Administrative assistant jobs in Pensacola, FL

Must Have Requirements Associate degree or 2+ years' experience in executive support, hospitality coordination, or event planning Proficiency in MS Office and calendar management systems Strong verbal and written communication skills; ability to work professionally with diverse stakeholders Excellent organizational, time-management, and problem-solving abilities with attention to detail Ability to manage sensitive information and follow strict security protocols Ability to work flexible hours as needed for events or visits Nice to Have Requirements Strong discretion and judgment in handling confidential information Previous customer service experience Proactive, self-motivated, and adaptable approach to changing priorities Job Description: Insight Global is looking for an Executive Assistant/Receptionist for a large manufacturing client in Pensacola, Florida. This role will provide high-level administrative support to an executive with a primary focus on planning, scheduling, and executing customer and guest site visits while maintaining security protocols, hospitality standards, and clear communication between internal teams and visitors. This team member is a critical role in creating excellent first impressions, maintaining operations of our customer experience center and ensuring that our visitors have pleasant experiences while on campus. Day-to-Day: Coordinate customer and guest visits by aligning with the executive's calendar and site availability; serve as the primary point of contact for all visitors. Manage security protocols, including visitor pre-clearance, badge issuance, and safety documentation. Arrange catering, meals, accommodations, and transportation; liaise with external vendors as needed. Reserve meeting rooms and conference spaces; ensure necessary equipment is available for site tours. Communicate visit details to site operations, security, reception, and relevant departments to guarantee readiness. Prepare welcome packets and pre-arrival instructions; monitor upcoming visits and proactively address potential issues. Provide back-office support, including managing office supplies, updating electronic displays and internal communications, coordinating leadership travel, and assisting with mailroom/shipping functions. Maintain confidentiality and uphold professional standards while ensuring guest comfort and security at all times. Compensation: $21/hr to $22.50/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Please Read Entire Ad No Recent Grads No Recent Grads No SAP Drivers Hair Follicle Drug Screen Must have Clean Valid Class A CDL No Accidents or Incidents Within Past Year CDL Address Must Match hiring area No Sap Drivers-Hair Follicle Drug Screen 6 Months 53 ft Tractor Trailer exp within past year required or start as trainee Trainees (Less than 6 months 53' Tractor Trailer experience in past year) * No Recent Grads* Must 40-365 days after CDL school completion ($650 weekly flat rate during training (4-6 weeks OTR) depending on driver and verifiable experience ) South Eastern region not going any further north than OH/IN Drop & Hook, live load unload- No Touch Freight 1900-2100 Miles per week average $15 per stop .55 - .65 cpm based on exp $1400-$1500 Weekly Average Major Carrier, Nationwide Fleet W2+ Benefits, Late Model Freightliner Cascadias Automatic Please text What city you're in How much Tractor Trailer experience in past year What option you're interested in To ************ (Text Only) No Accidents or Incidents Within Past Year CDL Address Must Match hiring area No Sap Drivers-Hair Follicle Drug Screen Trainees (Less than 6 months exp) Welcomed * 40 days after CDL school completion NO RECENT GRADS

At YourTEK Professionals, we owe our success to people and processes. The office assistant provides vital support for both, so we're currently seeking someone exceptional for this role. The ideal candidate will be a problem -solver who has excellent communication skills and impeccable attention to detail. This person should have experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for the position.As well as have a technical background. Objectives of this role Ensure optimal use of equipment, supplies, and inventories through preventive maintenance Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, and office layout Coordinate internal and external resources for expediting workflows Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests Achieve organizational goals while adhering to best practices Responsibilities Manage the front -desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors Perform general administrative tasks, such as answering and directing phone calls; handling email, files, meeting minutes, mailings, and deliveries; and coordinating meeting -room calendars Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas Order office supplies, stock supply stations, and ensure equipment is operable Maintain filing system, contacts database, employee lists, and inventories Provide ad hoc support to staff members and departments, including organization of on -site and off -site team events Required skills and qualifications Proven success in office coordination Excellent written and verbal communication skills Strong time -management and multitasking abilities Proficiency with office applications, and aptitude for learning new software and systems Ability to maintain confidentiality of company information 1 -2 years experience as an office assistance Preferred skills and qualifications Experience in coordinating budgets and expenses Experience in helping to develop internal processes and filing systems Ability to move 50 pounds, bend, stretch, and stand for extended periods Job Type: Full -time Requirements Starting rate $15 -$17 Benefits: Dental Vision Life Insurance Paid time off Schedule: Monday to Friday

Administrative Assistant (20 Hours a week) Location: Pensacola, FL, 32520 Clearance: TS/SCI w/CI Polygraph Job Description: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, be able to multitask and prioritize tasks effectively, and have a strong attention to detail. The Administrative Assistant will be responsible for a variety of tasks, including: Answering and directing phone calls Managing calendars and scheduling appointments Preparing and editing documents, reports, and presentations Assisting with travel arrangements and expense reports Ordering and maintaining office supplies Performing general administrative duties as needed Reprographics Requirements: High school diploma or equivalent 2+ years of experience in an administrative support role Proficient in Microsoft Office Suite Excellent communication and interpersonal skills Strong organizational and time management skills Ability to work independently and as part of a team How to Apply: Please submit your resume and cover letter to [insert email address or link to application portal].

Essential Duties and Responsibilities include the following. Serve as primary point of contact for internal and external constituencies on matters pertaining to the President & CEO. Provide a bridge for smooth communication between the President & CEO's office and staff; demonstrating leadership to maintain credibility, trust and support. Manage executive's schedule, appointments, travel arrangements, and expense reports. Prepare, edit correspondence, reports, and responses to written communications on behalf of the President & CEO. Manage Visit Pensacola's schedule of meetings and programs including announcements, registration, and related website pages. Record, transcribe and distribute minutes of Visit Pensacola meetings. Research and coordinate special projects as directed by the President & CEO. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Prepare monthly and annual reports for Board Meetings, TDC, and Escambia County. Provide administrative support to the Event Grant program including establishing schedules, distributing materials, answer questions, prepare applications for review, and transcribe minutes from the committee meetings. Support special projects through research and managing the project timeline. Support internal staff as requested. Collect data from Partners and Vendors, prepare reports as requested. Prepare invoices, reports, memos, letters and other documents using word processing, spreadsheet, database and other presentation software. Provide high quality professional service to clients and staff to fulfill needs effectively and efficiently demonstrating credibility, trust and support. Improve processes and policies in support of organizational goals, maximize output, adherence to rules, regulations and procedures. Be a team player, problem solver, people person, self-starter and demonstrate flexibility, initiative, and strong communication skills. Other duties as assigned. Competency: To perform the job successfully, an individual should demonstrate the following competencies: Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Bachelor's degree (B. A.) from four-year College or university; or two years related experience and/or training; or equivalent combination of education and experience. Computer Skills: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Project Management software and Database software. Certificates and Licenses: No certifications needed Supervisory Responsibilities: This job has no supervisory responsibilities. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 50 pounds. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. Activity Measures: Timely reports Accuracy Punctual Preparation for meetings Maintaining of President & CEO's schedule and meetings Presentations

Join an acute care hospital serving a thriving Florida community and make an impact as a versatile Sonographer. This dynamic opportunity allows you to work with a wide range of patient populations, including adult, pediatric, and OB/GYN, while contributing to a team-focused, patient-centered environment. Shift Details Evenings, Monday-Thursday Rotating weekends Exact shift hours to be shared during interview Compensation and Benefits Competitive compensation commensurate with experience $5,000 sign-on bonus Relocation assistance available on a case-by-case basis Evening shift differential: $2/hour Night shift differential: $3/hour Comprehensive health, dental, and vision coverage 401(k) plan with company match Employee stock purchase plan Paid time off, family leave, and disability coverage Tuition and certification assistance Employee assistance programs and wellness resources Why Join Us Collaborative, family-oriented work culture Exposure to a wide variety of exams: general, vascular, OB/GYN, pediatric Opportunity to develop and expand clinical skills Access to advanced diagnostic imaging technology Recognition and career development programs Your Role Perform diagnostic ultrasound exams across multiple modalities Provide high-quality imaging for adult, pediatric, OB/GYN, and vascular patients Collaborate with physicians and interdisciplinary teams to support patient care Maintain accurate patient records and ensure compliance with hospital protocols Contribute to a positive, professional, and patient-focused work environment About the Location This Florida community offers a mix of urban amenities and outdoor recreation, with parks, cultural attractions, and local dining. Enjoy a comfortable lifestyle in a welcoming area with convenient access to beaches, entertainment, and regional hubs.

Sales Admin Assistant About Us Velocity is the nation's leading and largest builder of classic American vehicles, redefining what it means to own a classic. Our vehicles aren't just restored-they're entirely reborn. We blend the timeless soul and aesthetics of vintage cars with the performance, technology, and reliability of modern automobiles. By shifting away from traditional one-off restorations with their many uncertainties, we have set a new standard-delivering meticulously crafted, high-performance classics with enhanced reliability and drivability. Velocity's Culture and Core Values Success at Velocity requires a “whatever it takes” mentality. We embody grit, demonstrating perseverance, resilience, and unwavering determination in the face of challenges. We are adaptable, embracing change, adjusting to new circumstances, and continuously seeking ways to improve processes and outcomes-because growth does not come from comfort. We take ownership, assuming full responsibility for tasks, decisions, and outcomes, whether successes or setbacks, without shifting blame. “That's not my job” is not in our vocabulary; when one part of our team falls short, we all do. Finally, our ambition fuels our drive to excel, improve, and uphold the highest standards for both personal and professional growth. This mindset defines who we are and ensures our continued success. Overview The Sales Administrative Assistant supports the sales department by preparing accurate sales documents, processing change orders, managing communication with customers, and ensuring project details are up to date in Monday.com. This role is key to maintaining smooth sales operations and delivering an exceptional client experience. Job Level Individual Contributor Reports To CRM Manager Duties and Responsibilities Contract & Documentation Management: Prepare and process sales contracts, change orders, and other documentation with a high degree of accuracy. Ensure all required signatures, approvals, and supporting documents are collected and filed. Maintain organized electronic and physical records of sales-related documents. Customer Communication & Support: Answer incoming calls and respond to customer inquiries in a professional and timely manner. Act as a liaison between customers, sales staff, and production management teams to ensure clear communication. Provide updates to customers regarding project changes, timelines, and next steps. Project Management Software Maintenance: Update and maintain accurate data in Monday.com, including project milestones, contract details, and change orders. Monitor project status and alert team members of deadlines or changes that may affect deliverables. Administrative Support: Assist the sales team with scheduling meetings, preparing presentations, and generating reports as needed. Track and manage sales department workflow to help meet company targets and deadlines. Support other administrative tasks and cross-department collaboration as assigned. Required Skills and Abilities Strong computer skills, including proficiency with Monday.com or other project management software, Microsoft Office Suite (Word, Excel, Outlook). Excellent written and verbal communication skills. Detail-oriented, organized, and able to handle multiple tasks simultaneously. Customer-focused mindset and professional phone etiquette. Problem solver with a proactive approach to challenges. Team player with a collaborative attitude. Adaptable and able to prioritize in a fast-paced environment. Takes ownership of work and follows through on commitments. Committed to raising the bar on quality, accuracy, and customer service. Education Background and Experience High school diploma or equivalent 2+ years of administrative or sales support experience, preferably in an automotive or manufacturing environment. Experience using HubSpot CRM is a plus Physical Demands (To include but not limited to) Prolonged periods of sitting at a desk or workstation. Occasional standing or walking within the office or shop, such as attending meetings, retrieving documents, or interacting with customers or employees. Occasionally lifting and carrying items, typically weighing up to 10-20 pounds. Frequent use of fingers and hands for typing, writing, and operating a computer. Using telephones, printers, copiers, and other office tools. Frequent need to focus on printed or digital material. Reviewing financial documents, schedules, or customer data with accuracy. Regular communication with customers, vendors, and team members, either in person, on the phone, or via video conferencing. Engaging with customers in person or over the phone, sometimes requiring extended periods of active listening and problem-solving. Prolonged exposure to hot or cold temperatures. Mild noise from office machines or nearby shop areas if the office is adjacent to the workshop. PPE may be required while walking through the shop. Moving around the office or between departments, sometimes requiring the ability to climb stairs. Safely operate a motor vehicle. Benefits Include Compensation: Pay is based on experience and qualifications Health & Wellness: Health/Dental/Vision/Life/Disability/Aflac available after 60 days Retirement: 401(k) with company match after 6 months at next enrollment period Paid Time Off: Paid time off and paid holidays Additional Perks: Company sponsored events, tool program, merchandise discounts, friendly team environment Job duties, salary, and benefits are subject to change throughout duration of employment with Velocity. Velocity is an Equal Opportunity Employer. Velocity does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Join Marquee Dental Partners as an Orthodontic Dental Assistant! Pay: $18-20/hr, depending upon experience Comprehensive Benefits include: Health/Dental/Vision Insurance Paid Time Off 6 Paid Holidays 401k program On the job training Schedule: Full-time, Monday-Thursday Our Orthodontic Dental Assistants are valued and recognized for their contributions serving as the heartbeat of our office. We want to invest in your career engagement and development. Responsibilities Provide superior chair-side clinical support to Orthodontist by charting, patient education, operatory set-up and clean-up Manage patient flow by responding to changes, prioritizing the next Operatory room for the Orthodontist and update Orthodontist on patient's status. Fabricate and fit orthodontic appliances and materials for patients, including but not limited to retainers, wires, or bands as prescribed by the orthodontist. Take intraoral scans when prescribed by the Orthodontist for diagnostic purposes. Takes and processes X-Rays Performs friendly patient hand-offs Escorts the patient to check-out. Completes sterilization processes for equipment and operatory Monitors all laboratory cases and ensure they are ready for the next day's schedule Qualifications 2+ years experience in Orthodontic Assisting preferred, but not mandatory Spanish speaking a plus and will be financially rewarded High school diploma or equivalent X-Ray certification, or the ability to acquire in a timely manner Detail-oriented with strong patient focus Partner with team and contribute to welcoming environment for patients Equal Opportunity Employer

Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Were looking for a detail-oriented and organized individual to join our locally owned construction business as a full-time administrative assistant. If you have hands-on experience with QuickBooks, proficiency in Microsoft Excel and Outlook, and the ability to manage multiple tasks with accuracy and efficiency, we want to hear from you! You must have a strong work ethic, a sharp eye for detail, and the ability to prioritize effectively. Prefer someone with construction and permitting experience, but not required. As part of a growing company, you'll have the opportunity to advance into more senior roles with greater responsibility, as we believe in promoting from within. If you have previous experience as an Office Administrator, Administrative Assistant or Accounting Assistant and meet the requirements, wed like to meet you. Apply today and bring your skills to a company that values precision, reliability, and long-term success. Salary is based on experience and skills. Requirements: Must have strong work experience of QuickBooks Proficiency in Microsoft Office suite (Word, Excel, Outlook) Exceptional attention to detail and a high degree of accuracy. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong written communication skills Reliable transportation and a strong work ethic Able to pass a drug screen test & background check Essential Duties and Responsibilities: Assist with accounts payable and accounts receivable processes, including invoice processing, payment preparation, and billing. Review contracts and prepare customer invoices Maintain organized and up-to-date filing systems for financial records and documents Reconcile credit card receipts Monitor and order office supplies Sort and deliver incoming mail Perform other duties as assigned to support the overall goals of the office manager Position Type/Expected Hours of Work: This is a full-time position. Work days are Monday through Friday, 8:00 AM to 5:00 PM. Work can not be done remotely. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job DescriptionBenefits: Veteran Owned On-the-job training Company parties Benefits/Perks Competitive Compensation Friendly atmosphere Veteran Owned On-the-job training HOURS: M-Th 1-6, Flexible Fridays 10-1 Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team in a fast paced, pediatric outpatient therapy clinic. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments and taking payments using an EMR (operating system), scanning documents, filing and charting, writing correspondence, greeting patients and maintaining the office . The ideal candidate is highly organized with excellent written and verbal communication skills, dependable, detail oriented and a friendly demeanor. Some office experience is required. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Write emails, memos, and letters and distribute them appropriately filing and charting Maintain an organized filing system Develop, update, and maintain relevant office procedures light cleaning Qualifications High school diploma/GED required, Associates degree or administrative training is preferred; WILL CONSIDER A HIGH SCHOOL STUDENT WHO PRESENTS WITH STRONG SKILLS/MOTIVATION Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word Highly organized with excellent time management skills and the ability to prioritize projects

Job Description Join Marquee Dental Partners as an Orthodontic Dental Assistant! Pay: $18-20/hr, depending upon experience Comprehensive Benefits include: Health/Dental/Vision Insurance Paid Time Off 6 Paid Holidays 401k program On the job training Schedule: Full-time, Monday-Thursday Our Orthodontic Dental Assistants are valued and recognized for their contributions serving as the heartbeat of our office. We want to invest in your career engagement and development. Responsibilities Provide superior chair-side clinical support to Orthodontist by charting, patient education, operatory set-up and clean-up Manage patient flow by responding to changes, prioritizing the next Operatory room for the Orthodontist and update Orthodontist on patient's status. Fabricate and fit orthodontic appliances and materials for patients, including but not limited to retainers, wires, or bands as prescribed by the orthodontist. Take intraoral scans when prescribed by the Orthodontist for diagnostic purposes. Takes and processes X-Rays Performs friendly patient hand-offs Escorts the patient to check-out. Completes sterilization processes for equipment and operatory Monitors all laboratory cases and ensure they are ready for the next day's schedule Qualifications 2+ years experience in Orthodontic Assisting preferred, but not mandatory Spanish speaking a plus and will be financially rewarded High school diploma or equivalent X-Ray certification, or the ability to acquire in a timely manner Detail-oriented with strong patient focus Partner with team and contribute to welcoming environment for patients Equal Opportunity Employer

Now hiring an Administrative Assistant for a Construction company in Fort Walton Beach, FL. The Construction Admin Assistant (CAA) will handle all aspects of the construction process. This is an IN-PERSON position (NOT remote or hybrid). Primary responsibilities include (but are not limited to): Ensure plans are complete for construction purposes and stamped ready for permitting. Coordinate with real estate professionals. Ensure that the Blue Books for each active job are updated daily to reflect current activity. Obtain estimates/bids from subcontractors and suppliers. Update subcontractor/vendor pricing guides and contact list. Secure Certificates of Insurance and W-9s for all vendors before the vendor performs any work on a Company job site. Prepare Purchase Orders (POs) or subcontractor agreements for each vendor. Enter all POs in Excel and Blue Book. Prepare specifications; coordinate with Interior Designer on design and materials. Prepare schedules for project execution. Prepare superintendent job site folders. Order materials and coordinate material drops with superintendents. Communicate with superintendents, Estimator, and Jimmy on progress and delays; resolve all issues in a timely manner. Field all requests and inquiries from subcontractors, suppliers, buyers/clients, real estate professionals, and Company staff. Prepare walkthrough paperwork for superintendents; completion of walkthrough paperwork. Prepare new home Closing Books. Ensure that all utilities are terminated the day of closings. Field all warranty calls and contact appropriate subcontractors to address problems in a timely manner. REQUIREMENTS: 2 - 3 years experience in the construction Industry is PERFERRED, but willing to overlook for someone with a STRONG work ethic AND who is experienced with Excel Proficiency with Microsoft Office (Outlook, Word, Excel, etc.) STRONG Organizational skills STRONG communication skills MUST be dependable and on-time each day SCHEDULE: 7:00am - 4:00pm (1 hour unpaid lunch) PAY RATE: Position starts at $24.00/Hr. BENIFITS (available after completion of Temp period): SIX paid Holidays (Major holidays) Employer-paid health insurance (Employer pays 75%) for the employee (after 60 days) One week vacation (after one year worked) TEL Staffing complies with all regulations enforced by the EEOC. TEL Staffing is a drug-free workplace. This position is Temp to Hire. No benefits are offered during the Temp period.

Opening for a Skilled Office Assistant! Are you looking for a fun and dynamic work environment where your contributions truly matter? Do you want to be part of a community-focused team that feels like family? If so, Ace Hardware is the place for you! At Ace Hardware, we pride ourselves on being more than just a hardware store. With over 5,000 locations worldwide, we are deeply rooted in our communities. Joining us as an Office Assistant means you will play a vital role in supporting our locations. Key Responsibilities: * Assist Office Manager in office operations efficiently. * Provide excellent customer service to our valued community members. * Assist in maintaining monthly statement. * Submitting store orders. * Receiving incoming Inventory. Qualifications: * High school diploma or equivalent. * Strong organizational and communication skills. * Ability to work in a collaborative and supportive environment. What We Offer: * Part-time schedule. * A supportive and enthusiastic team culture. Why Choose Ace Hardware? * Be part of a loving community that values personal connections. * Experience a workplace that prioritizes teamwork and collaboration. * Enjoy a job that brings satisfaction and purpose. Location: Ace Hardware of Gulf Breeze located at 1131 Gulf Breeze Pkwy Company Introduction We are your local hardware store and we are a part of your community. Ace Hardware has over 5,000 stores around the world with the majority of those stores independently owned and operated by local entrepreneurs. These hard working men and women are part of the fabric of your community. They are small business owners who are local and loyal...just like it ought to be. While others have become large and impersonal, at Ace, we've remained small and very personal. That's why we say a visit to Ace, is like a visit to your neighbor.

Job Description Bags, a Metropolis company, is on a mission to make every moment matter for a world on the go. As part of the largest mobility network in North America, we combine innovative technology with a customer-first mindset to transform the travel experience-especially at airports. From curbside to gate, our services eliminate the stress of traditional travel by streamlining baggage handling, check-in, and other key touchpoints. With over 23,000 employees across 4,000+ locations in North America and Europe, we're reimagining how people move through their journeys-saving time, reducing hassle, and ensuring every step feels effortless and efficient. Responsibilities A Wheelchair Assistant works at an airport facility and provides assistance to passengers traveling in wheelchairs. Responsibilities include pushing passengers in a wheelchair to and from their arrival/departure gate, and assisting passengers with moving luggage to their vehicles, taxi stands, parking shuttle stations, and rental car stations. Wheelchair Assistants must maintain a friendly and positive attitude and always be attentive to each passenger's individual needs.Communicating effectively and clearly. Asking each passenger the safety and security questions This is a physically demanding position which requires on-the-job security training and the ability to receive all applicable airport security badges. Push wheelchair passengers to and from gates Roll customer-occupied wheelchair safely down the jet bridge Ensure wheel brakes are in place prior to allowing passengers to exit the wheelchair Complete any necessary wheelchair or incident reports Follow dispatcher gate orders Maintains a friendly and positive attitude and is attentive to each passenger's individual needs; by assisting passenger with any problems, questions, or concerns Maintain professional working relationships with fellow employees, supervisors, managers, airline employees, and airport authorities Exceed customer service standards Carry out other duties as assigned Qualifications Must be at least 18 years of age Be authorized to work in the United States Must be able to clear a background and drug screen Must be able to lift up to up to 75 lbs and push a loaded wheelchair up to 300lbs up and down inclines throughout the shift Ability to lift passengers from the wheelchair to the seat on the plane Experience in customer service preferred Strong verbal and written communication skills using appropriate grammar, tone, and pronunciation to effectively communicate with internal and external customers Complete all required training including airport compliance Able to obtain an airport badge Appearance Guidelines Employees are expected at all times to present a professional business-like image, even when working behind the scenes. It is the policy of the Company that each employee's dress, grooming, and personal hygiene should be appropriate to the work situation and be consistent with the Company's business standards. For all male employees a fully grown in, well-maintained mustache, beard or goatee is permitted No visible tattoos or body piercings are allowed. Any tattoos must be covered by your uniform or other means agreed upon by management. Clean & well-maintained approved uniforms must be worn on shift Additional requirements as specified by management While performing the duties of this job, the employee is regularly required to use hands and fingers and to communicate with customers and fellow employees. The employee is frequently required to sit; reach with hands and arms; stand; walk. The employee is also frequently required to climb, balance, stoop, kneel, and crouch. In addition, the employee is required to of twist, turn, stretch, and bend on a frequent basis. The employee must be able to lift and move up to 75 pounds regularly. The employee must be able to move in a relatively quick manner. Specific vision abilities required by this job include Close vision, Peripheral vision and Ability to adjust focus. ________________________________________ SP+ is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, disability or other classes protected by federal or state law. SP+ does not tolerate harassment of or retaliation against any employee or applicant on the basis of these characteristics, or because the individual exercised his or her EEO rights. Right to Work Poster SP+, a Metropolis Company, may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate's application relative to the required job qualifications and responsibilities listed in the job posting. As part of this process, SP+ retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records. If you are an applicant to a New York City job posting and wish to request an alternative selection process accommodation or have questions about our data retention policy, please contact ******************. We are here to assist you.

Office Assistant/Receptionist - 2505416 Description D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. Please visit our website at **************** for more information. D.R. Horton, Inc. is currently looking for a Office Assistant. The right candidate will maintain responsibility for the day-to-day operations of the office. Perform administrative functions, such as answering phones, greeting guests, signing for packages, and provide administrative support to the Division President and management team. Essential Duties and Responsibilities include the following. Other duties may be assigned. Maintain responsibility for reception and telephone duties, including sorting/distributing mail and signing for packages Troubleshoot any problems with office machinery. Call for maintenance if necessary Act as liaison to property management and assist with scheduling office maintenance Manage meeting calendars for division conference rooms Order and stock office supplies Maintain office services such as coffee service, water, Office Depot, Staples, UPS, and FedEx accounts Schedule and organize activities such as meetings, travel and department activities for all members of the management team Assist Division President by creating/developing general correspondence, spreadsheets, presentations, agendas, memos, etc., managing their schedule and updating outlook contacts/calendars Develop effective working relationships with all departments Handle confidential and non-routine information Coordinate and arrange division dinners and events, flights, hotels, rental cars and other travel related requests Assist with corporate-driven initiatives such as Benefits open enrollment meetings, Camp Horton, Career Fairs, Internship program and other HR events Assist other departments as schedule allows Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company Ability to work overtime Qualifications Education and/or Experience High school diploma or general education degree (GED) One to two years of related experience and/or training Possess superb interpersonal, written and verbal communication skills Ability to handle confidential or sensitive information with discretion Ability to communicate and work with all levels of management and personnel Ability to manage multiple responsibilities with attention to detail Comfortable with multi-tasking and prioritizing deadlines PowerPoint experience Ability to apply common sense understanding to carry out instructions furnished in written oral form or via DRH applications Proficiency with MS Office and email Preferred Qualifications Associate degree or equivalent from a two-year college or technical school preferred Come join a winning team with a Fortune 500 company! We are growing fast and are looking for enthusiastic attitudes and team players to join our success. We offer an excellent benefits package including: Medical, Dental and Vision 401(K) Employee Stock Purchase Plan Flex Spending Accounts Life & Disability Insurance Vacation, Sick, Personal Time and Company Holidays Multiple Voluntary and Company provided Benefits Build YOUR future with D.R. Horton, America's Builder. #WeBuildPeopleToo Job: Administrative Primary Location: AL-Spanish Fort Organization: Home Builder Schedule: Full-time Job Posting: Dec 8, 2025, 11:16:27 PM

Westminster Manor in Fort Walton Beach, Florida is seeking to fill a full-time administrative assistant position. This role provides support to the community administrator with specific responsibilities for preparation of project requests, proposals, licensure renewal, rents and subsidies, and other special projects as assigned. EDUCATION: High school diploma or general education degree (GED); and three months related experience and/or training; or equivalent combination of education and education. EXPERIENCE: General business experience and the ability to work with people in all types of situations. Proficient in administrative work and communications skills including expertise in word processing and computer programs. EOE/DFWP "We honor those who have served"

Celebrate each day at The Hangout! From high-profile events to daily family games, our staff serves up a dose of fun with every meal. Located right along the beautiful white sandy beaches of Gulf Shores, the Hangout always feels like a beach party whether it is hosting after parties for sports games, festivals, pop-up workouts, fun runs, playing in the sand pit, pick-up games of ping-pong, foosball, four square, or playing in the family foam parties. As we like to say, come for the food, and stay for the fun! STATEMENT OF PURPOSE The Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily operations of the restaurant, the recruiting process, basic accounting processes, answering general employee questions, and has all necessary information for guest and employee questions. ESSENTIAL FUNCTIONS They will work under direct supervision of the Administrator and General Manager, and uphold The Hangout's Mission, Vision, and policies, procedures, and guidelines while performing all duties. AVERAGE % OF TIME 50% General employee support. Distributing paychecks and tip outs. As directed by managers, print employee applications, and daily roster. Enter new employee information into Aloha and ADP. Ensure that all new hire paperwork is completed fully and provided to Human Resources in a timely manner. Familiar with E-verify and I9 process. Ensure new hire packets are prepared. Answer general questions, including employee registration and use of ADP. Create name tags, keep track of all termination/discipline reports, job code change forms and pay raise forms. 25% General restaurant support. Maintain office supply inventory and order as appropriate. Maintain lost and found, including credit cards, with logs and destruction as necessary. At the direction of managers, adjust employee hours for the previous day and database maintenance of the point-of-sale. Control Shaka Bucks, radios logs, bank bags etc. Disburse announcements to staff using HotSchedules when needed. 15% Counting the safe, order of supplies, managing invoices and accounting, distributing banks, inventory parking passes, and ensuring sign-out sheets are completed. Calling in change runs for banks. Daily server and bartender check outs. 10% General administrative support. Answer the restaurant phone. Ensure the office is clean and organized. Other duties as assigned. POSITION CHARACTERISTICS Talented and motivated to enjoy the fun in work while working hard to achieve great things. Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track. Maintain a high level of confidentiality at all times. QUALIFICATIONS AND KNOWLEDGE High school or equivalent education and/or experience required 2 years related experience Working knowledge of Microsoft Excel Familiar with E-Verify and ADP preferred Familiar with Aloha POS preferred Strong verbal and written communication skills Basic knowledge of employment laws Excellent organizational skills Strong interpersonal skills - outgoing, patient, professional and able to get along with a variety of people. Time management Must pass background check Other: Work is performed in a restaurant office setting, primarily sitting using a computer and telephone. Role requires night and weekend availability

The RFS Assistant will be responsible for assuring the completeness and accuracy of securities related documentation, as well as performing all acts required as a representative on any new walk-in security business. This position will support the job activities of a RFS Financial Consultant/Sales Manager and will support, where necessary, in the training and sales effort of Annuity and Securities Representatives. The RFS Assistant will be responsible for assisting customers, both existing and new, in the Securities area. RENASANT BANK IS AN EQUAL OPPORTUNITY EMPLOYER Responsibilities * Help maintain good customer relations on a continuing basis * Assist sales effort of the Manager by serving as a resource person and answering questions concerning all aspects of security transaction including, but not limited to, questions concerning qualifications, paperwork, and any other issue that may inhibit the sale * Assist in organizing workflows and preparation of documents, memos, and various Financial Services correspondence. Read correspondence and memos directed to the manager, handle those of a routine nature either by writing, telephoning a response, or redirecting matters to proper parties to expedite handling * Handle problems and questions from Platform Securities Representatives, Dedicated Representatives, Platform Annuity Agents, and clients. Also, assist dedicated representative(s) with securities documents, maintaining the files and managing appointment schedules * Handle daily operational concerns and bring matters to a satisfactory conclusion * Assist dedicated Representative/Manager in screening appointments, answering customer calls, and contacting existing customers * Manage and coordinate the bank office function to ensure compliance with established policies and procedures * Assist agents when their existing customers have questions or problems * Order all supplies as requested by representative * Process all new account paperwork for securities sales * Responsible for sending funds to correct place * Make and maintain files on all security customers * Responsible for verifying that all new accounts receive a confirmation notice and that they are established correctly * Assist customers as needed, i.e. account balances, completing transactions, and any paperwork questions * Assist fund companies when additional information is needed regarding an account * File all new and quarterly statements on each security account * Maintain checks and securities log on all items sent out * Maintain all required compliance files and upload online as required * Responsible for sending securities paperwork to LPL Financial * Order all literature, forms, applications, and prospectus as needed * Assist branches as needed * Audit all reports that come from LPL Financial relating to Securities * Process all documentation from third-party firm relating to Securities and upload online as required * Address problems with third-party firm as related to booking business and reports; respond to and fix these problems relating to Securities * Process all incoming mail for department relating to Securities * Perform other related duties as assigned Qualifications * High school diploma or equivalent required * Minimum of 1 year of working in an FINRA regulated Environment experience * Minimum of 1 year of coordinating securities and Annuity Sales Training experience * Minimum of 1 year of coordinating annuity processing and paperwork experience * Active Series 6 or 7, Series 63, and State Life insurance or ability to obtain in 6 months * Strong knowledge of processing stock transactions, Mutual funds and variable annuities transactions is preferred * Good organizational skills and the ability to perform multiple tasks with limited supervision * Good analytical and problem solving skills * Good human relations and communications skills with aptitude for sales and marketing * Extensive knowledge of stock, mutual fund, annuity and other securities sales and processing procedures and knowledge of the delivery system for these products * Good computer and key board skills Physical Demands The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand or sit; kneel, stoop, or squat; use hands or fingers to handle or feel objects, tools or controls; reach with hands and arms, and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to focus. Work Environment The Bank's professional working environment requires employees to communicate effectively, both verbally and in writing. Employees must demonstrate strong interpersonal skills when working closely with internal business partners and external clients. Employees may be exposed to confidential and propriety information within the working environment, therefore, must uphold confidentiality at all times. Due to the possibility of being exposed to high risk situations (i.e. robbery), detailed instructions and procedures are required to be followed at all times to safeguard the Bank's employees, customers, and assets. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. The principal duties and responsibilities enumerated are all essential job functions except for those that begin with the word "May". This is intended to describe the normal level of work required by the person performing the work. The principle duties outlined are the essential responsibilities and duties. Other duties may be assigned as needs arise. Job requirements and/or processes may be modified to reasonably accommodate persons with a disability as required by law. This description is not intended as a contract and is subject to change. Any written contractual agreements supersede this job description.

Destin Surgery Centerhas an exciting opportunity for a Business Office Payment Posting, Full Time. Destin Surgery Center is a great location with benefits and competitive pay for the right candidate! This position is responsible for covering any aspect of the business office necessary. Primary duties will include medical records and chart preparation but will also entail scheduling, insurance verification, financial counseling, patient calls, and medical record audits. Successful candidates will possess outstanding multi-tasking abilities, communication, and teamwork as well as the ability to keep up in a fast-paced working environment. The successful candidate should be able to demonstrate previous successful/positive customer service encounters or programs. We offer competitive wages and benefits to include medical and dental insurance, 401(k), paid time off and life insurance. Hours are 9-5 M-Th and 9-4 on Fri. DUTIES AND RESPONSIBILITIES: * Ensures all required forms are placed in designated areas of the patients chart * Daily preparation of charts surgeries within required deadline * Preparation of medical consents for each chart prepared * Labeling necessary documents and adding physician orders * Verifies insurance * Obtains pre-certification from insurance companies for procedures that require pre-certification. * Requests office notes from referring physician if needed for Authorization. * Calculating and Informing patients of amount due * Communicating with medical offices * Out-bound collection calls to patients regarding their medical invoice/bill answering questions and setting up payment/payment plans. * Utilization of various collection strategies and methodologies to contact consumers in order to negotiate payment in full or payment arrangements on debt within federal, state and client collection guidelines and laws. * Knowledge of health care financing and Medical Collections preferred. * Other duties as assigned Required Skills: EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS: * Hospital or medical office experience preferred but not required. WILL TRAIN THE RIGHT CANDIDATE! * Must be able to communicate verbally and non-verbally in a professional way. * Ability to use time wisely in preparing work area to meet high-paced demand. * Show a genuine desire to work and improve the hospital as a whole. * Extreme multi- tasker * Strong medical terminology. * Must demonstrate excellent phone etiquette and exceptional customer service skills. Required Experience: Original Req# 79531