Administrative assistant/personal assistant job description

We are looking to add another talented member to our team. We are looking for a rounded individual that has or is willing to learn a variety of skills and be a personal assistant to the President of the company. For the right individual we are willing to train.

The most vital skills are common sense, creativity, being a self driven go getter with great customer service and communication skills. The willingness to dive in make it your own and make it happen. The right individual enjoys the freedom to evaluate problems and initiate changes with in the organization. Must be tech savy.

The goal of this position is to move into a management role in the future. We are a woman owned family operated business and looking for the right go getter willing to dig in get dirty and find educated solutions to any problem they may run into.
Skills & Responsibilities
* Basic construction knowledge(willing to teach)

* Knowledge of water restoration, mold remediation, fire damage clean-up and put backs/rebuilds(Willing to teach)
* Passion for the construction industry and helping others restore their home after a disaster with compassion
* Assist in creating and implementing SOP and system changes to improve the businesses systems and procedures
* Communicate with customers about scope of work and review necessary paperwork with compassion
* Assist with scheduling tenants and technicians
* Assist with filing, ensuring that all paperwork systems are followed, creating and implementing procedures as needed
* Filing expenses, photos and other project documents
* Assist with project coordination

* Perform other duties as needed which may include cross-training in other related positions
* Possess sense of urgency, professional demeanor, positive attitude, and strong work ethic
* Manage shop stock, office supply stock, tool check-in check out procedures, tool and vehicle maintenance procedures and schedules
* Assist owner with personal tasks as needed
* Valid Driver's License with reliable transportation
* Pass Background Check
* Able to lift and/or move up to 50 pounds.
* Willingness to get dirty
* Computer literate, with working knowledge of work processing, business software and spreadsheet applications

For the right one we are willing to teach, pay is dependent on relevant experience.

Job Types: Full-time, Part-time

Pay: $12.80 - $18.00 per hour

Benefits:
* Flexible schedule
* Health insurance
* Paid time off
* Professional development assistance
Schedule:
* 4 hour shift
* 8 hour shift
* Monday to Friday

License/Certification:
* Driver's License (Required)

Work Location: One location

• Answer phone calls and emails and relay important messages to increase our productivity
• Ensure filing systems are kept orderly and up to date
• Organize meeting spaces for guests upon arrival to make sure they feel welcome
• Perform other duties as assigned
• Run errands and pick up orders as needed

• Run personal errands such as grocery and other shopping
• Purchase gifts, send cards, etc.
• Coordinate and manage personal contractors and service providers (lawn service, internet provider)
• Pay bills as needed
• Mediate between internal and external clients and leadership
• Help keep the executive team focused on business activities
• Create and reformat effective presentations and documentation
• Respond accurately to internal and external information requests
• Use tact and discretion when dealing with confidential information
• Perform other duties as required

Qualifications

• Ability to work independently
• Superb time management skills and communication skills, written and verbal
• Demonstrates ability to use Microsoft Office
• Prior work experience as a personal assistant, executive secretary, executive assistant, administrative assistant, or related job experience performing personal assistant duties
• Applicants must have graduated high school or equivalent

• Demonstrates proficiency in Google Suite
• Has reliable vehicle and license
• Works in our office and on location as needed
• Has excellent attention to detail
• Shows ability to multitask and prioritize daily workload
• Is proactive and steadfast in supporting the leadership team with both professional and personal tasks
• Fits in with the company culture
• This position is located in Nashua, NH, and is not remote

Compensation

$18 - $20 hourly

About IPS Cash

IPS Cash is a growing real estate investment company that buys houses for cash in New England. We improve lives through real estate by offering unique solutions.

Trust & Investment Management Division



Oklahoma City, OK



ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Assist Personal Trust Administrators

Process receipts and distributions as instructed

Opening and closing accounts on the trust accounting system

Assist with maintenance of accounts on the trust accounting system

Prepare client review reports

Coordinate the filing of tax forms and payments

Assist customers while Trust Administrators are out or unavailable

Foster positive customer/client relations

Responsible for electronic document retention and filing

Perform other job related duties and special projects as assigned

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


REQUIREMENTS


Proficient in Microsoft Office Excel, PowerPoint and Word, and knowledge of, or the ability to quickly learn, banking software applications

Excellent communication skills, both written and verbal

Ability to work well under pressure and deadlines

Strong organizational skills and an ability to multitask with accuracy

Detail-oriented

Dependable self-starter

Ability to use independent judgment, discretion, and maintain confidentiality

Good analytical skills

Demonstrated good attendance and punctuality


PREFERRED SKILLS AND QUALIFICATIONS


Basic working knowledge of investments and banking is helpful


PHYSICAL REQUIREMENTS


Constant use of computer screens

Ability to operate a computer keyboard, use hand to finger, handle or feel, reach with hands and arms, and talk, see or hear

Intermittently standing, stooping, bending at the waist, walking, kneeling or crouching

Ability to sit and/or stand for long periods of time during the workday

Long periods of typing and repetitive motion

Ability to lift and/or move and carry 5 pounds


LOCATION


BancFirst Tower

Downtown Oklahoma City

100 N. Broadway

Oklahoma City, OK 73102


HOURS


Full Time


Hometown service, statewide strength.
BancFirst
is committed to investing in the future of Oklahoma communities. BancFirst is a $12 billion bank offering personal and commercial products, trust, insurance, and investment services in sixty Oklahoma communities. Employees enjoy excellent benefits and a learning environment that allows them to continuously improve their skills to deliver highly personalized service to customers.
EOE/Minority/Female/Disability/Veteran/LGBTQ


Diversity...Our differences enhance business performance.