Administrative assistant jobs in Port Saint Lucie, FL - 180 jobs

We are seeking a talented Executive Administrative Assistant to support our client, a private, mission-driven family in Palm Beach, to serve as a true right-hand. This is a dynamic, high-trust role for someone who thrives in fast-paced, founder-style environments and brings clarity, structure, and follow-through to complex priorities. This position goes far beyond traditional administrative support. The ideal candidate is a calendar expert, natural operator, and proactive problem-solver who enjoys owning projects from start to finish and supporting a principal who moves quickly and decisively. This is a rare opportunity for a driven, thoughtful professional who takes pride in execution, values trust and responsibility, and enjoys being at the center of meaningful, fast-moving work. Responsibilities Manage a highly complex and ever-evolving calendar with precision and confidence Act as a business liaison in meetings by taking detailed notes, synthesizing discussions, and driving next steps Own projects end-to-end, ensuring timelines, deliverables, and priorities are met Coordinate domestic and international travel and shifting logistics seamlessly Build and maintain systems for contacts, communication, and project tracking Anticipate needs, identify inefficiencies, and proactively solve problems Requirements Bachelor's degree required (Communications, Political Science, or related field preferred) 2-5+ years of executive support experience in a private household, family office, startup, or entrepreneurial environment Prior experience as a founder, early-stage operator, or supporting senior leadership strongly preferred Exceptional organizational, communication, and prioritization skills Comfortable working at a rapid cadence with changing priorities and irregular hours Highly detail-oriented, discreet, polished, and professional Low-ego, no-drama, collaborative mindset Full-time role with flexibility required, including evenings, weekends, and travel Compensation $150,000 + bonus, commensurate with experience Comprehensive benefits package and relocation assistance available Location: Palm Beach, FL. Full-time in person. Open to relocation.

Yacht Management Assistant - Permanent - Palm Beach, FL - Competitive package This is an excellent opportunity to join a global yacht management based in Palm Beach, FL You will assist and support one or more of the Yacht Managers in their duties which includes; Day to day organisation and administration of management activities provided under the terms of the respective yacht management agreement Responsibilities include: Liaison and co-ordination with the Crew Manager, Technical Manager, Safety & Compliance Manager, Yacht Accountants and other Yacht Manager Assistants to provide for the smooth and efficient operation of each yacht Providing a key point of contact for the yachts allocated to your team Assist the Yacht Manager during ISM, ISPS & MLC internal audits; Assist with obtaining crew certification Liaise with agents to make port arrangements, berth reservations and other requirements Work in close cooperation with members of the Yacht Management Finance team to administer, monitor and manage operational expenditure against budget Liaise with the designated Technical Manager to in relation to outstanding defect reports and technical matters Plan and organise Yacht Managers travel plans, booking flights and hotels as required Experience Required: Experience working on yachts or for a yacht management company (desirable) Prior experience in a PA or administrative role (desirable) Good IT skills; able to use MS Office products to intermediate level Skilled at organization and administration of office work Attention to detail, conscientiousness and capable of recording information accurately Able to solve problems, balance priorities and manage time; Positive, can-do personality. Professional in approach. Someone who enjoys working in a fast paced environment. Good standard of written and spoken English. Fluency in another language is desirable You must have the right to work in the USA to be considered and live in commutable distance to the office in Palm Beach. The role is office based 5 days a week. In addition to the base salary, you will receive a 15% bonus discretionary bonus and excellent benefits including 401k, Private Medical, Vision & Dental Insurance, generous vacation allowance and more To apply, please contact Tom Settle on +***********59 or send your CV to **************************** Navis Consulting; Keeping your career on course.

CPC Logistics, the nation's leader in providing truck drivers for private fleets has an immediate opening for an Administrative Assistant in Jupiter,FL. This position reports directly to the Regional Manager. The Schedule is Monday thru Friday, 8 am -5 pm. Responsibilities include: Daily interaction and proper communication with employees and management alike. Personnel functions which relate to driver qualification and personnel files. Professional phone etiquette, answering phones. Qualified candidates will: Have 2+ years of administrative experience in Transportation. Be familiar with Microsoft Office programs. Have a focus on customer service. Be able to work in a fast-paced environment. Bilingual is an A plus but not required. Must be a self-starter and able to work independently as the Manager travels frequently. We Offer: Up to $22/hr. depending on experience, 40 hours per week, paid bi-weekly! Medical, Dental, and Life Insurance benefits after 30 days! 401(k) with company match! 2 Personal Holidays after 6 months Paid vacation after 1 year PLEASE DO NOT CALL. The Hiring Manager for this position will be reviewing resumes and completed applications only. Please apply by submitting your resume. CPC Logistics, Inc. is an Equal Opportunity Employer that fully supports diversity in the workplace. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Experience: DOT (Department of Transportation) regulations: 2 years (Required) Ability to Commute: Jupiter, FL 33478 (Required) Ability to Relocate: Jupiter, FL 33478: Relocate before starting work (Required) Work Location: In person

for the DeNiroBootCo offices located in Wellington, FL . Company is in the equestrian sector, and imports, distributes and sells Italian made luxury leather footwear for horseback riding and competition. Job duties include: · Order-Ship-Bill-Collect Cycle Management · Assist with Inventory & Warehouse Management · Showroom sale for a local direct customer · Customer Care for Reseller Customer Ad hoc projects to support Sales and Marketing, Social Media management, and Sales at Horse Show events. Responsibilities: Warehouse & Office assistant for orders management, inventory management, office admin and bookkeeping. Sales for a local Direct customers and at the horse show. Experience & Education: High School graduate / College student. Job training provided. Skills & Qualities: Motivated, hard-working and able to take initiative. Results oriented. Good communication and customer service skills. Likes equestrian world.

Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can-do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team! RESPONSIBILITIES Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency Prepare and submit expense reports and track related documentation Plan, organize, and support business, personal and social engagements, including family gatherings and private events Welcome and assist guests in both office and household settings with professionalism and discretion Maintain ongoing communication with administrative colleagues and household team members Coordinate the pickup and delivery of personal items such as packages and mail Research, source, and purchase items as requested, including online and in-person shopping Maintain organized electronic filing systems Track incoming and outgoing correspondence, ensuring materials are properly filed Conduct research on various topics, summarize findings, and maintain related records Ongoing ad hoc assignments and projects as requested REQUIREMENTS 3+ years of relevant experience in a similar role - out of hospitality is a plus! Strong verbal and written communication skills Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones Exceptional organizational skills and strong attention to detail Flexible approach with the ability to operate beyond a set job scope Confident, capable, and solutions-oriented professional Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed Proactive self-starter who takes initiative and follows through Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.) Comfortable adapting to last-minute changes Able to work independently while collaborating effectively with a broader team Willingness to travel between residences as required College degree preferred SALARY $100-$135K (DOE) + Benefits + Discretionary Bonus Opportunity + Perks! HOURS 8:30am-5:30pm (DOE) + flexibility if needed This role is on-site, 5x/ a week, with the ability to travel between the office and residences There will also be flexibility to WFH during certain times of the year #IND1

JOB PURPOSE The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service. Qualifications ESSENTIAL JOB RESPONSIBILITIES Payroll, Timekeeping & Expense Reporting · Track and manage overall payroll systems to ensure compliance and timeliness. · Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule. · Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission. · Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%. Administrative Support & Communication · Answer and route calls, emails, and correspondence promptly and professionally. · Draft, proofread, and distribute documents, reports, and correspondence. · Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines. Records & Compliance Management · Maintain legal, financial, and program records with accuracy and confidentiality. · Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements. · Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files. Logistics, Errands & Office Operations · Pickup and distribute mail and documents to/from corporate. · Run general errands to support staff, vendors, and clients. · Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support. Meeting & Event Support · Prepare agendas, materials, and minutes for monthly program and staff meetings. · Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments). · Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support. Leadership Through Administrative Excellence · Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency. · Support cross-department collaboration by ensuring communication flows smoothly across teams. · Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors. Other Duties · Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines. Mission-Driven Service · Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support. ESSENTIAL QUALIFICATIONS EDUCATION: High School Diploma/GED or comparable skill set obtained through experience. EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:00am - 4:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $20.00 - $22.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-MC1

Company DescriptionJobs for Humanity is partnering with Teleperformance USA to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Teleperformance USA Job DescriptionCategory : Customer Service/Support Teleperformance is a strategic partner to the world's leading companies, bringing solutions and enhancing customer experience during each interaction. We are the largest interaction expert team in the market: multicultural, highly skilled, and deeply knowledgeable, with a wide range of integrated omnichannel solutions, technology, and the highest security standards. For us, each interaction needs to be treated as unique. Benefits of working with TP include Competitive Wages ($20.00/hour for Bilingual Spanish/English) Full Benefits (Medical, Dental, Vision, 401k and more) Employee wellness and engagement programs A fun, casual work environment PTO Schedule flexibility, hours of operation are 24/7 Your Impact Our Social Media Content Moderators are a very important part of our family. Working in a collaborative and engaging environment, you will have the chance to interact with people from all walks of life and no two days will be the same. As you continue to grow and challenge yourself, you will discover your potential can take you anywhere you want to go. Social Media Content Moderators are responsible for moderating user-generated content on our clients platform by reviewing strong graphic images, videos, and/or written content to ensure the content meets the community guidelines and to escalate any content that violates the parameters set. This role is key in providing a positive social experience for all users. If you are a social media enthusiast and are confident with digital technology ready to put your skills to work, this position is for you! Review content to determine community guidelines are met while upholding a high standard of accuracy and quality Participate in frequent refresher training to always implement correct policies Comply with the performance indicators or parameters defined by the specific client's operation Review, classify and/or eliminate highly sensitive or violent content, uploaded by users, according to the parameters defined by the client Investigate and resolve complex issues regarding content within agreed-upon turnaround times and standards of quality Comply with corporate confidentiality policies and the proper handling of customer information to guarantee the security of the information Participate in continuous training programs established by the company for optimal development in the role Comply with all the orders, instructions, procedures related and complementary to the role Able to moderate traumatic, sensitive and potentially offensive or violent content Provide trends and insights to develop improvements to the overall processes and provide recommendations for process, policy and product improvements Remain up to date on key workflow changes, operational guidelines, policy updates and Community Standards Ability to WORK ON SITE at Port St. Lucie Florida ( not a work from home position) Fluent Bilingual in Spanish/English Experience navigating internet websites including social media, commercial websites, etc. Strong spelling, grammar, and reading skills Strong emotional intelligence and resilience Comfortability reviewing internet content that may be deemed inappropriate and/or contain explicit material Attention to detail Ability to be flexible in order to meet changing business needs (days off/hours) Logical problem-solving skills Availability to work various shifts Experienced with Windows operating systems Strong computer skills with ability to use multiple windows and/or programs at the same time Ability to type 25 wpm Over 18 years of age High School Graduate or GED or higher (proof required to be provided) Predictable and reliable attendance What We Prefer Experience in reviewing/monitoring social media Consistent work history Proven oral & written communication skills Being One of Our People It is our mission to always provide an environment for our employees that promotes happiness from the inside out. When you work with us, you are valued and inspired to learn, to teach, and to grow. We want you to come to work motivated to and proud to be on our team. That's why we continually invest in creating outstanding work experiences and endless development opportunities. We want you to be and feel at your best, always. Teleperformance is an Equal Opportunity Employer

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 42913029 Pay Plan: Temp 42913029 Salary: $18.00 Hourly Total Compensation Estimator Tool OPS ADMINISTRATIVE ASSISTANT I FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES DIVISION OF PLANT INDUSTRY * OPEN COMPETITIVE OPPORTUNITY* CONTACT: Carlos Averhoff Chirino, Phone ************** MINIMUM REQUIREMENTS: A bachelor's degree from an accredited college or university and one (1) year of administrative experience. A master's degree from an accredited college or university can substitute for the required experience. Administrative or clerical experience can substitute on a year-for-year basis for the required college education. An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements. Possession of a valid Driver License. EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at "Approved Credential Evaluation Agencies, Florida Department of Education." Approved Credential Evaluation Agencies (fldoe.org) * ATTENTION CANDIDATES* To be considered for a position with the Florida Department of Agriculture and Consumer Services: * All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile). * Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. * Responses to Qualifying Questions must be verifiable in the Candidate Profile. * Resumes and other documentation can be attached to provide additional information. The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. ADDITIONAL REQUIREMENTS: * Occasionally travel, including overnight and sometimes up to two weeks on an emergency program. NOTES: * To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate's use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position. * Benefits include a LinkedIn Learning training account and optional insurance coverage. * The work schedule for this position is flexible and can be either full-time or part-time, based on the selected candidate's preference. JOB DUTIES: General Statement: This is an office position responsible for assisting the Fruit Fly Coordinator with administrative responsibilities related to the Fruit Fly Detection (FFD) Program. * Responsible for preparing reports related to FFD Program activities. * Communicates with field staff regarding accessing and entering data into the Electronic Trap Reporting and Accounting Program, (eTRAP), including onboarding new employees that require access to eTRAP. * Respond to DPIHelpline tickets and/or forwards to local supervisors for follow up as needed. Tracks and closes tickets upon completion. * Assists with disseminating the necessary FFD trapping supplies that are provided by the Fruit Fly Coordinator's office. * Records all Quality Assurance activities, maintains accurate records of fly recoveries and follows up with appropriate supervisor regarding fly status. * Responsible for maintaining and ordering supplies, including office supplies, technical supplies, and other items as requested. Processes purchase orders and purchase transactions in a timely manner. * Processes travel reservations and reimbursements through STMS for Fruit Fly Coordinator and other personnel during emergency programs. * Contacts employees as required to receive state vehicle logs and/or associated backup timely. Tracks routine vehicle maintenance needs and maintains list of up-to-date vendors where services can be rendered. * Tracks Fruit Fly Identification Class participants and reserves meeting space. * Assist Fruit Fly Supervisor with hiring activities. * Performs other related duties as required by management. KNOWLEDGE, SKILLS, AND ABILITIES: * Knowledge of Bureau and Division activities. * Knowledge of grammar, spelling, punctuation, and arithmetic. * Knowledge of computer software and a basic working knowledge of computer data processing operations. * Knowledge of database structures and fields. * Skill in handling public inquiries and requests effectively and courteously. * Ability to compile and summarize information to develop reports. * Ability to operate general office equipment. * Ability to plan, organize, and coordinate work assignments. * Ability to communicate effectively, verbally and in writing. * Ability to establish and maintain effective working relationships with others. * Ability to organize and accurately file. * Ability to maintain records management systems. * Ability to compile and analyze data for administrative reports. * Ability to work with little or no direct supervision. The Benefits of Working for the State of Florida Working for the State of Florida as an OPS employee is more than just a paycheck. * Participation in state group insurance (must meet eligibility requirements*); * Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com; * State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information visit Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan (Does not apply to previous FRS Retirees); * Flexible Spending Accounts; For a more benefits information, visit ***************************** * Employee Assistance Program (EAP). * Seasonal and part-time OPS employees (less than 30 hours average per week) refer to People First at ************ or go to: ************************************************************************************** SPECIAL NOTES: The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Department Administration Employment Type Full Time Location West Palm Beach, FL Workplace type Onsite Reporting To Chris Simoes Key Responsibilities Skills, Knowledge and Expertise About Rangeline Group Rangeline Pipeline Services provides pipeline solutions such as Line Stops, Tapping, Valve Insertion, but foremost they are known as the Concrete Pipe Specialty Team. This team of experts specializes in all aspects of concrete pressure pipe, and they have the ability to repair or replace the pipelines without interrupting the flow which helps minimize disruption to the daily life of communities, businesses and municipalities. Rangeline Pipeline Services also has a complete line of materials for concrete pipe and offers full turnkey services nationwide and 24-hr emergency services. Call Rangeline Pipeline Services today for your pipeline installation and repairs, 1-888-PCCP-HLP.

Personal Assistant / Office Manager to President/CEO If interested in this opportunity, please complete our culture index survey at the link below: *************************************************** Palm Bay International, a dynamic family-owned company, offers one of the nation's most comprehensive portfolios of imported wines and spirits, including over 50 suppliers from around the globe. Among Palm Bay's most valued assets is its remarkable network of long-term partnerships with the foremost wholesale companies in all 50 states, as well as the Caribbean, Mexico, and Central America. With the crucial collaboration of these partners, Palm Bay's portfolio meets the needs of every level of the industry, from independent restaurants and retail stores, to chain accounts, supermarkets, hotels, airlines, cruise ships, duty-free accounts and U.S. military bases. This impressive roster of brands, accounts, and relationships positions Palm Bay as a major source of fine wines and spirits and an industry leader in the U.S. marketplace. For more visit: **************** Location: West Palm Beach, FL (4-day Hybrid) Position Overview: We are seeking a forward-thinking, confident, and self-starter to serve as both Personal Assistant and Office Manager for the West Palm Beach office. This role provides direct support to the President/CEO and some family members while partnering closely with and reporting to the New York-based Executive Assistant to the CEO. A significant portion of this position involves running personal errands, organizing daily lunches, and keeping the office tidy and guest-ready. Candidates must be highly dependable, discreet, comfortable with shifting priorities, and have a reliable personal vehicle. Responsibilities / Essential Functions Office Manager: Maintain office; order all office supplies and arrange necessary maintenance/repairs as needed. Receive and sort mail, deliveries, and couriers. Manage and organize overall office supplies. Ensure the office is tidy and professional at all times; clean up after meetings, refresh common areas, and reset conference rooms. Perform administrative work responsibly in a timely manner, exercising considerable independence and sound judgment in decision-making. Operate front reception; answer phones, greet and direct visitors, etc. Executive & Personal Support in West Palm Beach: Provide direct support to the President/CEO and some family members on administrative tasks such as scheduling, confirming, and meeting logistics (e.g., catering, location, handouts, etc.). Organize and set up daily lunches/refreshments for the CEO, guests, and meetings. Serve as the day-to-day liaison to the CEO in West Palm Beach while maintaining regular communication with the Executive Assistant in New York. Keep CEO on task with meetings and appointments, reminders etc. Assist in travel coordination and make restaurant reservations. Keep CEO personal/professional contact lists current across email accounts. Run frequent local personal errands (e.g., shopping, deliveries, household/vendor coordination) with professionalism and discretion. Coordinate with additional household and personal staff when needed. Handle highly confidential and sensitive information with discretion. Manage multiple special projects including client meetings and dinners, off-site executive meetings, event planning for trade shows/exhibitions, and meetings with outside business partners and clients. Create, edit, and polish documents including meeting agendas and meeting notes, demonstrating proficiency in Microsoft Office. Coordinate with other assistants, serving as a team collaborator and back-up when needed. Qualifications / Requirements Bachelor's Degree preferred. 5 years of experience in office management, reception, or administration (c-suite support a plus). Strong verbal and written communication skills. Superior organizational skills, detail-oriented, able to manage multiple priorities and meet deadlines. Ability to work independently in a dynamic, high-energy, team-oriented atmosphere. Demonstrates initiative, flexibility, teamwork, maturity under pressure, and proactive problem-solving. Proficient with Microsoft Office Suite. Wine knowledge a plus. 15% travel required. High sense of urgency with excellent follow-up and coordination skills. Must have a reliable personal vehicle and valid driver's license (mileage reimbursement provided). Experience in the beverage industry, particularly with 3-tier systems, is a plus. Benefits Overview Palm Bay offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off, and 11 paid company holidays. Palm Bay International is an equal opportunity employer.

Job Description Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401 Powered by JazzHR SvbQZoUQNT

Job DescriptionSalary: $24-26hr Secretary Full-Time | On-Site West Palm Beach, FL Giraffe Media Group We are seeking a detail-obsessed Secretary to the CEO to provide high-level administrative and office support in a professional environment. This role ensures scheduling, administrative coordination, and internal logistics are executed with precision and efficiency. The Secretary serves as a primary point of coordination between senior leadership, internal teams, and external business partners and vendors, requiring exceptional organization, discretion, and follow-through. Why Giraffe Media Group? Full-Time Salary + Full Benefits Competitive pay with medical, dental, and vision benefits plus paid time off (PTO) to support work-life balance. Dynamic Company Culture Join a high-performance, collaborative team that values professionalism, accountability, and continuous growth. Core Responsibilities Provide day-to-day administrative support Manage the CEOs calendar, schedule meetings, and coordinate appointments with accuracy and foresight Anticipate scheduling conflicts or administrative needs and proactively resolve them while maintaining clear, consistent communication Always maintain the highest level of confidentiality and professionalism Support time-sensitive administrative needs, including after-hours assistance as needed Key Skills & Attributes Exceptional Scheduling Proficiency: Advanced experience managing complex calendars using Google Calendar and Microsoft Outlook Administrative Precision: Strong attention to detail with a consistently high standard of accuracy Office Coordination Expertise: Experience managing daily office operations, including ordering supplies and refreshments, supporting internal meetings and luncheons, coordinating maintenance requests with building management and external vendors, and handling general office operational tasks and errands as needed Reliability & Accountability: Takes ownership of tasks through proactive follow-up, confirmation of details, appropriate escalation, and use of effective communication methods (including direct outreach when necessary) to ensure requests are completed accurately and on time Professional Communication: Demonstrated ability to work independently while maintaining effective communication and coordination with leadership, cross-functional teams, and third-party partners Professional Discretion: Proven ability to handle sensitive and confidential information with sound judgment and integrity Experience & Qualifications Minimum of 2 years of experience in an administrative, secretarial, or executive support role High proficiency in Microsoft Office and Google Workspace applications Strong organizational and time-management skills in a deadline-driven environment Excellent written and verbal communication skills Self-motivated, proactive, and adaptable Demonstrated ability to anticipate needs and operate with minimal oversight Open to feedback and committed to continuous improvement Join Us! This is an exciting opportunity to make an impact at afast-growing global performance marketing company. At Giraffe Media Group, we reward initiative, drive, and results, while providing a collaborative environment where your contributions truly matter. Apply today and take the next step in your career with Giraffe Media Group! #ZIP#LI

Job Description Full or part time - Not a remote position Salary $14 per hour for the right candidate CaptureISG is a 30+ year old market research center with our main office in Stuart, FL. We are growing again, and currently seeking a motivated professional, and team player with solid skills to perform work as a staff assistant and administrator. 25-40 hours weekly. We conduct a wide range of surveys, this is not a telemarketing position. A successful candidate will have exemplary typing and computer skills including but not limited to Excel and Powerpoint. Experience managing or performing a similar role at a medium or large company is a big plus. The candidate depending on our production needs may need to assist the team in conducting inbound or making outbound calls to perform a survey. This person will be working with numbers and occasionally producing company reports. Join our team and grow with us. We require this applicant to have experience working and/or managing people in a call center. College degree preferred. Primary Contact - Stuart Marion Email your resume and cover letter to ***********************. The subject of the email should read “Administrative Assistant Position”

Job Description The Regional Office Services Assistant (Reginal Floater) is responsible for providing onsite support for multiple client locations within Dade County and Broward County. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, work diligently under pressure, and with the ability to move during the week to different locations of the same firm. *This position requires the candidate to have reliable transportation and a valid Florida driver's license. * *Candidates should be aware that this position requires assistance in locations such as Miami, Fort Lauderdale, Plantation, Hollywood, and West Palm Beach (driving required). * Office Services Assistant Responsibilities: • Assist in different locations (law firm) during the week • Document Services - Copying, Scanning, Filing, Printing, Case Management Software, Routing and Editing, etc. (confidential documents) • Mail - Scanning and routing incoming mail, posting and sending urgent matters accordingly. Prepare outgoing mail (envelopes, packages, FedEx, etc.) • Office Rounds - Pick-up and delivery of Copy/Scanning work, Mail and/or packages. • Assist Office Administration in daily tasks or follow ups on client matters or office needs. • Provide Excellent Customer Service • Perform other office duties as assigned Office Services Assistant Qualifications: • Excellent communication both verbal and written • Customer Service Experience • Strong organizational and multi-tasking abilities • Disciplined and a willingness to learn • Professional appearance and demeanor • Comfortable with PC and Microsoft Suite environments Location: From Miami to West Palm/Bonita Springs (It depends on which location assistance is needed during the week/month) IMMEDIATE OPENING (1) Job Type: Full-time Monday to Fridays Pay: $16.00 - $ 18.00 per hour (It is open to negotiations and will depend on the candidate's experience Miles & Parking: We cover miles and parking. We're open to covering train tickets at certain locations if needed. Hours: 8-hour shift (Possible overtime from time to time) Company Website: ********************** Benefits: • 401(k) • 401(k) matching • Paid time off • Dental insurance • Flexible spending account • Health insurance • Referral program • Retirement plan • Vision insurance

Requirements Skills and Qualifications: A high level of organizational skills and the ability to multitask is needed. Computer literacy skills including functional knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook, etc.). A willingness to follow high ethical standards. Discretion and trustworthiness: you may be privy to confidential information. Education/Experience: High School Diploma/GED (Required) Associate's degree from an accredited college or university or equivalent (Preferred) Minimum of 2 years of administrative experience (Preferred) Physical Demands: The physical demands are those required in a professional office setting and higher education environment: communicating with students and staff, demonstrating procedures and techniques, and getting to and from appropriate classrooms and offices. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Work Environment: Professional office setting: moderate noise levels; controlled indoor climate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Location: This position is an onsite position. This position will be based out of: ? West Palm Beach (Main Campus) ? Fort Lauderdale (A Branch of West Palm Beach) Any changes must be reviewed by the Senior Vice President of Academic Affairs and President/Chief Executive Officer (CEO). All final approvals must come from the President/CEO.

The role of the Academic Administrative Assistant is to support the Director of Nursing and the academic team in meeting the mission of HCI College. ESSENTIAL FUNCTIONS: * Assist the Director of Nursing and the Dean of Academic Affairs as needed. * Schedule meetings and interviews * Coordinate with the Dean of Academic Affairs on new faculty on-boarding and orientation. * Collect and maintain documents during the on-boarding process with new faculty. * Maintain instructor licensures and certifications. * Maintain all faculty documents and files. * Participate in student orientation and graduation. * Assist students with various needs. * Day-to-day office management and support. * Attend staff and faculty meetings. * Records and distributes minutes or other records for meetings. * Regular and reliable attendance. * Comply with all governmental regulations and standards of accreditation. * Preforms other duties and responsibilities as assigned. Requirements Skills and Qualifications: * A high level of organizational skills and the ability to multitask is needed. * Computer literacy skills including functional knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook, etc.). * A willingness to follow high ethical standards. * Discretion and trustworthiness: you may be privy to confidential information. Education/Experience: * High School Diploma/GED (Required) * Associate's degree from an accredited college or university or equivalent (Preferred) * Minimum of 2 years of administrative experience (Preferred) Physical Demands: The physical demands are those required in a professional office setting and higher education environment: communicating with students and staff, demonstrating procedures and techniques, and getting to and from appropriate classrooms and offices. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Work Environment: Professional office setting: moderate noise levels; controlled indoor climate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Location: * This position is an onsite position. * This position will be based out of: * ? West Palm Beach (Main Campus) * ? Fort Lauderdale (A Branch of West Palm Beach) * Any changes must be reviewed by the Senior Vice President of Academic Affairs and President/Chief Executive Officer (CEO). All final approvals must come from the President/CEO.

Job Title: Administrative Assistant Department: Administration Job Type: Full-Time Pay: $19.00 / HR About Youth Opportunity & Everglades Youth Academy Youth Opportunity is a nationally recognized leader in residential and behavioral health treatment for at-risk youth. Everglades Youth Academy in Okeechobee, Florida, is a secure 60-bed Youth Academy serving males ages 13 to 17, providing trauma-informed mental health and substance abuse treatment. The program combines clinical therapy, education, restorative justice, therapeutic recreation, and life skills training. Youth typically remain in care based on individualized treatment outcomes, participating in individual, family, and group therapy; victim impact awareness; vocational preparation; and enrichment activities such as art, music, and recreation. Small group living units and licensed dietitian-managed meals support emotional stabilization and community reintegration. About the Role The Administrative Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations of the program and department. This position plays a vital role in maintaining organized systems, supporting staff, and ensuring smooth communication within the facility. The ideal candidate is detail-oriented, organized, and enjoys contributing to a mission-driven team environment that serves youth in care. Benefits Medical, dental, and vision insurance 401(k) with up to 4% employer match with Immediate Vesting Paid time off (PTO) and holidays - earn 4 hours of PTO every pay period Free RX delivery on most medications Tuition reimbursement and professional development Robust Employee Assistance Program Supportive, mission-driven work environment Key Responsibilities Provide administrative support to the department or team, including data tracking and record maintenance for administrative functions. Coordinate special projects, events, and assigned functions. Manage correspondence, phone calls, incoming and outgoing mail, and appointment calendars for administrators. Prepare and distribute general correspondence, reports, contracts, and memoranda. Handle department data entry, copying, record keeping, and file management. Provide computer support to staff and assist in completing computer-generated reports. Coordinate staffing support as needed and assist with scheduling. Order office supplies and maintain inventory for the department. Operate standard office equipment, including telephones, computers, printers, fax machines, photocopiers, and scanners. Prepare purchase orders and requisitions, including travel reimbursements, supply orders, and billing documentation. Other Duties Include: Maintain a high standard of role model behavior for youth. Participate in training and professional development activities as required. Report any acts, incidents, or conditions that may indicate inappropriate youth-to-youth or staff-to-youth relationships. Report all use of physical force and unusual incidents in accordance with policy. Perform other duties as assigned or needed. Qualifications Education: High school diploma or equivalent required. Experience: Minimum of two years of general office experience preferred. Skills: Strong customer service and multitasking abilities in a busy office setting. Excellent organizational skills with attention to detail. Proficient verbal and written communication skills. Ability to interpret, adapt, and apply organizational guidelines and procedures. Capable of working independently and meeting deadlines. Proficient in Microsoft Office Suite (Word, Excel) and adaptable to learning new software systems. Other Requirements: Must maintain a valid state driver's license. Must meet state criminal background check and pre-employment screening requirements. Physical Demands Ability to sit at a desk for long periods and perform extended data entry. Must be free of communicable diseases as defined by the state. Must pass evaluation of physical techniques and certification exams. Apply Today If you are an organized, detail-oriented professional looking to make a difference in a youth-centered environment, we invite you to apply today! Equal Opportunity Employer: Youth Opportunity Investments is an equal opportunity employer.

Synagro partners with stakeholders to clean our water, protect our environment and serve our communities by generating worth from what others consider waste. We work to protect the health of our water, our Earth and those who depend on them now and in the future. What good is a job without great benefits to reward your hard work? Here are some highlights of what Synagro has to offer: 15 days paid time off 10 Holidays Medical/Dental/Vision (within 30 days of hire) Health Saving Account (HSA) with company match Flexible Spending Account (FSA) 401(k) with company match (fully vested upon hire) Career growth and promotional opportunities Tuition Reimbursement JOB SUMMARY Provide secretarial and administrative support for rail yard operations. Supports daily rail yard operations by performing clerical, dispatch, and documentation duties essential for the accurate and timely processing of rail shipments. This position ensures all paperwork, waybills and shipment documentation are properly completed, tracked, and distributed to the appropriate internal and external parties. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES Receive incoming telephone calls and greet on-site visitors in a professional manner. Assist the caller by answering questions or directing calls to the appropriate person. Perform daily clerical and administrative tasks to support rail operations, including data entry, filing, and document preparation. Schedule and organize meetings, conference calls, business travel, and facility activities. Sort and distribute incoming mail/faxes and manage outgoing letters/packages within appropriate systems. Enter business expenses into appropriate system for approval/processing. Waybill rail shipments accurately in accordance with carrier and company requirements. Track shipment paperwork from origin to destination, ensuring all documentation is received, verified, and filed appropriately. Maintain digital and physical filing systems for all rail shipment documentation, ensuring records are organized and easily retrievable. Prepare and send completed shipment packets and related paperwork to customers, accounting, and other relevant stakeholders. Communicate effectively with railroads, customers, and internal departments regarding shipment status, discrepancies, and documentation needs. Assist with data entry for transportation manifests, daily reports, and operational metrics. Handle confidential and non-routine information and explain policies when necessary. Expected to always exhibit and demonstrate safe behaviors and perform job in a safe manner. This is a summary of principal responsibilities and is not intended to include all duties which may be assigned STATUS AND SCOPE: This position has no direct reports. Excellent attention to detail, organizational and communication skills and ability to effectively communicate verbally and in writing required. Ability to establish and maintain harmonious working relationships with employees and the public. Ability to handle sensitive and confidential information and situations and know how to appropriately use discretion. Ability to work in a fast-paced environment, process work rapidly, set priorities, work under pressure, and follow through with assigned tasks with limited supervision. Ability to handle multiple tasks and deadlines effectively. Excellent verbal and written communication abilities to interact with various people. Type accurately at a speed of at least 45 words per minute. COMPETENCIES: Organizing: Uses resources effectively and efficiently. Peer Relationships: Is seen as a team player and is cooperative. Flexibility: Is very flexible and adaptable, can act differently depending upon the situation. Time Management: Values time uses his/her time effectively and efficiently. Ethics and Values: Adheres to an appropriate and effective set of core values and beliefs during both good and bad times. Integrity and Trust: Admits mistakes and is seen as a direct, truthful individual.1. Talking, Hearing, Seeing, Standing, Sitting, Walking and Fingering QUALFICATIONS: Minimum High School Diploma or equivalent (GED) required. Minimu-5 years' Administrative Assistant experience preferred. Proficient knowledge and working experience using MS Suite and personal computer equipment. Thorough knowledge of business English, spelling, and math. The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position. AA/EOE/M/F/D/V We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.