Administrative assistant jobs in Pennsylvania - 1,370 jobs

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators and champions, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Associate, Middle Office I to join our team. This role is located in Pittsburgh, PA. In this role, you'll make an impact in the following ways: Responsible for processing, monitoring, researching and analyzing transactions and resolving non-complex inquiries. May coordinate with both internal stakeholders and external stakeholders and/or clients to gather, disseminate, and resolve basic information about transactions. With guidance, conducts research to gather information on non-complex transactions and data-related, straightforward inquiries. Responsible for reconciliations to third parties (cash, asset, trade matching, and market value) and analysis, break assignment and resolution of reconciliation breaks and failing trades. Responsible for or facilitating the maintenance of trade static data, trade enrichment, and trade exception handling and market claims. Also responsible for daily portfolio valuation processes and engages in exception processing for breaks. May also participate in monthly accounting close processes, cash projection reports, cash management support, monthly end-client statement delivery, and ad hoc reporting. Focus is on gaining middle office experiences. Escalates complex transactions to senior team members. Collaborates with limited group of internal and external stakeholders to deliver recommendations to basic inquiries. Interacts with clients in answering basic questions and resolving straightforward inquiries. No direct reports. Contributes to the achievement of team objectives. To be successful in this role, we're seeking the following: Bachelor's degree in finance or the equivalent combination of education and experience is required. 0-3 years of total relevant work experience preferred. At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members. Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members. Support for New Grads: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $28.00 - USD $38.00 /Hr.

Medical Director Urologist sought for beautiful location between Birmingham and Montgomery, AL. On call 10 days per month. This opportunity is hospital employed with competitive compensation, incentives, sign on, relocation, residency stipend, medical director stipend, debt assistance and much more. Seeking a urologist who is trained on robotics. Nice low-crime area experiencing growth in retail and recreation. Beautiful lake side community with abundant outdoor activities and low cost of living. Distance to Atlanta, GA is about 2 hours.

"The Calm in Our Chaos" Do you thrive in fast-paced environments where the phrase "other duties as assigned" is not a warning, but a lifestyle? Do you send holiday cards every year? Do you know Stephen Covey's quadrants by heart (or at least pretend convincingly)? Does your love language scream Acts of Service? Then keep reading. Everyone else may exit quietly. Who You'll Be Supporting You'll be the right hand to Jackie, our Founder - a brilliant, overloaded executive who is tired of: Back-to-back calendar chaos Inbox purgatory Realizing she forgot her makeup bag 5 minutes before an evening event And discovering on Friday night that she has 17 client meetings next week She needs a handler. A mind-reader. A human steel trap. A bringer of coffee. A slayer of chaos. If that thrills you... excellent. Let's continue. We thought it made sense to give you an additional perspective on this job. For that, we asked our new Chief of Staff, Laura, to chime in. From the Chief of Staff: "We're looking for a true Type A personality-someone who thrives in a high-paced, high-functioning environment and genuinely gets fired up by challenge. This is the kind of person who never says 'overwhelmed,' but instead says, 'Bring it on-I can't wait to dig in and make a difference.' It takes mega-high energy, both mentally and physically, a love for being organized and detail-oriented, and a sense of fun along the way. This role isn't for the faint of heart-but for the right person, it's incredibly exciting." Who You Are High-energy, high-capacity, high-standards Backbone + polish Loves structure but thrives when the day blows up In-person, every day, no exceptions Proudly Type A Sees chaos and whispers, "Not on my watch." Bonus points if: You have never missed a holiday card year You're the friend people describe as "scary organized." Your soul will not let details slip Compensation: $50,000 - $80,000 yearly Responsibilities: Examples of what you'll need to do: Command the Inbox Draft replies Jackie can fire off in seconds. Own outcomes - not just "mark unread" and hope for the best. Architect the Calendar Stephen Covey would weep tears of joy. You'll create: A weekly plan A daily Top 3 (yours + negotiated final version) Buffer space Travel sanity Deep work blocks If you know Quadrant 3, great. If you don't, Google it - initiative is part of the job. Pivot Gracefully (and Often) A random Tuesday may include: Booking a car to Pittsburgh because driving wastes productive time Delivering kids' gym clothes Running to her house for an outfit Protecting the evening event prep window Finding the exact right nail polish shade If this sounds beneath you, you are beneath this job. Be the Bridge Between Jackie's Work + Life Expect: Dry cleaning coordination Wardrobe rescue missions Liaising with household staff Organizing her office like The Home Edit Guarding her Saturday morning Christmas-card-designing time At a large corporation, this is two roles. Here, it's one. Wear it proudly. Possess a Memory That Terrifies Others You're the person who remembers birthdays, passwords, deadlines, and that one thing someone said in Q2. You don't just solve problems - you prevent them. If a calendar looks tight, you fix it before Jackie feels it. Mind-reader energy required. Problem Avoidance > Problem Solving Solving problems is good, preventing them is elite. In the event that they do arise, we solve them with overwhelming execution and with as little emotion as possible. We believe in common sense. Radical, we know. Qualifications: Experience in providing executive-level support in a fast-paced environment. Ability to manage complex calendars and prioritize tasks effectively. Proven track record of maintaining confidentiality and discretion in all matters. Strong organizational skills with a keen eye for detail and accuracy. Excellent communication skills, both written and verbal, to liaise with internal and external stakeholders. Ability to anticipate needs and proactively address potential challenges. Experience in coordinating travel arrangements and managing logistics efficiently, including booking transportation and accommodations for executives and their families, as needed. No fear of saying "no," having difficult conversations, or being disliked. About Company Pennywise Tax Strategies is built on a simple belief: small business owners deserve better tax advice-and better tax experiences. We are a growing firm focused on raising the standard in small business tax accounting. That means thoughtful preparation, real planning, and professionals who care deeply about the work and the people behind it. We live by four core values: Find the Truth Figure It Out Be Curious, Not Judgmental Take Our Job Seriously, But Not Ourselves Too Seriously We're scaling intentionally-our team, our systems, and our impact. We value people who take ownership, ask good questions, and want to be part of building something that actually matters. If you want to do work you're proud to sign, serve clients you respect, and grow into deeper responsibility over time-we'd love to hear from you. #WHGEN2 Compensation details: 50000-80000 Yearly Salary PI1f4926776bbe-37***********9

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role associate to join our Middle Office team. This role is located in Pittsburgh, PA (4 days in office per week). In this role, you'll make an impact in the following ways: Independently provide accounting and trading support activities for funds of higher complexity. Perform reviews of complex documents processed across the Bank to confirm compliance with established processes and procedures. Review work of more junior colleagues and provide technical assistance on complex matters. Track fund data and trades, maintain records of high complexity, and prepare system-generated reports or templates with advanced data sets. To be successful in this role, we're seeking the following: High school/secondary school diploma or equivalent combination of education and experience required; Bachelor's degree a plus. 2-3 years of total work experience preferred. Experience in accounting support or the mutual fund industry preferred. Strong knowledge of processes and procedures to confirm findings and ensure compliance with FCC regulations. No direct reports; provides guidance to less experienced Middle Office support staff as needed. At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

We are seeking a highly organized, proactive, and discreet Client Service Associate (CSA) to provide dedicated administrative, operational, and client support to our lead Financial Advisor. The ideal candidate is a self-starter who thrives in a fast-paced environment and is committed to maintaining the highest level of professionalism and confidentiality. This role is crucial to the smooth operation of our practice and requires exceptional time management, communication, and technological skills. Key Responsibilities I. Administrative & Operational Support Calendar Management: Expertly manage the Advisor's calendar, including scheduling client meetings, internal appointments, and professional commitments. Coordinate travel logistics (flights, hotels, ground transportation) as needed. Communication Management: Act as the primary gatekeeper, screening and prioritizing incoming emails, calls, and mail. Draft and proofread correspondence, reports, and presentations for internal and external audiences. Practice Management: Maintain an organized practice. Assisting with internal practice tracking, management, and administration. Technology & Systems: Proficiently utilize internal software (e.g., CRM, Practice Dashboard, …) to manage client data and workflows. Serve as the point of contact between the practice and back office. II. Client Service & Meeting Preparation Meeting Preparation: Prepare all necessary materials for client meetings, including performance reports, agendas, application forms, and presentation packets. Follow-up: Initiate and track post-meeting follow-up tasks, ensuring all necessary documentation is completed, submitted, and properly recorded. Client Interaction: Professionally work with clients and prospects, handle routine client inquiries and direct complex issues to the appropriate team member. Event Coordination: Assist in the planning and execution of client appreciation events, seminars, and other practice-building activities. Client Onboarding: Handling of all new account paperwork and client onboarding process. III. Compliance & Documentation Documentation Management: Ensure all client and business documentation adheres strictly to industry and firm compliance standards and regulations. Record Keeping: Maintain meticulous, up-to-date records of all client communication and transactions. Qualifications Required Experience: Minimum of 3+ years of experience in a Client Service Associate, Executive Assistant, or Senior Administrative role, preferably within the financial services industry (brokerage, advisory firm, or bank). Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with a CRM platform is essential. Communication: Exceptional written and verbal communication skills with a polished, professional demeanor. Personal Attributes: High integrity for the work that they do and a strong desire to help other people. Seeks solutions with optimism. Impeccable attention to detail, strong organizational and prioritization abilities, and a proven track record of exercising discretion with confidential information. Preferred Licensing: Prior experience or current active Client licenses (Series 7 or SIE) is a plus, but not required. Education: Associate's or Bachelor's degree preferred.

Fidelio Dental Insurance is seeking a highly organized and trusted Executive Administrative Assistant to provide direct support to senior leadership. This role is central to keeping the organization running efficiently by managing executive priorities, coordinating logistics, and handling sensitive information with discretion. The Executive Administrative Assistant will serve as an extension of leadership managing details, and ensuring smooth coordination across teams. This position is ideal for a proactive professional who thrives in a fast-paced environment, exercises strong judgment, and takes pride in supporting senior executives in a growing organization. Key Responsibilities · Proactively manage calendars for senior leadership, coordinating meetings, conference calls, and video conferences. · Communicate directly with clients, managing inquiries and issue resolution by coordinating with internal teams and leadership to ensure timely follow-up. · Draft, prepare, and manage confidential correspondence, reports, presentations, and internal communications. · Create and maintain executive presentations, schedules, trackers, and reports using PowerPoint and Excel. · Ensure leadership materials are accurate, organized, and prepared in advance of meetings. · Arrange travel plans, itineraries, and supporting documentation for meetings, events, and conferences. · Work closely with finance, operations, sales, underwriting, and client services teams to support executive and organizational needs. · Assist with coordination related to proposals, onboarding, and implementation activities when needed. · Help ensure smooth communication and handoffs across departments. · Manage multiple priorities while maintaining attention to detail and deadlines. · Exercise sound judgment and discretion when handling sensitive, confidential, or time-sensitive matters. · Remain composed, professional, and solution-oriented in a fast-paced environment. Compensation & Structure Base Salary: Competitive and commensurate with experience About Fidelio Dental Insurance Fidelio Dental Insurance is a specialized dental benefits carrier dedicated to providing dependable, affordable, and responsive coverage for employer groups. Fidelio has built a strong reputation for exceptional service, competitive pricing, and meaningful partnerships with brokers and employer groups. At Fidelio, every team member contributes to our success and the experience of our clients.

About the role Eclipse is a fast growing real estate development company working across multifamily, mixed use, and residential projects in Philadelphia. We operate at a high standard and need someone who brings structure, organization, and reliability to a fast moving environment. This role supports the founders and helps manage essential daily operations. What you will do • Manage schedules, meetings, and day to day coordination • Keep the office organized and operations running smoothly • Handle administrative tasks, logistics, and follow up • Assist with occasional errands or personal support as needed • Anticipate needs and help the team work efficiently What makes you a fit • Organized, detail oriented, and proactive • Strong communication skills and polished professional presence • Comfortable juggling shifting priorities • Trustworthy, discreet, and reliable • Able to work independently and solve problems quickly Requirements • Two to six years experience in EA, administrative, or office support roles • Strong written and verbal communication skills • Comfortable with Microsoft Office • Full time in office availability in Philadelphia

Job Level: Administration Reports To: President / CEO EEOC: Professional Administrative Assistant We are looking for a reliable and detail-oriented Administrative Assistant to work closely with our Executive Assistant and support our leadership team and multiple departments. This role focuses on administrative coordination and day-to-day support to help keep the organization running smoothly. The Administrative Assistant will assist across our Commercial, Construction, Multifamily, Hospitality, and Executive teams and must be comfortable handling a wide range of tasks while maintaining organization, confidentiality, and professionalism. Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise. Key Responsibilities: · Schedule meetings and travel while managing competing priorities and ensuring timely communication · Handle, prioritize, and direct incoming calls, emails, and correspondence · Draft, edit, and review correspondence and documents for executives · Assist with personal tasks such as bill payments, appointment scheduling, and travel arrangements · Maintain and organize electronic and paper files to ensure easy access and accurate recordkeeping · Take meeting minutes and distribute notes, as appropriate · Provide administrative support across departments including Commercial, Construction, Multifamily, Hospitality, and Executive teams · Order, track, and maintain office supplies · Handle sensitive and confidential information with discretion · Performs other duties as assigned Qualifications: · 3+ years of experience in an administrative or office support role · Strong organizational skills and attention to detail · Ability to manage multiple tasks and shifting priorities · Clear and professional written and verbal communication skills · Comfortable working collaboratively and taking direction from senior staff · Proficient in Microsoft Office, Google Workspace, and general office tools Working Conditions: · Works in a collaborative office environment Physical Demands: · Ability to physically access all interior parts of the office · Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance Salary $45,000-50,000/yr

Allied Personnel Services is seeking candidates for an Admin opening in the Talent Acquisition department of a large LV company! This long term temporary position offers full time hours, 8am-5pm, Mon-Fri. This is an on-site role. Pay is $22.00/hour. Responsibilities: Schedule candidate interviews through Outlook and company scheduling software Handle travel arrangements for candidate visits Provide support to candidates throughout the interview process Process and track invoices related to recruitment and hiring Support onboarding activities for new hires Candidates for this role must have experience coordinating calendars, travel logistics, and meetings. Candidates should be proficient in the MS Office Suite (particularly Outlook calendar). Experience with applicant tracking systems is preferred. Qualified candidates can apply by emailing a resume today!

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

The National Board of Osteopathic Medical Examiners (NBOME) is seeking a dynamic and experienced Administrative Assistant to support the Professional Development Initiatives and Communications Division with Core Competency Capstone for DOs (C3DO) and other administrative needs. Hybrid Work Schedule: Two days remote (Monday & Friday) and three days onsite work (Tuesday through Thursday). Responsibilities Administrative support for C3DO, including but not limited to: Monitoring of the pilot schedules Maintenance of program management files and of secure file sharing site for C3DO participants Maintenance of the C3DO email inbox Other duties as assigned by Supervisor or Senior Leadership staff Meeting Support Responsible for support of team meetings, committee meetings, and workshops, assisting with meeting scheduling, as needed. Communication with invitees, staff, and vendors; Adherence to meeting support checklist; Meeting minutes; Attendance at meetings and related events; may include evenings and weekends. Qualifications: High School Diploma or equivalent Minimum 1 year experience in administrative support roles. Experience with Zoom or Microsoft Teams preferred Intermediate proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint Strong time management and organizational skills Strong written and oral communication skills

Trifecta Metal Works combines the expertise of three established Pennsylvania manufacturers-Logue Industries, Houseknecht's Machine & Tool, and M&M Sheet Metal-into a single solution for precision machining, welding, fabrication, and sheet metal services. Specializing in the aerospace, defense, and industrial sectors, Trifecta delivers high-quality, U.S.-made components and assemblies. As an ITAR-registered and ISO 9001:2015 certified company with CMMC Level 2 compliance, Trifecta ensures reliable and performance-driven manufacturing processes to meet exacting quality and regulatory standards. Role Description This is a full-time, on-site Administrative Assistant role based in Montoursville, PA. The Administrative Assistant will provide comprehensive administrative support, including scheduling, handling correspondence, managing records, and assisting with daily operations. The role involves interacting with internal teams and external clients, maintaining documentation, answering phone inquiries, and performing various clerical tasks to ensure the smooth functioning of office activities. Qualifications Proficiency in Administrative Assistance and Clerical Skills to manage records, files, and organizational tasks effectively. Excellent Phone Etiquette and Communication skills for professional interaction with internal and external stakeholders. Experience in Executive Administrative Assistance to support management with scheduling, correspondence, and other administrative needs. Strong organizational skills, attention to detail, and the ability to prioritize tasks in a dynamic work environment. Proficiency in office software and tools, including word processing, spreadsheets, and email applications. Prior experience in a manufacturing or industrial setting is a plus.

Quality Stone Veneer, a turn key operation entering into our 50th year in business is seeking an energic Executive Assistant to handle a split role of supporting our C-suite leaders with administrative reinforcement and bolstering our ongoing HR processes and procedures. This role involves strengthening communication throughout all levels of the organization, project research, working within our ERP system to craft and deliver analytical reports, prepare meeting agendas and minutes. It also includes performing New Hire Onboarding sessions, building strong relations w/ local trade schools, attending job fairs and developing a employee recognition program and handling employee engagement activities. We offer a competitive salary and full benefits.

Morgan Construction Management (MCM) provides exceptional construction project management services to our clients in various markets that comprise of government, transportation, educational and religious institutions, housing and commercial. Since 2011, MCM serves its clients in the private and public sectors. MCM manages all phases of projects from programming to implementation and from pre-construction to post construction. Job Summary MCM is seeking a skilled and detail-oriented Administrative Assistant to join our team at our Philadelphia office. The ideal candidate will provide high-level administrative support to the President and ensures the efficient operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Administrative Assistant will act as a liaison between the President and staff, clients, and stakeholders. Responsibilities will include the following: Manage and maintain President's schedules, including appointments, meetings, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Organize and maintain files, records, and databases. Schedule and coordinate meetings, conferences, and events, ensuring all logistics are handled. Prepare agendas and materials for meetings, and take minutes as required. Follow up on action items and ensure timely communication of decisions. Serve as the primary point of contact for internal and external communications on behalf of the President. Screen and prioritize incoming calls, emails, and other communications. Draft and send communications on behalf of the President when necessary. Assist in managing special projects and initiatives as directed by the President. Track project timelines and deliverables. Ensure the office is organized and well-maintained. Create memos, letters, reports and distribute as needed Manage office supplies and equipment, coordinating with vendors as necessary. Communicates on behalf of the President and serves as a gatekeeper. Support the onboarding of new employees and assist with training as needed. Maintain and handle confident sensitive information with discretion and maintain confidentiality at all times. Uphold the integrity of the President's office and represent the President positively. Prepare and process bi-weekly payrolls for all employees, including calculating hours worked, overtime, bonuses, and deductions. Ensure timely and accurate payroll processing to meet established deadlines. Review and verify timekeeping records and resolve any discrepancies. Process and submit invoices to clients. Requirements Bachelor's degree in business administration, communications, or a related field preferred. Minimum 3 years of experience as an Administrative Assistant. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Proficient in ADP and Quickbooks. Excellent verbal and written communication skills. Strong organizational and time management skills with the ability to prioritize tasks. Ability to work independently and as part of a team. High level of professionalism and strong interpersonal skills. Problem-solving skills and the ability to handle unexpected situations. Why Join Us? At Morgan Construction Management, we value our employees and provide opportunities for professional growth and development. We offer a competitive salary, comprehensive benefits package, and a supportive work environment. Join our team and contribute to exciting projects that shape the built environment! Morgan Construction Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Experience A minimum of 3 years Work Location: In person

The Executive Assistant provides pivotal support to company executives, ensuring efficient operation of the leadership. Responsibilities This role encompasses a wide range of responsibilities, from managing calendars and communications to prioritizing projects and tasks. This position plays a crucial role in preparing documents for meetings, coordinating travel arrangements, and maintaining comprehensive records. Anticipating the needs of the business leaders is crucial for success of this role. Qualifications · Strong organizational skills which allow high priority items to be prioritized efficiently. · Must be able to multitask, with the ability to pivot between tasks swiftly in response to urgent needs. · Strong time management skills to meet deadlines effectively. · Advanced communication skills are necessary for clear and concise interactions, both written and verbal. · Technological proficiency with the ability to use various software and platforms for their daily tasks. · Problem-solving and decision-making skills are essential for navigating the complexities of the role. · Discretion and business acumen are required to handle sensitive information and understand the intricacies of the business environment. · Previous experience supporting global leaders is preferred. · Needs minimal direction, completes tasks on time, and is proactive.

Job Title: Purchasing & Administrative Assistant The Purchasing & Administrative Assistant is a dual-role position responsible for coordinating procurement activities while providing comprehensive administrative support to ensure smooth day-to-day operations. This role is ideal for a highly organized, detail-oriented individual who can manage vendor relationships, track purchasing needs, and support management with administrative tasks. Key Responsibilities Purchasing Responsibilities Source, evaluate, and select suppliers for materials, equipment, and services. Request price quotes, negotiate terms, and prepare purchase orders. Maintain accurate purchasing records, vendor files, and inventory levels. Track orders and ensure timely delivery of materials. Coordinate with internal departments to understand purchasing needs and forecast demand. Resolve issues related to orders, invoicing, or supplier performance. Monitor market trends and compare pricing to identify cost-saving opportunities. Assist with supplier performance evaluations. Administrative Assistant Responsibilities Provide administrative support to management and staff. Manage calendars, schedule meetings, and coordinate travel arrangements. Prepare reports, presentations, correspondence, and other documents. Answer and direct phone calls; greet visitors and assist as needed. Organize and maintain filing systems-digital and physical. Assist with onboarding documentation, HR forms, and employee communication. Support office operations, including supply inventory, equipment maintenance, and general office upkeep. Handle incoming/outgoing mail, shipping, and package logistics. Qualifications High school diploma required; associate degree or higher preferred. 2+ years of experience in purchasing, procurement, administrative support, or related roles. Strong verbal and written communication skills. Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or purchasing software experience a plus. Ability to multitask, prioritize, and manage deadlines. Strong attention to detail and record-keeping skills. Problem-solving mindset and ability to work independently. Professional, reliable, and able to maintain confidentiality. Competencies Organizational excellence Vendor negotiation & relationship management Time management Data accuracy & documentation Customer service mindset Adaptability in a fast-paced environment Working Conditions Office-based role with standard business hours. Occasional lifting of packages or office supplies (typically up to 25 lbs). Collaboration with multiple departments, including operations, accounting, and management. Must be willing to travel to suppliers up to 5% of the time.

Lesco Paper & Box Company has experienced high growth in the packaging industry. We are seeking a Receptionist/Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Answer, screen, and transfer incoming calls Enter cash receipts in computer system Mail or email out customer invoices Administrative office tasks Document management, filing, sorting, scanning, and data entry Qualifications: Proficient with Microsoft Word and Excel Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills

Arsenault is a professional staffing firm, working with organizations across the country to place exceptional candidates. We are looking for a Data Entry Specialist responsible for collecting and organizing information to be entered into systems. Your Specific Duties Will Include Enter customer and vendor information into databases as collected upon contracts, forms, or spreadsheets. Scan and print required documents needed to collect information for data entry. File and organize paperwork used to enter data into programs to keep a record of original document. Specific qualifications for the position include: Attention to detail Ability to work independently Prior data entry experience Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct-hire, temp-to-hire, or temporary position, Arsenault can help you to put your best foot forward. Contact us today!