Administrative assistant jobs in Pflugerville, TX - 446 jobs

Office Manager / Administrative Assistant Project Location: Rockdale, TX Viridan is partnering with a leading sustainable energy developer that is driving innovation toward a cleaner future. This organization is at the forefront of more efficient and sustainable energy solutions, working to reduce global emissions through expertise in development, financial structuring, and asset management. As part of this partnership, we are seeking a highly organized and dependable Office Manager / Administrative Assistant to support administrative and logistical operations on a construction project. This is a dual-role, contract position that plays a critical role in supporting both office functions and field teams. The Role The Office Manager / Administrative Assistant will be responsible for maintaining smooth day-to-day office operations while providing essential support to contractors and on-site teams. This role is key to timekeeping, document management, and overall administrative coordination. Key Responsibilities Manage daily administrative and logistical office operations Provide administrative support to contractors and field teams Oversee timekeeping and timesheet management Maintain, organize, and manage project documentation Support general office and project coordination needs Required Experience & Skills Strong experience in in-office administration Highly organized with excellent attention to detail Proficiency in Microsoft Excel and Microsoft Word Ability to effectively support contractors and field teams Experience with timekeeping and timesheet management Construction or project-based experience is strongly preferred Working Conditions Based on an active construction site Rare weekend work if required Rare irregular hours depending on project needs Reporting Structure Reports directly to the Project Director This opportunity is ideal for an administrative professional who enjoys working in a project-driven, on-site environment and wants to contribute to work that supports a more sustainable future.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Austin-based family is looking for an Executive Personal Assistant and Household Manager to be the organizational force behind their busy household. This is a hands-on role supporting a dynamic family with three young children, managing a full calendar of business and personal commitments where priorities shift constantly. You'll serve as the strategic partner by keeping the Principal 10 steps ahead, continually monitoring the calendar for changes, and ensuring the Principal is always prepared and on time. You'll manage a busy calendar across multiple family members and staff, understanding business and personal/family commitments, coordinate schedules for nannies, plan family events, support family travel, and oversee household vendors and maintenance. Someone with meticulous attention to detail, strong communication skills with the ability to distill information clearly, a proactive mindset, and who is comfortable juggling competing priorities where urgent needs arise constantly. This role is based out of their residence in Austin, TX. 125-130K DOE + quarterly bonus, benefits, 401k, 10 days PTO & flexible work setup in summer. Responsibilities: Serve as the strategic partner for family life, anticipating needs and keeping the principal 10 steps ahead of what's coming. Manage calendar coordination across the principal, three children, and three nannies-understanding how business and personal schedules intersect and affect each other. Proactively monitor calendars constantly for changes and anticipate needs proactively and communicate potential conflicts or issues before they arise. Ensure the principal is always prepared and on time for meetings, obligations, and events across business and personal spheres. Plan and organize family events, including birthdays, holidays, dinner parties, and small gatherings, with attention to detail and warmth. Coordinate all logistics from guest lists and invitations to catering, vendors, décor, and follow-up. Support family travel by preparing detailed itineraries, coordinating bookings, and creating packing lists. Anticipate travel needs and ensure seamless execution from departure to return. Handle any changes or challenges that arise during trips with calm problem-solving. Coordinate with the household team to communicate daily priorities and ensure alignment. Oversee household vendors, deliveries, and maintenance with care and attention to quality. Track household expenses and maintain organized digital filing systems. Handle errands and personal tasks efficiently. Qualifications: Previous experience as a Personal Assistant, Household Manager, or in a high-touch concierge role supporting a private home or executive. Strong calendar management skills with the ability to manage multiple schedules and adapt quickly to constant changes. Exceptional attention to detail, proactive mindset, and a strong sense of ownership in completing tasks to a high standard. Clear, concise, and clean communication skills with the ability to distill information effectively for quick decision-making. High EQ with the ability to read situations, manage up, and follow through consistently. Flexibility to adapt as priorities shift throughout the day while keeping longer-term projects moving forward. Strong organizational ability and a track record of maintaining trust through accuracy, reliability, and discretion. Intuitive, high-touch service orientation with the ability to anticipate needs before they are communicated. Flexible availability, including occasional weekend communication or urgent requests when needed. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

The Company MaverickX is engineering the future of chemistry for natural resource extraction. We are intensely focused on bringing economic value to our customers, shareholders, and employees - while solving pressing resource challenges facing the United States and the world. Austin LabOur Austin Lab is the headquarters of MaverickX, serving as the central hub of our research, development, and corporate operations. Currently under construction with an anticipated completion date of March 2026, it will be the launching point for our next phase of growth. The Role We are looking for a highly organized, proactive, and detail-oriented Office/Executive Assistant to support leadership and ensure smooth day-to-day operations. This dual-role position requires someone who can seamlessly switch between administrative tasks, executive support, and office coordination. You'll be the go-to person for keeping the workplace running efficiently and executives on track.Responsibilities Office Operations: Keep our workspace running seamlessly by greeting guests, managing supplies, and ensuring everything from coffee to conference rooms is ready to go Logistics Coordination: Manage incoming and outgoing mail, shipments, and deliveries with precision and care, ensuring efficient turnaround Elevated onboarding: Prepare workstations, credentials, and welcome kits for new hires. Introduce them to our tools and make sure their first day feels effortless and inspiring Vendor Management: Act as the primary point of contact for building management and service providers Executive Support: Provide reliable assistance to executive officers by coordinating schedules, preparing materials, and managing personal errands, ensuring leadership priorities are executed efficiently Team gatherings: Organize activities that bring people together and strengthen office culture Professional Aesthetics: Maintain an office environment that reflects our company's professionalism and innovation Special Projects: Jump in where needed to support ad-hoc tasks. At Maverick it is “all hands on deck” and everyone from the office manager to the CEO is expected to jump in wherever needed, whenever needed Qualifications 2+ years experience in office coordination, administration, or operations support Highly organized and detail-oriented. You thrive on structure and can balance multiple priorities efficiently Skilled, versatile communicator. You can cut to the chase with our executives on a pressing problem, but then warmly greet a customer at the door Comfortable tackling day-to-day tasks and unexpected challenges Proficient in basic business tools (Slack, Google Workspace, Zoom, etc.) Energetic, warm, and professional presence as the first point of contact for visitors of the lab Our Values Customer First: Our first and foremost priority is to give customers technology that makes their business more valuable. There is no deviation from this north star Play to Win: This is a professional team, not a family. Hardcore work ethic is a baseline; Measurable impact is how we define success Extreme Ownership: We are self-starters who learn voraciously, master their domain, and take full accountability for the outcomes of their work Relentless Execution: A good idea is meaningless until it is solving a customer problem. Moving with speed, focus, and determination is how we win in our industry Radical Candor: Focused, direct, and impactful communication is our language. No time for beating around the bush Shared Success: Meaningful equity participation for employees means that when Maverick wins, everyone wins Uncompromised Integrity: We do first class business in a first class way, while staying loyal to our customers, shareholders, employees, and country Benefits At Maverick X, our compensation packages reflect our recognition of the value our employees bring to our success and our commitment to recruiting top talent. We cater our benefits to ensure our team succeeds both in and out of the office Premium health insurance: With medical, dental, and optical options, we offer some of the best coverage on the market Continuing education: We take employee development seriously and strive to unlock our team's full potential through continuous learning initiatives

Department Operations Employment Type Full Time Location Austin - HQ Workplace type Onsite Key Responsibilities Qualifications Culture & Mindset at Maverick About Maverick X Maverick X is developing a biological process to efficiently extract lithium, rare earth elements, and other metals from hard rock deposits.

Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Works under general supervision and provides complex administrative support work. Essential Duties and Responsibilities * Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. * Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. * Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. * Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. * Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. * Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. * May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Requirements * Education - High school diploma or GED * Experience - Three years of related experience. * May not be currently enrolled as a Texas A&M International University student. Knowledge and Abilities Knowledge of: * Word processing, spreadsheet, and database applications. Ability to: * Multitask and work cooperatively with others. * Strong verbal and written communication skills. * Work with sensitive information and maintain confidentiality. * Strong interpersonal and organizational skills. Licensing / Professional Certification - None. Physical Requirements - General Office Environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervise employees. Other Requirements * Evening and weekend work may be required. * Position requires on campus, face-to-face interactions. * Position requires maintaining a regular schedule of attendance on campus and in the workplace. Pay of Rate: $14.43/hour for up to 19 hours weekly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: * Resume/CV * Cover Letter * At least 3 references and their full contact information Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Challenger School is seeking a friendly, detail-oriented individual to join our team in Austin as a secretary. As a school secretary, you are the first person everyone interacts with, so you play a vital role in creating a welcoming environment at the campus. At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This is a year-round, full-time position. Responsibilities * Maintain a safe, productive, and welcoming office environment * Answer phones and respond to questions * Manage the student information system * Keep campus inventory up to date, order supplies as needed * Aid managers with enrollment inquires and marketing events * Assist with sick or injured students * Work patiently with students, parents, and coworkers Qualifications * Two years of college or relevant experience * Ability to pass a background check * Completion of pre-employment assessments Position Offerings * Health Insurance * Paid time off * 401k * Significant tuition discounts for children and grandchildren Please be on the lookout for an email from *******************. This email confirms your application submission and provides you with a link to our pre-employment assessment. This assessment must be completed within 72 hours in order for your application to be considered complete. #CSURGENT

2025-2026 School Year Provides secretarial/clerical/office support for Early Childhood supervisors and staff. Entry Qualifications: High school diploma or equivalent and two years of secretarial/clerical/office work. Round Rock ISD does not discriminate against any applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities. In accordance with Title IX, the District does not discriminate on the basis of sex and is prohibited from discriminating on the basis of sex in its educational programs or activities. The prohibition against discrimination extends to employment. Inquiries about the application of Title IX may be referred to the District's Title IX coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both. The District designates and authorizes the following employee as the Title IX coordinator for employees to address concerns or inquiries regarding discrimination based on sex, including sexual harassment: Cindy Hill, General Counsel, 1311 Round Rock Avenue, Round Rock, Texas, 78681 [email protected], ************. Code : 5469-4 Location : PREK Job Family : NON-EXEMPT Posting Start : 09/08/2025 Posting End : 12/30/9999 Details : JOB DESCRIPTION HOURLY RATE RANGE: $21.75-$25.90

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

This position provides a wide variety of administrative and support services to the property management team. Performs office work directly related to property management and the general business operations of the Association. Your Responsibilities: * Provides administrative support to the property management team. * Ability to work flexible hours to include weekends. * Ensures that the telephone is answered properly, promptly and messages are handled courteously, accurately and in a timely manner. * Prepares welcome letter packages for mail out, preparation of community email updates, newsletters and etc. * Maintains, updates and coordinates home owner information in computer database on a daily basis. * Collects mail on a daily basis. * Prepares move-in packages for new move-ins on a weekly basis. Audits move in reports on a monthly basis for unreported move- ins. * Maintains inventory of common areas keys, amenity access cards for residents and re-order as needed following established procedures. * Distributes amenity cards and guest passes as needed. * Handles reservations of amenity centers. Ensure all reservations have keys to access clubhouses for their events. * Audits and eliminates duplicates and incorrect addresses in Connect. * Help to maintain the data of the amenity system access controllers. * Assists with community events as needed. * Demonstrates FirstService Residential-s values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude. * Follows safety procedures and maintains a safe work environment. * Performs other job-related duties as directed. Skills - Qualifications: * Education/Training: * High School Degree or equivalency required. Associates Degree in Business Administration or related field would be a plus. * Experience/Knowledge/Abilities: * Must have a friendly personality; possess good basic computer and customer service skills. One (1) to Two (2) years of customer service experience and a strong commitment to customer service principles and practices. * A self-starter with excellent telephone skills. Good organizational skills. * Computer Literacy: Intermediate proficiency in Microsoft Windows software. Ability to prioritize work with minimum supervision. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $20 - $26 / hour Disclaimer: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. #LI-DNI #I-HR1

General Description Provides a variety of general administrative support services to the Membership Department, including Sections payment processing; maintaining Sections membership records; maintaining Paralegal records; processing deceased attorney records; and answering and responding to telephone calls requesting customer service, information, and assistance. Frequent contact with other departments of the State Bar, the public, and other individuals and organizations outside the State Bar. Pro Primary Functions Act as the liaison between Sections and Membership Departments. Collaborate with Sections Department to continually improve processes and services that directly affect Sections members. Coordinate Section dues changes with IT, Membership, and Sections Departments, and serve as contact person for the collection of Sections dues. Process Sections dues payments and promptly update/import Sections membership lists. Work with IT Department to coordinate Paralegal Division renewal process; import payment information received from the Paralegal Division; enter new Paralegal Division member information into The State Bar membership database; apply Paralegal Division membership dues payments; research requests by Paralegal Division Coordinator; and maintain Paralegal Division member records. Maintain deceased attorney records in the database. Process military waiver requests. Process monthly NCOA export and import and associated tasks. Process Membership demographics and statistical reports. Take a high volume of phone calls reques.ting service, information, and assistance. Provide general information to the public and external organizations and route calls to the appropriate department/employee. Assist with sorting and distributing incoming mail; prepare internal and outgoing mail and packages; process return mail and address changes; and other database maintenance. Assist walk-in customers with payments and other general requests. Assist with filing, copying/scanning, special projects, and other duties as assigned. Position Requirements Requires high school diploma or equivalent and a minimum of two years of related work experience. Requires ability to communicate effectively by telephone, in person, and in writing with State Bar members, co-workers, and the public. Must be able to respond to a high volume of telephone calls of a repetitive nature. Experience using a database software program a definite plus. Intermediate experience using Word and Excel also a plus. Must be a team player. Must coordinate with other members of the Membership Department to ensure phone lines are always covered. Must have excellent customer service skills or call center experience. This position is eligible for a hybrid work schedule.

PGAL is an international design firm specializing in architecture, interior architecture, engineering, and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open, and we offer the opportunity to work on a wide range of project types. PGAL is an ideal place to build a career and develop skills in administration, design, project delivery, entrepreneurship, leadership, and life. We are seeking a reliable and detail-oriented Office Administrator/Marketing Assistant responsible for various administrative duties requiring a thorough knowledge of office routines to support the activities of management, office staff, and marketing efforts. Responsibilities include, but not limited to: * Assist principals and staff in all administrative functions, A Swiss Army Knife * Answer/direct all incoming phone calls and greet all office visitors professionally and courteously * Maintain and assist with paper & electronic files and contracts, AIA documents, and proposals * Coordinate office meetings, schedule lunch-n-learns, order food, and special in-house events, meeting records, presentations, travel, and client/consultant management. * Assist with tracking and researching future clients, projects, conferences, staff, etc. * Assist with logging all RFIs, submittals, and shop drawings in Newforma or other client-based project management software. * Partner with the Accounting Department for all invoicing * Partner with the Marketing Department on proposals to organize and produce marketing deliverables, including creative, quality, and accurate qualification statements, coordinate conference attendance/booth set-up, office graphics, project photography, color & mood boards, etc. * Creatively capturing and telling the project story of the architectural process. * Provide support for generating and maintaining general marketing deliverables (project sheets, resumes, Vision database, etc.). * Maintain building security by following procedures and maintaining a clean reception area. * Receive and distribute daily mail and outgoing deliveries by courier and FedEx notifications for packages * Daily set-up, clean-up, and restocking of departmental kitchen supplies; clean out refrigerator weekly * Monitor and maintain office, kitchen/coffee supplies, and vendor maintenance and repair * Other duties as assigned Qualifications: * Must be a reliable self-starter and have a strong service-oriented demeanor * High school education or equivalent * 3+ years of relevant experience in A/E/C or allied industry preferred * Proficient in Microsoft Word, Excel, Outlook, Adobe Creative Suite (fluent in InDesign) * Experience with graphic design, AIA contracts, and Newforma/Project Management software * Must present a professional presence and demeanor that is reflective of a corporate office environment, with excellent written and verbal communication skills * Time management skills with the ability to organize and prioritize multiple, simultaneous projects in a fast-paced environment * Must have the ability to work in a team-oriented environment, with the capability of identifying and solving problems * Must be legally authorized to work in the United States for any employer without sponsorship If you are highly motivated, detail-oriented, and enthusiastic, able to prioritize, organize, and maintain a positive attitude in a fast-paced environment, please apply. PGAL offers a comprehensive benefits package that includes medical, dental, vision, disability, life, flexible spending accounts, a 401(k), and profit sharing. We also offer paid leave, including holidays, PTO, and paid parental leave. PGAL is an equal opportunity employer that includes disability and protected veteran status. PGAL is a VEVRAA Federal Contractor.

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option. Primary Duties/Responsibilities: Administrative & Accounting Support Receive, scan, and distribute incoming mail to appropriate staff Scan, save, enter, and route vendor invoices for processing Set up new vendors and ensure receipt of all required documentation Maintain accurate logs of donation and refund receipts Enter final account statement refunds into the accounting system File and organize accounting documents in accordance with recordkeeping policies Payment & Calendar Coordination Assist with preparing and processing checks for mailing Submit key departmental deadlines and milestones for inclusion in the organizational calendar Vendor Communication & Maintenance Communicate with vendors to resolve issues and maintain accurate records Conduct research and updates related to vendor accounts General Office & Departmental Support Respond to inquiries via email, phone, and in-person interactions Provide administrative support to the CFO, Accounting Manager, and broader accounting team Perform other duties as assigned to support departmental operations Minimum Requirements: High school diploma or GED required General computer proficiency required Microsoft experience, especially Excel, Outlook, and Word required 1 - 2 years' experience in an administrative accounting-related position Bilingual (English + Spanish) preferred Accounting certificate preferred NetSuite experience is a plus Working Conditions/Physical Requirements: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. Compensation $20.00/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid leave including PTO and Holiday. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

Full-time Description The primary purpose of the Secretary is to facilitate communications, provide skilled secretarial services for parish staff, parish ministries and parishioners, answer phone calls and assists the caller in a professional manner, welcome and assist visitors to St. Luke Parish. This position will also ensure that all aspects of responsibilities are carried out in a manner that effectively serves the needs of St. Luke Catholic Church and will also reflect the teachings of the Catholic Church. Ministerial Character The Pastor is the visible principle and foundation of unity in the parish of St. Luke Catholic Church which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them. Positions employed at St. Luke Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church. Essential Job Duties: · As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of St. Luke Catholic Church in both your professional and personal life. · Act as a witness to Gospel values by modeling the teachings of the Catholic Church. · Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed. · Welcome and assists parishioners/visitors, answers incoming phone calls, offers general information to all, assists with mass intentions and Clerical Endowment Cards. · Ability to direct parishioners/visitors to appropriate person on staff. · Opens, sorts and distributes incoming mail, organizes and assist with mailings. · Answers email and route appropriately. · Works with and updates all sacramental records including funerals, weddings & baptisms; send sacramental information to churches as required, prepares sacramental certificates as needed. · Assists in the maintenance of parishioner records · Inputs Date entry into church database. · Keeps registration forms updated and sends out registration forms for new parishioners. · As information comes into the office the secretary, when necessary, should contact the proper leadership when made aware of special ministry needs. Secretary will also assist the Bookkeeper in various accounting and reporting functions: · Log invoices and vendor statements into QuickBooks daily. · Review invoices/statements to ensure all information is obtained before routing to Business Administrator/Pastor for approval. · Match Purchase Orders to invoices/receipts for all departments and gather additional information when necessary to properly process paperwork. · Gather timecards and route for supervisor approval. · Log all cash receipts on a daily basis and prepare weekly deposit. · Deposit weekly offertory checks to Extraco via check scanning. · Gather and verify staff members' credit card reports for accuracy weekly. · Assist with filing accounting records. · Other duties as assigned. Knowledge, Skills and Abilities · Knowledge of the structure and basic teachings of the Roman Catholic Church. One who enjoys working with people. · Excellent communication ability required to interact in person or by telephone with a broad range of individuals. · Adheres to the confidentiality of church records and all types of communication. · Willingness to seek new information, training and resources as needed. · Performs job responsibilities in a fast-paced environment while multi-tasking. · Ability to provide excellent customer service and work effectively with staff, clergy, religious, and laity. · Ability to operate various word-processing software, spreadsheets, and database programs. · Ability to proficiently communicate. · Ability to organize, prioritize, and utilize effective time management techniques. · Ability to carry out multiple tasks and meet deadlines. · Ability to follow instructions furnished in verbal or written format. · Knowledge of Computer Skills (Microsoft Word, Outlook, Excel, Publisher, Quickbooks). · Detail Oriented. Minimum Qualifications: Education and Trainings: · High School Diploma or GED acceptable to Texas Education Agency. Experience: · Two (2) years of related full time wage earning experience. Language: · English (proficient in conversing, reading, and writing) · Spanish (proficient in conversing, reading, and writing). Preferred but not required. Catholic Requirement: · Must be a practicing Roman Catholic in good standing. Licenses/Certifications: · Valid Texas driver's license. · Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period. Working Conditions: · All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church. · The Parish is an at-will employer. · All buildings and vehicles owned by the Parish are tobacco free. · Working in a fast-paced environment with priorities and plans that may change rapidly. · Working on weekends, evenings, and some holidays may be required. · Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations. · Will be required to adhere to established dress codes and conduct standards. · May be required to use personal or parish vehicle to drive to off-site locations. · Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging.

The primary purpose of the Secretary is to facilitate communications, provide skilled secretarial services for parish staff, parish ministries and parishioners, answer phone calls and assists the caller in a professional manner, welcome and assist visitors to St. Luke Parish. This position will also ensure that all aspects of responsibilities are carried out in a manner that effectively serves the needs of St. Luke Catholic Church and will also reflect the teachings of the Catholic Church. Ministerial Character The Pastor is the visible principle and foundation of unity in the parish of St. Luke Catholic Church which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them. Positions employed at St. Luke Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church. Essential Job Duties: · As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of St. Luke Catholic Church in both your professional and personal life. · Act as a witness to Gospel values by modeling the teachings of the Catholic Church. · Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed. · Welcome and assists parishioners/visitors, answers incoming phone calls, offers general information to all, assists with mass intentions and Clerical Endowment Cards. · Ability to direct parishioners/visitors to appropriate person on staff. · Opens, sorts and distributes incoming mail, organizes and assist with mailings. · Answers email and route appropriately. · Works with and updates all sacramental records including funerals, weddings & baptisms; send sacramental information to churches as required, prepares sacramental certificates as needed. · Assists in the maintenance of parishioner records · Inputs Date entry into church database. · Keeps registration forms updated and sends out registration forms for new parishioners. · As information comes into the office the secretary, when necessary, should contact the proper leadership when made aware of special ministry needs. Secretary will also assist the Bookkeeper in various accounting and reporting functions: · Log invoices and vendor statements into QuickBooks daily. · Review invoices/statements to ensure all information is obtained before routing to Business Administrator/Pastor for approval. · Match Purchase Orders to invoices/receipts for all departments and gather additional information when necessary to properly process paperwork. · Gather timecards and route for supervisor approval. · Log all cash receipts on a daily basis and prepare weekly deposit. · Deposit weekly offertory checks to Extraco via check scanning. · Gather and verify staff members' credit card reports for accuracy weekly. · Assist with filing accounting records. · Other duties as assigned. Knowledge, Skills and Abilities · Knowledge of the structure and basic teachings of the Roman Catholic Church. One who enjoys working with people. · Excellent communication ability required to interact in person or by telephone with a broad range of individuals. · Adheres to the confidentiality of church records and all types of communication. · Willingness to seek new information, training and resources as needed. · Performs job responsibilities in a fast-paced environment while multi-tasking. · Ability to provide excellent customer service and work effectively with staff, clergy, religious, and laity. · Ability to operate various word-processing software, spreadsheets, and database programs. · Ability to proficiently communicate. · Ability to organize, prioritize, and utilize effective time management techniques. · Ability to carry out multiple tasks and meet deadlines. · Ability to follow instructions furnished in verbal or written format. · Knowledge of Computer Skills (Microsoft Word, Outlook, Excel, Publisher, Quickbooks). · Detail Oriented. Minimum Qualifications: Education and Trainings: · High School Diploma or GED acceptable to Texas Education Agency. Experience: · Two (2) years of related full time wage earning experience. Language: · English (proficient in conversing, reading, and writing) · Spanish (proficient in conversing, reading, and writing). Preferred but not required. Catholic Requirement: · Must be a practicing Roman Catholic in good standing. Licenses/Certifications: · Valid Texas driver's license. · Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period. Working Conditions: · All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church. · The Parish is an at-will employer. · All buildings and vehicles owned by the Parish are tobacco free. · Working in a fast-paced environment with priorities and plans that may change rapidly. · Working on weekends, evenings, and some holidays may be required. · Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations. · Will be required to adhere to established dress codes and conduct standards. · May be required to use personal or parish vehicle to drive to off-site locations. · Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging.

Key Responsibilities Greet and assist visitors, vendors, and customers. Answer, screen, and route phone calls or messages. Maintain a clean and organized front desk. Provide administrative support to Customer Service. Assist with filing, printing, and other office duties. Operate the paging and phone system. Follow company procedures and maintain professionalism. Qualifications High school diploma or equivalent. 1-2 years of office or administrative experience preferred. Excellent verbal and written communication skills. Bilingual (English/Spanish) preferred. Proficient in Microsoft Office; willing to learn MieTrak software. Strong customer service, multitasking, and time management skills.

Secretary III (Structured Learning Center) JobID: 3898 Secretarial/Clerical/Secretary Additional Information: Show/Hide Job Title: Secretary III Reports To: Principal, Administrator, and/or Department Head FLSA Status: Nonexempt SUMMARY: To perform a variety of secretarial duties related to the specific position assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Receives visitors and telephone calls in a courteous and professional manner; screens those which can be handled without principal's help. Types and/or routes memoranda, forms, reports and correspondence. Receives, stores, and issues supplies and equipment. Sorts, distributes, and delivers mail and other documents. Prepares outgoing mail. Updates student database and files. Answers questions that require a detailed knowledge of school procedures. Prepares instructional materials, meeting agendas, honor rolls, graduation lists, and campus communications. Maintains a daily teacher attendance log and records for substitute teachers. Processes all changes and adjustments in student schedules. Collects and organizes educational and demographic information. Utilizes office technology and automation to complete tasks, and operates office machines such as computers and software programs, facsimile machine, 10-key calculator, copy machine, electronic typewriter, and other machines appropriate to the campus. Files correspondence and other records. Assists other administrative personnel with secretarial tasks. FOR SECRETARIES TO WHOM PEIMS-RELATED RESPONSIBILITIES ARE ASSIGNED: * Assists District PEIMS Coordinator by entering/validating/correcting campus-level PEIMS information using weekly edits, e-mail/faxed requests, PEIMS reports and on-campus verification checks. * Attends all district PEIMS training sessions relevant to current job responsibilities and disseminates information to appropriate campus staff. * Compiles, maintains and files all reports, records and other attendance/registration documentation as described in Student Attendance Accounting Handbook and PEIMS Data Standards. Performs other such tasks that may be assigned by the principal. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. There may be alternatives to the qualifications as the Board of Trustees may find appropriate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: Must possess a high school diploma or hold a general education degree (GED) certificate and general clerical/secretarial experience. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations. Ability to write business correspondence. Ability to effectively present information and respond to questions from employees or visitors to the school district. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Revised Date: June 13, 2018 The foregoing statements describe the general purpose and responsibilities assigned to this job and are not exhaustive list of all responsibilities, duties and skills that may be required.

We are seeking a motivated and customer-focused Retail Assistant to support our retail operations and strengthen our brand presence. As an essential member of our team, the Brand Assistant represents the company's values, delivers exceptional service, and helps create a positive and memorable experience for every customer. This entry-level role is ideal for individuals who are eager to grow within the retail and brand management industry. In this hands-on position, you will develop a strong understanding of our products, actively engage with customers, and support daily store operations to drive sales and customer satisfaction. The ideal candidate is enthusiastic, professional, and capable of thriving in a fast-paced, customer-centered environment. Key Responsibilities · Greet and engage customers in a courteous, professional manner. · Promote and recommend products in alignment with brand standards. · Demonstrate thorough product knowledge to support customer decision-making. · Maintain an organized, clean, and visually appealing retail environment. · Assist customers by answering questions, addressing concerns, and providing exceptional service. · Monitor and restock inventory to ensure product availability. · Support the execution of promotional campaigns and in-store marketing activities. · Stay informed about current sales, promotions, and brand initiatives. · Collect customer feedback and share insights to improve service and offerings. · Collaborate with team members to achieve sales goals. · Participate in training sessions and team meetings for continuous development. · Review sales reports to identify trends and contribute recommendations. · Address and resolve customer issues promptly and professionally. · Uphold company policies and maintain brand integrity in all customer interactions. Qualifications · High school diploma or equivalent required; bachelor's degree is a plus. · Previous experience in retail or customer service preferred. · Strong verbal and written communication skills. · Ability to work flexible hours, including evenings and weekends. · Basic math skills for cash handling and sales transactions. · Excellent interpersonal skills and a positive, team-oriented attitude. · Demonstrated ability to meet sales targets or performance goals. · Understanding of retail merchandising and visual presentation standards. · Experience handling customer inquiries and resolving concerns. · Strong organizational skills and attention to detail. · Ability to work independently while contributing to a collaborative team environment. · Commitment to delivering an outstanding customer experience. · Willingness to learn about new products, brand updates, and industry trends. · Reliable transportation to commute to assigned retail locations. · Background in marketing, brand representation, or promotional work is a plus.

Job DescriptionBenefits: Employee discounts Flexible schedule Free food & snacks Opportunity for advancement Studio Assistant Perspire Sauna Studio (Triangle Location) Join Our Wellness Family! Perspire Sauna Studio is the original infrared sauna studio and were growing fast! Were looking for a friendly, reliable, and wellness-minded Studio Assistant to help create an amazing experience for every guest. Hours: Saturday and Sunday 7:30 am- 1 pm Perks: Free unlimited sauna membership Access to free fitness classes at our multiple partnership locations Fun, upbeat work environment Flexible scheduling Growth and advancement opportunities What Youll Do: Welcome and assist guests with enthusiasm and professionalism Maintain studio presentation and cleanliness between sessions Process and prep towels, including cold towel service Support sales associates and daily operations Give tours and answer guest questions about our services What Were Looking For: Positive, dependable, and team-oriented attitude Strong attention to detail and pride in a clean environment Excellent communication and customer service skills Morning weekday availability and weekend flexibility Prior customer service or hospitality experience a plus! Join a team thats passionate about health, wellness, and positive energy and enjoy the benefits of sauna therapy yourself! Apply today to be part of the Perspire experience.