Administrative assistant jobs in Pittsfield, MA

Title : Administrative Assitant Hourly Pay : $22/hr Duration : 6-12 Months The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Masis Professional Group has partnered with a local college in Chicopee, MA and is seeking an Executive Assistant. This role is a temporary contract position from January 2026 -August 2026. The Executive Assistant to the President provides office management, reception, and a high level of administrative assistance and support for the President of the College. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President and senior management teams. Provides exceptional meeting planning support for the Board of Trustees and the President. Specifically, the position is responsible for providing meeting assistance to the President. Meeting responsibilities include, but are not limited to, organizing meetings and events. The administrative responsibilities include supporting, compiling and distributing materials for board meetings and filing maintenance of board documents. Supervisory Responsibilities May be assigned supervisory duties from time to time. Duties/Responsibilities Provides a broad variety of administrative tasks for the President, including managing an extremely active calendar of appointments, travel, meetings, lunches, and special events, and composing and preparing correspondence and memos that may be confidential. Organizes and establishes the workload and priorities of the office, and handles sensitive and confidential information. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral or response. Prioritizes conflicting needs, handles matters expeditiously, and follows through on projects to successful completion, often with deadline pressures. Retrieves and delivers mail. Performs basic bookkeeping functions, including processing check requests and invoices. Monitors the expenses against budgets related to the Office of the President, the Strategic Initiative Reserve, and the Board of Trustees. Submits and follows up on work orders and purchase orders. Participates as a member of the Executive Team, including scheduling meetings, attending all meetings, preparing the agendas, and maintaining minutes of Senior Management Team meetings. Serves as the Clerk to the Board of Trustees with the highest level of professionalism and maintaining a high level of discretion and confidentiality. Adheres to compliance with applicable rules and regulations set by laws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Attends all Board meetings, takes, distributes and maintains minutes of all Board meetings. Other duties as may be assigned by the President. Alongside the Institutional Advancement team, manage aspects related to presidential-level events related to planning, promotion, and execution. Manages various aspects of communication for the President's Office, including drafting correspondence, remarks, and coordinating a monthly Newsletter from the Office of the President. Ability to exercise good judgment in a variety of situations, strong written and verbal communication to diverse populations, and administrative and organizational skills. The ability to perform and prioritize multiple tasks with exceptional attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including faculty, staff, students, board members, external partners and donors. Ability to initiate, anticipate, and respond to requests in a timely manner. Ability to handle highly sensitive and confidential information and use discretion and sound judgment. Deal collaboratively and effectively with others. Proficiency with MS Office and ability to learn College systems. Ability to work as a team player as well as independently with minimal supervision. Excellent time management skills to ensure that multiple competing priorities and tasks will be handled appropriately and accomplished in a timely, accurate fashion. Calm, friendly, professional manner. Must maintain a high standard of accuracy in creating and maintaining data, records, and report information. Ability to operate standard office equipment. Must be dependable and able to work a flexible schedule outside normal business hours, which may on occasion involve evening and/or weekend work. Knowledge and commitment to the mission of the College. Education and Experience Associate's degree required; Bachelor's degree preferred. Five (5) to seven (7) years' experience supporting executive-level management, preferably in higher education. Physical Requirements Requires an equal amount of standing, sitting, walking, bending, stooping, climbing multîple levels of stairs, light lifting, near vision and manual dexterity to perform essential functions. Requires the ability to travel between buildings on campus with exposure to inclement weather conditions. May require driving or travelling to locations in the local and outside the local area on official college business

About Company At Cogent InfoTech, we believe in creating opportunities that empower individuals and transform organizations. With over 20 years of excellence in consulting and talent solutions, we're proud to build inclusive workplaces and deliver innovative, people-first solutions to clients across the public and private sectors. We value integrity, empathy, and continuous learning, and we welcome you to bring your authentic self as we grow together. Title:-Legal Clerk/ Assistant Location: Albany NY Summary: Provides comprehensive administrative and clerical support to the Trusts & Estates and litigation teams by managing case files, correspondence, and court-related documentation. Responsible for maintaining accurate records in NYMatters, coordinating communications, and supporting legal processes to ensure efficient office and case management operations. Job Description: Opening and reviewing incoming mail and documents submitted via email to identify, sort and distribute Open new matters in NYMatters; create file folders for new matters; organize paper files in filing cabinets. Generate and send registration letters and deposit checks received by the office. Scan court notices, wills, trusts, pleadings and accountings and posting to a Word directory and NYMatters, the office's case management system. Update matters in NYMatters include adding notes and documents; archive files; request archived files; and create and process archive lists. Review files, including informal accountings, for approval. Correspond by email and telephone with attorneys, as requested. Respond to numerous inquiries from attorneys and the public by telephone and email. Review, print, scan, email and mail legal documents, as requested. Close files in NYMatters. Calendar meetings and deadlines for T & E Section. Assist litigation, including preparing petitions and other court documents; compiling and responding to discovery; filing documents in court; and preparing for trial. Cogent InfoTech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you're excited about this role but don't meet every requirement, we still encourage you to apply Join Us: At Cogent InfoTech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

Full-time and hourly position, 35 hours per week, Monday - Friday for Special Education Department Bachelor's Degree preferred Primary duty is handling administrative procedures for the Special Education Department; other duties include assisting staff, parents/caregivers, and the public; answering/directing phone calls; performing other duties ordinarily associated with the position of secretary

Job DescriptionBenefits: 401(k) matching Competitive salary Employee discounts Flexible schedule Opportunity for advancement Training & development Tuition assistance About the Role: Join Full Circle Beauty as a Hairstylist and unleash your creativity in a vibrant, welcoming environment! We are seeking passionate professionals who love to craft stunning hairstyles and provide exceptional customer service. Responsibilities: Provide expert hairstyling services including cuts, colors, and treatments. Consult with clients to understand their hair goals and recommend suitable styles. Stay updated on the latest hair trends and techniques to offer innovative services. Maintain a clean and organized work station to ensure a welcoming atmosphere. Promote salon products and services to enhance client satisfaction. Build and maintain strong relationships with clients to encourage repeat visits. Collaborate with team members to create a positive and supportive work environment. Participate in ongoing training and development to refine skills. Requirements: Valid cosmetology license in the state of New York. Proven experience as a hairstylist with a strong portfolio of work. Excellent communication and interpersonal skills to connect with clients. Ability to work in a fast-paced environment while maintaining quality service. Strong attention to detail and a passion for the beauty industry. Flexible schedule, including weekends and holidays. Team player with a positive attitude and a willingness to learn. Knowledge of hair care products and techniques. About Us: Full Circle Beauty has been a beloved salon in New York, NY for almost two decades, known for our exceptional service and talented team. Our clients love the personalized experience we provide, while our employees appreciate a supportive and creative workplace that encourages growth and innovation. Compensation can be hourly plus commission and tips or commission and tips only.

Keep our communities fed. Our focus is simple but meaningful, from our distribution centers to our offices - every employee of C&S and their family of companies works to help feed local families, neighbors and communities. As an Administrative Assistant, you will perform departmental project tracking activities. You will act as an interface between employees, other departments, and vendors. In this role, you will provide administrative support to the Department Manager as well as the entire compliance team on a daily basis. You will manage daily schedules and assist the department in preparation for scheduled meetings. Job Description Text "CS" to 32543 to learn more about how you can become a part of our legacy. + Earn $27.00 per hour (entered by recruiter) + Shift: 1st Sun-Thurs 7am-4:30pm + 47 Old Ferry Road, Brattleboro VT 05301 You will contribute by: + Daily tracking of projects including developing and maintaining project plans, budgets, and staffing requirements. Tracking progress and identifying/resolving obstacles. Ensuring that all team members involved are on target for successful completion of the project. Recommending adjustments to the project plan based on achievements to date + Managing the department calendar + Ensuring department is prepared for all scheduled meetings; preparing materials, including presentations; facilitating others' participation to ensure meeting efficiency, etc. + Composing letters, spreadsheets and PowerPoint presentations + Creating and maintaining filing system + Managing daily administrative tasks (filing, photocopying, mail, faxing, etc.) + Answering phones and taking accurate messages + Tracking department invoices and expenses + Other duties as assigned We offer: + Paid training provided + Weekly Pay + Benefits available from day 1 (medical, dental, vision, company matched 401k) + PTO and Holiday Pay offered + In certain locations C&S offers $100 towards the purchase of safety shoes + Career Progression Opportunities + Tuition Reimbursement + Employee Health & Wellness program + Employee Discounts / Purchasing programs + Employee Assistance Program Your work environment may include: + Grocery (dry goods) - about 50°- 90° + Frozen - about -20° - 0° + Office - about 65° - 75° We're searching for candidates with: + Advanced understanding of Microsoft Outlook, Word, PowerPoint, Excel + High standard of integrity and reliability; ability to remain strictly confidential is a must + Strong sense of safety and ability to follow standard safety procedures + Team-oriented outlook with a passion for helping others + Desire to work with a team to support causes that positively impact our communities + Ability and willingness to follow material handling equipment safe operating procedures The Fine Print This Job advertisement does not constitute a promise or guarantee of employment. This job advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. This position may be with any affiliate of C&S Wholesale Grocers. Hiring immediately, to apply text "CS" to 32543 OR visit careers.cswg.com Qualifications High School Diploma - General Studies Shift 1st Shift (United States of America) Company C&S Wholesale Grocers, LLC About Our Company C&S Wholesale Grocers, LLC is an industry leader in supply chain solutions and wholesale grocery supply in the United States. Founded in 1918 as a supplier to independent grocery stores, C&S now services customers of all sizes, supplying more than 7,500 independent supermarkets, chain stores, military bases and institutions with over 100,000 different products. C&S also proudly operates and supports corporate grocery stores and services independent franchisees under a chain-style model throughout the Midwest, South and Northeast. We are an engaged corporate citizen, supporting causes that positively impact our communities. Working Safely is a Condition of Employment at C&S Wholesale Grocers, LLC. C&S Wholesale Grocers is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. The Company provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Company: C&S Wholesale Grocers, LLC Job Area: Warehouse Grocery Job Family: General & Administrative Job Type: Regular Job Code: JC0017 ReqID: R-264862

Bilingual (Korean/English) Admin Support Associate (Entry Level) Industry: Food Manufacturing We are seeking two bilingual KoreanEnglish Admin Support Associates to join a growing food manufacturing business based in Troy, NY. This role is ideal for candidates with 0 to 2 years of experience who are eager to gain hands-on experience in business operations and administrative coordination. Role Snapshot: Provide day-to-day administrative and office support Manage scheduling, meeting coordination, and documentation Support reporting and vendor communications Assist with interpretation and translation (Korean and English) Maintain organized records and facilitate internal communication Qualifications: Bilingual proficiency in Korean and English (verbal and written) Strong organizational and communication skills Detail-oriented, proactive, and reliable Bachelors degree preferred (Business, Administration, or related field) Work authorization: US Citizen, Permanent Resident, EAD, or OPT acceptable Why Join: You will be part of a collaborative team supporting international operations and cross-cultural business growth in the food manufacturing industry. This is an excellent opportunity to build your career in a stable and expanding company with global reach. Interested candidates may apply directly or contact us to learn more.

PJ Publishing is seeking an organized, detail-oriented, and enthusiastic Editorial Assistant to join our editorial team. PJ Publishing (PJP) is the in-house imprint of PJ Library , the flagship program of the Harold Grinspoon Foundation (HGF) that mails more than 240,000 Jewish children's books as gifts each month to children in North America from birth through age twelve. Most PJ Library books are created by outside publishers, but PJ Publishing publishes a select few-and that number is growing. The Editorial Assistant will handle administrative logistics for the team. You'll have a sharp eye for detail and strong organizational skills. You'll need to be highly efficient, able to work well under pressure, and a strong, deadline-focused multitasker. You will also be flexible and adaptive, comfortable taking the initiative, and have excellent communication skills. Knowledge of Jewish culture and religion is a plus. This newly created role is an excellent opportunity: You will be part of a small team working on a growing catalog of specially curated Jewish children's books. You will report to the Managing Editor, providing support on our list of board books, picture books, emerging reader titles, and middle-grade books. Requirements Responsibilities • Managing licensed reprint title organization for PJ Library and PJ Our Way, and ensure adherence to deadlines, including creating and maintaining a system to track up to 20 titles at any given time • Assist Production Editor in preparing and managing PJP's internal production schedule for 10-15 titles • Assist Acquisitions Director in maintaining author office hours • Create and maintain schedules for book flap production • Review contracts for individual title schedules to ensure internal and external deadlines are met • Track deadlines and serve as liaison with freelancers (flap writers, book designers, book copyeditors, etc.) • Schedule and act as notetaker at internal PJP meetings, including production and book flap meetings • Ensure that materials for cataloging-in-publication applications are complete and correct, including LCCN registration and copyright • Manage funding schedule and payment process for external publisher funding as part of the Next Level Books Initiative • Run reports on books in the various international programs and translation languages • Submit PJP titles for publicity, reviews, and awards • Track and mail out contractual bonuses to PJP authors • Mail creator copies, review copies, and book award copies • Secure foreign rights for PJP English editions, and liaise with translators • Field all PJP author requests for wholesale copies • Liaise with colleagues across HGF, including Operations, Marketing, Digital, and Author Stewardship teams • Maintain organization of team spaces, including SharePoint, Dropbox, and Wrike, and manage storage and tracking systems for PJP titles In addition to these responsibilities, the Editorial Assistant will perform other duties as assigned. Qualifications • Bachelor's degree or equivalent • 1 to 3 years' administrative experience preferred • Proven ability in project management including managing time, prioritizing deadlines, and balancing multiple projects simultaneously • Excellent English-language editing and writing skills • Meticulous attention to detail and excellent organization skills • Ability to communicate clearly and interact professionally with both internal staff and external partners and freelancers • Proficiency with Microsoft Office 365 Suite (specifically Word, Outlook, SharePoint, and Excel), as well as Salesforce or other CRM systems • Interest in children's books and Jewish knowledge are a strong plus Location This is a hybrid role out of our home office in Agawam, MA. Hybrid employees are expected onsite 60% of the time. Compensation A competitive salary ranging from $50,000-$55,000 annually commensurate with experience.

Assists the Dean of Academics in the day-to-day implementation of the school policies and long range planning that are consistent with the archdiocesan policies. Responsibilities & Qualifications: * Proficient in Word and Excel and other Microsoft applications * Strong internal and external communications skills and organizational skills * Assist the main office in all morning tasks * Transcription of minutes for Academic Council meetings * Organize proctoring duties for the day for teacher absences and enter into the FACTS system * Maintain FACTS SIS database * Assist the Dean each quarter with data collection * Assist with Academic awards * Assist with in-house scheduling for current students * Manage and post morning announcements * Assist with Back to School night in September * Assist with proctoring duties for midterm/final exams Other: * Other responsibilities as designated by the Dean of Academics * Submit to a background check and Virtus training * Salary- $20-24 per hour depending on experience Please send resume to Gina Burby, Dean of Academics at ***************.

Job Details Albany, NY Full-Time $21.73 - $23.17 Hourly None DayJoin Our Mission The Administrative Assistant is responsible for providing administrative support, coordinating, implementing and monitoring all systems to ensure foster care team needs are met in an efficient manner. Description Job Responsibilities • Responsible for ordering supplies, upkeep and maintenance of office and office equipment, coordinating petty cash, filing and shredding, photocopying • Responsible for administrative duties including but not limited to greeting guests, maintain visitor sign in sheet, answering phones, directing and tracking inquiries, distributing paychecks, coordinating mailings, upload documents to agency intranet, data entry, edit and proofread documents. • Processes and submits invoices including calling vendors for information and electronic submission; submits check requests. Submit expenses to finance. • Research and registers staff for trainings. Assists with set up for trainings and teambuilding activities including gathering and distributing documentation. • Acts as a liaison with landlords for office space issues and arranging for office space for trainings and meetings. Coordinate food. • Assist with hiring paperwork including hiring packets for prospective applicants and new hire paperwork. Arrange for and distribute keys to new staff. Job Requirements • Minimum of High School diploma/GED required (prefer bachelor's degree) • 1 plus years of experience preferred but will take any level of experience. • Administrative, customer services, or human services experience is a plus but not required. • Must have a Valid Driver's License with acceptable driving history to the Agency. • Ability to work with economically and culturally diverse population. • Skills: excellent written and oral communication skills including data entry skills. Equal Opportunity Employer Together for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law. We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures. As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

JOB SUMMARYAs a Receptionist, you will serve as the first point of contact for visitors and callers, providing exceptional customer service and creating a positive and professional impression of the organization. You will handle various administrative tasks, manage incoming inquiries, and ensure smooth operations of the front desk area. Your strong communication and organizational skills will contribute to creating a welcoming and efficient environment for staff, clients, and guests. Front Desk Operations: Greet and welcome visitors and guests in a friendly and professional manner Manage incoming calls, directing them to the appropriate individuals or departments Maintain a clean and organized front desk area, ensuring a professional and welcoming atmosphere Monitor and manage visitor access and security procedures Schedule and manage conference rooms/training room Administrative Support: Provide administrative support to various departments, including handling mail, scheduling appointments, and managing office supplies Assist with data entry, document preparation, and record-keeping tasks Coordinate and schedule meetings, conference rooms, and appointments as requested Communication and Customer Service: Effectively communicate with clients, guests, and staff, both in person and through various communication channels (phone, email, etc.) Respond to inquiries promptly and provide accurate and helpful information Supervisory responsibilities None Work environment Work is conducted in a fast paced professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1+ years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. For job postings in our Hudson location, we are required by law to include a good faith salary range for every job, promotion, and transfer opportunity in accordance with the New York Human Rights Law. This range considers many factors, including but not limited to a candidate's knowledge, job specific skills, experience, licensure, and certifications. A reasonable estimate of the current range for this position is $41,600 to $47,840. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

Department/Unit: Pharmacy Work Shift: Day (United States of America) Salary Range: $46,220.72 - $64,709.01 The Administrative Support Associate's role is integral to the smooth and efficient operation of the department. Administrative Support Associates are responsible for non-clinical functions including managing the office, as well as, ordering supplies, performing clerical duties, and coordinating communication in the patient care area. Provides administrative and clerical support to the Patient Care Service Director and Associate Patient Care Service Director by assisting in the preparation of reports, correspondence, scheduling of meetings, maintaining files and special projects as assigned. Provides clerical support to the supervisors and Director of Pharmacy for South Clinical Campus. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include but are not limited to the following: * Coordinates unit communications * Answers the telephone and patient intercom * Greets visitors * Manages schedules * Coordinates and relays information to staff * Operate basic office equipment (fax, photocopier, printer, scanner, calculator), and demonstrate * Basic computer skills. * Data entry * Manage Human Resources and payroll paperwork * Prepare reports * Organizes and schedules the activities of the Patient Care Service Directors and Associate Patient Care Service Director. * Provides clerical support to the Patient Care Service Directors, Associate Patient Care Service Director, Supervisors and Director of Pharmacy - South Clinical Campus, Medication Use QIT Committee and Pharmacy Value Analysis Committee. * Maintains and processes employee Kronos and pharmacist salaries and overtime along with other personnel records including CLT use, health service requirements, etc. * Arranges appointments and schedules meetings. * Responsible for ordering departmental supplies and functions as a liaison with vendors to follow up on problems, shortages, replacement products, etc. * Handles and screens various questions and problems of departmental employees and others who deal with the department. * Plans and executes special reports under the direction of the Patient Care Service Director. * Handles distribution of paychecks, reports and other communications. * Assists or acts as a liaison with anyone requiring or requesting assistance. * Tracks APRs coming in to the department ensuring their timely completion and return to Human Resources. * Tracks employees' physical and safety requirements and ensures compliance. * Maintains departmental files, policy and procedure manual, job descriptions, PARS forms. * Maintains pharmacist and pharmacy licenses/registrations, Controlled Substance license/registration, alcohol license for AMC and South Clinical Campus, as necessary. * Coordinates departmental meetings/staff in-services. * Coordinates/schedules use of the pharmacy conference room. * Interacts with New York State offices including Department of Health, NYS Board of Pharmacy, NYS Bureau of Controlled Substances. * Interacts with Albany College of Pharmacy students and faculty, coordinates pharmacy student externships/Pharm.D. rotations, safety, HIPAA, security ID badges, inservices. * Coordinates Leaves of Absence and Family Medical Leave for department employees. * Assists with other functions as required. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

*Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. * Minorities, women, and individuals with disabilities are encouraged to apply . Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The Office of Contractor Supplier and Diversity (OCSD) is seeking a detail-oriented, motivated Project Assistant to support our fast-paced department's day-to-day operations and assist with the MWBE and SDVOB programs. The Project Assistant will provide administrative, logistical, and project coordination support to the OCSD. The ideal candidate will be highly organized, proactive, and passionate about supplier diversity, equity, and inclusion. This role involves maintaining accurate records, assisting with reporting, coordinating, and support of the ongoing MWBE program initiatives. WORK PERFORMED: Provide administrative support to the Assistant Vice President and Director of OCSD. Maintain and update MWBE databases, ensuring accuracy and compliance with program guidelines. Support data collection, analysis, and preparation of reports, presentations, and dashboards. Support contract compliance managers with MWBE research and adding and updating contracts in the NYSCS. Research and prepare lists of qualified and certified MWBEs and SDVOBs as requested. Monitor contract/procurement contracts including maintenance of records, databases, spreadsheets, and other internal/external reports; identify and describe potential problems or delays encountered and relay any relevant information to the AVP, Director, and/or Compliance Managers. Participate in weekly, monthly, and quarterly office, interdepartmental and division-wide meetings, webinars, and/or teleconferences. Provide the highest standard of customer service to internal and external partners and stakeholders, Monitor the OCSD mailbox and respond to vendors, support tickets, community partners, and internal departments. Participate in MWBE, SDVOB and other related expos and events, as necessary. Participate in trainings, workgroups, strategic planning sessions and other group projects as necessary. Contribute to process improvements and help develop tools or templates for more efficient program delivery. Perform projects, tasks and other duties as assigned by Supervisor. MINIMUM REQUIREMENTS: Education Level required: Associate degree; (bachelor's degree preferred, but not required). Relevant experience required: 3+ years of administrative or project coordination experience, preferably in government, nonprofit, construction-related, or supplier diversity programs. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Knowledge required: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and database management. Excellent interpersonal, oral, and written communications skills. Ability to manage multiple projects in a fast-paced environment.

Details: . Hours: Full-time, 35 hours per week 170 Elm Street, Enfield, CT 06082 **This position is not remote** For more information about CT State Community College and the campus please visit Home - CT State CT State Community College Mission: Connecticut State Community College provides access to academically rigorous and innovative education and training focused on student success. The college supports excellence in teaching and learning, makes data-informed decisions, promotes equity, and advances positive change for the students, communities and industries it serves. CT State Community College Vision: Connecticut State Community College is recognized for exceptional student success, educational leadership and transformative collaboration with business and industry, government, educational and key stakeholders while advancing diverse opportunities for Connecticut's citizens and communities. CT State Community College Equity Statement: Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities. Anticipated Start Date: February 2026 Position Summary: The Administrative Services Assistant is responsible for a wide range of procurement, accounts receivable, accounts payable, payroll, cashiering, and administrative services at a Community College. Example of Job Duties: Under the direction of the Director or Associate Director of Finance and Administrative Services or other administrator, the Administrative Services Assistant is accountable for the effective performance in these essential functional areas: Procurement and accounts payable Accounts Receivable and cashiering Scheduling events and facilities Inventory/asset management In addition to the accountabilities listed above, the incumbent is required to carry out the essential duties of: Attendance and participation at convocation and commencement ceremonies; Service on assigned committees and task forces; Attendance and participation at committee, staff, informational and professional meetings. These may involve attendance at evening or weekend events. This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description. Minimum Qualifications: Bachelor's degree in an appropriately related field and up to three (3) years of relevant experience; or a combination of education, training and experience which would lead to the competencies required for successful performance of the position's essential duties. Incumbents are required to have demonstrated advanced knowledge and abilities in the following: Experience working in a cashiers, finance, financial aid, or other similar financial and/or business office. Candidates must possess proven ability to effectively work with culturally, linguistically, and ethnically diverse faculty, staff, and students. They are expected to have excellent interpersonal oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams etc.). Preferred Qualifications: Experience using financial database software to process financial transactions, e.g., Banner. Experience serving the public. Experience in an educational environment. Salary & Benefits: Minimum Salary range; $54,141-$57,765 approximate annual. The salary will be based on the selected candidate's qualifications such as education and job-related experience, and internal equity. We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable. For more information, please visit our website at: CSCU - Human Resources - Future Employees. Application Instructions: To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume. Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable. To apply via our website, visit ******************* Please note that CT State CC is currently unable to sponsor work visas. Applicants must be authorized to work in the United States on a full-time basis. Selection Procedure: Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications. Background Screening: All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check, including granting permission to contact current and previous employers for verification. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check. Continuing Notice of Nondiscrimination CT State Community College does not discriminate on the basis of age, ancestry, color, national origin, gender identity or expression, genetic information, learning disability, marital status, intellectual disability, physical disability (including but not limited to blindness), present or past history of mental disability, prior criminal record, race, religious creed, sex (including pregnancy and sexual harassment), sexual orientation, retaliation for previously opposed discrimination or coercion, veteran status, victims of domestic violence, sexual assault, and/or trafficking or any other federal or state protected class in its employment, programs, and activities, unless the provisions of Section 46a-80(b) or 46a-81(b) of the Connecticut General Statutes are controlling or there are bona fide occupational qualifications excluding persons in one of the above protected groups. For information regarding the nondiscrimination, disability, and Title IX policies/procedures, contact: John-Paul Chaisson-Cardenas, Vice President for Diversity, Equity, and Inclusion, CT State Community College, 185 Main Street, New Britain, CT 06051, ************ or [email protected]. CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.

CHD is seeking an organized, collaborative Full Time Administrative Assistant to provide a variety of office duties for our Appleton Clinic located in Holyoke Ma. Duties will include reception, insurance verification, electronic health record maintenance, and other administrative supports for outpatient and crisis service operations. Responsibilities: Overseeing the reception area, insurance verification, electronic health record maintenance, and other administrative supports for outpatient and crisis service operations. Scheduling and coordinating provider schedules, supply management and inventory, record keeping, data entry, and copayment collection. The Administrative Assistant supports and engages with Persons served, a multi-disciplinary service team, ancillary services, insurance carriers and community agencies. Experience in an office environment and knowledge of office procedures is strongly preferred. SUCCESS FACTORS: The Administrative Assistant should be a professional who actively supports the philosophy of the Agency and maintains a high level of commitment to program staff. Personality traits should include: High energy level; self-initiated Open, direct interpersonal style; works well as a team member Organized and efficient Dependable Detail-oriented and accurate Flexibility Bilingual candidates in Spanish, English, and/or American Sign Language are encouraged to apply. Schedule: 30 weekly. Monday 9a-7p, Tuesday-Saturday 9a-1p. MINIMUM QUALIFICATIONS: High school diploma Prior office experience Computer experience is a must The pay rate is $20.00/hr. (differential offered for candidates who are Spanish speaking) Take advantage of a phenomenal benefit package that includes, Dental, Health and Life insurance, a flexible schedule, paid time off, earned vacation time and paid holidays just to name a few. At Center for Human Development, CHD, Care Finds A Way: The Center for Human Development (CHD) provides a broad range of high quality, community-oriented human services dedicated to promoting, enhancing, and protecting the dignity and welfare of people in need. At CHD we are celebrating differences, inclusion is not just a policy- it is a daily practice. Multicultural, multilingual, and fluent in sign language, CHD is a reflection of those we serve. Connect with our team today! If this sounds like the right job for you, do not wait - apply today to join our team. We look forward to hearing from you!

Job Description Department: Nursing Services Cherry Brook Health Care Center, a division of New Horizons, Inc., offers short-term rehabilitation, long -term respite, hospice and dementia care. Our dedicated staff provides individualized care with compassion, dignity and respect. Located in Canton, our facility has spacious private and semiprivate rooms, a well-appointed dining area, comfortable lounges and a beautiful landscaped outdoor terrace. Cherry Brook's mission is to provide the highest quality of care and customer service to our residents and their families by using best practices, highly trained staff and innovative programs and services designed to meet their needs. PURPOSE OF YOUR POSITION: The primary purpose of your position is to perform assigned administrative duties in accordance with established procedures, and as directed by your supervisor, to assure that a successful, viable, administrative program is maintained at all times. RESPONSIBILITIES INCLUDE: Organize, prioritize, and coordinate all nursing activity. Maintain accurate and organized nursing files, records and nursing policy books. Maintain all regulatory required logs and records. Coordinate and manage accurate and complete active and discharge medical records on file. Complete discharge medical records timely and accurately, as well as ensuring the physician has signed in all appropriate sections. Assist with scheduling of nursing personnel. Demonstrate correct safety techniques. Contribute to effective communication and pleasant working conditions. Contribute to and promote resident and family relations. Knowledgeable in facility Privacy Practices and complies by protecting all residents' health information. Demonstrate leadership skills. Assisting the nursing department with A&I inputting and filing. Send copies of records (if requested) to attorneys, families and insurance companies. Fully complies with all federal and state laws and standards of ethical and professional conduct applicable to the position. Knowledge about laws and regulations relating to job responsibilities, e.g., EEO, OSHA, patient rights, fraud/abuse laws. WORKING CONDITIONS: Works in office areas as well as throughout the facility. Sits, stands, bends, lifts and moves intermittently during working hours. Is subject to frequent interruptions. Works beyond normal working hours, weekends, holidays, in other positions temporarily when necessary. Scheduled hours may change to meet facility needs. Communicates with nursing personnel, and other department supervisors. May be subject to hostile and emotionally upset residents, family members, personnel, visitors, etc. Is involved with residents, family members, personnel, visitors, government agencies, etc., under all conditions and circumstances. EDUCATION: Must possess, as a minimum, a high school diploma EXPERIENCE: Minimum one (1) year experience in clerical. On-the-job training provided in medical work with knowledge of medical terminology and record procedure. SPECIFIC REQUIREMENTS: Must be able to read, write, speak and understand the English language. Must possess the ability to make independent decisions when circumstances warrant such action. Must possess the ability to deal tactfully with personnel, residents, family members, visitors, and the general public. Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices. Be able to follow written and oral instructions. Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents, staff, based on whatever maturity level at which they are currently functioning. Is proficient in composition of written communication. Must be knowledgeable in secretarial duties, use of equipment, etc., related to secretarial functions. Must be able to cope with the mental and emotional stress of the position. Must function independently, have flexibility, personal integrity, and the ability to work effectively with other personnel. Must be able to operate office, business and accounting machines. Must be able to lift, push, pull, and move office equipment, supplies, etc., without restrictions. Must be able to assist in the evacuation of residents. EEO STATEMENT: New Horizons, Inc. is committed to hiring and retaining a diverse workforce. New Horizons, Inc. considers applicants for employment without regard to and does not discriminate on the basis of an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does New Horizons, Inc. discriminate on the basis of sexual orientation or gender identity or expression.

Applications to be submitted by December 18, 2025 Compensation Grade: H95 Compensation Details: Minimum: $16. 00 - Maximum: $16. 00 Hourly Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions). Department (OPH) CEH - Bureau of Environmental & Occupational Epidemiology Job Description: Responsibilities Health Research, Inc. is seeking an Hourly Project Assistant I to join the NYS Birth Defects Registry to conduct surveillance activities of children born with birth defects to increase quality and completeness of birth defect data. You will be part of a dedicated and dynamic team of public health professionals conducting surveillance on major birth defects. This work directly contributes to understanding trends in birth defects as well as research on causes and prevention of these conditions that collectively affect thousands of children in NYS every year. Responsibilities of this position include carefully assessing if reports of children with birth defects meet eligibility criteria, assigning medical codes based on birth defect descriptions, and comparing records. You may also assist with hospital audits, quality improvement projects, conducting hospital outreach, and other appropriate related duties as requested. Minimum Qualifications Undergraduate or graduate student enrolled in Public Health or related field; OR three years of relevant work experience. Preferred Qualifications Experience with Microsoft Office Suite (Excel, Teams, Outlook, Word), Work experience, or academic knowledge of birth defects Experience preparing written materials Experience performing accuracy-dependent tasks such as data entry, recordkeeping, scheduling, document review, quality checks, or work requiring adherence to protocols. Conditions of Employment Hourly, grant funded position expected to last through 5/29/2026. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U. S. is required. Visa sponsorship is not available for this position. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will be available. HRI participates in the E-Verify Program. Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans www. healthresearch. org About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI offers a robust, comprehensive benefits package to eligible employees, including: Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support - Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more! As the Executive Director of Health Research, Inc. (HRI), I would like to welcome you to HRI's career page. HRI's mission is to build a healthier future for New York State and beyond through the delivery of funding and program support to further public health and research programs in support of the New York State Department of Health, Roswell Park Comprehensive Cancer Center and other entities. This achievement is made possible through the recruitment of highly talented and qualified individuals. As an Equal Opportunity and Affirmative Action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law. HRI is committed to fostering an environment that encourages collaboration, innovation, and mutual respect and we strive to ensure every individual feels welcomed and appreciated. We invite you to explore and apply for any open positions that align with your interests. --- If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting HRI Human Resources at hrihr@healthresearch. org or **************.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite