in the communities we serve while redefining the car buying experience and delivering personalized service to our guests. We believe in empowering our employees to delight our customers, by fostering an entrepreneurial and creative culture. If you are an out-of-the-box thinker and are looking for a challenging and rewarding opportunity - we want to hear from you!

If you have experience in hospitality, guest services, or just simply love making people happy, we'd like to help you translate those skills into a successful career in the retail automotive business.
How You Will Make an Impact


As a
Payroll Administrative Assistant,
you will assist our Payroll Specialists with administrative duties while providing hospitality to our employees. Because of your impact on our employees, you will be critical to supporting our company culture as we become our guest's favorite place to purchase, lease, or service their vehicles.


What Winning Looks Like:


Demonstrating a high "HQ" (Hospitality Quotient) consisting of kindness & optimism, intellectual curiosity, work ethic, empathy, self-awareness, and integrity. Processing new hires and final termination checks within state guidelines Verifying employment Processing garnishments Effectively communicate with employees with respect to payroll, time and attendance, pay plans, tax withholdings, and other topics as needed Partner with People & Culture, IT, Accounting, and other departments to ensure appropriate flow of data and reporting Executing other duties as assigned



Skills Needed to Win:


Ability to maintain a high level of confidentiality; and data privacy Proficient in computer software MS Office (Excel, Word, and PowerPoint) Paylocity Payroll Plus experience, a plus Excellent verbal and written communication skills Strong analytical and problem-resolution skills Comfort and ability to work in a fast pace and rapidly growing environment



About Us


We were founded in 2014 by Jeff Swickard in Wilsonville, OR. Swickard has positioned itself as a leader in the automotive industry working with brands like Mercedes Benz, Toyota, Lexus, Porsche, Audi, Honda, GMC, and Jaguar-Land Rover among others. We have over 2,000 employees at 28 dealerships in 5 states...and we are still growing! We were ranked as the 2nd fastest growing auto group in 2021 by Automotive News We are a team. Everyone plays a role in our success. We are a hospitality company that happens to be in the automotive industry.



Benefits of Working at Swickard:


Ongoing training and support Opportunities for continued personal and professional growth We are an equal opportunity employer and value diversity, inclusion, and belonging at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristics protected under applicable State or Federal laws and regulations.



Competitive benefits package
:

Insurance: medical, dental, vision, life, and pet insurance Optional disability coverage 401k plan Paid Holidays PTO


To all recruitment agencies: Swickard does not accept agency resumes. Do not forward resumes to our careers alias or other Swickard employees. Swickard is not responsible for any fees related to unsolicited resumes.

Cognizant is searching for a Payroll Administrative Assistant for US Operations. Cognizant is one of the world's leading professional services companies, transforming clients' business, operating and technology models for the digital era. Cognizant's unique industry-based, consultative approach helps clients envision, build and run more innovative and efficient businesses. Headquartered in the U.S., Cognizant, a member of the Nasdaq-100, is ranked 185 on the Fortune 500 and is consistently listed among the most admired companies in the world.

Location: College Station - TX (Day1 Onsite)

Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Roles & Responsibilities:

• Maintain, organize and order general office supplies, including paper, pens, ink/toner, check stock and check envelopes, etc., to ensure teams have everything they need to succeed
• Manage and organize the staff meetings for each month.
• Create UPS labels for ALL physical checks that come straight from ADP to the office after each payroll (for BOTH US and Canada) and update the tracking details in the excel spread sheet, a communication with tracking details needs to be sent to employees.
• Open and segregate mails which we received daily, need to distribute to our team. Scan and email mail - VOEs, Benefits, UC, Corporate Tax, Etc.
• Scan and save all the audit data once the payroll team completes the validations / signed after each payroll cycle.
• Check faxes received and distribute. Send faxes for the team as needed and forward confirmation emails to them
• Required some payroll knowledge to help basic payroll inquiries raised by employees.
• Ensure to help the team in extracting copies of pay stubs, MJ's, W-2's and VOE Reports from payroll system
• To download and save all the payroll data once the payrolls are approved.

Required Experience / Skillsets:

• Minimum 2 years of relevant working experience in the service or administrative industry preferred, high-volume environment.
• Basic Excel, word knowledge
• Effective communication skills, both written and verbal
• Solid time management skills including ability to manage multiple priorities concurrently
• Basic understanding of payroll knowledge.

Desired Experience / Skillsets :

• Prior experience with Mail handling / data entry
• Strong multitasking and organizational skills

Benefits : Cognizant offers the following benefits for this position, subject to applicable eligibility requirements:

• Medical/Dental/Vision/Life Insurance
• Paid holidays plus Paid Time Off
• 401(k) plan and contributions
• Long-term/Short-term Disability
• Paid Parental Leave
• Employee Stock Purchase Plan

***Cognizant is recognized as a Military Friendly Employer and is a coalition member of the Veteran Jobs Mission. Our Cognizant Veterans Network assists Veterans in building and growing a career at Cognizant that allows them to leverage the leadership, loyalty, integrity, and commitment to excellence instilled in them through participation in military service.

#LI

Qualifications
Technical Skills
SNo Primary Skill Proficiency Level * Rqrd./Dsrd. 1 MS Excel PL1 Required

* Proficiency Legends
Proficiency Level Generic Reference PL1 The associate has basic awareness and comprehension of the skill and is in the process of acquiring this skill through various channels. PL2 The associate possesses working knowledge of the skill, and can actively and independently apply this skill in engagements and projects. PL3 The associate has comprehensive, in-depth and specialized knowledge of the skill. She / he has extensively demonstrated successful application of the skill in engagements or projects. PL4 The associate can function as a subject matter expert for this skill. The associate is capable of analyzing, evaluating and synthesizing solutions using the skill.