Administrative Assistant Jobs in Pennsylvania

The Accounting Administrative Assistant (Admin) works under the direction of the CFO. The Administrative Assistant oversees and manages all department procedures and tasks as assigned. The “Admin” will coordinate administrative activities, retrieve, organize and disseminate information, plan and schedule meetings, oversee data bases, work on special projects, tasks assigned by the CFO. Duties: all aspects of Accounting department coordination directly with Chief Financial Officer to scan and keep documents organized on internal drives with incoming and outgoing mail distribution related to Accounting department schedule of CFO with set up and breakdown of conference room areas related to Accounting department meetings keeping for Accounting department of records and retrieval of records arrangements for CFO when required and modify documents i.e. reports, memos, letters, using word processing, spreadsheet, database and other presentation software such as Microsoft Office or other program. general clerical duties to include but not limited to bookkeeping, copying, faxing, mailing, filing, general correspondence for CFO confidentiality in all aspects of your job performance staff in assigned project-based work training with other administrative assistants Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Associates Degree or better or equivalent experience Must be computer literate in all programs including excel (spreadsheets), word, power point Good problem solving skills Ability to communicate effectively Ability to follow oral and written instructions Knowledge of Accounting be able to work independently as well as within a team work within deadlines of principles and practices of organization, planning, records management general administration and Accounting

ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Evaluate policies, endorsements, audits, cancellations, etc., resolve any discrepancies and make changes as needed. 2. Review and process policy servicing requests (endorsement, audits, Company requests, Certificates, Premium Finance Notices and Cancellations, etc.). 3. Manage file and account documentation. 4. Invoice and process new business and renewal binders, premium bearing endorsements, and cancellations according to internal and carrier guidelines. 5. Establish New Submissions in the clearance system and handle according to established procedures. 6. Produce cancellation and non-renewal notices according to statutory and contractual requirements. 7. Manage underwriting files on accounts in which policies are not issued and handle according to Company and internal established procedures. 8. Maintain pending/suspense system per established procedures. 9. Maintain account files in accordance with company policy. 10. Perform other duties as assigned. QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. One year of wholesale insurance experience 2. State specific Insurance License 3. Experience as an underwriting clerk or a three years of general insurance experience 4. Must be able to understand and analyze necessary components of insurance policies 5. Must have knowledge of commercial multi-line underwriting and rating 6. Must have ability to carrier software 7. Ability to develop, foster, and maintain an excellent working relationship with carriers and agents 8. Ability to work in a team environment essential 9. Maintain current knowledge of the insurance industry 10. Good written and verbal skills 11. Ability to work extended hours when necessary CRC supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC is a Drug Free Workplace. EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify

We have a financial services firm in Havertown, PA that is in need of a full time Office and Client Coordinator. Candidates must be extremely professional in appearance and manner, willing to accept direction, quick to learn new things, customer service oriented, and computer savvy. Position Overview: The primary responsibility of this position is to provide administrative support by organizing and ensuring proper completion of all client paperwork, following-up on client service issues, and maintaining files. Position Requirements: · High school or equivalent - college degree preferred but not required · Previous customer service experience required · Previous office experience required · Excellent computer skills · Ability to communicate with co-workers, clients, and various business contacts in a courteous and professional manner · Ability to investigate, research, and resolve problems or concerns · Ability to maintain confidentiality · Ability to organize, prioritize, and handle multiple tasks · Ability to pay close attention to detail, work under pressure and meet deadlines · Strong verbal and written communication skills Job Duties: · Perform general administrative and support functions for the office including maintaining files, preparing paperwork, running reports, answering telephones, scheduling appointments, copying materials, faxing, and overnight shipping information · Organize, coordinate, and maintain client paperwork · Correspond with clients to complete new accounts, asset transfers, and other forms · Handle routine matters for client accounts including processing name and address changes, account applications and bank authorizations, answering client questions via telephone and face to face · Research and resolve client service problems by contacting Home Office and Sponsor Companies to resolve problems or errors as needed. · Ensure office procedures are followed · Assist with planning of client events · Assist with monthly mailings · Perform other duties and projects as assigned

Our client has a new role for an Executive Admin Assistant which will be hybrid supporting EST hours. This is a 6 month contract to hire position. It is mainly remote with the occasional trips to the office in King of Prussia. The Executive Assistant will aid executives in staff capacity by handling a wide variety of situations involving the administrative functions of the office with timeliness and confidentially. They will be in contact or respond to contacts from high-ranking individuals who may be from large national or international firms and may involve unique situations, and each contact must be handled differently, using judgment and discretion. In executive's absence, ensures that requests for action or information are relayed to the appropriate staff member. Responding to phone calls, e-mails and preparing a wide range of documentation: presentations, reports, and correspondence on behalf of Executive team Daily administrative duties will include supporting Executive management team. Ordering supplies/stocking cabinets Sorting/distributing incoming mail Printing/collating documents for meetings #LI-BV1

Contract length: Approx. 6 months Max hourly rate: $22/hr Hours: Fulltime, M-F Contractor benefits offered Our client is seeking an Admin Assistant to join their team! This is a contract position, working onsite in State College, PA. This is an exciting opportunity to grow your skills in the healthcare industry! Description: Answer office main phone line and take messages/direct calls accordingly. Check and respond to phone messages Greet and assist visitors to the facility, including issuing and tracking visitor badges Sort and distribute incoming mail Order, set up, and clean-up individual and/or larger group lunches as needed Monitor inventory levels of snacks/drinks and ensure conference rooms are stocked prior to group meetings as necessary Maintain/update facility emergency evacuation lists on a monthly basis Additional tasks needed to support daily business needs as deemed by manager Computer savvy Flexible, adaptable & team player Interested? Apply now! *Unfortunately we cannot support H1B, C2C/C2H

Immediate need for a talented Administrative Assistant I. This is a 05+ Months Contract opportunity with long-term potential and is located in State College, PA(Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:24-48036 Pay Range: $16 - $18/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan. Key Responsibilities: Note: Must come onsite for a 30 minute interview Answer office main phone line and take messages/direct calls accordingly. Check and respond to phone messages Greet and assist visitors to the facility, including issuing and tracking visitor badges Sort and distribute incoming mail Order, set up, and clean-up individual and/or larger group lunches as needed Monitor inventory levels of snacks/drinks and ensure conference rooms are stocked prior to group meetings as necessary Maintain/update facility emergency evacuation lists on a monthly basis Additional tasks needed to support daily business needs as deemed by manager Computer savvy Flexible, adaptable & team player Key Requirements and Technology Experience: Skills-Administrative Assistant . Our client is a leading Electrical Logistics Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Are you ready to take your administrative skills to the next level? Day-to-day main duties: The role involves supporting four senior leaders, managing their calendars and priorities, scheduling meetings, and coordinating with other administrative assistants. The ideal candidate needs strong organizational skills, relationship management skills, and the ability to work with senior-level executives (but below director-level). Hybrid Schedule: 8:30 AM - 5:00 PM, Tuesdays and Thursdays in office 3-6 month initial, potential for conversion/extension salary: $25.00 - $30.00 per hour work hours: 8:00 AM to 4:00 PM Responsibilities Calendar Management: Maintain accurate and up-to-date calendars for assigned management, promptly scheduling meetings and prioritizing tasks to accommodate changing needs. Identify and mitigate scheduling conflicts proactively, looking ahead at least two weeks in advance. Make adjustments independently or consult with management to resolve conflicts as needed. Meeting Coordination: Schedule meetings efficiently, ensuring adequate travel time between buildings and avoiding unnecessary back-and-forth travel for managers. Give timely reminders to management to stay on schedule and head to meetings as required. Resource Management: Ensure that all necessary resources, such as conference rooms, video conferencing setups, and digital materials, are properly allocated and adjusted when meetings change. Skip-Level Meetings: Proactively schedule skip-level meetings throughout the year and maintain a tracking system to ensure timely completion. Travel Support: Provide comprehensive travel support, making thorough and proactive arrangements that cover all travel needs. Ensure all travel details are added to the manager's calendar in a clear and accessible manner, including flights, accommodations, meeting times, and other relevant information. Technology Proficiency: Utilize personal computing applications effectively, including Microsoft Word, Excel, PowerPoint, Lotus Notes, and Visio, to complete various tasks and projects efficiently. Skills Scheduling Appointments Meeting Coordination Travel Support Experience Experienced 2 year(s)

Our client has an immediate need for an Administrative Assistant, who will be responsible managing calendars, coordinating meetings, handling correspondence, full administrative support, and handling various administrative tasks Requirements: Exceptional organizational skills Attention to detail and discretion The ability to handle confidential information The ability to work effectively in a fast-paced environment Responsibilities: Calendar and Schedule Management: Assist in managing calendars and schedules for the external affairs and regulatory law management team Schedule and coordinate meetings, appointments, and travel arrangements Prepare necessary materials and ensure all logistics are in place Communication Management: Manage incoming and outgoing correspondence, including emails, phone calls, and mail Handle inquiries and provide appropriate responses or direct them to the relevant individuals Documentation and Filing: Prepare and organize various documents, reports, and presentations Maintain accurate records, both electronic and physical, ensuring confidentiality and easy retrieval of information Assist in formatting and proofreading documents Meeting Support: Coordinate and support meetings, including preparing agendas, taking minutes, and distributing meeting materials. Arrange for meeting rooms, equipment, and refreshments Follow up on action items and ensure timely completion Travel Coordination: Assist with travel arrangements, including booking flights, accommodations, and transportation Prepare travel itineraries and handle expense reimbursements. Ensure compliance with company travel policies Political Action Committee (PAC): Managing committee membership, scheduling and coordinating committee meetings, preparing and distributing meeting materials, managing PAC-related travel Rates: Provide administrative support to the Director of Rates, Energy Procurement and FERC/RTO affairs including, scheduling, processing invoices, expenses and other administrative duties as assigned Invoice payment and processing: Track, receive and ensure timely payment of department invoices. Administrative Support: Provide general administrative support to team members, including expense reports, filing, copying, and scanning documents Assist in organizing events, trainings, and celebrations Ad-Hoc Tasks: Handle ad-hoc projects and tasks as assigned by supervisors or team members Contribute to process improvement initiatives and suggest ideas for enhancing efficiency and effectiveness Why Work for ConsultUSA: ConsultUSA offers competitive salaries, major medical (PPO or HDHP w/ HSA), dental, and vision insurance plans, and 401k plan with immediate eligibility for both salary and hourly employees ConsultUSA hosts several outings and events, holiday and summer parties, and volunteer opportunities throughout the year for employees We will work with you to obtain training for in-demand technologies and prepare you for industry-recognized certification exams ConsultUSA offers Business Analysis and Project Management training through our Project Management Institute (PMI) award-winning sister company, PMCentersUSA How to Apply: To submit your application, please click the “Apply Now” button located at the top and bottom of the page. ConsultUSA is committed to providing equal employment opportunities (EEO) to all qualified employees and applicants for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, pregnancy, ancestry, or status as a covered veteran as well as any other prohibited criteria under any applicable federal, state, and local laws applicable to ConsultUSA. For a complete listing of all ConsultUSA jobs please visit ******************

Retirement company has an immediate hire for an Administrative Assistant. Assistant will support the Director and be responsible for high volume mailings. Position is primarily onsite with the possibility of hybrid and potential for growth and promotion within the company. Starts immediately. Desired Skills and Experience --position starts immediately --primarily onsite, some hybrid

About Us Founded in 1948, Seltzer Group Partners offers businesses and people the best insurance programs available, delivers superior risk-management solutions and provides exceptional thought leadership. Our mission is to change the way our clients view insurance and manage risk. This enables us to deliver the highest-quality coverage that protects what they value most. Today, Seltzer Group Partners works with individuals and businesses in 11 different locations in eastern Pennsylvania, including Orwigsburg, Pottsville, Emmaus, Reading, Myerstown, Mount Penn, White Haven, Reading, Honey Brook, Lansford and Bethlehem. We also serve customers in Bradenton, FL. Seltzer Group Partners provides a team of people to help our clients with a wide range of specialized services. Every client is assigned a Client Advocate to quarterback and champion our client's specific business needs across our portfolio of different services. Each service area, whether it's business insurance, workers' compensation management, disaster recovery, safety, personal insurance or human resources management, has its own practice leader who also works directly with clients on those specific issues. Personal Lines Administrative Assistant Position Summary: A Personal Lines Administrative Assistant role will provide administrative support to several aspects of Personal Insurance accounts while adhering to agency procedures and standards. Responsibilities: Provide administrative assistance to the Personal Lines department Signed into the Operator workgroup as needed Receive and return calls in a timely, courteous manner, providing customer service effectively and efficiently All customer responses should be prompt, accurate, professional, and courteous Sort daily incoming mail and prepare outgoing mail Monitor and disperse correspondence from company underwriters, incoming agency faxes, voicemails, and customers' requests from various agency mailboxes Assist customers with billing inquiries, payments, proof of insurance, mortgagee changes, etc. Correspond with the insured and companies to obtain information or inform them of their account status or changes Enter data into computer for use in managing the account Update our agency management system with manual renewals Document and follow-up on all cancellation non-payment notifications Document each interaction with a customer in our agency management system and attach emails and documents in accordance with agency procedures Process the Daily Deposits at the end of each workday Maintain a courteous and effective relationship with clients, co-workers, insurance carriers, business contacts and represent the agency in an ethical and professional manner Develop and maintain relationships with clients to retain business Maintain confidentiality of company and client information If not licensed, understand the limits of insurance coverage interactions with clients Any other duties, responsibilities or activities as assigned Qualifications: High School Diploma required Minimum of 1 year of related administrative assistant or customer service experience; any insurance industry experience a plus Basic knowledge of processes for providing customer service Proficiency with Microsoft Office Suite (Word, Excel, Outlook) Experience with or willingness to learn Applied Epic and additional company software Ability to take direction and work both independently and as part of a team Strong oral and written communication skills Ability to listen and speak effectively to others Ability to manage one's own time Ability to organize, plan and prioritize workload Physical Demands and Work Environment: This is largely a sedentary role; however, some standing and/or moving around the office is required Visual skills to read and interpret reports and data recording Hearing and speaking skills are required This role operates in a clerical office setting, and routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines Fast-paced office environment with significant telephone and interoffice activity Hours: Monday-Friday, 8:30am-5:00pm Office Location: 4641 Horseshoe Pike, Honey Brook, PA 19344 Benefits: Competitive Compensation Health Insurance Plans (PPO, HSA, Copay Options) Dental Insurance Vision Insurance Company Paid Disability Insurance Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance 401(k) with Safe Harbor Match Paid Time Off Paid Holidays No Solicitation Notification to Agencies: Please note that Keystone Agency Partners and our Partner Agencies do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, Keystone Agency Partners will not consider or approve payment to any third parties for hires made.

Job Title: Operations Assistant Job Type: Hourly, 20-30 hours a week expected. About Us Prime Rock is a family-owned private investment company and family office specializing in real estate, technologies, and energy. With over 33 years of investing and development experience, a nimble decision process, and flexible capital, we can assess and close on projects very quickly. Job Summary: We are seeking a detail-oriented and organized Operations Assistant to support our team with various administrative tasks. The ideal candidate will possess excellent communication skills, be proactive, and have a strong ability to multitask in a fast-paced environment. Key Responsibilities: Responsible for all document storage and data management. Pull documents and correspondence upon request from database archives. Prepare and edit pre-drafted templates pertaining to tenant correspondence, reports, and lease documents. Maintain Yardi and SharePoint databases with accuracy. Manage and organize vendor calendar - scheduling and inputting vendor schedules, appointments, and meetings into global calendar for Property and Construction Management teams. Source third party vendors for special projects. Assist in special projects and perform other duties as assigned. Assist with the preparation of documents and materials for meetings and events. Handle incoming calls, emails, and inquiries, providing excellent customer service. Coordinate travel arrangements, including itineraries and accommodations. Maintain office supplies and equipment, ensuring everything is stocked and in good working condition. Qualifications: Bachelor's degree preferred. Proven experience in Real Estate or in a related role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Experience in Yardi preferred. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to prioritize tasks and manage time effectively. Professional demeanor and ability to work well with diverse teams.

H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team. Pre-employment drug testing (EOE) Great Benefits offered! Administrative Support for Safety & DOT US-PA-Skippack Job ID: 2024-2505 Type: Regular Full-Time Category: Administrative/Clerical The H&K Group, Inc. Overview H&K Group, Inc. is seeking an Administrative Support for the Safety and DOT Department to work with the Risk Manager, Safety Department and DOT Department . The ideal candidate is organized, takes initiative, and provides excellent customer service in daily interactions with staff, employees, clients, and vendors. Why work for H&K Group, Inc.? Competitive salary commensurate with experience 100% Company-paid Health Benefits 401(k) Savings and Investment Plan Tuition reimbursement programs available to qualifying employees for approved programs Additional training programs including on the job, online through H&K Academy, manufacturer offered training, and more Responsibilities Essential Duties and Responsibilities Office Support: Answering phones, greeting visitors, filing, operating and office equipment Communication: Writing emails, responding to inquiries and delivering correspondence Record Keeping: Maintaining files, databases and contact lists Document Preparation: Creating reports, letters, spreadsheets and other correspondence Confidentiality: Handling sensitive information with discretion and maintaining security Administrative support for the Safety and DOT department New Hire Onboarding Compliance Assistance Other duties as assigned Qualifications Required Skills, Education, and Experience High school diploma or equivalent (such as the GED) from an accredited educational institution OR one year of related experience and/or training Equivalent combination of education & experience may be considered Proficient Microsoft Office skills (Word, Outlook, Excel) and mail merge experience Strong attention to detail Strong Written and Verbal Communication skills Listening Skills Analytical skills Ability to multitask and organize Ability to work independently ad follow through on assignments Ability to adapt to change and changing priorities Ability to meet physical requirements (movement, lifting, as relevant to job) Preferred Skills, Education, and Experience Associate degree from an accredited educational institution Two years of related experience and/or training Experience with data entry and management Physical Demands Regularly required to sit Frequently required to stand, walk, and reach with hands and arms Regularly required to talk and hear Occasionally required to use hands to finger, handle, or feel Occasionally required to stoop, kneel, crouch, or crawl Occasionally lift and/or move up to 25 pounds Close vision abilities Work Environment Noise level is usually moderate Hours may exceed 40 per week as needed Frequently works under time constraints The H&K Group, Inc. provides complete heavy civil contracting and construction materials solutions with safety, speed, quality, efficiency, and value. Beginning as a small family business a half century ago, we are now a dynamic group of vertically integrated companies that has been growing and prospering for over 50 years. Thank you for your interest in employment with H&K Group, Inc. At H&K, we invest in our people, providing the essential training, instruction, and supervisory support that they need to develop and grow within our company. We acknowledge that H&K's strength and success is directly related to our employees and the talents, dedication, and job performance they exemplify. We seek dynamic, motivated people who are driven to make a difference. H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team. Pre-employment drug testing (EOE) 100% Company-Paid Health Benefits! PI1f8128b6acf2-26***********7

Administrative Assistant to the Property Management Department Receive incoming calls from tenants, field personnel and fellow Property Management personnel. Schedule and confirm meetings. In absence of Property Manager, coordinate tasks for tenant emergencies with on-site maintenance personnel. Prepare and file service agreements and contracts. Establish and maintain a database on all contractors and vendors for the Company. Ensure current contracts and service agreements timely prepared, sent to vendor for signature and returned counter signed with appropriate insurance. Maintain a database of service agreements and associated expiration dates. Maintain a database for tenant and vendor insurance. Maintain Property Management files as necessary. Assist the department in completing various correspondences, administrative forms and reports. This includes tenant letters, property inspection reports etc. Coordinate prospective tenant visits for leasing agents and facility maintenance personnel. Research tenant lease files, leases, past correspondences etc. as requested by Property Managers. Maintain a file for all Certificates of Occupancy for all tenants at all properties. Assist the accounting department and legal department as necessary. Requirements: The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks and multi task as necessary. · Minimum 5 years administrative experience. · Thorough working knowledge and familiarity with the functions of a full service commercial real estate company. · Proficiency in Microsoft Office including but not limited to Outlook, Word, Excel, One Drive and Sharepoint and Yardi. · Extremely detail oriented and self-motivated to assist the department and assist other departments as necessary. · Team player with willingness to learn and promote the growth of the company.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

With a strategy centered on people and sustainability, Braskem is engaged in contributing to the value chain to strengthen the Circular Economy. Braskem's 9,000 team members dedicate themselves every day to improving people's lives through sustainable solutions in chemicals and plastics. With its corporate DNA rooted in innovation, Braskem offers a comprehensive portfolio of plastic resins and chemical products for diverse industries, such as food packaging, construction, manufacturing, automotive, agribusiness, health and hygiene, and more. With 40 industrial units in Brazil, the United States, Mexico, and Germany, Braskem exports its products to clients in over 70 countries. Braskem America is an indirect wholly owned subsidiary of Braskem S.A. headquartered in Philadelphia. The company is the leading producer of polypropylene in the United States, with six production plants located in Texas, Pennsylvania, and West Virginia, an Innovation and Technology Center in Pittsburgh, and a New Renewable Innovation Center in Boston focused on leveraging groundbreaking developments in biotechnology and advanced materials. For more information, visit ******************** Location: Philadelphia, PA Travel Involved: 0% Job Type: Contract // Onsite Description: The candidate will enjoy a fast-paced, ever-changing work scope that requires independent thinking, problem-solving, and a high degree of flexibility. The candidate must also be able to work in a collaborative, innovative, and positive work environment. Key Responsibilities Include: Support global leaders and their teams with team meeting scheduling, travel requests, and expenses. Focal person to learn procurement system, order supplies and materials, process invoices, and adhere to procurement guidelines Assisting in inputting receiving documentation to the SAP computer system for all types of materials shipped in and out of the facility. Support site operations, including coordinating global meetings, town hall video connectivity, and global email communication/announcements. Proficiency with all Microsoft Office Products. Excellent organizational skills, attention to detail, and time management. Ability to operate independently and to take the initiative in accomplishing job responsibilities. Good communication skills with the ability to interface well with a wide variety of people. Positive attitude with an open-minded approach to learning. Due to the nature of the confidential information, you must demonstrate complete discretion and maturity. Professional work ethic with the ability to have fun at work. Backup support when needed for ordering luncheons and meals for the department for site activities or large projects/meetings, receptionist duties in the atrium of the building such as greeting visitors andescoring visitors into and out of the site. Track and manage contractor janitorial services for the facilities Preferred Skills, Education, and Experience: A high school diploma or GED is required. A two-year Technical or Associates Degree in office studies, business management, or equivalent is preferred. Must be currently eligible to work in the United States without the need for any type of sponsorship. Tact, diplomacy, and an ability to recognize and protect confidential information.

► NOTES. This in an in-office role in Pittsburgh, PA, USA. This is not a remote/hybrid role. This is a writing-heavy role. This is a communication-heavy role. _________________________________ ► ABOUT YINZCAM. Our digital products are used by 200+ professional sports teams and leagues around the world, including clubs and stadiums in the NFL, NBA, MLS, NHL, Liga MX, English Premier League, AFL (Australia), and more. We are looking for a Project Documentation Assistant, to create and maintain detailed project documentation for all projects delivered by the company to clients. The project documentation will involve JIRA tasks, user stories, acceptance criteria, project status, delivery dates, and release notes. ► THE ROLE. Synthesizes different sources of information daily from Slack, JIRA, Service Desk, and email, into a single unified, up-to-date record of all of the active and delivered projects across the entire company. Creates and maintains a single unified portfolio of all delivered projects for every client. Provide written status updates of every active project to clients externally, every single day. Provide written status updates of every active project to executives internally, every single day. ► THE ROLE. 4+ years of expertise in using JIRA and JQL. 4+ years of expertise in writing technical requirements, user stories, acceptance criteria. Flawless written communication, with attention to grammar, punctuation, and copywriting. An unrivaled work ethic, and an unflappable attitude under critical, time-sensitive situations. Willingness and ability to work the non-traditional hours of the sports industry, including weekends, evenings and holidays (when sports teams have their games scheduled), as needed. ► THE BENEFITS. Paid time off every year Paid maternity and paternity leave Full medical, dental and vision health insurance 401(k) plan Gym membership Paid parking near the office 10,000+ Coursera courses for continued education and learning Building products for well-known sports teams

Our client, an investment management company, is looking for an Administrative Assistant to join their team in Malvern, PA! 5 month contract to start, could extend or convert Hybrid Tues-Thurs onsite What You Will Be Doing Answers telephones, takes and relays messages, and coordinates continuous telephone coverage with other administrative assistants Schedules meetings, coordinates location, notifies parties, and tracks attendance. Makes travel arrangements and orders refreshments if necessary Orders inventories and department office supplies as needed. Monitors expenditures Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials Maintains calendar for department Participates in special projects and performs other duties as assigned. Required Skills & Experience Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting. High school diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

We are looking for an energetic and customer service-oriented individual to help our patients feel supported and appreciated. Essential Functions: Greet patients and check them in for their appointments. Use established customer service guidelines to answer phones and complete requested tasks from callers in an efficient and professional way. Assist all new clients with the patient portal and any new paperwork that needs to be filled out in the office. When scheduling patients, ensure that they are scheduled with a provider that is credentialed with their insurance. Collect intake information on any new patients who call into the office to begin services. Check out patients at the end of each appointment by scheduling follow-up appointments. Send faxes to providers when asked. Confirm next-day appointments for patients. Knowledge, Education, Skills, and Abilities Have excellent customer service. Ability to communicate effectively and efficiently with staff members and patients in person and over the phone. Be detail-oriented and very organized. Be a multi-tasker with an ability to prioritize duties. Job Type: Full-time Salary: $15.00 per hour Benefits: 401(k) 401(k) matching Dental Insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance Schedule: 8-hour shift Monday to Friday Experience: Customer Service: 1 year (Preferred) Work Location: On-site

Seeking an Office Assistant to work for a great firm in the Pittsburg area! . Primary Responsibilities/Essential Functions: Prepare packages Accepts deliveries and mail and assist with distribution Monitor and track office supplies, restock inventory Process vendor invoices, drop off same packages to USPS and/or FedEx location, scan various documents, certify mailing and/or overnight mailing Set up and clean up conference rooms for meetings and events Provide admin support when needed Greet visitors and escort visitors to the proper office Cover reception desk as needed Answers the main line, redirect callers, and takes detailed messages Responds to inquiries from staff Communicates with IT Helpdesk on any computer-related or network-related technical issues Qualifications: -High School Diploma - MUST -1 + year of office assistant experience -Ability to lift 20+ lbs -Mail drop off experience -Microsoft Office