Administrative assistant/personal assistant demographics and statistics in the US
Administrative assistant/personal assistant demographics research summary. Zippia estimates administrative assistant/personal assistant demographics and statistics in the United States by using a database of 30 million profiles. Our administrative assistant/personal assistant estimates are verified against BLS, Census, and current job openings data for accuracy. Zippia's data science team found the following key facts about administrative assistants/personal assistants after extensive research and analysis:
- There are over 959,031 administrative assistants/personal assistants currently employed in the United States.
- 86.9% of all administrative assistants/personal assistants are women, while 13.1% are men.
- The average administrative assistant/personal assistant age is 50 years old.
- The most common ethnicity of administrative assistants/personal assistants is White (65.9%), followed by Hispanic or Latino (16.3%), Black or African American (9.3%) and Unknown (3.9%).
- In 2022, women earned 94% of what men earned.
- 6% of all administrative assistants/personal assistants are LGBT.
- Administrative assistants/personal assistants are 65% more likely to work at private companies in comparison to public companies.
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Administrative assistant/personal assistant demographics by:
Administrative assistant/personal assistant gender statistics
86.9% of administrative assistants/personal assistants are women and 13.1% of administrative assistants/personal assistants are men.
- Female, 86.9%
- Male, 13.1%
Administrative assistant/personal assistant gender ratio
| Gender | Percentages |
|---|---|
| Female | 86.9% |
| Male | 13.1% |
Administrative assistant/personal assistant gender pay gap
Women earn 94¢ for every $1 earned by men
Male income
$44,448
Female income
$41,622
Administrative assistant/personal assistant gender ratio over time
This data breaks down the percentage of men and women in administrative assistant/personal assistant positions over time. Currently, 86.9% of administrative assistants/personal assistants are female.
Administrative assistant/personal assistant gender ratio by year
| Year | Male | Female |
|---|---|---|
| 2010 | 8.07% | 91.93% |
| 2011 | 7.75% | 92.25% |
| 2012 | 8.50% | 91.50% |
| 2013 | 8.35% | 91.65% |
| 2014 | 8.72% | 91.28% |
| 2015 | 9.56% | 90.44% |
| 2016 | 9.46% | 90.54% |
| 2017 | 10.34% | 89.66% |
| 2018 | 11.03% | 88.97% |
| 2019 | 11.53% | 88.47% |
| 2020 | 12.15% | 87.85% |
| 2021 | 13.15% | 86.85% |
Administrative assistant/personal assistant related jobs gender ratio
We compared administrative assistants/personal assistants with similar job titles to see how gender ratios vary. As you can see, administrative assistant engineering and assistant operator have the biggest gender ratio gaps.
| Job title | Male | Female |
|---|---|---|
| Escrow Secretary | 3% | 97% |
| Placement Secretary | 3% | 97% |
| Administrative Assistant/Secretary/Receptionist | 4% | 96% |
| Administrative Assistant/Personal Assistant | 13% | 87% |
| Information Technology Assistant | 67% | 33% |
| Assistant Operator | 77% | 23% |
| Administrative Assistant Engineering | 78% | 22% |
Male
Female
100%
75%
50%
25%
0%
0%
25%
50%
75%
100%
Administrative assistant/personal assistant demographics by race
The most common ethnicity among administrative assistants/personal assistants is White, which makes up 65.9% of all administrative assistants/personal assistants. Comparatively, 16.3% of administrative assistants/personal assistants are Hispanic or Latino and 9.3% of administrative assistants/personal assistants are Black or African American.
- White, 65.9%
- Hispanic or Latino, 16.3%
- Black or African American, 9.3%
- Unknown, 3.9%
- Asian, 3.8%
- American Indian and Alaska Native, 0.8%
Administrative assistant/personal assistant race
| Administrative assistant/personal assistant race | Percentages |
|---|---|
| White | 65.9% |
| Hispanic or Latino | 16.3% |
| Black or African American | 9.3% |
| Unknown | 3.9% |
| Asian | 3.8% |
| American Indian and Alaska Native | 0.8% |
Administrative assistant/personal assistant race and ethnicity over time
See how administrative assistant/personal assistant racial and ethnic diversity trended since 2010 according to the United States Census Bureau data.
Administrative assistant/personal assistant race and ethnicity by year
| Year | White | Black or African American | Asian | Hispanic or Latino |
|---|---|---|---|---|
| 2010 | 71.58% | 9.85% | 3.15% | 13.31% |
| 2011 | 71.39% | 10.12% | 3.04% | 13.29% |
| 2012 | 71.09% | 10.12% | 3.12% | 13.38% |
| 2013 | 71.14% | 9.74% | 3.32% | 13.56% |
| 2014 | 70.80% | 9.86% | 3.29% | 13.86% |
| 2015 | 70.27% | 9.86% | 3.30% | 14.33% |
| 2016 | 69.57% | 9.73% | 3.64% | 14.67% |
| 2017 | 69.64% | 9.47% | 3.41% | 15.08% |
| 2018 | 69.68% | 9.20% | 3.45% | 15.37% |
| 2019 | 70.15% | 8.92% | 3.50% | 15.16% |
| 2020 | 68.32% | 8.66% | 3.58% | 14.97% |
| 2021 | 65.86% | 9.34% | 3.84% | 16.35% |
Administrative assistant/personal assistant wage gap by race
According to our data, asian administrative assistants/personal assistants have the highest average salary compared to other ethnicities. White administrative assistants/personal assistants have the lowest average salary at $43,750.
| Ethnicity | Salary |
|---|---|
| Unknown | $43,789 |
| White | $43,750 |
| Black or African American | $44,219 |
| Asian | $46,113 |
| Hispanic or Latino | $44,409 |
Average administrative assistant/personal assistant age
See how the average age of administrative assistants/personal assistants varies based on ethnicity and gender.
Male
Female
Administrative assistant/personal assistant age by race and gender
| Race | Male age | Female age |
|---|---|---|
| Black or African American | 47 | 52 |
| Unknown | 36 | 49 |
| Asian | 43 | 47 |
| Hispanic or Latino | 38 | 45 |
| White | 45 | 54 |
| American Indian and Alaska Native | 51 |
Administrative assistant/personal assistant age breakdown
The average age of administrative assistants/personal assistants is 40+ years years old, representing 78% of the administrative assistant/personal assistant population.
Administrative assistant/personal assistant age breakdown
| Administrative Assistant/Personal Assistant Years | Percentages |
|---|---|
| 40+ years | 78% |
| 30-40 years | 16% |
| 20-30 years | 6% |
Administrative assistant/personal assistant educational attainment
The most common degree for administrative assistants/personal assistants is bachelor's degree, with 49% of administrative assistants/personal assistants earning that degree. The second and third most common degree levels are associate degree degree at 22% and associate degree degree at 15%.
- Bachelor's, 49%
- Associate, 22%
- High School Diploma, 15%
- Master's, 5%
- Other Degrees, 9%
Administrative assistants/personal assistants by degree level
| Administrative assistant/personal assistant degree | Percentages |
|---|---|
| Bachelor's | 49% |
| Associate | 22% |
| High School Diploma | 15% |
| Master's | 5% |
| Other Degrees | 9% |
Administrative assistant/personal assistant jobs you might like
Administrative assistant/personal assistant wage gap by degree level
According to the data, administrative assistants/personal assistants with a Master's degree earn more than those without, at $47,640 annually. With a Bachelor's degree, administrative assistants/personal assistants earn a median annual income of $45,742 compared to $43,644 for administrative assistants/personal assistants with an Associate degree.
| Education | Salary |
|---|---|
| Master's Degree | $47,640 |
| High School Diploma or Less | $43,065 |
| Bachelor's Degree | $45,742 |
| Some College/ Associate Degree | $43,644 |
Administrative assistant/personal assistant employment statistics
Most administrative assistants/personal assistants work for a private in the finance industry.
Company size where administrative assistants/personal assistants work
Below, you can see the size of companies where administrative assistants/personal assistants work.
Administrative assistant/personal assistant jobs by employer size
| Company size | Percentages |
|---|---|
| < 50 employees | 8% |
| 50 - 100 employees | 19% |
| 100 - 500 employees | 23% |
| 500 - 1,000 employees | 9% |
| 1,000 - 10,000 employees | 20% |
| > 10,000 employees | 21% |
Administrative assistant/personal assistant jobs by company type
Employees with the administrative assistant/personal assistant job title have their preferences when it comes to working for a company. For instance, most administrative assistants/personal assistants prefer to work at private companies over public companies.
Administrative assistant/personal assistant jobs by sector
| Company type | Percentages |
|---|---|
| Education | 8% |
| Public | 22% |
| Private | 65% |
| Government | 5% |
Administrative assistant/personal assistant jobs by industry
The most common industries for administrative assistants/personal assistants are finance, professional and manufacturing.
Administrative assistant/personal assistant industry statistics
| Industry | Percentages |
|---|---|
| Fortune 500 | 11% |
| Finance | 10% |
| Professional | 10% |
| Manufacturing | 7% |
| Health Care | 7% |
| Education | 7% |
| Media | 6% |
| Retail | 5% |
| Real Estate | 5% |
| Technology | 5% |
| Government | 4% |
| Insurance | 4% |
| Hospitality | 3% |
| Non Profits | 3% |
| Internet | 2% |
| Transportation | 2% |
| Construction | 2% |
| Telecommunication | 1% |
| Start-up | 1% |
| Energy | 1% |
Administrative assistant/personal assistant turnover and employment statistics
Administrative assistant/personal assistant unemployment rate over time
The unemployment rate for administrative assistants/personal assistants between 2008 and the most recent data has varied, according to the Bureau of Labor Statistics.
Administrative assistant/personal assistant unemployment rate by year
| Year | Administrative assistant/personal assistant unemployment rate |
|---|---|
| 2010 | 7.58% |
| 2011 | 7.01% |
| 2012 | 5.80% |
| 2013 | 5.28% |
| 2014 | 4.11% |
| 2015 | 3.32% |
| 2016 | 2.98% |
| 2017 | 2.93% |
| 2018 | 2.79% |
| 2019 | 2.48% |
| 2020 | 3.48% |
| 2021 | 4.29% |
Average administrative assistant/personal assistant tenure
The average administrative assistant/personal assistant stays at their job for 1-2 years, based on the 5,042 administrative assistants/personal assistants resumes in Zippia's database.
Administrative assistant/personal assistant tenure statistics
| Number of years | Percentages |
|---|---|
| Less than 1 year | 21% |
| 1-2 years | 36% |
| 3-4 years | 16% |
| 5-7 years | 14% |
| 8-10 years | 5% |
| 11+ years | 9% |
Administrative assistant/personal assistant LGBT ratio compared to similar jobs
Review the percent of administrative assistants/personal assistants that are members of the LGBT community. You can see how this compares to similar jobs in the chart below.
| Job title | LGBT | Job openings |
|---|---|---|
| Administrative Assistant/Personal Assistant | 5.70% | - |
| Scheduling Coordinator | 9.17% | 66,114 |
| Senior Program Assistant | 10.06% | 83,137 |
| Legal Secretary | 14.76% | 13,182 |
Similar administrative assistant/personal assistant jobs LGBT demographics
| Profession | Percentages of LGBT | Job openings |
|---|---|---|
| Scheduling Coordinator | 9.17% | 66,114 |
| Senior Program Assistant | 10.06% | 83,137 |
| Legal Secretary | 14.76% | 13,182 |
Foreign languages spoken by administrative assistants/personal assistants
The most common foreign language among administrative assistants/personal assistants is Spanish at 64.3%. The second-most popular foreign language spoken is French at 10.1% and Italian is the third-most popular at 3.9%.
- Spanish, 64.3%
- French, 10.1%
- Italian, 3.9%
- Russian, 3.9%
- Portuguese, 3.5%
- Other, 14.3%
Administrative assistant/personal assistant languages spoken
| Foreign language | Percentages |
|---|---|
| Spanish | 64.3% |
| French | 10.1% |
| Italian | 3.9% |
| Russian | 3.9% |
| Portuguese | 3.5% |
| Other | 14.3% |
