Administrative Assistant/Personal Assistant Jobs Near Me

Executive Assistant to a Leading White-Collar Crime Law Firm Partner Are you ready to embrace a classic, high-level Executive Assistant role, supporting a globally renowned White-Collar Crime Attorney? This Partner handles high-profile, cutting-edge cases that are as thrilling as they are newsworthy. DC Office Hybrid, 3 days in the office Newly created role - providing one to one support What's in it for you? Newly created role: A blank canvas, offering the chance to make an impact from day one and provide EA support to a charming and highly successful Litigator. Employee well-being and growth: The firm prioritizes the development of its employees. With over a decade of experience working with them, I can vouch that most professionals I've placed there have stayed and flourished. Support and advancement: The firm values each team member's contributions, providing clear opportunities for career growth, recognition, and support. Flexible work environment: Offers adaptable hours and remote work options, promoting a strong work-life balance with more flexibility than most. Collaborative culture: Join some of the friendliest and most impressive business professionals, in a firm where even the partners value life outside of work. The Firm: Our client is a prestigious Am Law 50 firm with a significant presence globally. While their Washington, DC office maintains a modest size of 350 team members, the firm operates over 15 offices across the United States, balancing a broad reach with a uniquely personal touch. They handle high-profile, impactful work while fostering a collaborative environment where every team member, including non-fee-earning staff and executive assistants, plays a crucial role in the firm's success and future. At this firm, contributions from all team members truly matter - it's a place where everyone's efforts drive excellence. Position Overview · Administrative Support · Legal Practice Tasks · Project Management · Client Services · Advanced Decision-Making Your Experience: You're already experienced in supporting Partners in a law firm - this is non-negotiable. You have a proven track record of getting things done, no matter the challenge. In this role, you'll be expected to bring a clear vision, develop a strategic plan, and deliver exceptional, five-star support to a five-star Attorney. Next Steps: If you have an up-to-date CV, click apply to be immediately considered. If you don't have a current CV but are still interested, let's have a chat via one of the following channels: LinkedIn: ************************************************ Email: ***********************

Why You Want To Work Here: Established as a community-focused organization, we are a medical and psychiatric provider dedicated to offering a wide range of services to adults aged 18 and older, addressing mental health and substance abuse challenges. Job Overview: As an Executive/Personal Assistant, you will provide high-level support for a professional doctor by handling various tasks to help them focus on their core responsibilities. Responsibilities of the Executive/Personal Assistant: Calendar Management: Organize and manage schedules, appointments, and meetings. Communication: Handle incoming and outgoing communications, including emails and phone calls. Meeting Coordination: Prepare agendas, take minutes, and ensure follow-up on action items. Travel Arrangements: Plan and coordinate travel itineraries, including flights, accommodations, and transportation, including vacations and family trips. Document Management: Prepare, edit, and organize documents, reports, and presentations. Budget Management: Assist with tracking and managing budgets and expenses. Project Support: Assist in project management and coordination, ensuring deadlines are met. Research: Conduct research and compile information as needed for decision-making. Client Relations: Maintain relationships with clients and stakeholders, ensuring communication is clear and professional. Event Planning: Organize and coordinate corporate events, conferences, and meetings. Confidentiality: Handle sensitive information with discretion and confidentiality. Daily Errands: Manage personal errands, such as ordering meals, dry cleaning, and other tasks. Bill Management: Manage bills and finances, ensuring timely payments. Research and Reservations: Research and make reservations for restaurants, events, and activities. Gift and Event Planning: Organize special occasions, including birthdays, anniversaries, and holidays. Communication Management: Handle correspondence and communication, including mail and messages. Time Management: Help prioritize tasks and manage time effectively to balance professional and personal commitments. Requirements of the Executive/Personal Assistant: High School Degree, Bachelor's degree preferred Proven experience in a similar role Must have valid Driver's License, Proof of Insurance and reliable transportation Proficiency in project coordination and multitasking Strong data entry skills with attention to detail Excellent proofreading abilities Ability to manage calendars effectively Familiarity with QuickBooks is a plus Experience in front desk operations is advantageous Knowledge of event planning principles is beneficial

Attain Partners is an innovative consulting firm dedicated to disrupting the status quo to change the world and improve the lives of those we touch. From strategy to technology and everywhere in between, our experts use their unique skills to advance the important missions of education, nonprofit, healthcare, and state and local government clients. People are at the center of all we do, and that's why we empower career growth, provide industry-leading benefits packages, encourage a flexible work environment, and foster a culture of inclusion to support the needs of our team. We share a collective passion for our mission and our people. Guided by our seven core values, The Attain Way, our vision is the foundation of our culture-to be and attain the best. What You Will Do: Perform a broad range of administrative tasks, including creating, reviewing, and editing presentation, agenda, and itineraries; compiling meeting materials; tracking and completing monthly expense reports; and other administrative duties as assigned. Assist in managing high-volume email inboxes for two senior executives, identifying and flagging critical items, and preparing a daily summary of key priorities. Coordinate all logistics for business and personal travel, including booking commercial and private flights, arranging car services, managing detailed itineraries, and adapting to last-minute changes. Organize and synchronize meetings and appointments, ensuring executives are prepared with relevant background, talking points, and other materials. Serve as a calendar gatekeeper, ensuring schedules are followed and prioritized effectively. Collaborate closely with the Partner and Office of the CEO teams to keep them informed of upcoming commitments and responsibilities, proactively following up and maintaining clear, consistent communication. Demonstrate leadership to maintain credibility, trust, and support with senior leadership and team members. Prioritize conflicting needs, address matters promptly, and ensure tasks are completed successfully, often under deadline pressures. The ideal candidate is: Trustworthy. Proven ability to exercise discretion and independent judgment in interactions with executives, clients, partners, and team members. Flexible. Adaptable to shifting priorities and able to multitask in fast-paced environment, responding proactively to unexpected challenges. Articulate. Possesses excellent written and verbal communication skills. Self-starter. Takes initiative and ownership of projects, prioritizing tasks to completion with minimal supervision. Critical Thinker. Excels in problem solving, decision making, organization, and time management. Attentive. Willing to work beyond standard hours when needed to accommodate business and personal needs. Tech Savvy. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point, Teams); knowledge of Salesforce is a plus. Detail Oriented: Consistently maintains high standards of accuracy and thoroughness in all work. Years of Experience: 5+ years of successful administrative experience Minimum Education Required: Bachelor's Degree required. Work Environment: This role is primarily on-site Monday - Friday in McLean, VA Additional Information Attain Partners values your mental, emotional, and physical health and wellbeing. Our comprehensive benefits package starts on your first day of employment and includes benefits such as: Competitive health, dental, and vision coverage, HSA and FSA accounts, life and disability insurance, fertility and family planning benefits, and employee assistance and discount programs 11 paid federal holidays and flexible unlimited time off (UTO) Generous 401(k) matching with immediate vesting Flexible career paths - our career tracks provide advancement, mobility, and flexibility as you continue to grow with us A healthy environment where we value unique experiences, and care about everything that makes you, you. Our IDEA-Inclusion, Diversity, Equity, and Allyship-Program maximizes a sense of belonging by creating an environment where diverse experiences are embraced, and authenticity is welcomed. Attain Partners is committed to fair and equitable compensation practices. Individual base salary for this position is unique to each candidate and will be commensurate with experience, education, and skills, ranging from $75,000 - $85,000. In addition to base salary, this role is eligible for an annual discretionary bonus. Interested in this position but the compensation isn't quite right? Let us know your expectations, and we'll see if we can make it happen based on your qualifications. Attain Partners is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Applicants have rights under Federal Employment Laws. For more Information visit EEO, EEO Poster Supplement, Family and Medical Leave Act (FMLA), and Employee Polygraph Protection Act (EPPA). If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Job Title: Executive Assistant About the Role: TriSource is partnering with a client seeking a detail-oriented and proactive Executive Assistant to provide high-level support. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and oversee special projects. Key Responsibilities: Manage executive calendars, meetings, and travel. Prepare reports, presentations, and correspondence. Act as a liaison between internal/external stakeholders. Organize and prioritize communications and tasks. Assist with project management and follow-up on action items. Qualifications: 7+ years of experience in a similar role. Strong organizational, communication, and multitasking skills. Proficiency in Microsoft Office and scheduling tools. Discretion, professionalism, and problem-solving ability.

Administrative Assistant The duties will include providing executive office support to include editing and coordinating communications, tracking & processing various awards, archiving, SharePoint administration, and attending meetings to record and disseminate minutes. Shall provide support to BPO/FIN/TSC. The duties will include providing office support and Front Desk coverage handling NRO traveler correspondence and walk-in questions. The duties will include providing administrative office support to include calendar management, editing and coordinating correspondence, tracking actions, and attending meetings to record and disseminate minutes. Shall provide front office support to the Principal Deputy Director/OHR, Deputy Director/OHR, and Chief of Staff to include calendar management, editing and coordinating correspondence, and back up support for TIER actions. Tasks: Draft and/or provide critical/final review of correspondence Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports Build briefing packages and present information Analyze metrics and provide summary to senior management Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.At a minimum, provide BPO/ODIR coverage during core business hours from 0800 to 1700Maintain a schedule of appointments for a manager or office Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites Coordinate with DNI/USD(I), internal NRO Directorates/Offices, and others to schedule meetings with principals Coordinate visitor requests, parking, and catering requests with NRO/ODIR, Protocol, Security, and other impacted offices Maintain/create and distribute contact cards for BPO leadership Greet and escort visitors Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents Arrange for the delivery of outgoing mail/packages with the mailroom Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office Perform research and retrieve information from databases and other resources Attend meetings, events, and forums as requested by BPO leadership Manage TIER actions; assign to the appropriate divisions or branches, follow-up and provide status reports, coordinate responses in a non-conflicted manner for senior management review, and participate at NRO-wide TIER meetings. Administer the BPO online data repository tool, developing, editing and managing SharePoint websites Coordinate training requirements and related events for BPO offices SharePoint POCs Coordinate and process Freedom of information Act (FOIA) requests and the publication review process on behalf of BPO Recommend innovative processes to improve the efficiency and effectiveness of the office Compose written communication in response to complex customer queries Prepare routine status reports and track office-related metrics Manage routine website content updates and coordinate more complex website changes with webmaster Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites Attend meetings, events, and forums Assist in maintaining inventories, records, and receipts Coordinate office renovations and relocation activities Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning Support business process records management disposition (hard copy records and electronic copy records) and preservation activities for the BPO enterprise Develop and facilitate training sessions to ensure uniform implementation of NRO Directives and Instructions related to records management Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy Maintain and update the BPO Records Management Plan Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records) Required Clearance: Active TS/SCI w/ CI Poly Education: High School Diploma or GED equivalent Relevant Experience: Seven years Desired Skill Set Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance. Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies detail-oriented ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience ability to participate productively as a contributing member in a team environment Strong interpersonal skills Ability to be discreet and maintain confidentiality Proficient in the use of Microsoft Office and standard computer applications Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly Experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, Philosophy and operating principle

Executive AssistantLocation: Alexandria, VA Work Type: Onsite Remote Work: No Qualifications Experience with supporting executive leadership within US government Experience with managing schedules, tasks, appointments and operations for a senior government executive Experience with managing teams to meet timelines and deliverables Experience with coordinating and leading meetings, both pre-planned and short notice Experience with using outlook calendar function for complex scheduling actions Ability to be a team player TS/SCI clearance Additional Qualifications Experience working in the US Department of Defense organization Experience with the Correspondence and Task Management System (CATMS) or other tasking systems Experience working in a dynamic environment and adjusting to schedule changes Experience with writing and reviewing senior-level DoD and Joint Staff correspondence Experience with supporting DoD Cyber-focused organizations Possession of excellent written and verbal communication skills Bachelor's degree in Communications, Public Policy, Education or any other related field. Clearance: Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information. TS/SCI Clearance is required. Compensation and Benefits Salary Range: $100,000 - $160,000 (Compensation is determined by various factors, including but not limited to location, work experience, skills, education, certifications, seniority, and business needs. This range may be modified in the future.) Benefits: Gridiron offers a comprehensive benefits package including medical, dental, vision insurance, HSA, FSA, 401(k), disability & ADD insurance, life and pet insurance to eligible employees. Full-time and part-time employees working at least 30 hours per week on a regular basis are eligible to participate in Gridiron's benefits programs. Gridiron IT Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status. Gridiron IT is a Women Owned Small Business (WOSB) headquartered in the Washington, D.C. area that supports our clients' missions throughout the United States. Gridiron IT specializes in providing comprehensive IT services tailored to meet the needs of federal agencies. Our capabilities include IT Infrastructure & Cloud Services, Cyber Security, Software Integration & Development, Data Solution & AI, and Enterprise Applications. These capabilities are backed by Gridiron IT's experienced workforce and our commitment to ensuring we meet and exceed our clients' expectations.

The position reports to the Chief of Staff (COS) and provides administrative support to the CEO and Chief of Staff (COS), managing their schedules and correspondence and ensuring tasks are completed efficiently. They work closely with the CEO and COS to keep them informed of upcoming commitments, anticipate their needs, and coordinate project tracking for the Governance & Strategy Center. Position Responsibilities Support to CEO and COS Completes a broad variety of administrative tasks including managing appointments; completing expense reports; composing and preparing correspondences that are sometimes confidential; arranging travel plans, itineraries, and agendas; drafting documents for meetings; providing support for meetings; and compiling various lists and reports. Works closely and effectively with the CEO and COS to keep them well informed of upcoming commitments and responsibilities, following up appropriately and ensuring related tasks are tracked, this includes anticipating the need for speeches, remarks and presentations, etc. and proactively assisting with drafting materials as needed. Manages CEO and COS's schedule on a day-to day basis including proactive monitoring for and resolving conflicts and capturing key takeaways and action items from meetings, ensuring that follow-up actions are tracked and completed. Supports the CEO and or SNA President at conferences and meetings, as assigned, by monitoring and coordinating the on-site schedule for the CEO and/or President and ensuring meetings, presentations, promotional activities, and other onsite engagements are kept on track. Coordinates VIP seating at the Annual National Conference. Prepare the CEO for all meetings and on-site interactions by providing relevant materials, briefing notes, and background information on meeting participants and topics. Coordinates project tracking for the CEO and Governance & Strategy Center. Governance Support Assists the CEO in scheduling and preparing communications for SNA leadership to attend multiple conferences and meetings throughout the year, including developing schedules, sending calendar invitations and tracking housing for the Executive Committee and Board members. Drafts and sends correspondence to the Board, provides logistical support for in-person Board activities (e.g., finding dinner locations, coordinating Board gifts, etc.), and assists with coordinating materials for Board meetings. Develops and maintains monthly SNA Leadership calendar and ensures all Centers' events are included on the calendar. Monitors SNA commitments for the Board President and Vice President, coordinating with various Centers and serving as a conduit for scheduling to minimize overlap and ensure commitments are honored and volunteer leaders are not overutilized. Maintains leadership listings in the database for each leadership cycle including Board of Directors, Standing Committees, Strategic Committees, Advisory Councils and others and annually assists the Senior Specialist with producing the Directory of Leaders . Position Requirements Education Bachelor's degree or high school diploma with equivalent combination of experience and training. Qualifications Three or more years of experience with relevant duties, in a non-profit or association preferred. Experience tracking goals, work assignments, task lists, action item follow up, etc. and proactively conducting outreach to ensure appropriate follow-up. Experience taking minutes for conference calls and meetings and providing administrative support for leadership roles. Excellent workload organization skills, including identifying and handling priorities quickly, balancing short and long-term assignments, adapting to changes in priorities, and keeping pace with daily operational demands. Experience leveraging technology tools to increase efficiency in administrative processes. Ability to handle sensitive and confidential information discreetly and with good judgment Demonstrated problem-solving skills with an ability to research and identify solutions. Demonstrated ability to successfully work independently and as part of a team with the ability to draw connections between day-to-day job responsibilities and the goals of the organization. Excellent writing and editing skills for drafting, editing, and proofing correspondence, writing emails, presentations, reports, summaries, and other communications for a wide variety of internal and external audiences. Detail-oriented, organizational skills with the ability to manage multiple tasks with different timelines in a fast-paced environment with fluctuating workloads and changing priorities. Excellent verbal and interpersonal communication skills with the ability to and patience to work with and provide customer service to a wide variety of internal and external stakeholders. Demonstrated experience using a database to access customer or member information, using the internet to conduct research, and proficiency in Microsoft tools such as Teams, SharePoint, Word, Excel, PowerPoint and Outlook, as well as virtual meeting platforms such as Zoom. Experience working in a non-profit or association preferred Position Relationships Works with SNA staff, leadership and members. Communicates with vendors, consultants, contractors, legal representatives, hotel staff representatives, Board of Directors, volunteers, and other CEO contacts and their representatives. Supervision Receives general supervision and direction from position's supervisor. Exercises some independent judgment and discretion

We are looking for a self-motivated, organized, and detail-oriented professional with experience working for high-profile individuals/families to serve as a Personal Assistant. The ideal candidate would consistently take initiative on projects and have a strong ability to multitask. The ideal candidate should be prepared to offer 24/7 support and be ready for domestic and international travel as needed. Responsibilities: Collaborate with the individual/family to effectively plan daily schedules, ensuring a balance between work, personal life, and leisure activities. The Assistant will be scheduling and accompanying to medical appointments, managing prescriptions, and ensuring overall well-being. Plan and organize travel arrangements for both business and leisure, including booking accommodations, transportation, and creating travel itineraries. Prepare the destination or home for the principal ahead of arrival or return. Oversee and manage household tasks, such as coordinating with domestic staff, overseeing construction, design, maintenance, and ensuring a well- functioning home environment. Manage Executive's family with the scheduling and coordination of appointments, activities, school pickups or similar responsibilities, ensuring their daily routines run smoothly and efficiently. Coordinate social engagements, including but not limited to, event planning, vendor communication, guest invitations, and managing RSVPs. Provide administrative assistance, including managing personal emails, organizing documents, and maintaining records. Assist with financial tasks, such as budgeting, bill payment, and expense tracking, while ensuring financial privacy and security. Arrange entertainment and leisure activities, such as booking tickets for shows, concerts, or reservations at restaurants. Qualifications: College Degree is preferred. (not a must) 2-5 years' experience as a Personal Asst or related experience. Anticipate Exec's needs and proactive. Driver's license and good driver. Organized and Detail -Oriented

Our client, a property management firm, is seeking a temporary-to-permanent Administrative Property Assistant to support their team in McLean, VA! Responsibilities: Handle calendaring and scheduling. Provide phone support and manage team and tenant emails. Manage maintenance files, statuses, and coordination of work. Assist with invoices and expense reporting. Handle lease set up, changes, and reporting. Qualifications: A HS diploma or equivalent is required. 3+ years of property or administrative experience are required. Strong attention to detail and customer service skills. Ability to liaise with tenants, staff, and vendors. Compensation/Benefits: $23/hr-$25/hr while temporary. $55K-$60K (DOE) when permanent. Hours are 8:30am-5pm. 100% onsite for 3 months and then 1 day/week remote. Summer Fridays! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

City/State Harrisonburg, VA Work Shift Rotating (United States of America) Sentara Rockingham Memorial Hospital Wellness Center is hiring a Childcare Assistant - Flexi Schedule Provides for the safety and well-being of every child in the wellness center's children's programs. He/she is responsible for the implementation and execution of a broad range of care and activities for ages 0 weeks to 12 years; providing care and nurturing in our childcare area for younger kids, provide fun and stimulating activities in our youth programs, Implementing, and executing various events and programs. Requirements: 1 year childcare experience preferred. BLS required within 90 days of hire. Facility Highlights: Sentara RMH Medical Center is a 238-bed, Magnet designated hospital located in Harrisonburg, Virginia. Harrisonburg, Rockingham County is a progressive and picturesque location that rests in the Shenandoah Valley of Virginia, which is known world-wide for its beauty, including the renowned Skyline Drive, which winds through Shenandoah National Park. If you love outdoor activities, you will find great hiking, skiing, camping, boating, golfing, collegiate sports, concerts, wineries, breweries, and you will have the opportunity to attend many community events throughout the year. Harrisonburg is located about two-hours from Washington, DC, three and one-half hours from Virginia Beach and is within a convenient distance to Baltimore, Pittsburgh, NYC, and Philadelphia. Sentara Benefits: Sentara employees strive to make our communities healthier places to live. We're setting the standard for medical excellence within a vibrant, creative, and highly productive workplace. For more information about our employee benefits, Benefits : Sentara offers an attractive array of full-time benefits to include Medical, Dental, Vision, Paid Time Off, Sick, Tuition Reimbursement, a 401k/403B, Performance Plus Bonus, Career Advancement Opportunities, Work Perks, and more. Enhanced Benefits to support you and your family include: Paid Parental Leave, Adoption/Infertility/Surrogacy Reimbursement, Family Caregiver Leave, and Emergency Back-up Care. Enhanced benefits to promote your well-being and secure your financial future include; The Sentara Student Debt Program, Emergency Savings Account and a Floating holiday. Sentara Rockingham Memorial Nursing Awards and Recognitions: Magnet : A Gold Standard in Nursing Excellence Sentara RMH Medical Center achieved the distinguished Magnet status and recognition from the American Nurses Credentialing Center (ANCC) in both 2014 and 2019. The Beacon Award: Distinguished Excellence in Critical Care Sentara RMH Medical Center's Critical Care Unit was recently honored as a recipient of the Beacon Award for Excellence from the American Association of Critical-Care Nurses (AACN). Watson Health Top Hospitals : A Commitment to Excellence In 2021, Sentara RMH Medical Center earned a place on the revered Fortune/IBM Watson Top 100 Hospitals 2021 list Talroo - Allied Health; childcare, daycare, children Job Summary Provides for the safety and well-being of every child in the wellness center's children's programs. He/she is responsible for the implementation and execution of a broad range of care and activities for ages 0 weeks to 12 years; providing care and nurturing in our childcare area for younger kids, provide fun and stimulating activities in our youth programs, Implementing, and executing various events and programs. Qualifications: Basic Life Support (BLS) - Certification - American Heart Association (AHA) RQI Related experience Skills Communication Sentara Healthcare prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves. Per Clinical Laboratory Improvement Amendments (CLIA), some clinical environments require proof of education; these regulations are posted at ecfr.gov for further information. In an effort to expedite this verification requirement, we encourage you to upload your diploma or transcript at time of application. In support of our mission “to improve health every day,” this is a tobacco-free environment.

Contract - 3 Months Shift: 8:00 am - 5:00 pm (some days arrive earlier but may leave earlier) What are the desired traits/experiences that the Manager would most like to see? 1. Professionalism commensurate with hospital administration 2. Strong organizational skills: experience with outlook, calendar and meeting management, concur 3. Prior Admin Assistant Experience SPECIFIC ELEMENTS AND ESSENTIAL FUNCTIONS* * 1. Answers telephone in professional manner and routes calls as appropriate. *2. Handles complaints in a courteous and professional manner. *3. Assumes responsibility for incoming mail opening and distribution. *4. Attends and records departmental or medical staff meetings as assigned. *5. Assumes responsibility for all correspondence for the Administrative Team. *6. Maintains current and accurate filing system. *7. Makes appointments and schedules individuals meetings as requested. *8. Completes tasks assigned by immediate supervisors in a timely manner. *9. Keeps an open line of communication with other Administrative Secretaries, Department Managers, Physicians, and Administrative Officers. *10. Maintains strict confidentiality regarding Administrative activities, patients and employees according to policy and procedures. *11. Maintains and assist in managing Medical Directorship contracts and Physician Service Agreements (PSA) as assigned. 12. Anticipates needed tasks, assignments or work to be completed and initiates necessary work to complete such tasks without direct supervision or direction.

The Ford Agency is actively seeking a smart and dynamic candidate for an Administrative Assistant to join a professional consulting firm near Leesburg, Virginia. The Assistant will provide top-notch support to the team, assist with planning annual leadership conferences, and ensure the office runs smoothly. This is an excellent opportunity for a candidate with strong business acumen to join a growing team! Responsibilities Include: Coordinate schedules for internal and external meetings Communicate with business executives from a diverse range of industries Plan events for industry leaders Maintain the office and day to day operations Assist team with special projects Qualifications Include: 1+ years of administrative or office management experience Experience working with C-suite and/or leadership teams Proficiency in MS Office, Google Suite, and Mac OS strongly preferred Strong organizational and interpersonal skills Ability to multi-task with strong customer service skills Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients. To see more positions available through The Ford Agency, please check out our website at ********************

To allow a collective group of executives to focus on more advanced responsibilities, the Administrative Assistant will provide support with a variety of tasks that demand skilled proficiency in technological tools such as Excel, Power BI and Microsoft Outlook (Power Point); organize meetings, oversee routine and advanced duties for the benefit of multiple stakeholders, and work collaboratively to create and draft correspondence, prepare reports or documents, conduct internal and external research, and complete a range of duties including managing calendars, planning events and organizing schedules, coordinating travel, and prioritizing communications, and managing appointments for business and personal needs. Additional responsibilities include customer onboarding support project assistance, and presentation materials preparation. QUALIFICATIONS: Associate or bachelor's degree in business administration, communication, or equivalent experience. Proficient with reporting and data visualization tools (e.g., Excel (Pivot Tables), Power BI) for team reporting (data, analysis, numbers). Microsoft Office Suite (Outlook, PowerPoint, Word, Excel). Strong understanding of calendar and scheduling software. Experience working with multi-location teams or within a business campus environment. Demonstrated experience managing multiple schedules and changing priorities across a dispersed team environment. Exceptional verbal and written communication skills. High attention to detail with strong organizational skills. Proactive drive to anticipate and address challenges. Professional discretion with sensitive information. Time management skills with the ability to maintain attention to multiple priorities effectively with minimal oversight and mindfulness to scheduled delivery deadlines. Availability to adjust work hours on occasion to support urgent needs. DUTIES AND RESPONSIBILITIES: Maintaining filing systems, contact databases, and employee lists. Creating presentations and reports and investigating inquiries from internal and external customers or prospects. Scheduling meetings, appointments, and travel. Supports daily office operations that may include greeting visitors, responding to phone or email inquiries for select managers. Drafting email and other business correspondence or documents; maintaining data integrity. Ordering office supplies and food deliveries. Planning events and preparing meeting agendas. Updating information in databases and spreadsheets as appropriate. Submitting personnel change forms and documentation via an internal HCM. Creating general workflow efficiencies and streamlining processes.

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $28.00 - USD $30.00 /Hr.

Reporting to the Department Administrator, the Associate Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and/or Division Chair. The Associate Administrator consults, advises and assists practice management in providing leadership and direction by performing a combination of the following: financial reporting/management; budget development/monitoring; grants management/administration; physical plant maintenance/space planning; and human resources management. Provides staff supervision while promoting a diverse, equitable and inclusive culture. The Associate Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The Associate Administrator ensures that all grants and contract awards are implemented, and reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. The Associate Administrator works closely and in collaboration with different Divisions, physicians, VCU and VCUHS management and administrative personnel. Essential Job Statements Reporting Relationships: The Associate Administrator reports directly to the Department Administrator, with a dotted line relationship to the Division Chairs/Chiefs if applicable. The Associate Administrator works collaboratively with Ambulatory Leaders, Nursing Directors, and other VCUHS and VCU leadership. The Department Administrator works with the Associate Administrator, with input from Division Chairs/Chiefs and Department Chair if applicable, to set annual performance objectives and conduct the annual performance review. Human Resources Management Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department. Manages, supervises and directs assigned administrative/support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary/corrective action and employee training and development. Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial/program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification. Assists with productivity analysis and accountability of Division faculty. Communicates with providers and divisional staff to ensure all remain up to date on current health system policies. Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries. Prepares and handles all related paperwork and documents. Administers VCU/VCUHS Human Resources policies and procedures. Serves as the Division's liaison with VCU and VCUHS Human Resources. Prepares and coordinates all required human resources paperwork. Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty. Collaborates with the MCVP's compensation team to address compensation requests. Ensures responsibility and visible commitment of diversity equity and inclusion programs/initiatives through collaboration and implementation of initiatives across the health system. Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees. Works with respective program directors to incorporate house staff into the care model for patients. Financial Management Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law. Assists with the development and maintenance of divisional operating budget using the requisite financial accounting systems. Collaborates with division leadership in order to implement an equitable and financially sound operating budget. Monitors expenditures and revenue. Performs statistical analysis for forecasting. Assists with long range financial planning and projection of revenue and expenditures. Manages and maintains all operating accounts. Oversees all financial aspects of the division(s) to include travel, accounts receivables, and purchasing. Reconciles all accounts and researches and resolves variances. Collaborates with internal and/or external third-party partners in the equitable and effective management of the revenue cycle operations. Works with providers to ensure appropriate documentation for clinical activity is consistent with MCVP and Compliance Services policies. Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs. Establishes and monitors internal controls of divisional administrative staff as it relates to financial affairs. Assists ambulatory team, as needed and appropriate, in the development of business plans to maintain clinic capacity, expansion, and capital requests. Grants Administration Directs and oversees contract and grant acquisition, written proposals, budget preparation and administration and monitoring of funds to ensure university, state and federal requirements and regulations are met. Administers activities that are necessary to the application and management of grant programs focusing on the fiscal and operational aspects. Analyzes and reviews grant proposals for compliance with agency and VCU requirements. Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research. Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants. Oversees the administration of expenses charged to grants for appropriateness and confirms that funding is budgeted, and expense is allowable. Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials. Enters into negotiations with sponsors (e.g., NIH, pharmaceutical industry) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures. Maintains knowledge of computer systems used to support research. Serves as Effort Reporting coordinator for the division. Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants. Clinical Operations Collaborates with Ambulatory to identify opportunities to increase efficiency and effectiveness of clinical practice. Responsible for co-management of provider schedules working with Ambulatory to ensure appropriate clinical outpatient coverage. Works with division chiefs and other leadership to optimize the physician and provider practice, including both outpatient and inpatient. Responsible for communicating and developing plans to increase provider productivity congruent with practice plan standards. Develops business plans to increase outreach and grow market share. Employment Qualifications Required Education: Bachelor's Degree in Finance, Accounting, Healthcare Administration, Business or closely related field Preferred Education Master's Degree in Business or Healthcare Administration or closely related field Licensure/Certification Preferred Diversity Equity and Inclusion certification preferred Years And Type Of Required Experience Minimum of three (3) years of work experience in a healthcare management position with financial and supervisory responsibility OR within one semester of completion from a Master's Degree Program in Healthcare Administration (MHA). Experience with Microsoft software, to include spreadsheets and databases

Function Enterprises, Inc. in Springfield, VA, is a leading contracting company dedicated to providing quality services to clients. The company emphasizes excellence in work and values diversity and inclusivity in its culture. Role Description This is a full-time on-site role for an Administrative Assistant at Function Enterprises, Inc. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, assisting with executive administrative tasks, and utilizing clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Payroll Administrator Attention to detail and organizational skills Ability to multitask and prioritize tasks Desire to learn and grow Experience in office management or administration is a plus Excellent computer skills, including MS Office proficiency College diploma or equivalent

Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how. At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial planning. The role of an Oath Office Manager is to work to organize our attorneys, advisors, clients, and team in office and remote. We believe in great freedom and great responsibility. We believe in doing the hard work first. We believe there is a difference between busyness and effectiveness. We believe in empowering our team to help thousands of people nationwide. Responsibilities Oversee our day-to-day office and remote operations in Virginia Execute other office administration tasks as assigned Liaise with clients, attorneys, team, and advisors as the mainline of communication Answering and directing phone calls Responding to client requests via email and telephone Monitoring deadlines Scheduling appointments Preparing materials for client meetings Drafting correspondence Organizing and maintaining client files Scanning, copying, and filing of documents in an electronic file management system Qualifications Excellent time management, problem-solving, and communication skills Basic computer skills including experience with Microsoft Office Bachelor's degree or relevant work experience Ability to maintain and cultivate client relations About Oath Law & Oath Planning Oath was founded in 2010 on the idea that estate and financial planning should be accessible to people from all different backgrounds -- not only the wealthiest 1%. We began in one small office with a team of only a few innovative, creative thinkers that wanted to make planning and estate and financial education a possibility for every community. Now, we've grown our firm across multiple states, with more offices opening every year. Our success comes down to one motivating factor -- helping families and individuals do the best that they can for the people and things that they love most. As we continue to expand and help more individuals and families, we are seeking like-minded individuals to embody our mission and values and join our growing team. Industry Financial Services Employment Type Full-time

We are Hiring Administrative Assistant for Location: Fairfax, VA 22030 (Hybrid Role) Assignment Length: 6+ Months (Potential for Extension) Are you detail-oriented, organized, and ready to make an impact? We're looking for a Administrative Assistant to support critical operations in a hybrid work environment. What You'll Do: Review and manage transformer inspections. Create and assign work requests. Collaborate with local offices via email to address questions, concerns, and provide updates. Monitor and resolve quality assurance issues identified during inspection reviews. What We're Looking For: Basic knowledge of computerized and function-related equipment. Ability to manage multiple activities and resources effectively. Strong communication skills (oral and written). Proficiency in personal computer applications, including spreadsheets, word processing, and SAP.

COLONIAL RIVER WEALTH MANAGEMENT LLC is a Wealth Management company with offices in Midlothian, Newport News, Staunton, and Williamsburg Virginia. We are dedicated to providing personalized financial planning and investment services to our clients. Role Description This is a full-time on-site role for an Administrative Assistant at COLONIAL RIVER WEALTH MANAGEMENT LLC in Newport News, VA. The Administrative Assistant will be responsible for providing administrative support, managing phone calls, communication, clerical tasks and client operations. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Clerical Skills Ability to multitask and prioritize tasks effectively Attention to detail and organizational skills Proficiency in Microsoft Office Suite Previous experience in a similar role is a plus Associate's or Bachelor's degree in Business Administration or related field