Administrative assistant jobs in Pittsburgh, PA - 255 jobs

Are you an experienced and detail-oriented administrative professional with strong communication and computer skills looking to advance your career? The Department of Environmental Protection is seeking candidates for a Clerical Assistant 2 (Limited Term) position. Apply today and join our team! DESCRIPTION OF WORK In this position the Clerical Assistant 2 will maintain and update files in preparation of a scanning project located in the Southwest Regional Office. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Limited-term, Full-time employment. Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework:You will not have the option to telework in this position. Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting hourly rate of $18.46 (before taxes). You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

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Job DescriptionAbout the Role: As a Culinary Admin Assistant, you'll play a vital role in supporting our dynamic culinary team in Pittsburgh, PA. This position offers an exciting opportunity to immerse yourself in the culinary world while ensuring smooth operations and exceptional service. This role will work closely with the Director of Culinary in daily admin needs and simple culinary needs. This role will need to be sufficient in email, Microsoft word & excel, and time and task management of a High paced/ energetic environment. Responsibilities: Assist in coordinating daily kitchen operations and administrative tasks. Schedule and organize meetings, events, and culinary classes. Maintain records and documentation related to food safety and compliance. Support the culinary team with menu planning and recipe management. Prepare reports on kitchen performance and inventory levels. Collaborate with other departments to enhance overall guest experience. Assist the Director of Culinary in product procurement for concept/ menu development. Assist the Director of Culinary with email management, screening, and response Requirements: Proven experience in an administrative role, preferably in the culinary or hospitality industry. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite and kitchen management software. Ability to multitask and thrive in a fast-paced environment. Knowledge of food safety regulations and best practices. Positive attitude and a passion for the culinary arts. High school diploma or equivalent; culinary education is a plus. Drivers License and access to a personal Vehicle. Basic Culinary/ Food Knowledge

Pay: $17/hour We are seeking an experienced Executive Administrative Assistant for a real estate development company. This role supports daily office operations and executive leadership. Schedule: 20-30 hrs/week: Mon-Wed-Fri 30-40 hrs/week: Mon-Fri or Mon-Tue-Thu-Fri Office hours are Monday-Friday. Requirements: Minimum 3 years of administrative experience Excellent computer and typing skills Data entry experience required Efficient, detail-oriented, and dependable Works well independently and with a team Hardworking and professional Must have a personal vehicle Responsibilities: Executive and administrative support Data entry and document management Email, phone, scheduling, and general office duties Job Type: Part-time with potential for full-time Work Location: In office - Shadyside, PA #INDPIT

Take your career to the next level with this unique opportunity for growth and development within a dynamic national company! ISG provides national claim and litigation support to the insurance and legal communities. We help our clients achieve optimal claim outcomes. We are looking for an administrative assistant to join our Record Retrieval team. Job Description As an administrative assistant, your main responsibility is to review the CDs and USB Drives received by our office, then supply those back to the requesting party in a timely manner. You may also be asked to duplicate materials received. As an administrative assistant, you would be part of a small team that is responsible for all CDs and USB drives received by our office and the duties surrounding those files, which may include: Reviewing each set of materials for content and accuracy Logging materials received in each file Uploading materials to our client portal Duplicating materials per client request/protocols ISG is a technology-driven company that believes superior customer service is the core of a business relationship. We are fueled by technology and powered by people. If this opportunity is a match for you, we welcome you to apply! This is a hybrid role, requiring daily visits to the Pittsburgh office. Qualifications Essential Duties and Responsibilities All duties and responsibilities are essential job functions and are subject to possible modifications to reasonably accommodate individuals with disabilities. Required Skills: Excellent written and verbal communication Strong work ethic Strong computer skills Effective organizational skills Ability to Multi-Task Detail-oriented Ability to work independently Knowledgeable of basic Microsoft Office Programs (preferred) Ability to appropriately document the work being completed Ability to adhere to multiple client protocols Responding to inquiries in a timely and appropriate manner

CleanAir Engineering (CleanAir) is a global provider of environmental measurements, products and related services. We are seeking a versatile full\-time Administrative Assistant for our Pittsburgh, PA office to manage front\-desk reception and provide support across our operating divisions. This role serves as the primary point of contact for incoming communications and office logistics, including supply inventory, shipping, and travel coordination. Beyond general office management, you will play a supporting role in project accounting and data integrity by processing AP\/AR invoices via Deltek Vantagepoint, performing Excel\-based data entry, and managing professional document formatting. The ideal candidate is a proactive multitasker who can balance high\-volume administrative duties with precise financial record\-keeping and a professional front\-office presence. Required Qualifications: Education and Experience: Associate degree with 2+ years of direct experience in a business\-related field preferred; however, a combination of a high school diploma and 4+ years of direct experience in office administration and project billing will be considered. Software Proficiency: Skills in Microsoft Excel and Word (formatting\/data entry); previous experience with Deltek Vantagepoint or similar ERP\/accounting software is a significant plus Communication: Excellent verbal and written communication skills with a professional demeanor for front\-desk reception and customer AR calls. Organizational Skills: Proven ability to manage multiple priorities, from maintaining office inventory and equipment to facilitating employee onboarding and travel. Technical Aptitude: Comfortable troubleshooting office equipment (copiers) and navigating shipping platforms like FedEx\/UPS. Attention to Detail: High level of accuracy in document editing, record\-keeping, and matching invoices to purchase orders. Must pass drug screen, criminal background check and motor vehicle record review. Salary Range: $21 - $27 per hour, commensurate with experience. Benefits: Superior medical, 401(k), prescription drug plan, short\- and long\-term disability, tuition reimbursement, vacation pay and life insurance. CleanAir is an equal opportunity\/affirmative action employer, offering challenging career opportunities, training, competitive compensation, and a drug\-free\/smoke\-free working environment. "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"698156847","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Engineering"},{"field Label":"Work Experience","uitype":2,"value":"1\-3 years"},{"field Label":"Salary","uitype":1,"value":"$43,680 \- $56,160"},{"field Label":"City","uitype":1,"value":"Pittsburgh"},{"field Label":"State\/Province","uitype":1,"value":"Pennsylvania"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"15275"}],"header Name":"Administrative Assistant","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00274096","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"**********08703001","FontSize":"15","google IndexUrl":"https:\/\/cleanair.zohorecruit.com\/recruit\/ViewJob.na?digest=OXxFnfqSAsX3VG2KE26h6U..gW5rpmjjOkOkS9TpqYo\-&embedsource=Google","location":"Pittsburgh","embedsource":"CareerSite","logo Id":"d0axwaa61511d4aa24c429c84c974579ca761"}

Full-time Description Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology. Job Description Summary Provide administrative and clerical support for multiple departments within the company. Position Responsibilities Enter new accounts in CRM Prepare contracts for review/signature and return to customer Obtain all additional documentation requested with contract Verify and upload all documentation/information associated with a sale Customer follow-up Work with sales team on PEPPM, CoStars, and other programs Prepare invoices Data entry System training Answer main line and sales line Greet visitors at door Order office supplies Sort and distribute mail Other duties as required Requirements Job Requirements Education/Knowledge: High School diploma; Associates degree preferred Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software Proficient in Microsoft Office Suite applications Excellent time-management skills Ability to focus on details and perform tasks with consistency Preference will be given to those with a working knowledge of Microsoft Business Central. Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available for this position. This is a full-time, in-person position, and candidates must be able to work from our office located in Pittsburgh, Pennsylvania. Schedule and Hours Hours are 9 a.m. to 5 p.m.

Job Title: Project Administrative Assistant Type: Contract to Hire Pay: $28 - $35/hr Industry: Industrial construction As a Project Administrative Assistant, you will support multiple projects by partnering with Group Managers and Project Managers to ensure smooth execution, accurate documentation, and efficient daily operations. Responsibilities * Provide administrative support to Group Managers and Project Managers on multiple ongoing projects * Maintain and update project management software to track progress, timelines, and deliverables * Assist with project scheduling, meeting coordination, agenda preparation, and action item tracking * Prepare, organize, and format project documentation, reports, and presentations * Perform general administrative duties including data entry, file management, and correspondence Qualifications * Previous experience in an administrative or project support role, preferably in an industrial construction environment * Strong proficiency in Microsoft Office Suite, with advanced skills in Excel * Experience using project management software (Monday.com or MS Project) preferred * Basic knowledge of project scheduling and coordination principles * Excellent organizational and time-management skills with the ability to manage multiple priorities All applicants must be able to work in the U.S. without current or future sponsorship #LI-AD1

Provide administrative support to all directors and/or managers. Duties include general clerical, receptionist, and project based work. Project a professional organizational image through in-person and phone interaction. ESSENTIAL DUTIES AND RESPONSIBILITIES (including the following; other duties may be assigned) * Assist in answering telephones and transfer to appropriate staff member. * Assist with general office duties: opening, sorting, distributing incoming mail and faxes; sign for and distribute UPS/FedEx delivered packages; copying, faxing, mailing, and filing. * Interact with clients, vendors, and visitors. * Assist in maintaining office calendar to coordinate workflow and meetings. * Type letters, reports, documents, memos, etc. from hand written drafts, dictated sources, or original documents into draft or final form as requested by directors or managers. Type information from copy onto forms, form letters, cards, envelopes, labels, charts, etc. * Compose letters or memos in reply to requests or questions on work processes or related information. * Assist in establishing filing system when new files are to be set up. Assist in designating files for periodic purging and/or storage. * Maintain and complete spreadsheets for cash receipts, maintain spreadsheets for payees. * Assists in supporting the programs * Assist in forwarding faxes for referrals for services to appropriate sites. * Assist HR Department with new hires in orientation when needed * Comply with all applicable federal, state, local laws and regulations, policies and procedures and reports any concerns about compliance practices. * Performs a broad variety of intermediate level clerical and administrative tasks as directed and required for the support of the office or individual. * Prepares office documents and memoranda, which may include higher-level technical, statistical, and narrative reports; distributes copies of documents as directed. * Prepares formal business communication, recurring reports, and similar correspondence; acquires signatures as necessary. * Schedules and coordinates meetings and conferences for assigned staff; takes notes, minutes, or other documentation as directed. * Greets and welcomes visitors * May be required to resolve complaints or answer inquiries. * Collaborates with other departments to complete some office functions. * Performs other related duties as assigned. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma and at least two years of experience and/or training in business applications, or any other combination of education and experience. MATHEMATICAL SKILLS Ability to calculate figures and amounts including, but not limited to, discounts, interest, commissions, proportions and percentages. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS Act 33 / 34 clearances

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver's license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

Primary Office Location: 626 Washington Place. Pittsburgh, Pennsylvania. 15219. Join our team. Make a difference - for us and for your future. regulars a 5 day, in-office, schedule and will support several executive leaders. Administrative Assistant 3 Business Unit: Multiple Reports To: Various Position Overview: This position is responsible for supporting the administrative needs of the department. Primary Responsibilities: Composes and types memos, e-mails and letters, records, posts and maintains and organizes records. Greets and gives information to callers and visitors, screens and transfers calls as necessary. Copies, scans, e-mails documents, routes various communications, distributes mail and maintains office supplies. Arranges meetings and prepares necessary meeting materials. Prepares management reports by consolidating information, formats reports, handles multiple projects and monitors invoices, receipts and expense reports and processes payments. Handles travel arrangements. Copies and binds presentation materials and brochures. Provides assistance with organization of files and work flow within the department. Performs other related duties as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: High School or GED Minimum Years Experience: 5 Special Skills: Excellent communication skills, both written and verbal Detail-oriented Ability to work and multi-task in a fast paced environment Ability to use general office equipment Ability to use a personal computer and job-related software MS Word - Basic Level MS Excel - Basic Level MS PowerPoint - Basic Level Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

General This individual reports directly to the Principal and is responsible for providing administrative support to staff and assuming bookkeeping, reservation and reception. These duties include but are not limited to: general office management, office supply purchasing, typing, filing, reception, telephone and other reasonable duties that may be expected of an Administrative Assistant.

Job Description FRANJO RESTORATION (************************** A flood, fire, natural disaster, or any other incident that damages your property and puts you and your loved ones at risk is hard to think about - but it happens. Franjo Restoration Services knows the first thing you want and need after an incident like this is to return to normalcy and safety as quickly as possible. For more than 20 years we have helped to rebuild businesses, commercial properties, and lives with expert disaster restoration and general renovation/construction services. We are there when you need us the most, with caring service, expert remediation knowledge, and all the tools needed to get the job done as efficiently and cost-effectively as possible. Franjo Restoration located in Baldwin, PA is looking for a PROJECT ASSISTANT as a support level position for the Operations/Management departments. This position is responsible for control and distribution of project documentation, and to assist the Project Manager with all coordination activities and tasks related to project management and production needs. This position provides supports services as required by the management department during the pre-restoration (EMS) and restoration phases. Complete understanding of project documents, policies and procedures. Our Mission: Restoring peace of mind. Our Vision: Be the industry leader in property restoration. Our Vision: Financial Sustainability. Our Team. Our Process. Key Relationships. Our Values: Commitment - from beginning to end. Quality - Excellence without compromise. Compassion - genuine understanding and respect . Does that align with your ideals and core values? Well, great news! We are looking to add a PROJECT ASSISTANT to our growing team! ESSENTIAL FUNCTIONS: Project files (manual and electronic) Sort for final filing Customer contract preparation Estimate and invoice preparation Monitor job file status, audit status, ensure client requirements are followed (ie: managed repair programs) Complete and review job file documentation for final upload, audit process and submission Correspondence Insurance companies/adjusters Customers Independents Vendors & Subcontractors Project documentation compliance Project hand-off for production Work with the Management team to ensure a reliable flow of information Creation of purchase orders and subcontractor agreements COMPETENCIES: Results Driven Problem Solving/Cost Analysis Communication, and Time Management Skills Good time and financial management Able to understand and comply with set process and procedures Computer skills in Microsoft Office, Xactimate, Quick Books and DASH and Mica Project Management system. REQUIRED QUALIFICATIONS: Understanding of building practices and procedures with Restoration management or relevant experience in lieu of education. Proficient in MS office. Strong Accounting knowledge. Experience with Xactimate, DASH management and Mica water mapping. PREFERRED QUALIFICATIONS: IICRC certification OSHA 40-hour certification WORK AUTHORIZATION / SECURITY CLEARANCE: Must be legally authorized to work in the United States and provide proper documentation. Must comply with all required background and security clearances. Must submit to new hire and random drug screening(s) What we offer you in return: Competitive salary and benefits package which includes, medical, dental, and vision, 401(k), supplemental insurance, paid time off, education and training, lunch and learns, team building outings and activities, holiday parties, and so much more! What are you waiting for? Apply today! Franjo Restoration is an Equal Opportunity Employer.

Part-time Description The Duquesne Club is among the most recognized private city clubs in the United States and internationally. We provide our members and guests with social, business, and recreational experiences marked by superior service and exceptional personal attention. We are currently seeking a part-time administrative assistant to join our talented team in delivering extraordinary experiences to our members. The part-time administrative assistant will play a key role in office coverage and support the team during absences and vacations. One should have the ability to work a flexible weekly schedule tailored to office needs. The work schedule will be discussed in the interview process. Candidate should have availability to work Mondays and Fridays as needed. Candidates with office and phone experience in hospitality or private clubs are especially encouraged to apply. This role enables learning new software, handling member requests, and providing administrative support for Committee and Board meetings. Duties include: · Answer and screen phone calls, take messages, transfer calls, provide general information and assist with requests. · Assist with incoming and outgoing mail and packages. · Assist with board/committee meeting preparation which include use of IPads, printing, copying, scanning, collating, shredding, etc. · Organize and maintain office supplies. · Assist with special projects, data entry, and mailings in the office as well as with other departments. · Greet members, guests, and staff who come to the office. Skills required: · Ability to communicate clearly, calmly, and professionally. · Proficient use of Microsoft Office including Outlook, Word, and Excel. · Capacity to learn and develop skillful use of Northstar software - membership database, as well as a strong understanding of the other modules. · Previous use or capacity to learn other office software tools such as Adobe and Avery as well as other equipment, i.e., postage meter machine, printer/copier/scanner, shredder. · Ability to multi-task and adjust workload based on various/changing deadlines. · Possess strong organizational skills and attention to detail. The above job description reflects the essential functions and qualifications for the position identified. However, the position may have additional duties and requirements. Salary Description $20.00/hour

A leading service and design-build HVACR contractor in the Pittsburgh area is looking to hire an organized, timely, and respectful Front Desk Office Administrative Assistant. Successful candidate will ensure the efficient day-to-day operation of the office, and support the work of management and other staff and perform administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Job Description Primary Duties and Responsibilities Reception •Answer general phone inquiries using a professional and courteous manner •Direct phone inquires to the appropriate staff members •Reply to general information requests with the accurate information •Greet clients/suppliers/visitors to the organization in a professional and friendly manner Office administration •Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents •Sort incoming mail, faxes, and courier deliveries for distribution •Prepare and send outgoing faxes, mail, and courier parcels •Forward incoming general e-mails to the appropriate staff member •Forward voice mail from the general mailbox to the appropriate staff member •Purchase, receive and store the office supplies ensuring that basic supplies are always available •Code and file material according to the established procedures •Update and ensure the accuracy of the organization's databases •Back-up electronic files using proper procedures •Provide secretarial and administrative support to management and other staff •Make travel, meeting and other arrangements for staff •Coordinate the maintenance of office equipment Assist with financial management •Use computer software to prepare invoices •Code and file financial material according to established records management procedures •Process accounts payable ensuring timeliness and accuracy of information •Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup •Administer petty cash according to established procedures •Month end duties as required Provide Management/Meeting support •Prepare meeting agendas and supporting material for distribution •Ensure the timely distribution of material •Support management with meeting, travel and other arrangements •Draft minutes of meetings for review •Create action list for management staff from meetings Qualifications Qualifications Education/Experience •Associates or technical school degree minimum or commensurate professional experience •Bachelor's degree preferred •1-3 years in an office setting Knowledge, skills and abilities Proficiency in the use of computer programs for: •Word processing •Databases •Spreadsheets •Bookkeeping •E-mail •Internet Proficiency in the use of office equipment: •Computer •Voice messaging systems •Fax •Photo copier Personal characteristics Demonstrated competence in some or all of the following: • Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of the organization. • Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization. • Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. • Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters. • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. • Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization. • Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. • Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. • Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work may be performed inside the office, where the noise level is usually quiet to moderate, or in the warehouse, where the noise level can be moderate to very loud. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands, handle objects, keyboards or controls, and reach with hand and arms. The employee frequently is required to stand and sit. The employee is required to walk, stoop, kneel, talk and hear. Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus. Additional Information An Equal Opportunity/Affirmative Action Employer.

The front desk Administrative Assistant / Accounting Clerk plays a vital role in ensuring the smooth operation of the Danieli Corporation office by delivering comprehensive administrative support to internal staff and external clients. Serving as the primary point of contact for all administrative needs, this position exemplifies excellence in service, accountability, and collaboration. This role is expected to proactively identify and address support opportunities that enhance both internal operations and external customer interactions. All responsibilities are carried out with discretion, accuracy, and a commitment to team goals. Tasks and Day-to-Day activities in the role: * Assist the Finance Department with various assigned duties, including but not limited to filing, reviewing expense reports, processing invoices, etc. * Welcome visitors and guests with professionalism; offer refreshments and ensure a positive first impression * Ensure reception and common areas are clean, organized, and welcoming * Maintain cleanliness and organization of conference rooms * Coordinate group lunch orders upon request to support meetings and team gatherings * Monitor and maintain inventory of office supplies and kitchen essentials; place orders as needed to support daily operations * Prepare business cards and stationery orders from third-party vendors * Accept and sign for deliveries; maintain accurate records of incoming items * Collect, sort, and distribute incoming postal mail to appropriate recipients * Assist with the preparation and execution of company-wide mailings and communications * Provide administrative support for fleet vehicle management * Coordinate and manage travel arrangements for Danieli staff on an as-needed basis * Support the HR Department with planning, coordination, and execution of company-sponsored events such as parties and picnics, ensuring all logistical and hospitality details are managed effectively

This Project Management Assistant position provides support to Project Managers who oversee projects within the Electrical Transmission industry. Essential Job Duties and Responsibilities Prepare project bid packages. Respond to bidder RFI's. Interface with bidder/ contractor personnel. Attend job kickoff and walk down meetings. Assist in the development of project schedules using established software systems. Gather, organize and validate data for project financial forecasts. Input data into various programs and maintain various cost and forecasting reports. Assist in the development of cash flow/ forecast plans/ budgets using established software systems. Assess and report on project performance using established industry standard.s Document and provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public. Participate in project status meetings. Coordinate the execution of internal and field checklists. Assist with other project management support tasks as needed. Required Qualifications: High level of interpersonal skills. High level of organization skills High attention to detail. Able to efficiently multitask. Proficient in MS Suite of software. Valid driver's license. Experience in the Construction Industry. Bachelor's degree in engineering, project management or construction management from an accredited college or its equivalent in education and experience. Travel up to 20%. Desired Qualifications Experience with Primavera P6. Experience in the electrical transmission industry. MUST HOLD US CITIZENSHIP OR GREEN CARD TO QUALIFY FOR THIS ROLE.

Job Summary/Overall Objectives Responsible for implementation and maintenance of the information systems inclusive of paper, electronic and telecommunication methods. Provide and manage the daily clerical and administrative support to optimize workflow procedures in the office. Functions in a clerical role to ensure the efficient operation of the department by employing a wide range of business and information skills. Creates necessary documents, reports and presentations for department with attention to detail. Assists in education and training of the support staff with clerical standard work and new systems and procedures along with performance & continuous improvement initiatives. Support the department with management, office, and clinical personnel as well as working across Independence Health System departments with a team approach. Works with minimal direction and oversight, is communicative and a team player, is organized, and can prioritize readily while completing tasks timely. Position is the point of reference for all queries, requests or issues and will be an integral part of the departments workforce. Essential Job Functions Answers phones, takes messages, answers question and handles inquiries within capacity. Redirects calls as needed. Interprets incoming messages and notifies leaders or appropriate staff of information requiring immediate attention. Maintains filing systems as assigned and supports applicable software systems as required. Prepares and disseminates correspondence, memos and forms. Transcribes and distributes letters, memoranda, statistical and information reports, and other documents when needed. Performs duties associated with special project assignments. Provides clerical support to various hospital and system wide committees. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings and appointments as needed. Prepares meeting agendas and materials; arranges for meeting rooms and completes meeting minutes. Maintains calendar appointments allowing maximum time efficiency. Maintains office supplies and coordinates maintenance of office equipment. Manages paperwork, scheduling, and communication/coordination with administrative staff/department managers. Coordinates payroll functions and assists in staff scheduling as needed. Works with manager to identify opportunities for department performance improvement and monitors activities. Other duties as assigned. Competency and Experience [Knowledge, Skills and Abilities] Required Qualifications/Experience High School Diploma, GED or higher level of education. One (1) to three (3) years of experience in administrative role. Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment. Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience. Knowledge of basic office equipment. Proficient in modern office practices and procedures. Ability to multi-task and prioritize assignments with attention to detail. Proficiency in Microsoft Office; Outlook, Excel, Word, and PowerPoint (additional software programs as needed). Preferred Qualifications/Experience Associates Degree in related field. Experience in Healthcare setting. Completion of medical terminology course. Completion of transcription course. License, Certification & Clearances Act 34-PA Criminal Record Check from the PA State Police system Position Type/Expected Hours of Work Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.). Travel may be expected locally between System locations. Equal Employment Opportunity Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations. Disclaimer This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Work Environment Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Extreme Heat x Extreme Cold x Heights x Confined Spaces x Extreme Noise(>85dB) x x Mechanical Hazards x Use of Vibrating Tools x Operates Vehicle x Operates Heavy Equipment x Use of Lifting/Transfer Devices x Rotates All Shifts x x 8 Hours Shifts x 10-12 Hours Shifts x x On-Call x Overtime(+8/hrs/shift; 40/hr/wk) x x Travel Between Sites x Direct Patient Care x x Respirator Protective Equipment x Eye Protection x Head Protection (hard hat) x Hearing Protection x Hand Protection x Feet, Toe Protection x Body Protection x Latex Exposure x Solvent Exposure x Paint (direct use) Exposure x Dust (sanding) Exposure x Ethylene Oxide Exposure x x Cytotoxic (Chemo) Exposure x Blood/Body Fluid Exposure x Chemicals (direct use) Exposure x Mist Exposure x Wax Stripper (direct use) x Non-Ionizing Radiation Exposure x Ionizing Radiation Exposure x Laser Exposure x Physical Demands When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Bending (Stooping) x x Sitting x Walking x x Climbing Stairs x Climbing Ladders x Standing x x Kneeling x x Squatting (Crouching) x Twisting/Turning x x Keyboard/Computer Operation x x Gross Grasp x x Fine Finger Manipulation x Hand/Arm Coordination x x Pushing/Pulling(lbs. of force) x x Carry x x Transfer/Push/Pull Patients x Seeing Near w/Acuity x x Feeling (Sensation) x x Color Vision x x Hearing Clearly x x Pulling/Pushing Objects Overhead x Reaching Above Shoulder Level x Reaching Forward x x Lifting Floor to Knuckle 10-20 x Lifting Seat Pan to Knuckle 5-10 x x Lifting Knuckle to Shoulder ### x Lifting Shoulder to Overhead ### x When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

The Residence Life Office Assistant, under the direction of the residence life professional staff assist with managing the front desk in the Office of Residence Life and are responsible for completing a variety of office functions (i.e., answering the phone, responding to emails, complete assigned projects, etc.). Residence Life Office Assistants also assist with a variety of administrative tasks and residence life services and events to ensure the successful operation of on-campus housing. The responsibilities of this position included, but are not limited to: Greet all students, parents, families, and guests as they enter the second floor of the Carriage House and direct them as necessary to the appropriate staff members and offices. Answer office phone and respond to questions, while relaying messages to staff members. Check and respond to office emails and voicemail messages. Manage office key processes and potentially test keys in residential spaces on campus. Enter facilities work orders and ensure completion by contacting residents and inspecting spaces. Conduct room inspections, health and safety inspections, damage assessments, and vacancy checks as needed. Assist with the management of the key closet, which includes hanging, inventorying, testing, and preparing keys. Maintain and manage office filing system, which includes organizing and re-organizing existing files. Perform resident lockouts and/or sign out temp keys during assigned office hours. Enforce residence life and university policies. Complete assigned special projects during office hours. Perform other Residence Life Office Assistant related responsibilities or duties as assigned. Position Requirements: Enrolled as a full-time student for the Fall 2025-Spring 2026 term (Note: If a student is a December 2025 graduate and is in good standing, they will still be considered for work for the Fall 2024 semester). Available to work Monday through Friday between the hours of 9:00 a.m. to 8:00 p.m. The exact schedule will be determined once Residence Life Office Assistants are hired. Must be in good standing with the University, which includes having no academic, financial, medical, or student conduct holds on your student account. Any staff member that receives university academic probation at Chatham University will not be eligible to continue in this role, per university guidelines and restrictions. Have not outstanding holds, such as financial, medical, academic, or student conduct holds. Adhere to the Chatham University Student Honor Code and Residential Policies & Procedures outlined in the Student Handbook and Terms & Conditions of Residency throughout their term of employment. Position Compensation: $9.00 per hour. Specific hours per week will be determined after the schedule is completed. Office Assistants cannot work more than 10 hours per week maximum. Term of Service The Residence Life Office Assistant is a ½ year or 1 year academic term position for the Fall of 2025 and/or Spring of 2026. Employment as a Residence Life Office Assistant starts on August 25, 2026 and concludes at the end of the day on April 29, 2026. Summary: It is essential that each Residence Life Office Assistant perform all expectations listed in this position description and be able to meet all position requirements. If a staff member does not fulfill the responsibilities of the position, that staff member will be subject to a disciplinary review to address or correct the performance issue(s) or may be terminated from their Residence Life Office Assistant position. Note: The Office of Residence Life reserves the right to update, edit, or adjust the Residence Life Office Assistant Position Description, Position Duties, and Position Responsibilities as needed and will provide written notice. **Please complete the internal application for Residence Life Here: *********************************************************************************** All current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally, students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year. Student jobs do not automatically roll over to the next academic year or summer. Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.