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Administrative Assistant Jobs in Pittsburgh, PA

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  • Administrative Assistant

    Knox McLaughlin Gornall & Sennett, P.C 4.0company rating

    Administrative Assistant Job In Pittsburgh, PA

    Company: Knox McLaughlin Gornall & Sennett, P.C. Position: Full-Time Summary: Knox McLaughlin Gornall & Sennett, P.C. is seeking a skilled and versatile individual to fill a hybrid role combining responsibilities from Administrative Assistant, Front Desk Receptionist, and Paralegal positions. This role will primarily focus on providing administrative support while also performing essential paralegal and reception duties. The successful candidate will be responsible for managing legal documents, supporting attorneys with legal tasks, maintaining a professional front desk, and ensuring smooth office operations. Minimum Qualifications: · High school diploma or equivalent · Approximately 2-3 years of experience in a administrative assistant role. · Proficiency in Microsoft Word and typing speed of at least 40 wpm. · Demonstrated ability to handle client interactions with courtesy and professionalism. · Ability to work irregular hours or more than 40 hours per week as needed. · Own transportation to and from work. Essential Duties and Responsibilities: Administrative Assistant Duties : · Utilize computer systems to produce legal documents, memoranda, and correspondence according to Knox Best Practices. · Proofread and ensure accuracy of all documents, including legal papers and correspondence. · Manage client interactions via phone, email, and in-person; maintain confidentiality. · Open, sort, and date incoming mail; handle outgoing mail, faxes, and emails. · Maintain effective calendar and deadline systems; arrange court reporters and other services as needed. · Conduct conflict checks for new clients and manage billing files; enter attorney time into billing software, process bills, and monitor accounts receivables. · Greet all callers and visitors professionally, handle problem situations appropriately. · Operate a multi-line switchboard, directing calls and messages efficiently. · Receive and record deliveries; route them to the appropriate individuals promptly. · Assist with time entry, corrections, and mass mail projects as required. · Send confidential faxes and ensure the return of original documents to the sender. Required Characteristics: · Organized: Efficiently coordinate and prioritize tasks to meet deadlines. Maintain orderly filing systems and work areas. · Motivated: Take initiative in obtaining information and resolving issues. Display innovation and adaptability in all tasks. · Collaborative: Work effectively within a team, adjust to changes, and support colleagues as needed. · Professional: Maintain composure under pressure, accept constructive criticism positively, and exercise sound judgment. · Responsible: Follow through on assignments, demonstrate flexibility with work hours, and ensure confidentiality. Working Conditions: · Typical law firm office environment with minimal exposure to excessive noise, dust, or temperature extremes. Additional Information: This role requires a blend of paralegal, administrative, and reception duties. The successful candidate must be able to perform complex legal tasks while managing front desk operations and providing general administrative support. The above description is intended to provide a general overview of the role and is not an exhaustive list of responsibilities or requirements. Job Type: Full-time Benefits: 401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: 8 hour shift Education: High school or equivalent (Preferred) Experience: Microsoft Office: 1 year (Required) Customer Service: 1 year (Required) Ability to Relocate: Ste. 3600 Pittsburgh, PA 15219-2301: Relocate before starting work (Required) Work Location: In person
    $48k-53k yearly est. 2d ago
  • Landowner Support Administrator

    Exus Renewables North America

    Administrative Assistant Job In Pittsburgh, PA

    Exus Renewables North America is an independent investment and asset management firm focused on the renewable energy sector (wind, solar, and battery storage). Exus combines comprehensive financial, technical, and operational know-how to provide turn-key investment and asset management solutions to its investors and clients. We are a growing, global partnership with offices in Europe, North America, and South America. Exus is seeking a Landowner Support Administrator that will be responsible for providing exceptional customer service to landowners who have leased their land for renewable energy projects managed by the company. This role requires strong communication, interpersonal, and organization skills, as well as a thorough understanding of landowner agreements and lease obligations. Please note: this is an fully onsite role with 4 days in office, 1 day remote, with reasonable flexibility in our downtown Pittsburgh office. Key Responsibilities: Serve as the primary point of contact (POC) for landowners and act as the liaison between landowners and Exus. Create and monitor the project land compliance matrices built off the requirements set forth in all landowner agreements. Monitor all land document compliance ensure all deadlines are met; utilizing applicable systems as needed. Track the land contract life cycle for each phase of the agreement, along with renewal/termination notices and options, and all other applicable critical dates. Coordinate across multiple departments to monitor all property documents in each phase of the project's live cycle from early-stage development to groundbreaking and through the operational period. Administer and monitor all Property Tax, PILOT Agreements, Tax Abatement Agreements, and any other associated documentation and payments required under these agreements. Interface with third party property tax consultants, and the tax entities. Interface directly and be the primary point of contact with landowners on any form of communication, concerns, and issues. Coordinate any issues with respective parties of Exus to provide timely answers for landowners. Review and approve of all payment calculations for royalty and fixed payments. Audit all payments on a monthly basis to ensure all due payments have been completed by project accountants. Maintain ledger of all payments to monitor payment completion. Organize and administer all land documentation, monitor for amendments or new accompanying documents, terminations and new executed documents. Qualifications: Bachelor's degree or higher, or the equivalent experience in land management, real estate, business administration, environmental sciences, project accounting or paralegal/law studies in land, required. A minimum of 1 - 2 years' experience or knowledge of compliance with property contracts and accompanying taxes. Experience with Pandell Landworks preferred. Having a CPA or similar, to assist in the review calculations preferred. Having a valid notary public seal to assist with new document execution preferred. Benefits: Exus provides many great perks beyond its standard benefit package including: Free Parking as available In-office beverages & snacks and frequent lunches Newly designed office space Office closed between Christmas and New Year Exus is an Equal Employment Opportunity (EEO) employer actively seeking to diversify the workforce and is committed to a policy of equal employment opportunity. All qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally recognized protected basis under applicable law, are strongly encouraged to apply.
    $29k-45k yearly est. 2d ago
  • Administrative Assistant

    Us Tech Solutions 4.4company rating

    Administrative Assistant Job In Pittsburgh, PA

    Under general supervision, performs a variety of administrative duties and staff support services for the head (typically a Director/Manager) of a single organizational unit or a group of related programs. May assist in the development and maintenance of records, statistics, and reports and researching, coordination and distributing information and materials to the staff. Organizes duties of the Department head to facilitate the efficient operation of the department. Maintains excellent relationships with others. Responsibilities: Schedules, prioritizes and follows up on meetings and appointments. Maintains calendar and issues reminders and monitors appointments to assure the office operates efficiently. Screens correspondence. Prioritizes the mail and responds to correspondence as instructed. Refers more complex and/or urgent correspondence to the Department head, gathers any additional information needed to respond. Experience: 2 years of general administrative experience (ex. Answering phones, making travel arrangement, distributing correspondence). Skills: Experience using Microsoft Outlook for email and calendar management. Education: Associate's or Bachelor's Degree About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. JobDiva ID: # 24-13077 Mehrajul Haq Associate Team Lead
    $29k-36k yearly est. 9d ago
  • Administrative Assistant

    Isotalent

    Administrative Assistant Job 7 miles from Pittsburgh

    Our client, a highly regarded water authority in Oakmont, Pennsylvania, seeks a dedicated Administrative Assistant to join their team. Are you detail-oriented, organized, and passionate about creating meaningful connections with the community? Do you enjoy juggling a mix of administrative tasks and public relations efforts in a dynamic work environment? If yes, this may be the perfect Administrative Assistant position for you. Keep scrolling to see what this company has to offer. The Perks! Compensation: $50,000 - $60,000 annually Benefits: Competitive benefits package, including 100% paid health, dental, and vision insurance, fully funded pension, and generous paid time off Professional Development: Comprehensive cross-training and opportunities for growth Impactful Work: The chance to enhance public engagement and communication in a meaningful way A Day in the Life of an Administrative Assistant In this multifaceted role, you'll provide vital support to the Administrative Coordinator by managing daily operations and contributing to special projects. Additionally, you'll serve as the voice of the organization, maintaining their online presence and fostering positive relationships with the community. Your work will be central to the smooth operation of the authority and its public engagement goals. Responsibilities include: Assisting the Administrative Coordinator with daily operations and special projects Acting as the Public Relations Officer, building and maintaining community and stakeholder relationships Managing social media platforms by creating and scheduling engaging content Maintaining and updating the organization's website with timely, accurate information Providing exceptional customer service by addressing inquiries and resolving issues Participating in cross-training to serve as backup for various roles within the authority Requirements and Qualifications: Strong organizational and multitasking skills Excellent written and verbal communication abilities Familiarity with social media management and website content updates Ability to work independently and collaboratively within a team Bachelor's degree in Business, Marketing, Communications, or a related field 2-5 years of experience in a similar role (preferred but not required) About the Hiring Company Our client, Oakmont Water Authority, is dedicated to providing reliable and high-quality water services to their community. Known for their commitment to operational excellence and community engagement, they are a trusted name in the industry. This organization values proactive, detail-oriented individuals who want to make a difference. Come Join Our Administrative Team! Start by filling out this 3-minute, mobile-friendly application here. We look forward to hearing from you!
    $50k-60k yearly 12d ago
  • Administrative Assistant

    Instrumentation Industries Inc.

    Administrative Assistant Job In Pittsburgh, PA

    Instrumentation Industries, Inc. is an ISO 13485: 2003 certified Medical Manufacturer based in Pittsburgh, PA. The company specializes in quality Respiratory, Anesthesia, Emergency, and Critical Care medical components, aiming to make the world breathe easier. Role Description This is a full-time on-site role for an Administrative Assistant at Instrumentation Industries Inc. The Administrative Assistant will be responsible for: Customer Service: enter and process orders, print invoices, advise customers of pricing and availability, answer daily emails Human Resource: interview folders, scheduling interviews, type rejection letters, assist with new employee orientation, attendance records, vacation logs, prepare timecards, prepare annual employee evaluations Skill Set: Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Excellent organizational and time-management abilities Attention to detail and problem-solving skills Ability to work well in a team environment Ability to handle confidential information professionally Able to function well under pressure with frequent interruptions Minimum 3 years' experience in a similar role is preferred
    $28k-37k yearly est. 2d ago
  • OT-Assistant

    Powerback Rehabilitation

    Administrative Assistant Job 14 miles from Pittsburgh

    At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Occupational Therapy Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards. 2. Initial certification obtained from the National Board for Certification in Occupational Therapy. 3. They must be licensed and/or eligible for licensure as required in the state of practice.
    $33k-98k yearly est. 11d ago
  • Hrim Assistant - Onsite

    A.C. Coy 3.9company rating

    Administrative Assistant Job In Pittsburgh, PA

    Job Type: Full Time / Contract Work Authorization: No sponsorship The A.C. Coy company has an opening for a HRIM Assistant. Ideal candidates must have 2+ years' experience with HRIS working with relational databases, excellent Excel skills, and a high attention to detail. Responsibilities Perform queries for internal and external clients Prepare reports and manage automated report distribution process Assist Sr. HRIM Analyst with responses to RFP, Due Diligence requests, and audit requests Ensure data integrity by performing audits and necessary table configuration Support Rewards team with generating approval documentation for changes Update and maintain system tables Maintain and update non-employee information Assist with data entry and filing as needed Qualifications Education Required: Associate Degree Experience Required: 2+ years' experience with HRIS working with relational databases Advanced Excel skills including vLookups & Pivot Tables Prior HR experience Knowledge of PeopleSoft, Microsoft Visio preferred Basic understanding of SQL and HTML Publisher tools preferred High attention to detail
    $79k-133k yearly est. 60d+ ago
  • Administrative Assistant

    Pacourts

    Administrative Assistant Job In Pittsburgh, PA

    The individual in this position is expected to perform a variety of secretarial and administrative tasks effectively, meet multiple daily deadlines, prioritize and organize tasks, demonstrate attention to detail, including proofreading, grammar, and formatting documents, handle uploading and downloading files, as well as navigating email and File Explorer, be adaptable to new responsibilities, maintain confidentiality, and have substantive, legal and clerical experience. The Administrative Assistant works under the direction of the Administrative Assistant to the Chief Staff Attorneys and Administrative Supervisors. Performs operation support duties for the attorneys within Central Legal Staff. Uses the Court's case management system for electronic case file maintenance and management (PACMS). Learns and applies standard formats used in the office as to correspondence and specialized legal documents and understands the functions and significance of each. Performs standard secretarial tasks, including filing and preparing documents and correspondence. Assists the Administrative Supervisor in the performance of duties such as: circulating motions and orders electronically to Chambers; entering and maintaining electronic voting records; tracking and tabulating voting records; assigning motions/filings to attorneys; preparing, proofreading, and transmitting standard orders for filing; coordinating workflow-routing; following and expediting processing of information; ensuring case or motion completion dates are met; monitoring progress of all assignments through a complex system of electronic flags and events; performing daily quality control review of PACMS entries; and working closely with the Prothonotary's Office and the Reporter's Office regarding inter-department work. Provides all support functions required for the office to run smoothly, such as: operating all office and computer equipment; establishing and maintaining both electronic and paper case files; sorting, reviewing, and distributing both mail and email; answering main phone line, transferring calls, and retrieving department voicemail; answering inquiries from Chambers, Interoffice Departments, and Staff Attorneys; ordering and maintaining office supplies; maintaining and updating Central Legal Staff library; approving and submitting bills to the Office of the Executive Administrator for processing; and submitting business expense vouchers to the Office of the Executive Administrator. Arrives at work on time and is present during scheduled working hours; cooperates with Chambers, supervisors, and co-workers as necessary to ensure to smooth and efficient operation of the Court. Assists and provides backup to other Central Legal Staff Secretaries as necessary, particularly if the other Judicial Secretaries are unavailable due to vacation, sick leave, etc.  Is available to assist all staff in the office, as needed, to ensure an even and accurate workflow within the district office. Performs other administrative support duties and related work as required. Minimum Qualifications Minimum of two years of experience in a professional, legal, or court setting performing a variety of clerical support services to office staff, include typing, secretarial, and administrative clerical work. Additional Qualifications/Preferences Competent with spelling, punctuation, and grammar as well as general office practices and procedures. Proficiency in Microsoft Office Suite 365. Experience in proofreading. Prior experience with or before the Pennsylvania appellate courts is preferred but not required. Ability to maintain a high level of integrity in the performance of job duties. Satisfactory criminal background check required. Job Highlights Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment. 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year. Salary increases, student loan forgiveness plans, employee assistance programs, and State retirement plans. Telework may be available up to 2 days per week after training. Salary information Starting Salary Range: $47,069-$61,452 How to Apply Apply online through the Workday website Careers (myworkdayjobs.com). Applicants must submit a cover letter, resume, and a list of references. Commencement date: December 2024 Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at ************** or ***************************.
    $47.1k-61.5k yearly 8d ago
  • Administrative Assistant

    Pennsylvania Courts

    Administrative Assistant Job In Pittsburgh, PA

    The individual in this position is expected to perform a variety of secretarial and administrative tasks effectively, meet multiple daily deadlines, prioritize and organize tasks, demonstrate attention to detail, including proofreading, grammar, and formatting documents, handle uploading and downloading files, as well as navigating email and File Explorer, be adaptable to new responsibilities, maintain confidentiality, and have substantive, legal and clerical experience. The Administrative Assistant works under the direction of the Administrative Assistant to the Chief Staff Attorneys and Administrative Supervisors. Performs operation support duties for the attorneys within Central Legal Staff. Uses the Court's case management system for electronic case file maintenance and management (PACMS). Learns and applies standard formats used in the office as to correspondence and specialized legal documents and understands the functions and significance of each. Performs standard secretarial tasks, including filing and preparing documents and correspondence. Assists the Administrative Supervisor in the performance of duties such as: circulating motions and orders electronically to Chambers; entering and maintaining electronic voting records; tracking and tabulating voting records; assigning motions/filings to attorneys; preparing, proofreading, and transmitting standard orders for filing; coordinating workflow-routing; following and expediting processing of information; ensuring case or motion completion dates are met; monitoring progress of all assignments through a complex system of electronic flags and events; performing daily quality control review of PACMS entries; and working closely with the Prothonotary's Office and the Reporter's Office regarding inter-department work. Provides all support functions required for the office to run smoothly, such as: operating all office and computer equipment; establishing and maintaining both electronic and paper case files; sorting, reviewing, and distributing both mail and email; answering main phone line, transferring calls, and retrieving department voicemail; answering inquiries from Chambers, Interoffice Departments, and Staff Attorneys; ordering and maintaining office supplies; maintaining and updating Central Legal Staff library; approving and submitting bills to the Office of the Executive Administrator for processing; and submitting business expense vouchers to the Office of the Executive Administrator. Arrives at work on time and is present during scheduled working hours; cooperates with Chambers, supervisors, and co-workers as necessary to ensure to smooth and efficient operation of the Court. Assists and provides backup to other Central Legal Staff Secretaries as necessary, particularly if the other Judicial Secretaries are unavailable due to vacation, sick leave, etc.  Is available to assist all staff in the office, as needed, to ensure an even and accurate workflow within the district office. Performs other administrative support duties and related work as required. Minimum Qualifications Minimum of two years of experience in a professional, legal, or court setting performing a variety of clerical support services to office staff, include typing, secretarial, and administrative clerical work. Additional Qualifications/Preferences Competent with spelling, punctuation, and grammar as well as general office practices and procedures. Proficiency in Microsoft Office Suite 365. Experience in proofreading. Prior experience with or before the Pennsylvania appellate courts is preferred but not required. Ability to maintain a high level of integrity in the performance of job duties. Satisfactory criminal background check required. Job Highlights Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment. 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year. Salary increases, student loan forgiveness plans, employee assistance programs, and State retirement plans. Telework may be available up to 2 days per week after training. Salary information Starting Salary Range: $47,069-$61,452 How to Apply Apply online through the Workday website Careers (myworkdayjobs.com). Applicants must submit a cover letter, resume, and a list of references. Commencement date: December 2024 Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at ************** or ***************************.
    $47.1k-61.5k yearly 60d+ ago
  • Administrative Assistant

    FSA Consulting 4.3company rating

    Administrative Assistant Job In Pittsburgh, PA

    General This individual reports directly to the Principal and is responsible for providing administrative support to staff and assuming bookkeeping, reservation and reception. These duties include but are not limited to: general office management, office supply purchasing, typing, filing, reception, telephone and other reasonable duties that may be expected of an Administrative Assistant.
    $30k-41k yearly est. 60d+ ago
  • Administrative Assistant

    Pittsburgh Steelers 4.2company rating

    Administrative Assistant Job In Pittsburgh, PA

    Reporting directly to the Executive VP for Strategy and to the Director of Business Development & Strategy, this position is responsible for all departmental administrative functions. The position requires superior attention to detail and ability to work autonomously while the utmost confidentiality is demonstrated with all interactions. SPECIFIC DUTIES AND RESPONSIBILITIES: • Provide confidential administrative support concerning Club and personal matters. • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. • Liaising with high profile contacts and facilitating communications. Prepare and organize materials for business meetings. • Screen mail, telephone calls and visitors to determine the nature and urgency of business and exercise judgment in referring them to the appropriate team member when necessary. • Compose letters, emails and memoranda from dictation, verbal direction or from knowledge of organizational policy and procedures. • Schedule business and personal appointments, travel arrangements, reservations, and other meetings. • Provide general office support including coordinating inter-office communications, coordinating mail, and sending/receiving shipments. • Ability to work weekends, special events and gamedays as needed. • Other duties as assigned. EDUCATION, TRAINING AND EXPERIENCE: • Minimum five years of administrative experience • Desire to work in an exciting and collaborative work environment • Superior judgment in confidential matters • Excellent organizational, administrative and interpersonal skills • Advanced proficiency in MS Word, PowerPoint, Excel and Outlook • Bachelor's degree preferred or equivalent with business education or experience We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
    $44k-46k yearly est. 9d ago
  • Homewood Early Learning Hub Administrative Assistant

    Trying Together

    Administrative Assistant Job In Pittsburgh, PA

    Administrative Assistant Full-Time | Hourly Pay: $20.00 Culture: Trying Together's mission is to support high-quality care and education for young children. Trying Together is a Pittsburgh-based nonprofit that supports the work of early childhood by providing advocacy, community resources, and professional growth opportunities for the needs and rights of children, their families, and the adults who interact with them. A fast-paced organization, Trying Together looks for dedicated and passionate staff who bring positivity to their work and a solution-oriented sensibility. Trying Together encourages its team, partners, and communities to interact compassionately and honor the range of cultures, ideas, and identities that root each person. Young children develop and learn by example; this means that children whose early learning environments reflect just actions, equitable opportunities, diverse representation, and inclusive approaches experience healthier interactions and build relationships that enable them to thrive. Trying Together is an equal opportunity employer. Trying Together does not discriminate and encourages qualified candidates of any gender, race, class, sexual orientation, faith, disability, or age to apply. All candidates will be evaluated on a merit basis. Purpose: The Administrative Assistant for The Homewood Early Learning Hub & Family Center will perform technical administrative work, including a variety of administrative assignments. This position provides direct support to the Hub & Family Center located at 7219 Kelly Street, Pittsburgh, PA 15208. This position will work closely with the Operations Manager to oversee facility and operational functions at the Hub & Family Center and will report to the Director of The Homewood Early Learning Hub & Family Center. Responsibilities: Commitment to racial equity and inclusion and a willingness to do the ongoing personal work to bring about a more just society by actively participating in professional growth opportunities. Actively work with peers to create a culture of belonging at Trying Together. Willingness to disrupt practices that do not honor children's, families', educators', and colleagues' humanity. Greet visitors. Receive and process mail. Order office and facility supplies. Maintain Google Calendar. Schedule meetings, including set-up and catering. Photocopying and scanning. Filing and organizing. Set-up and break-down of groups and programming. Assist with office maintenance scheduling and coordination. Maintain upkeep of the company van. Ability to multitask. Assist staff with projects as needed. Work effectively and collaboratively with community partner organizations. Maintain strict confidentiality. Work collaboratively across departments within Trying Together to meet the mission and accomplish the work. Participate in initial and ongoing professional development for continuous learning and expanding one's professional knowledge base. Consistently use the NeonCRM platform to build relationships with constituents, record data that measure project performance, and support continuous quality improvement in the organization's resources and services. Other duties as assigned. Qualifications: Demonstrated ability to work with diverse personalities, and a wide variety of professional backgrounds and experiences of the organization, its partners, and the field it serves. Adherence to the NAEYC Code of Ethics. Demonstrate ability to work with diverse populations. Ability to establish and maintain cooperative working relationships with those contacted in the course of the work. Competency with Microsoft Office, Google Docs, and Internet research. High level of organization skills. Effective written communications. Proactive approach. Ability to prioritize and manage multiple tasks simultaneously and work within deadlines.
    $20 hourly 23d ago
  • ** Administrative Assistant ** (regularly seeking)

    Advance Sourcing Concepts

    Administrative Assistant Job In Pittsburgh, PA

    Handle Multiple Media To Complex Projects, Reports And Database Maintenance; Analyze & Resolve The Problem, Schedule, And Coordinate Meetings And Maintain Calendars. Qualifications: - Experience In Microsoft Excel - High School Diploma Or GED - 3-5 Years Of Experience In An Administrative Type Role - Ability To Communicate Concise Accurate Information Effectively - Organizational Skills - Ability To Manage Time Effectively - Bilingual Desired Not Required - Ability To Work Independently - Problem-solving Skills Advance Sourcing Concepts is an EEO employer - M/F/Vets/Disabled View all jobs at this company
    $28k-37k yearly est. 60d+ ago
  • Administrative Assistant to Institute Director - Pittsburgh, PA

    Msccn

    Administrative Assistant Job In Pittsburgh, PA

    On behalf of VetJobs/MilitarySpouseJobs, thank you for your interest. We are assisting our partnering company, listed below, with this position. It is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow for next steps. The Organ Pathobiology and Therapeutics Institute (OPTIn) has an opening for an Administrative Assistant III position to join our growing administrative team as the Administrative Assistant to Dr. Satdarshan (Paul) Monga. Dr. Monga is the Director of the Organ Pathobiology and Therapeutics Institute (OPTIn), Director of the Pittsburgh Liver Research Center (PLRC) and the Associate Dean of Research for the Pitt School of Medicine. Administrative support to Dr. Monga will include managing communications by prioritizing email inbox, managing calendar and schedule, updating CV and Biosketch, and managing travel. Additional support will include but not be limited to assisting with preparing requests for disbursements, processing T&B's, travel arrangements, expense reports, scheduling meetings within the department and with collaborators, coordinating and scheduling speaker visits, coordinating/scheduling meetings and conference room calendar, coordinating faculty performance evaluations, interfacing with building management and University facilities management as needed for maintenance issues, and other tasks as defined by the Dr. Monga. The Administrative Assistant III incumbent will be responsible for tracking Dr. Monga's and other senior faculty member's institute publications and presentations for inclusion on department website and in progress reports. Incumbent will assemble information for periodic updates to the OPTIn website and will work with the OPTIn coordinator to ensure the website is up to date. Incumbent will report to the Financial and Operations Manager and will interface regularly with the rest of the OPTIn administrative team to work toward the goals of the Institute. Please note, this is a newly re-branded and rapidly growing institute in the midst of an exciting and critical organizational change. Opportunity for advancement within the institute will be considered for exceptional performance. Preferred candidate will have a Bachelor's degree in a relevant field. Job Summary Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments. Essential Functions Direct Administrative support to Dr. Satdarshan (Paul) Monga, Director of the Organ Pathobiology and Therapeutics Institute (OPTIn), Director of the Pittsburgh Liver Research Center (PLRC) and the Associate Dean of Research for the Pitt School of Medicine. Duties to include managing calendar, monitoring email, maintaining Biosketch, CV and OtherSupport documents, and scheduling and coordinating travel, and preparing and submitting expense reports. Additional administrative support to OPTIn senior faculty including coordinating travel, coordinating/scheduling meetings and conference room calendar; preparing requests for disbursements; processing T&B's for OPTIn senior faculty; coordinating training for OPTIn faculty and staff; scheduling faculty performance evaluations in coordination with institute leadership. Interfacing with building management and University facilities management for maintenance issues. Periodic OPTIn website updates in coordination with OPTIn coordinator and IT director. Physical Effort Must be able to stand for prolonged periods of time, must be able to travel between buildings on campus. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all. The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. Assignment Category Full-time regular Job Classification Staff.Administrative Assistant III Job Family Administrative Support Job Sub-Family Clerical Campus Pittsburgh Minimum Education Level Required Associate's Degree Minimum Years of Experience Required 5 Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m. Work Arrangement On-Campus: Teams that work on campus, in an office, or in a lab. Hiring Range TBD Based Upon Qualifications Relocation Offered No Visa Sponsorship Provided No Background Check For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances Not Applicable Required Documents Resume Optional Documents Cover Letter
    $28k-37k yearly est. 21d ago
  • Administrative Assistant

    Integrative Staffing Group, LLC

    Administrative Assistant Job In Pittsburgh, PA

    Position: Administrative AssistantLocation: Downtown Pittsburgh, 15219 Type: Temporary Position-could become permanent Hours: 8 am – 4:30 pm Monday Through FridayPay: 18.00 per hour DescriptionPerforms administrative tasks for Operations and other divisions. Duties Creates reports, presentations, correspondence, and other documentary materials. Prepares and maintains vouchers and voucher requests. Enters purchase requests into the JD Edwards system. Reconciles purchasing card statements for supplies purchased. Performs meter readings for copiers/faxes and coordinates service/repair for all devices. Professionally greets all visitors to the department and coordinates reception coverage when away. Answers, responds to and routes all incoming phone inquiries and emails. Opens, reads, logs, screens the Department's mail, and logs incoming checks. Prepares, maintains, and processes a variety of records as directed. Scans correspondence and updates database. Enters project information into the Department database. Schedules meetings for Managers and conference rooms for all department staff. Enters travel requests into the system and processes travel reimbursement requests. Serve as a backup for website updates and right-to-know requests and record meeting minutes. Performs other related duties/special assignments as assigned. Assists with managing fleet cars. Responsible for legal advertisements. Qualifications Associate’s degree in a related field AND two (2) years of general office experience. Must be familiar with Microsoft Office. Must be able to pass a criminal background check. Integrative Staffing Group, LLC is an Equal Opportunity Employer, Drug-Free Workplace and complies with ADA Regulations as applicable. EOE M/F/D/V
    $28k-37k yearly est. 26d ago
  • Administrative Assistant

    Metro Community Health Center

    Administrative Assistant Job In Pittsburgh, PA

    Job Details Pittsburgh, PADescription Chief Executive Officer FLSA: Exempt Positions reporting into this job: None Metro Community Health Center extends great benefits to our eligible employees. MCHC current benefits are: MCHC pays 100% of the employee premium for UPMC Gold Small Business Medical, United Concordia dental, STD, LTD and Life insurance VBA vision coverage is offered as voluntary coverage that paid for by the employee Medical and Dependent Care FSA and HRA 2 weeks of paid parental leave 20 days (4 weeks) of PTO for your 1st two years 11 paid holidays 401k with a 4% match JOB SUMMARY: Must have excellent communication and organizational skills, ability to interface professionally and competently with clientele, staff members and community partners. Ability to prioritize, manage time and multi-task workload. Own transportation and flexibility with work schedule required. Requires critical thinking skills. Desire to work closely with homeless and underserved population. Experience in data entry, Access, MS Word, Excel. Knowledge of community resources helpful. Must have excellent organizational skills and attention to detail, and excellent time management skills with proven ability to meet deadlines. ESSENTIAL FUNCTIONS: Administrative support to the CEO, CMO, COO, CFO when needed, as well as other staff. Work effectively with external vendors Compliance with HIPAA Regular attendance Produces information and reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics Reads, research, and routes executive correspondences Drafts letters and documents for internal and external audiences Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel Qualifications POSITION REQUIREMENTS 1. Performs all needed typing; including transcription of Board meeting minutes, committee minutes, notice of meetings, reports, etc. 2. Responsible for assembling and distribution of materials for Board meetings each month. 3. Calls Board of Directors and committee members as needed to determine attendance for meetings. 4. Assists in the revision of policies, records, and forms, types up revisions, and assembles manual when necessary. 5. Types with speed and accuracy from dictation, rough draft, or general instructions. 6. Makes and collates copies of reports, minutes, etc., prepares materials for outside printing when appropriate. 7. Maintains administrative files. 8. Excellent oral and written communication skills 9. Greets clients, patients and visitors who call in to or visit the site and provides solutions to customer problems in a timely manner, achieving a high level of customer satisfaction through polite and professional communication 10. Provides visitors and callers with information on Metro Community Health Center, such as address, directions, fax numbers, website and other related information and directs phone calls and inquiries requesting information to the appropriate staff member 11. Handles sensitive information in a confidential manner 12. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies 13. Prepares invoices and reports to funding agencies as needed under the direction of the senior team. 14. This position abides by the policies and procedures of Metro Community Health Center. 15. Performs any other duties as assigned. EDUCATION/KNOWLEWDGE/ABILITIES: Types with speed and accuracy from dictation, rough draft, or general instructions Ability to function well in a high-paced and at times stressful environment Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Ability to use office equipment including but not limited to computers, fax machines, telephones and copiers High School Diploma or GED and one year of administrative assistant experience, or any equivalent combination of experience and training Ability to handle multiple projects Ability to prioritize and manage time PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to sit; use hands to manipulate objects, tools or controls; reach with hands and arms; and talk and hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Noise level in the work environment is usually quiet.
    $28k-37k yearly est. 60d+ ago
  • Administrative Assistant

    Top Docs

    Administrative Assistant Job In Pittsburgh, PA

    TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. Length: one year with option to extend Start Date: February/March 2024 Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week Location: Pittsburgh, PA Pay: TOP HOURLY RATE The VA has requested that we have someone for each gender available to accompany Veterans during certain sensitive exams. This position requires a MALE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. Prefer medical office, patient interaction experience, but not required. Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ********************* along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.
    $28k-37k yearly est. Easy Apply 60d+ ago
  • Administrative Assistant

    Prequel Solutions

    Administrative Assistant Job In Pittsburgh, PA

    This role would work 4 days onsite and 1 day remotely and offers a competitive hourly rate and health benefits. Some more details below, thanks for your consideration. 3-to-6-month contract role with the potential to extend or convert to full time. Duties: Schedules appointments; Prepares expense reports; Opens, sorts, prioritizes, and forwards mail. Makes travel arrangements, prepare seminar/conference registrations. Uses various PC software packages including the Microsoft Office family of products for spreadsheets, word processing, graphics, etc., to produce high quality reports, presentations, or other documents. Prepares materials needed by management for conferences, correspondence, appointments, meetings, telephone calls, etc. Receives and responds to routine correspondence following established procedures not requiring
    $28k-37k yearly est. 38d ago
  • Administrative Assistant

    Mister Sparky 3.9company rating

    Administrative Assistant Job In Pittsburgh, PA

    Full Time - Pittsburgh Join Our Team of Professional Electricians Do you value professionalism and punctuality? Do you want to work with the best pros in the electrical industry? Then you could be a candidate for Mister Sparky. If you value a rewarding career and would like your customers to be genuinely satisfied, you'll be fit for our team! Opportunities for professional electricians and customer service professionals are now available across the country. JOB SUMMARY The administrative assistant provides office coordination and ensures the smooth operation of daily business. JOB DUTIES + Answering the telephone + Assisting in accounting activities + Compiling call runs + Averaging sales + Tracking closing ratios + Tracking agreement renewals MINIMUM REQUIREMENTS + Typing skills + Knowledge of Office programs + Filing and organization + Faxing + Shipping + Other administrative duties Compensation: $38,000.00 per year Join the Mister Sparky Team! We want to make joining our team as easy as possible. Our team members are the most valuable assets in our organization. It's true, our employees come first! How do we prove it? First things first. + Pay- We believe the best performers deserve the best pay. That's why we want to pay YOU the best competitive rate. + Flexibility- We want YOU to have time for the most important things in your life. Our scheduling is flexible. Find out how we do it. + Career Path- We offer you an unlimited future with our world class training programs. Our training programs include Technical Training, Virtual technical training, communications, sales, and more! If you are serious about your career and want to learn from the best in the industry apply today! So, if you have a great attitude and a strong work ethic, and are someone who takes pride in the work you do, then we want to hear from you! Each franchise location is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. The franchisee sets their own compensation and benefits. All inquiries about employment, benefits, scheduling and compensation at this franchise should be made directly to the franchise location, and not to Mister SparkyCorporate.
    $38k yearly 60d+ ago
  • Department Secretary (Sports Medicine) AHN Cool Springs Sports Complex

    Allegheny Clinic 4.9company rating

    Administrative Assistant Job In Pittsburgh, PA

    Company :Allegheny Health Network : Performs secretarial functions to provide daily operational and administrative support for the department. ESSENTIAL RESPONSIBILITIES: Operates office equipment, such as voice mail messaging systems and uses word processing, spreadsheet, or other software applications to perform the secretarial functions to support the daily operations of the department. (30%) Answers telephones and directs calls to appropriate staff. Receives and routes messages or documents to appropriate staff. (20%) Sorts and distributes incoming mail and administers outgoing mail. (15%) Compiles, records and maintains file, reports and/or correspondence. Transmits correspondence by mail, email or fax. (15%) May greet visitors, ascertain purpose of visit and direct them to appropriate staff. (10%) May schedule and confirm departmental meetings. (10%) Performs other duties as assigned or required. QUALIFICATIONS: Minimum High school diploma or GED; or six months to one year related experience and/or training; or equivalent combination of education and experience. 1-3 years' secretarial/administrative experience. Preferred Associate's Degree from a business/secretarial school or program. Experience with various computer software programs and medical terminology. Secretarial experience in a medical setting. Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Compliance Requirement: This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies. As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company's Handbook of Privacy Policies and Practices and Information Security Policy. Furthermore, it is every employee's responsibility to comply with the company's Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements. Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, age, religion, sex, national origin, sexual orientation/gender identity or any other category protected by applicable federal, state or local law. Highmark Health and its affiliates take affirmative action to employ and advance in employment individuals without regard to race, color, age, religion, sex, national origin, sexual orientation/gender identity, protected veteran status or disability. EEO is The Law Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Sexual Orientation/Gender Identity ( **************************************************************************************************** ) We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact number below. For accommodation requests, please contact HR Services Online at ***************************** California Consumer Privacy Act Employees, Contractors, and Applicants Notice
    $27k-31k yearly est. 60d+ ago

Learn More About Administrative Assistant Jobs

How much does an Administrative Assistant earn in Pittsburgh, PA?

The average administrative assistant in Pittsburgh, PA earns between $24,000 and $43,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average Administrative Assistant Salary In Pittsburgh, PA

$32,000

What are the biggest employers of Administrative Assistants in Pittsburgh, PA?

The biggest employers of Administrative Assistants in Pittsburgh, PA are:
  1. University of Pittsburgh
  2. Carnegie Mellon University
  3. Mister Sparky
  4. System One
  5. TEKsystems
  6. Aon
  7. Dollar Bank
  8. NVR
  9. Msccn
  10. Top Docs
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