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Administrative assistant/payroll assistant skills for your resume and career

Updated January 8, 2025
5 min read
Quoted experts
Angela Robbins Ph.D.,
Christi Patton Luks
Below we've compiled a list of the most critical administrative assistant/payroll assistant skills. We ranked the top skills for administrative assistants/payroll assistants based on the percentage of resumes they appeared on. For example, 16.0% of administrative assistant/payroll assistant resumes contained data entry as a skill. Continue reading to find out what skills an administrative assistant/payroll assistant needs to be successful in the workplace.

15 administrative assistant/payroll assistant skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how administrative assistants/payroll assistants use data entry:
  • Processed and audited payroll in a day labor environment, data entry and clerical responsibilities
  • Managed spreadsheets and data entry duties utilizing intermediate-level functions and formulas.

2. Kronos

Kronos is an employee time tracking software popular in the US.

Here's how administrative assistants/payroll assistants use kronos:
  • Present KRONOS and Paycheck information to new associates at weekly orientation.
  • Processed payroll for employees using KRONOS timekeeping software.

3. Office Equipment

Here's how administrative assistants/payroll assistants use office equipment:
  • Maintained all service contracts on the office equipment and coordinated timely schedules to provide monthly/yearly maintenance.
  • Ordered office supplies/equipment and managed maintenance of office equipment.

4. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how administrative assistants/payroll assistants use human resources:
  • Work directly with human resources, temporary placement managers and recruiting officers as temporary employees become hired.
  • Handled Human Resources department records, filing system and employment verification.

5. ADP

Automatic Data Processing, Inc. (ADP) is a US provider of human resource management software and services. A personnel management system with which daily human resources processes are manageable and easily accessible. It fusion human resources as a discipline and its basic HR activities, and processes with the mastery of information technologies.

Here's how administrative assistants/payroll assistants use adp:
  • Maintained and processed bi-weekly payroll utilizing ADP Windows operating system.
  • Reviewed 240 employee's punches and absences for entry into ADP Entered new hires, rate changes, terminations into ADP.

6. Payroll System

Here's how administrative assistants/payroll assistants use payroll system:
  • Key participant on team responsible for company transition from manual to computerized payroll system.
  • Collected Payroll information and enter into payroll system.

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7. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how administrative assistants/payroll assistants use financial statements:
  • Performed accounting tasks; submitted managerial reports, financial statements; and assisted with budgetary planning.
  • Reconciled bank accounts and prepared financial statements for 15 clients.

8. Process Payroll

Here's how administrative assistants/payroll assistants use process payroll:
  • Perform all activities necessary to process payrolls, including maintaining related records.
  • Maintain, prepare and process payroll time cards for department by compiling data, keeping records and reconciling errors.

9. Payroll Data

Here's how administrative assistants/payroll assistants use payroll data:
  • Maintain payroll database to ensure integrity.
  • Compiled payroll data such as hours worked, employee identification number and taxes, insurance and union dues to be withheld.

10. HRIS

Here's how administrative assistants/payroll assistants use hris:
  • Entered new associate information into HRIS system and kept it updated with any changes.
  • Facilitated an online HRIS for information, paperwork, correspondences, and events.

11. Background Checks

Here's how administrative assistants/payroll assistants use background checks:
  • Perform Employment Eligibility Verification/Background checks on new hires when required.
  • Conduct hiring by screening resumes and applicants, interviewing, background checks, and documenting all hiring activities.

12. QuickBooks

Here's how administrative assistants/payroll assistants use quickbooks:
  • Managed accounts receivable using QuickBooks for several companies.
  • Reorganized and managed all HR files, hiring, insurance, and payroll (QuickBooks Pro).

13. Administrative Functions

Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Here's how administrative assistants/payroll assistants use administrative functions:
  • Handled all administrative functions for the call center including scheduling breaks and lunches.
  • Performed all administrative functions for the Director and his staff of 75.

14. Travel Arrangements

Here's how administrative assistants/payroll assistants use travel arrangements:
  • Monitor travel schedule and accomplish travel arrangements to include airline and rental car reservations and hotel confirmations.
  • Booked travel arrangements for several members of Management and reconciled trips afterwards using MyTravel.

15. Payroll Checks

Here's how administrative assistants/payroll assistants use payroll checks:
  • Assisted in production of payroll checks, printing checks, running billing detail reports and invoices.
  • Distribute payroll checks to department personnel, and mail/distribute checks to field personnel.
top-skills

What skills help Administrative Assistants/Payroll Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What type of skills will young administrative assistant/payroll assistants need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for an administrative assistant/payroll assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.
Do you want to know more?
Read more about what experts have to say about administrative assistant/payroll assistant

List of administrative assistant/payroll assistant skills to add to your resume

Administrative assistant/payroll assistant skills

The most important skills for an administrative assistant/payroll assistant resume and required skills for an administrative assistant/payroll assistant to have include:

  • Data Entry
  • Kronos
  • Office Equipment
  • Human Resources
  • ADP
  • Payroll System
  • Financial Statements
  • Process Payroll
  • Payroll Data
  • HRIS
  • Background Checks
  • QuickBooks
  • Administrative Functions
  • Travel Arrangements
  • Payroll Checks
  • Payroll Operations
  • Social Security
  • Administrative Problems
  • Expense Reports
  • Direct Deposits
  • Insurance Coverage
  • Child Support
  • Payroll Functions
  • W-2
  • Word Processing
  • I-9
  • Health Insurance
  • PowerPoint
  • Payroll Reports
  • General Ledger
  • Clerical Support
  • Journal Entries
  • Unemployment Claims
  • Scheduling Appointments
  • FMLA
  • Payroll Deductions
  • Payroll Issues
  • Computer System
  • W-4
  • Bank Statements
  • Multi-Line Phone System
  • Administrative Tasks
  • PTO
  • Tax Returns
  • Bank Deposits
  • Payroll Taxes
  • IRS
  • Manual Checks
  • E-Verify
  • PeopleSoft

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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