Administrative Assistant Jobs in Pelham, AL

About Us We are a $5 million marketing consulting and advertising agency specializing in the B2B space. We leverage the EOS framework to drive operational excellence and sustainable growth. As the CEO, I am seeking a highly skilled and experienced Executive Assistant to serve as my right hand, enabling me to focus on strategic growth while ensuring day-to-day operations run smoothly. Role Summary The Executive Assistant will provide high-level administrative and operational support, collaborating with the CEO and leadership team to ensure organizational goals are met. This role is ideal for someone with a strong background in the advertising agency space who seeks a flexible, part-time position. Key Responsibilities Administrative Support: Manage the CEO's calendar, emails, and correspondence. Schedule meetings, coordinate travel, and prepare reports. Leadership Team Support: Assist with the implementation of EOS principles, including coordinating meetings, tracking “Rocks,” and maintaining accountability. Content Creation: Draft, edit, and manage content for blogs, social media, and other communications. Sales Enablement: Support sales follow-up efforts and CRM management. Startup Assistance: Provide operational and marketing support for a new business venture. HR and Legal Coordination: Oversee hiring, onboarding, and compliance documentation in collaboration with external partners. Banking and Financial Oversight: Manage routine banking tasks, monitor budgets, and liaise with financial advisors. Project Management: Coordinate cross-departmental initiatives and track progress on deliverables. Qualifications 10+ years of experience in executive assistant or operations roles, preferably within an advertising or marketing agency. Deep understanding of B2B marketing principles and agency operations. Proficient in managing complex calendars, emails, and task prioritization. Exceptional organizational skills and attention to detail. Strong written and verbal communication abilities. Experience with HR, legal, and financial processes. Familiarity with EOS (Entrepreneurial Operating System) preferred. High level of discretion, integrity, and trustworthiness. Why Join Us? Flexible work hours (20-30 hours/week). Opportunity to contribute to high-level strategy while staying hands-on. Collaborative, entrepreneurial culture. Compensation: Competitive hourly rate commensurate with experience. How to Apply: Submit your resume and a brief cover letter detailing your experience and interest in the role. We are seeking a seasoned individual with significant industry experience, but without the expectations or compensation of a Chief of Staff. Ideal Candidate: Experience: 10+ years in administrative or operational roles, ideally in the advertising, marketing, or a related industry. Familiarity with B2B operations, project management, and executive support. Exposure to the EOS (Entrepreneurial Operating System) framework is beneficial. Skills: High-level organizational and time management capabilities. Strong written and verbal communication skills. Comfort with financial basics, such as handling budgets and expense tracking. Proficient in modern tools such as CRM systems, project management software (e.g., Workamajig), and office productivity suites. Attributes: Trustworthy and able to handle sensitive information. Self-motivated, with a track record of taking initiative. Flexible and adaptable, capable of balancing varied tasks.

Since 1888, Schoel has been committed to bringing communities together. Schoel is the oldest engineering firm in the state of Alabama and is a member of the Alabama Engineering Hall of Fame. Schoel's passion is to serve their community and clients by providing technical excellence in and quality service on all projects. Schoel is a distinguished land development services firm specializing in civil engineering, landscape architecture, land surveying, environmental, water resources, utility infrastructure, 3D modeling and high- definition surveying services. Schoel is built around integrity, innovation, excellence and a desire to design projects that impact the community. Schoel's culture of family extends beyond the walls of the office to their clients and has led to participation in some of the most challenging and recognizable projects in the state of Alabama. Schoel has offices in Birmingham, Tuscaloosa, and Huntsville, AL. Come be a part of a growing team that is transforming the communities they serve! POSITION OBJECTIVE Schoel is seeking an Executive Assistant to support the Executive Leadership Team (President, CFO, and Senior Vice President). This role includes managing schedules, emails, and correspondence, organizing weekly meetings, tracking action items to ensure accountability, and helping manage the strategic planning process. The EA will attend executive and senior management meetings to take notes and follow up on tasks, while also handling additional administrative duties as needed. This position requires organization, discretion, and proactivity, offering the chance to work closely with senior leadership and contribute to Schoel's success. POSITION KEY RESPONSIBILITIES Manage email correspondence for the President, CFO, and Senior Vice President, prioritizing key messages and ensuring timely follow-ups with clients, internal teams, and external partners. Attend bi-weekly Executive Leadership Team (ELT) meetings to take detailed notes, prepare agendas, and track action items, holding leaders accountable for deliverables. Join monthly Senior Management meetings to document discussions, track objectives, and ensure alignment across departments on project needs and business goals. Coordinate and schedule internal meetings requiring ELT involvement, ensuring all logistics and materials are prepared in advance. Assist in managing Schoel's strategic planning process, supporting leadership in setting objectives, tracking progress, and driving initiatives. Provide support for client proposals, business development efforts, and project planning by organizing materials, tracking deadlines, and following up with relevant stakeholders. Act as a liaison between leadership and staff, checking in with team members to gather updates, address concerns, and maintain alignment on company priorities. Maintain organized systems for agendas, meeting notes, project needs, and follow-ups, ensuring seamless communication and execution across teams. Proactively support leadership in identifying opportunities for business development and growth, fostering collaboration across internal and external networks. SKILLS & EXPERIENCE NEEDED Bachelor's degree preferred, or equivalent experience. 8+ years of professional experience, with 5+ years in an executive assistant or similar role; experience supporting multiple executives simultaneously is highly desirable. Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines effectively. Proactive and trustworthy, with a proven ability to anticipate needs, take initiative, and solve problems efficiently. Strong communication skills, both written and verbal, with a friendly and professional demeanor. Team player who works collaboratively while maintaining confidence to challenge and provide constructive input when needed. Adaptable and flexible, able to thrive in a dynamic, fast-paced environment with changing priorities. Upholds strict confidentiality and discretion when handling sensitive information. Confident and pleasant presence, fostering strong relationships with internal and external stakeholders. Proficient in Microsoft Office Suite (Word, Excel, Teams), and Adobe software; experience with other tools is a plus.

The administrative assistant position will provide support to the Technology Organization Field Operations Group (North Alabama Region). This position will support the projects and operations team(s) and will be responsible for administrative support including but not limited to: Processing employee time Maintain employee training records Maintain group schedules and calendars Prepare monthly procurement card expense statements for supervisors, staff, & self Order leased equipment for supervisors and staff Plan and organize meeting arrangements for supervisors and staff Make travel arrangements for supervisors and staff Prepare presentations for supervisors Order and maintain office supplies for the department File, dispense mail, fax, and copy documents as needed Take calls for supervisors Participate in special projects Additionally, this position is responsible for invoice processing, budget preparation and tracking of office administration expenses, video conference scheduling, coordinating departmental events, creating pipeline reports, and other department specific requirements. This position may often provide backup for additional areas including other Field Operations Groups (South Alabama Region) and provide geographical support for the Field Operations Fiber Group. This role will require days in the office to manage the needs of the organization. Job Requirements High School diploma required. College degree preferred Minimum two (2) years in an administrative support role preferred Previous experience providing administrative support or relevant work experience in a customer service /support role is preferred Experience supporting a large department is highly desired Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings as necessary Experience taking initiative and being a self- starter with day-to-day responsibilities Qualification of Pre-Employment Clerical Test Experience with business expense processing, timekeeping, and travel arrangements preferred Experience SCOTT travel site is a plus Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required Knowledge , Skills , and Abilities Ability to multi-task to organize, prioritize, and perform activities for multiple personnel at various levels within the department, determine priorities and meet required deadlines with minimal supervision. Excellent interpersonal skills and customer service skills required along with excellent written and verbal communication skills Proficiency in Microsoft Office products (Word, Excel, Power Point, Access, and Outlook) strongly desired. Proficiency in Oracle or similar type program for time, expenses, and invoice entry and processing Behavioral Attributes Possess and display behaviors consistent with Our Values Maintain a professional demeanor Maintain confidentiality of sensitive information at all times Demonstrate flexibility and adaptability to changing priorities Demonstrate initiative and drive to deliver positive results Must be a team player who is customer focused and service oriented Able to exercise independent judgment and discretion while working with minimal direction

Welcome to Samford University's application process powered by NeoEd! You can submit an online application by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Posting, click the 'Apply' tab. If this is the first time you are applying using our new online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload a saved document on your computer containing your information, or manually enter your personal information. This application will be saved and used to apply for future job openings. Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to job qualification information. Demographic information is maintained only for statistical reporting and is not associated with individual applications. It is important that you review any prepopulated information as applications must show all the relevant education and experience you possess. Incomplete applications may not be accepted. Description Administrative Assistant duties to support the Chair of the Department. Job Duties Clerical: Occurrence is ongoing throughout the year. Provide general administrative and clerical support including mailing, scanning, faxing, copying, and emailing for the department Chair and faculty members. Serve as departmental Argos, Banner, and Spaces administrator. Create first draft of all Letters of Agreement per semester, track and secure signatures, and maintain executed documents. Maintain department filing system for documents including student and faculty information. Provide payment, travel, hotel, transportation, and parking passes for departmental visiting artists and guests. Maintain files of course syllabi and other course documentation. Assist with periodic reporting related to accreditation and assessment with accreditation organizations and site visits. Coordinate directly with Tech Services to utilize device tracking/management and updates to department technology. Course Guardian Duties: Occurrence is several weeks before each semester. Work with the department chair to develop and maintain the course scheduling, faculty loads, and projections document. Use rolled over course schedule from previous Fall/Spring semesters and add/or remove courses as directed by the department chair to establish course in registration system (Banner). Assign meeting times and instructors to each course as directed by the department chair. Assign classroom locations to each course through the academic portion of Spaces. Provide Permits to approved students for course override restrictions when registering. Attend training and meetings required by the Registrar's Office. Financial: Occurrence is ongoing. Purchasing: Enter requisitions for purchases in Banner, attain invoices from vendors, secure delivery of purchases, and track overall status for purchases from requisition to delivery. Communicate with new vendors and submit new vendor requests to Purchasing. Ensure proper process for returns and refunds, as necessary. Reimbursements: Aid faculty, staff, and students with expense reports and attain signatures before submitting to the accounting office. Process Supplemental Pay Forms for Faculty and Staff. Deposits: Prepare deposit slips and turn in with checks/cash collected from payments of costume rentals, refunds, and ticket sales. Work with department chair and SOA Business and Operations Manager to maintain and track department budget as requested. Course Evaluations: Occurrence, twice a year several weeks before the end of Fall and Spring Semesters. Set up evaluation surveys in Qualtrics for each individual course (CRN number) within the department. Schedule email delivery of each individual survey in Qualtrics. Track responses during evaluation period and schedule reminder emails for each course, as needed. Create final evaluation reports for each course in PDF format and forward them to the instructor of each course, the department chair, and Dean's Office. Maintain evaluation reports in department files. Student Employment: Occurrence is Ongoing, but heavy at the beginning of Fall Semester. Submit Student Employment Opportunity Postings to HR for each position. Submit Student Job Assignment Forms to HR for each potential student employee. Guide student employees on access and management of their Time Clock Plus System. Serve as backup Time Clock Plus supervisor on all department student employees. Complete and submit student employee status change forms when necessary. Adjunct Hire: Occurrence is Ongoing but most active right before and during Fall Semester Request, compile, attain signatures, and forward the following hire documents to the Provost Office: Current CV/Resume Signed Faculty Employment Form Samford Faculty Application Christian Mission Statement Pending LOA Assist new adjuncts with onboarding related to Samford ID, Log in Access, Parking Decal, Canvas, etc. Special Events Catering/Planning: Occurrence is several times per semester. Assist in room/space reservations and set-up. Purchase, and deliver refreshments for receptions, luncheons, etc. Coordinate with student employees on presentation and cleanup. Serve as on-site coordinator as required. Student Services: Occurrence is ongoing. Disseminate Academic Chords and Certificates to awarded students at the conclusion of the academic year. Maintain studio pedestal key inventory and distribute keys as required. Provide Travel Letters (aka. Absence Excuse Requests) for students requiring class absence excuses due to official off campus travel and other departmental events when attendance is required. Assist students in on-campus needs related to departmental functions as requested. Qualifications Either, a high school education with five (5) years of experience or a Bachelor's degree and a minimum of three (3) years of experience. Proficiency in Microsoft Word and Microsoft Excel. Requires the ability to report to work by 8:00am daily. Requires the ability to work continuously throughout the day, remaining in a sitting position for extended periods of time. Requires the ability to work in a highly collaborative team environment. Requires excellent time management and prioritization skills. Requires exceptional attention to detail. Requires the ability to communicate articulately through both writing and verbal communication. Requires being a self-starter, ability to take direction, and ability to work independently. Preferred Qualifications Experience with SPACES, Banner, and/or Argos Experience with newsletters and department communications pieces

The secretary performs a variety of clerical and office management duties with a high level of responsibility in the TRiO Student Support Services (SSS) department. This will involve contact with students, other Lawson State Community College Departments, and the general public with frequently exercising independent judgement. In addition, the Secretary will collaborate with other staff for office operations, projects budgeting, data collection and program evaluations. Salary Schedule: Appropriate placement on Salary Schedule E5 06 ($28,836-$46,325) based on experience. Essential Duties and Responsibilities Serves as the receptionist for the Student Support Services Department Preforms general secretarial duties including but not limited to keyboarding, filling, coping, taking notes, distribute minutes from departmental meetings, transcribing and other office operations Receives and directs in coming telephone calls and visitors to the appropriate area Monitors the calendar and emails to assist area administration with appointments, due dates and timelines Type letters, memorandums, requisitions, proposals, travel request and other correspondences Prepares travel request package and organizes itineraries as appropriate. Prepare and submit requisitions for supples, materials equipment and instructional material and maintains accurate records of inventor and inventory disposal Completes and submits purchase requisitions, staff travel request Maintains records which include information pertaining to budget, personnel, students and program activities Maintains and safeguards the confidentiality of documents and other pertinent student participant information Manage and maintain student records according to the U.S. Department of Education Guidelines (Application, Income verification, documentation of services, etc.). Input student participant academic progression, participation, participant eligibility information, tutoring sessions into the BLUMEN BOT Data System. Codes all new students in the Banner System Post grades, hours attempted, hours earned, quality points received, and grade point averages (Transcripts) in student files. Coordinates with other staff for the monthly submittal of timesheets/time and effort forms. Coordinates with Professional Tutors to provide contact information of new participants requesting tutorial services Coordinates with Academic Counselor/ Coach to provide contact information of new participants needed to conduct initial intake assessment Collaborates with other staff to prepare event advertisements, sign in, evaluation forms and set up as needed Develops and revises office forms to enhance the recordkeeping process when needed Assist the Director, Academic Counselor/Tutor Coordinator and instructors with program activities collection of required data for student records, documentation of student eligibility and services provided, follow up and preparation of related reports. Conducts follow-up on enrolled participants, graduates and drop outs of the program. Servers on college committees as assigned Keeps current on technology trends as it relates to a specific area and assignment Attends college faculty/staff and committee/support personnel meetings. Provides optimal customer service including, but not limited to courteous and responsive written and verbal communication. Perform all other related duties as assigned by the director. The Secretary will be expected to work a flexible schedule which may include day, evening, night and weekend hours. This is a general statement of required major duties and responsibilities performed on a regular basis. It does not exclude other duties as assigned. This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by their supervisor. By signing below, you acknowledge that you are able to perform the essential functions of this role with or without accommodations. Qualifications REQUIRED EDUCATION, STANDARDS, AND TRAINING: Associate's Degree from a regionally accredited institution; recent or upcoming graduate within one semester of graduation is preferred Two years of related clerical experience; one year of college coursework in an office administration or related program may be substituted for one year of experience. Must be able to input student data, prepare Annual Performance Report, type letters, memorandums, requisitions, proposals, travel requests, and other correspondence on time Computer skills required; experience with Ellucian Banner is desired PHYSICAL REQUIREMENTS: General office environment with the ability to stand or sit for prolonged periods; Ability to travel independently and navigate between multi-campuses; Ability to lift, move, or transport independently up to 50lbs; Ability to climb a ladder and/or step stool, bend, stoop, kneel, etc., Application Procedures/Additional Information Applicants may apply at ******************** For questions please contact the Office of Human Resources at ************ . All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position. A complete application packet consists of: A cover letter An Online application A current resume A copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred. If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date. Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS: Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request. In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. ADDITIONAL INFORMATION: Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.

Schedule: Monday-Friday Day Shift Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. Position Requirements: 1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports. 2. Coordinates programmatic functions and/or special assignments as requested. 3. Interfaces with internal and external constituencies; may maintain vendor relationships. 4. May provide oversight of clerical/secretarial support staff. 5. Performs other duties as assigned. Minimum Requirements: Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

+ Experience managing calendars, inbox, and incoming calls. + Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings. + Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions. + Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests. + Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams). + Past experience supporting Client. + Experience with MAXIMO and Client ORACLE systems. + PowerPoint presentations. + Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs. + This role will support the Director, 4 Managers, as well as individuals within the organization. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

**_Diversity, Equity and Inclusion are at the core of our mission to strengthen and empower the communities we serve._** **Administrative Assistant** Birmingham, AL Alabama Media Group, Alabama's largest news and entertainment company, is seeking an Administrative Assistant. In this role, you will provide administrative support to several departments, key leaders and coordinate activities for the physical office space. The pay rate for this position is $18 - $21/hr. **What you'll be doing** : + Handle routine office tasks, such as setting up meetings, ordering catering, answering phone calls and routing callers to the appropriate person, greeting visitors, and sorting and distributing mail + Prepare communications, memos/emails, invoices, reports and other correspondence (including PowerPoint presentations, letters and meeting minutes) + Support executives with various assignments such as booking travel, processing expenses, and other duties as needed + Maintain filing systems, both electronic and physical + Maintain office supplies and coordinates maintenance of office equipment. + Be a helpful and positive presence in the workplace + Communicate with building manager on janitorial and maintenance requests. Responsible for creating a clean, comfortable, ready-to-use environment. + Assist in the planning and execution of events including meetings, conferences, retreats, social functions, client events and training sessions. **Our ideal candidate will have the following** : + High school diploma or equivalent. + Minimum of two years experience working in a role as an administrative assistant or similar support role + Proficiency in Microsoft Office including Word, Excel, PowerPoint and Teams. + Established proficiency in all areas of administrative and clerical functions + Ability to type at least 60 words per minute with minimal errors. + Superior editing and grammar skills. Editing reports, meeting minutes, sponsorship materials, and various media to ensure accuracy and correct use of grammar, punctuation, and spelling. + Ability to work in a deadline-oriented team environment + Strong work ethic and organizational skills + Desire to be proactive and create a positive experience for others + Excellent interpersonal skills + This job requires reliable transportation and the ability to travel off-site and overnight **Additional Information** Advance Local Media offers competitive pay and a comprehensive benefits package with affordable options for your healthcare including medical, dental and vision plans, mental health support options, flexible spending accounts, fertility assistance, a competitive 401(k) plan to help plan for your future, generous paid time off, paid parental and caregiver leave and an employee assistance program to support your work/life balance, optional legal assistance, life insurance options, as well as flexible holidays to honor cultural diversity. Alabama Media Group is a part of Advance Local Media, one of the largest media groups in the United States, which operates the leading news and information companies in more than 20 cities, reaching 52+ million people monthly with our quality, real-time journalism and community engagement. Our company is built upon the values of Integrity, Customer-first, Inclusiveness, Collaboration and Forward-looking. For more information about Advance Local, please visit ******************** . Alabama Media Group is one of the country's most innovative local media companies -- and operates AL.com, the AL Education Lab, This is Alabama, People of Alabama and the Birmingham, Huntsville and Mobile editions of The Lede. In addition, the company runs a digital marketing business which serves advertising clients throughout the Southeast, a film production group Advance Originals, and the national brand It's a Southern Thing. In the past 5 years, AL.com journalists have been awarded two Pulitzer Prizes and been a finalist for another, won 21 regional Emmys for documentary work, an Edward R. Murrow award for podcasting and a Webby Award for short-form comedy. _Advance Local Media is committed to creating a diverse and inclusive environment, and is proud to be an equal opportunity/affirmative action employer, encouraging applications from people of all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, genetic information, national origin, age, disability, sexual orientation, marital status, veteran status, or any other category protected under federal, state or local law._ _If you need a reasonable accommodation because of a disability for any part of the employment process, please contact Human Resources and let us know the nature of your request and your contact information._ Advance Local Media does not provide sponsorship for work visas or employment authorization in the United States. Only candidates who are legally authorized to work in the U.S. will be considered for this position.

Skills : Computer Skills (scan, copy, and move files) Detail Oriented Ability to maintain confidentiality General Administrative Support: Perform clerical duties such as filing, typing, copying, binding, scanning, and faxing. Manage and maintain office filing systems, both electronic and physical. Handle incoming and outgoing correspondence, including emails, letters, and packages. Scheduling and Coordination: Schedule and coordinate meetings, appointments, and travel arrangements. Prepare meeting agendas, take minutes, and distribute to relevant parties. Assist in organizing company events, conferences, and other functions.

As a premier private investigation firm, Tressent Group creates customized investigative solutions for law firms, insurance carriers, third party administrators, corporations and individuals. Founded on the idea that information and intelligence are key to success, we were created by industry veterans eager to set new standards in investigative services. We are currently looking for the right person to assist our executive management in the day-to-day operational needs of our private investigations firm. This role is for a highly aggressive and extremely motivated individual who requires little supervision for daily activities and can maintain momentum and motivation. Also, we expect the position holder to oversee the overall smooth functioning of the administrative aspects in the organization, along with partaking in client meetings, promotional events and supporting business development efforts as and when required. Work involves considerable computer skills, language skills, writing capabilities and organization. Position Responsibilities Assist company management in their daily operational activities. This could vary from attending and recording minutes of meetings, making travel arrangements, conducting research and preparing papers for presentation by senior executives in the company Answers phones and greets visitors to office (where applicable) Assist with operations of staff. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping for administrative expenses incurred Format, edit, type reports. Provide quality client relations through daily contact via in-person office visits, telephone or email. Assists in building and maintaining successful relationships with our current and future clients. Strategize with our clients to establish a mutually beneficial partnership. Facilitates client development and service programs. Other Responsibilities Other responsibilities, such as marketing, public relations, sales, etc… may be assigned to capable staff members at the discretion and mutual agreement of both the firm and staff member. Client Communications Acquaint yourself with the key personnel in offices of our clients and build a good rapport by regular communication via phone calls, emails and occasional visits. Help in client servicing by being point of contact for any client issues. Ensure that concerns raised by clients are adequately addressed and escalated internally as required. Prepare responses to correspondence containing routine inquiries from potential customers. Work with the sales team in developing proposals, presentations for sales presentations and RFP ( Request for Proposals) to prospective clients. Co-ordinate all internal and external requests for marketing material. Assist in finding/maintaining relationships with clients. Public Relations / Advertising Support the marketing department in development of promotional material , designing client campaigns and organizing client events , trade shows and conferences. Help liaise with media houses and publications staff in ensuring smooth running of advertising campaigns of the company. Tools and Equipment The essential functions of this position require the daily use of a computer, telephone and other general office supplies and equipment. Administrative Other duties as assigned.

Job Description: The Administrative Assistant provides administrative and secretarial support for the office under direct supervision of the Office Manager Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Intake of client inquiries, including consulting with the caller to gather data or send information to the potential client, log inquiry into system and alert proper staff of potential client Build and maintain client and employee files according to state and agency regulations Collect and process new client information Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Be professional in appearance, phone and office etiquette Able to handle confidential and non-routine information Professional caregivers go by many names: homemakers, home care aides, home health aides, certified nursing assistants, personal care assistants, direct care workers. No matter the name, what they all have in common is a calling to care for people in the comfort of their own homes. This agency is independently owned and operated. Your application will go directly to the agency, and all hiring decisions will be made by the management of this agency. All inquiries about employment at this agency should be made directly to the agency location, and not to Home Care Evolution Corporate.

Temporary Administrative/Clerical - Engineering Team Must be available to work 35 - 40 hours per week Mondays - Friday during 7 am - 4 pm General Description: Culling and scanning paper files and drawings, culling and saving electronic Engineering files to Autodesk Vault, and other clerical activities as assigned. Tasks: Follow written procedures for culling items from paper folders and drawings files. MUST HAVE GOOD ATTENTION TO DETAIL Work independently or with a team member when assigned to drawings. Ability to bend, stretch to pull files or stacks of drawings off shelves or drawers. Be comfortable with some older dusty files. Carry files or drawings on down stairs to a work station. Computer skills to verify if documents are already stored electronically. Identify the “keep” documents to be scanned. Scan “keep” documents and save files in appropriate location(s). Remaining documents placed in rolling garbage bin. Maintain files in numerical or alphabetical order. Tape on any file labels that fall off files and APPLY PROJECT NUMBER TO FILE FOLDERS as required Safely store, label, and catalog which files have been scanned or moved to Vault. Occasionally move the garbage bin to trash Parkson Corporation does not sponsor for immigration, including for H-1B, TN, and other non-immigrant visas, for this role. Parkson Corporation is committed to a diverse and inclusive workplace. Parkson Corporation is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Provide support to the manufacturing manager; assisting with manufacturing schedules, product and supply inventories; assisting with shipping documentation and POs. Supporting communications with suppliers, and general help with administrative tasks at Company's manufacturing sites Responsibilities Answer and direct phone calls Organize and schedule appointments Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Why Wise Medical, Dental, Vision & Life insurance available Direct Deposit Programs Bonus referral! Temp-to-permanent position!

KDF Global is looking to hire a talented and experienced Administrative Assistant to join our busy production team. We are committed to providing our customers with the fastest, most reliable courier service, while maintaining accurate and timely deliveries. This individual will generally ensure the smooth-running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients. The Administrative Assistant will play a major role in mostly managing business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. Within a continually expanding organization, this position offers excellent career growth potential for the right candidates. Responsibilities: * Preparing financial statements, reports, memos, invoices letters, and other documents. * Filing and retrieving corporate records, documents, and reports. * Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. * Using various software, including word processing, spreadsheets, databases, and presentation software. * Making travel arrangements and detailed travel itineraries * Handling basic bookkeeping tasks. * Producing reports and presentations * Greeting visitors and deciding if they should be able to meet with executives. * Carries out administrative duties such as filing, typing, copying, binding, scanning etc. * Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Requirements: * Ability to multitask and prioritise tasks * Proven experience as an executive assistant or other relevant administrative support experience. * In-depth understanding of entire MS Office suite. * Attention to detail * High school diploma. * A proactive approach to problem-solving with strong decision-making skills. * Must be able to meet deadlines in a fast-paced quickly changing environment. What we offer: · Excellent career growth opportunity · Competitive pay based on experience and added value · Medical benefits, life and disability insurance, 401k, PTO, sick time, paid holidays The job responsibilities listed herein are not intended to be a comprehensive listing of all the responsibilities of the position. The company reserves the right to change job responsibilities at any time, with or without notice.

Welcome to Samford University's application process powered by NeoEd! You can submit an online application by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Posting, click the 'Apply' tab. If this is the first time you are applying using our new online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload a saved document on your computer containing your information, or manually enter your personal information. This application will be saved and used to apply for future job openings. Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to job qualification information. Demographic information is maintained only for statistical reporting and is not associated with individual applications. It is important that you review any prepopulated information as applications must show all the relevant education and experience you possess. Incomplete applications may not be accepted. Description The Department Assistant serves as the primary administrative support for faculty and staff in the department of Entrepreneurship Management and Marketing for the Brock School of Business, managing daily clerical tasks and ensuring smooth departmental operations with organization, resourcefulness, and multitasking ability. Job Duties Performs a variety of administrative tasks to support departmental operations effectively. Provides administrative support and services related to faculty teaching, research, and service needs. Manages financial processes, including submitting Banner requisitions, processing expense reimbursements, and maintaining documentation filing systems. Coordinates and manages the ordering of all textbooks for the Brock School of Business. Organizes the logistics for faculty and program events, workshops, seminars, and conferences. Supports colleagues by assisting with events and covering responsibilities such as during lunch breaks, vacations, or busy periods. Assists with mail sorting and distribution as needed. Assists with maintaining the professional appearance and operations of the facility. Actively participates in staff meetings and professional development opportunities. Provides additional support to the Department Chair and the Executive Director of the Center for Sports Analytics. Assists the Director of Executive Education by coordinating executive education course setup, ordering supplies, and catering, as needed. Assists the Director with billing, accounting, and supplemental pay forms for faculty. Takes on other duties as assigned to contribute to the overall success of the team. Qualifications Either, a high school education with minimum five (5) years of experience or a Bachelor's degree with minimum three (3) years of experience. Requires proficiency working with Microsoft Office programs, including Excel, Word, PowerPoint, and Outlook. Requires the ability to report to work by 8:00am daily. Requires the ability to work continuously throughout the day, remaining in a sitting position for extended periods. Requires a pleasant, personable manner and ability to interact with Brock faculty, staff, students, and other Samford staff and faculty. Requires the ability to work in a highly collaborative team environment. Requires the ability to communicate articulately through both writing and verbal communication. Requires being a self-starter, ability to take direction, and ability to work independently. Requires strong organization, time management, prioritization, and problem-solving skills. Requires exceptional attention to detail. Preferred Qualifications Some college. Previous experience working with programs such as Spaces, Banner, Argos, Regions Intersect, etc .

+ Calendar Management, Travel arrangements, timekeeping, Expense/Invoice Processing, Ordering Suppliers, Coordinating event logistics/catering, other administrative functions. + Maintain confidentiality, integrity and high level of professionalism. + Ability to work with minimal supervision. **Skills:** + Experience with Microsoft office applications: Outlook, PowerPoint, Excel, Word, Etc. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Diversity, Equity and Inclusion are at the core of our mission to strengthen and empower the communities we serve. Administrative Assistant Birmingham, AL Alabama Media Group, Alabama's largest news and entertainment company, is seeking an Administrative Assistant. In this role, you will provide administrative support to several departments, key leaders and coordinate activities for the physical office space. The pay rate for this position is $18 - $21/hr. What you'll be doing: * Handle routine office tasks, such as setting up meetings, ordering catering, answering phone calls and routing callers to the appropriate person, greeting visitors, and sorting and distributing mail * Prepare communications, memos/emails, invoices, reports and other correspondence (including PowerPoint presentations, letters and meeting minutes) * Support executives with various assignments such as booking travel, processing expenses, and other duties as needed * Maintain filing systems, both electronic and physical * Maintain office supplies and coordinates maintenance of office equipment. * Be a helpful and positive presence in the workplace * Communicate with building manager on janitorial and maintenance requests. Responsible for creating a clean, comfortable, ready-to-use environment. * Assist in the planning and execution of events including meetings, conferences, retreats, social functions, client events and training sessions. Our ideal candidate will have the following: * High school diploma or equivalent. * Minimum of two years experience working in a role as an administrative assistant or similar support role * Proficiency in Microsoft Office including Word, Excel, PowerPoint and Teams. * Established proficiency in all areas of administrative and clerical functions * Ability to type at least 60 words per minute with minimal errors. * Superior editing and grammar skills. Editing reports, meeting minutes, sponsorship materials, and various media to ensure accuracy and correct use of grammar, punctuation, and spelling. * Ability to work in a deadline-oriented team environment * Strong work ethic and organizational skills * Desire to be proactive and create a positive experience for others * Excellent interpersonal skills * This job requires reliable transportation and the ability to travel off-site and overnight

HI, It was nice talking to you This is Pankaj from 4P Consulting please see below job description Job Title :: ADMA Administrative Assistant1 Contract :: TBD Skills and Responsibilities Corporate affairs is seeking an administrative assistant to provide support to the group for expense reports, sponsorship requests , timekeeping and other administrative group needs. Thanks and Regards Sr. Talent Acquisition Specialist Pankaj Mishra ********************************* ***************