Administrative assistant/payroll assistant resume examples from 2026

Land interviews using Zippia's AI-powered resume builder.

Create my resume See all templates

Updated March 26, 2025

6 min read

All resume examples

Administrative assistant/payroll assistant resume

Ann Hamilton

(220) 555-0150 | ahamilton@example.com

Houston, TX | 19128 S. Maple Ave. - 11756

Work experience

2019 - Present
Administrative Assistant/Payroll Assistant, Kroger - Houston, TX
- Maintained personnel files and records, position description files, manuals an instruction books.
- Organized and submitted performance and development plans for coordinators and store management.
- Record keeping, filing, mail collection, word processing, data entry and maintain office supplies.
- Executed special projects to improve payroll procedures.
2018 - 2019
Administrative Assistant/Payroll Assistant, Kroger - Houston, TX
- Placed orders and managed office supplies, vendor invoices, organization and upkeep of accounting room.
- Make deductions for child support orders, garnishments and bankruptcies and process payments to courts.
- Process multi-state and international payroll for completeness and correctness.
- Prepare all travel arrangements; secure transportation, hotel reservations and itineraries.
2008 - 2018
Accounting And Administrative Assistant, Allstate - San Antonio, TX
- Managed and maintained office calendars and agendas; coordinated and scheduled meetings, conferences, appointments, special events, etc.
- Balance bank deposits for corporate accounts.
- Experience with PowerPoint and Word, as well as Excel.
- Acted as Lead Project Manager on all office relocations and large administrative tasks.
- Assisted Human Resources department with new hire and termination paperwork, along with confidential information and salary reviews.

Skills

Corporate Office
Attendance Records
Vendor Invoices
Customer Service
Payroll
Human Resources
Kronos
Communication
Phone Calls
ADP

Education

High School Diploma, (2008 - 2008)
,

Administrative assistant/payroll assistant resume

Dorothy Murray

(930) 555-7584 | dmurray@example.com

Chicago, IL | 98545 S. Second Ave. - 43253

Work experience

2018 - Present
Administrative Assistant/Payroll Assistant, ManpowerGroup - Chicago, IL
- Supplied crews and management with paperwork to be completed then submitted to human resources.
- Provided database management for an Access based system.
- Validate payment accuracy by reviewing information to determine payment methods are setup accurately.
- Reason for leaving: Accepted Payroll Officer Position with North Carolina Department of Cultural Resources Prior Work History:
2016 - 2018
Administrative Assistant/Word Processor, Adecco Staffing, USA - Cincinnati, OH
- Schedule staff meetings and travel arrangements.
- Sorted, prepared and organized mailings and performed data entry and facilitated communication flow with management
- Prepared and reviewed reports with MS Excel, QuickBooks and FileMaker Pro.
- Type, format and produce documents and/or transcription using a personal computer and appropriate word processing, spreadsheet or database.
2006 - 2016
Accounting And Administrative Assistant, ManpowerGroup - Ann Arbor, MI
- Record and maintain work orders as well as purchase orders.
- Provided administrative support including composing and editing written correspondence and spreadsheet development Prepared automated accounts payable and accounts receivable using QuickBooks
- Filled in as a Secretary in assignments Explored new and exciting situations to which to provide secretarial support
- Prioritize specific medical records that are emailed to me by the HIM department.
- Compiled, reviewed and analyzed month-end financial data, reports and financial statements.

Skills

HR
Property Management
Payroll
PDF
Federal Laws
ADP
Office Supplies
Customer Service
Corporate Office
Telephone Calls

Education

High School Diploma, (2006 - 2006)
,

Administrative assistant/payroll assistant resume

Catherine Wood

(510) 555-6954 | cwood@example.com

Scottsdale, AZ | 54084 S. Cedar St. - 36770

Work experience

2020 - Present
Administrative Assistant/Payroll Assistant, Safeway - Scottsdale, AZ
- Processed Payroll utilizing ADP Payroll System (WorkForce Now) for 4,000+ employees.
- Created and maintained documentation of company s policy and procedures.
- Assisted with training and HRIS implementation projects and other payroll system technology applications.
- Complied new hire, Workman Compensation and STD claims for Human Resources.
2017 - 2020
Administrative Assistant, Mayo Clinic - Scottsdale, AZ
- Resolved outside pharmacy communication and patient account issues to expedite prescription renewals.
- Evaluated performance and proper communication to allow collaboration between staff regarding established processes and metrics.
- Prepare reports as necessary utilizing Microsoft Excel and Microsoft PowerPoint.
- Managed daily operations and performance of human resources team and performed all HR generalist functions.
2016 - 2017
Billing Assistant, McKesson - Scottsdale, AZ
- Mailed these claim forms with medical records.
- Submitted benefit inquiries via fax to insurance companies for specialty drugs.
- Work correspondence from CMS and other Insurance companies.
- Blue Cross medical biller Inpatient account receivables Review physician notes and obtain necessary clarifications where necessary
- Contacted insurance companies or agents for insurance information for each patient that was admitted.

Skills

Patient Payments
FSA
Internet
Payroll
Medicaid
Front Office
Information Management
Powerpoint
Quickbooks
Scheduling Patients

Education

High School Diploma, (2016 - 2016)
,

Administrative assistant/payroll assistant resume

Ryan Hill

(450) 555-3082 | rhill@example.com

Houston, TX | 62575 S. Evergreen Ave. - 45601

Work experience

2011 - Present
Administrative Assistant/Payroll Assistant, United Continental Holdings - Houston, TX
- Respond to telephone calls regarding certification practices as well as assist customers in order to assure correct rates of compensation.
- Provided Executive support to the General Manager while screening telephone calls and meeting visitors of highly confidential in nature.
2009 - 2011
Payroll Clerk, Adecco Staffing, USA - Houston, TX
- Assisted branch managers with inbound inquiries regarding payroll processing procedures via phone and email.
- Lead payroll and benefits administrator for a group of 12.
- General office work, invoicing, data entry, payroll processing and audit bill.
2005 - 2009
Office Specialist, Sears Holdings - San Antonio, TX
- Assist HR manager in new employee recruitment and processing.
- Cash office, general office, light customer service, moderate computer Pharmacy Associate
- Worked in the meat and seafood department and filled customer orders.
- Returned and organizing clothing on sales floor.

Skills

Telephone Calls
Customer Accounts
Payroll
Data Entry
Attendance Records
Manual Checks
Phone Calls
Powerpoint
Ensure Compliance
Student Workers

Education

High School Diploma, (2005 - 2005)
,

Administrative assistant/payroll assistant resume

David Moore

(700) 555-8531 | dmoore@example.com

Detroit, MI | 56014 W. Evergreen Rd. - 68670

Work experience

2020 - Present
Administrative Assistant/Payroll Assistant, Aerotek - Detroit, MI
- Resolved administrative problems by coordinating preparation of reports, analyzing data, RTV (return to vendor).
- Process contractor payroll (100+ employees/week) and run time & billing audit reports
- Administered and audited results and accuracy of all pre employment background screenings.
- Managed calendar and appointments for 8 midwives *Answered and directed calls to the right person *Handled clinic communication i.e.
- Provided daily supervision and training to 10 Payroll Specialists and 3 support staff.
2019 - 2020
Administrative Assistant/Accountant, First Care After Hours - Wilberforce, OH
- Reviewed medical records for accuracy and exported files as requested.
- Arrange all invoices to match up with purchase orders for input into computers.
- Prepared detailed sales reports depicting product sales by region, by market segment, by customer, and by sales rep.
- Prepared, analyzed and presented financial statements to management team including SEC required 10K package.
- Coordinated order delivery and provided outstanding customer service.
2018 - 2019
Office Specialist (Part-Time), First Care After Hours - Wilberforce, OH
- Managed office documentation in Microsoft Word, Excel and PowerPoint.
- Pre-pared charts for patient appointment to ensure necessary medical records are filed accordingly.
- Maintain multiline phone system Greet customers and assist with orders or changes Processed incoming/outgoing mail and email

Skills

Health Care
Payroll
Powerpoint
Personnel Files
Communication
Customer Service
Conference Calls
CPA
Database
Hris

Education

Bachelor's Degree, Business (2016 - 2019)
Central State University
Wilberforce,

How to write an administrative assistant/payroll assistant resume

Craft a resume summary statement

A well-written resume summary is basically an elevator pitch. You are summing up your skills and experience in a few sentences to wow recruiters, hiring managers, and decision makers into giving you an interview. Here are some tips to putting your best foot first with your resume summary:

Step 1: Start with your professional title, or the one you aspire to.

Step 2: Detail your years of experience in administrative assistant/payroll assistant-related roles and your industry experience.

Step 3: What are your biggest professional wins? Here is your opportunity to highlight your strongest accomplishments by placing them at the start of your resume.

Step 4: Don't forget, your goal is to summarize your experience. Keep it short and sweet, so it's easy for recruiters to quickly understand why you're a great hire.

These four steps should give you a strong elevator pitch and land you some administrative assistant/payroll assistant interviews.

Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.

Upload a resume

(File formats: .pdf, .doc, .docx)

List the right project manager skills

Many resumes are filtered out by hiring software before a human eye ever sees them. A robust Skills section can let recruiters (and bots) know you have the skills to do the job. Here is how to make the most of your skills section:

Start with the job listing. Frequently, the keywords looked for by recruiters will be listed. Be careful to include all skills in the job listing you have experience with.
Consider all the software and tools you use on a daily basis. When in doubt, list them!
Make sure you use accurate and up to date terms for all the skills listed.

These five steps should give you a strong elevator pitch and land you some administrative assistant/payroll assistant interviews.

Here are example skills to include in your “Area of Expertise” on an administrative assistant/payroll assistant resume:

Data Entry
Kronos
Office Equipment
Human Resources
ADP
Payroll System
Financial Statements
Process Payroll
Payroll Data
HRIS

Background Checks
QuickBooks
Administrative Functions
Travel Arrangements
Payroll Checks
Payroll Operations
Social Security
Administrative Problems
Expense Reports
Direct Deposits

Insurance Coverage
Child Support
Payroll Functions
W-2
Word Processing
I-9
Health Insurance
PowerPoint
Payroll Reports
General Ledger

Zippia’s AI can customize your resume for you.

Upload a resume

(File formats: .pdf, .doc, .docx)

How to structure your work experience

Your work experience should be structured:

With your most recent roles first, followed by earlier roles in reverse chronological order.
Job title, along with company name and location on the left.
Put the corresponding dates of employment on the left side.
Keep only relevant jobs on your work experience.

How to write administrative assistant/payroll assistant experience bullet points

Your resume is not a list of responsibilities or a job description. Instead, it is your chance to show your accomplishments and show why you're good at what you do.

Use the What, How, and Why format. Answering these questions turns a bland job description into an effective showcase of your abilities.
What were your responsibilities or goals?
How did you accomplish them?
Why were your results important? (How did it impact your company? Can you quantify the results in numbers? )

Here are effective examples from administrative assistant/payroll assistant resumes:

Work history example #1

Switchboard Operator

Hilton Worldwide Holdings

Accommodated guests during check-in and check-out Answered traveling guests questions and made recommendations to guests for local restaurants and attractions.
Liaised with vendors to resolve issues with Internet phone and in-room movies.
Experienced and talented switchboard operator familiar with range of telephone systems and other communication devices looking for new opportunities.
Operated a PBX switchboard phone system for large resort.

Work history example #2

Administrative Assistant/Payroll Assistant

U.S. Bank

Worked with Technology for enhancements and tax updates to be installed timely and efficiently with in PeopleSoft.
Developed/submitted PowerPoint client review and meeting presentations to senior managers.
Assisted booking travel, communicated information to regional employees, helped organize and scheduled regional calls, managed A/P.
Reconciled fluctuations of dollar amounts between payroll periods.
Processed requests/transactions as appropriate which includes preparing payroll for customers.

Work history example #3

Office Specialist

State Farm

Developed rapport with customers through effective and precise communication which helped to maintain customers and increase customer base through referrals.
Enhanced communication between company and customer, fostering a sense of teamwork and collaboration.
Designed and implemented training program for new licensing coordinators.
Verified vehicle locations and prepared paperwork for non-drive estimating process.
Transcribed and edit dictations, documents and recorded statements using the dictaphone and a lanier phone system.

Work history example #4

Payroll Secretary

Passaic Beth Israel Hospital

Prepared payroll related journal entries such as allocating payroll expense by department according to labor distribution of payroll tax rate.
Managed the receptionist area Kindly greeted and directed clients Answered telephone, email, and in-person requests.
Analyzed and entered data into PeopleSoft for Short-term Disability and Leave of Absence.
Assisted in personnel, payroll and statistical data information records management.
Processed bi-weekly payroll for nursing department.

Zippia’s AI can customize your resume for you.

Upload a resume

(File formats: .pdf, .doc, .docx)

Add an education section to your resume

The education section should display your highest degree first.

Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.

If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.

Here are some examples of good education entries from administrative assistant/payroll assistant resumes:

High School Diploma

2008 - 2008

High School Diploma

2006 - 2006

Highlight your administrative assistant/payroll assistant certifications on your resume

Certifications can be a crucial part of your resume. Many jobs have required certifications.

To list, use the full name of the certification and the organization that issued it, along with the date of achievement.

Here are some of the best certifications to have on administrative assistant/payroll assistant resumes:

Medical Assistant
Certified Nurse Assistant (CNA)
Certified Professional - Human Resource (IPMA-CP)
Certified Medical Administrative Assistant (CMAA)

Zippia Careers
Resume
Office and Administrative Industry
Administrative Assistant/Payroll Assistant
Administrative Assistant/Payroll Assistant Resume

Updated March 26, 2025

Browse office and administrative jobs