Administrative assistant jobs in Portage, MI

Job Description Job Title: Administrative Assistant II | Sanitation Records Coordinator Period: 08/19/2024 to 02/18/2025 - potential for extension Hours/Week: 40 hours - hours over 40 will be paid at time and a half Rate: $20 - $22/hr Contract Type: W2 only Scope of Services: The Sanitation Records Coordinator plays a crucial role in ensuring the site's compliance with regulatory and GMP requirements. This position involves managing, auditing, and filing sanitation and allergen preventive control records. The Coordinator will collaborate with various teams to maintain high standards of sanitation, environmental monitoring, and pest control. Role, Responsibilities, and Deliverables: Compliance Management: Drive compliance with sanitation and allergen preventive control records and other sanitation programs. This includes reviewing, interpreting, managing, and filing records to ensure the site meets regulatory and GMP requirements. Record Auditing: Audit sanitation, allergen, and self-inspection records for compliance and completeness. Ensure that all records are accurately maintained and readily available for review. Collaboration: Work closely with Operations Leadership, Operations Associates, and the Site Cleaning Crew to achieve optimal environmental monitoring, pest control, and GMP performance. Facilitate effective communication and collaboration among teams to ensure compliance. Metrics Compilation: Compile monthly sanitation metrics for various areas of the site. Conduct weekly self-inspections as required by procedural guidelines to ensure program effectiveness and accountability. Report weekly metrics during site tier huddles when needed. Conformance Support: Support adherence to the master cleaning schedule and applicable cGMP guidelines, best practices, and requirements. Ensure that cleaning schedules are followed and that the site maintains high sanitation standards. Continuous Improvement: Exhibit a proven willingness to learn and a continuous improvement mindset. Identify areas for improvement and work collaboratively to implement changes that enhance sanitation practices and compliance. Teamwork: Work mindfully with others, demonstrating strong interpersonal skills and the ability to collaborate effectively. Maintain a positive and cooperative work environment. Software Proficiency: Utilize software tools such as Word, Excel, and PowerPoint to manage and present data, prepare reports, and support sanitation record-keeping activities. Experience: Proven willingness to learn and adapt to new processes and requirements. Continuous Improvement minded with a proactive approach to enhancing processes. Ability to work collaboratively and mindfully with others. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Prior experience in a role involving compliance, record-keeping, or sanitation is a plus. Qualifications: High school diploma or equivalent; additional education or certification in a related field is a plus. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Ability to manage multiple tasks and priorities effectively. Experience working in a regulated environment with knowledge of GMP requirements is preferred.

Job Description Title: Production Admin. Associate Reports to: This position will provide project management and administrative support to the team by coordinating meetings, placing orders for department supplies, maintaining work logs, creating and updating records, initiating electronic approvals, and assisting with floor operations duties as needed. Responsibilities: Monitor and manage inventory of supplies, equipment, parts, and machinery for the department Document orders electronically, submitting electronic approvals and generating purchase receipts Track, organize, and distribute production work logs Coordinate team meetings Maintain an up-to-date roster of personnel, providing name tags and lockers as needed Perform monthly calibrations and preventative maintenance Schedule annual calibrations with outside vendor Participate in monthly inventory Perform floor operations as needed Follow LGESMI existing cleaning SOP's during downtime (e.g. line stop, waiting time, etc.), which includes cleaning your designated machine and/or surrounding work area Maintain cleanliness at work-site in accordance with 5S3R Standards: Sort, Set in order, Shine, Standardize, Sustain Right Location, Right Quantity, Right Container Perform other duties as assigned Qualifications: High School Diploma or GED required Vocational Certificate or Associates Degree preferred or equivalent, relevant experience Experience: 1 to 3 years of previous work experience in manufacturing preferred Working knowledge of ERP and SAP (preferred) IATF certificate (preferred) Skills: MS Office suite Organization Document management Problem solving and troubleshooting Time management and multitasking Lift truck operation Cleaning equipment operation Ability to lift up to 50 lbs. Ability to work in elevated platforms

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Kelly Services is currently seeking a part time Administrative Assistant for one of our top clients in Kalamazoo, MI. As an Administrative Assistant with Kelly Services, you will be responsible for proving a full range of administrative support for the communications team, including the CEO. This is a contract opportunity paying between 24-29/hour (depending on experience). The hours will be during regular business hours, totally 20-30 hours a week. Additional Job Responsibilities Include: Travel planning Calendar support Meeting scheduling and planning SharePoint maintenance Expense Reporting Job Requirements High school diploma or equivalent At least 5 years of recent administrative assistance experience or executive assistance Experience with SharePoint required Advanced knowledge in the use of MS Office (including PowerPoint, Excel and Word) Experience with travel and expense reporting Additional Information All your information will be kept confidential according to EEO guidelines.

At Priority Life Care (PLC), we believe everyone deserves dignity, compassion, and respect, including our coworkers. If you are looking to serve and make a positive difference in someone's life - and light the way in senior care - you may be a fit for our committed, professional team. Priority Life Care is also a designated "Great Place to Work"! When you choose to work at PLC, we provide you the opportunity to use your talents in a progressive, growing organization. Join our team today and love what you do! At Priority Life Care, our mission is to light the way in senior care, with respect to affordability and independence. Administrative Assistant The Administrative Assistant assists the community administrator with day to day operations of the facility, in an administrative function. This person is a courteous and friendly leader and co-workers, and follow procedures as outlined by state and federal regulations. To our staff we provide: * Competitive wages and PTO * Exceptional career advancement opportunities through our "Pathway to Promotion" program * A full range of health plans - including vision and dental! * Telemedicine, at low or no cost! * Special pay rates on holidays * $10,000 Company paid Life Insurance * Voluntary Short-Term Disability, Accident Coverage, and Critical Illness * Confidential Employee Assistance Program * Retirement savings plans * Flexible Spending Accounts * Employee referral bonuses * On-demand wages via ZayZoon. No need to wait until payday! * Rewards Program based on Years of Service and PLC Employee of the Year Award The impact you'll make: * Provide a welcoming and informative experience for current and prospective residents * Answers phone calls and takes admission inquiries * Tours perspective residents and their family members throughout the facility * Greets new residents; reviews facility policies and answers questions * Completes initial Social Service and Activity paperwork * Assists Administrator with audits and IDPH survey preparations * Assists with payroll, HR, and basic accounting functions * Reports any issues or problems that may arise to the Administrator * Complies with state, federal, and all other applicable health care and safety standards * Assists families and other visitors as needed * Attends in-services and other required meetings * Promotes and exemplifies the Priority Life Care mission and values at all times Qualifications: * High School Diploma or equivalent * Minimum of 1 year of customer service experience and office/administrative experience * Prior experience in long-term care, home health, or related service industries Check us out on our website: ****************** or text "CARE" to 85000 Priority Life Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. $22 / hour

Job DescriptionAbout the Role We're looking for a highly organized and flexible Administrative Support professional to join our team. In this role, you'll play a key part in keeping our facility running smoothly by managing staff schedules, ensuring adequate coverage, and supporting Administrative Services. If you thrive in a fast-paced environment, enjoy problem-solving, and have a talent for multitasking, this position is a great fit. What You'll Do Create and maintain schedules for CNAs, PCNAs, RNs, and LPNs. Coordinate staffing for call-ins, time-off requests, and unexpected absences. Ensure adequate staffing levels across all shifts. Participate in weekly position control meetings to review staffing changes and needs. Support Human Resources with administrative tasks such as onboarding, filing, and recordkeeping as needed. Provide administrative support to other departments when required. Maintain accurate, confidential records and communicate schedule updates clearly to staff. What We're Looking For High school diploma or equivalent (associate degree preferred). Previous experience in scheduling, staffing, or administration - healthcare experience a plus. Strong organizational skills with the ability to multitask and adapt quickly. Proficiency in Microsoft Office and scheduling software. Excellent communication skills and attention to detail. Professional, dependable, and team-oriented with a strong sense of confidentiality. Why Join Us? Be part of a supportive team in a mission-driven healthcare environment. Opportunity to learn and grow with cross-departmental exposure. Competitive compensation and benefits package. Physical Requirements: Must be able to lift up to 25 lbs. Ability to walk, climb stairs, push and/or pull equipment and residents as needed. This position requires the ability to perform the essential functions described. These functions are not limited to the above requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements. Job Posted by ApplicantPro

Advanced administrative responsibilities include preparation of more complex reports/presentations and analysis using various software packages and databases. Is considered a specialist in the department or division, responsible for a complete process of complex nature. Duties will include determining methods and procedures used to accomplish tasks Hours: 8:00am to 5:00pm QualificationsEnter qualifications here Additional Information

Summary Reports to the Director. Under general supervision, performs various routine and non-routine secretarial services requiring some exercise of initiative and judgment. Duties may include typing, greeting visitors, setting up appointments, filing, recordkeeping, and relieving supervisor of minor administrative functions. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Performs secretarial services by: * Answering telephone calls, referring callers appropriately and answering inquiries. Also greeting visitors and directing them as necessary. * Preparing a variety of items including, but not limited to correspondence, forms, charts, statistical and financial tables, records, treatment plans and treatment team conference minutes, staff conference minutes, purchase orders and other requisition forms as requested. * Relieving manager of minor administrative functions. * Maintaining manager's calendar, including making appointments and coordinating schedules. * Coordinating, as needed, minor projects for manager(s) by pulling together information, researching information and following up on projects to ensure timely completion. * Preparing files, records, charts. Making labels, indexing, gathering required standard information, posting information, searching for and obtaining reports, charts and copies to complete files. * Filing, retrieving and delivering records and charts as requested. * Contacting various associates to obtain information or relay information regarding meetings, resolving payroll, purchasing and data processing problems. * Providing general orientation to new department associates concerning general office and department practices. * Receiving, sorting and distributing mail and other materials. * Operating standard office equipment (i.e., personal computer, calculator, photocopier) and others as needed. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Completing other job-related duties and projects as assigned. ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are normally acquired through successful completion of a high school diploma or equivalent. A minimum of one to two years of secretarial experience, utilizing knowledge of office procedures, organization and computer skills, is required. Knowledge & Skills * Requires well-developed secretarial skills, including keyboarding, transcription and office organization and the ability to operate and troubleshoot standard office equipment specific to the needs of the department. * Requires proficiency in computer skills with solid working knowledge of word processing and spreadsheet software applications. * Requires a comprehensive understanding of department/unit policies, procedures and operations in order to assume non-complex administrative assignments. * Demonstrates the analytical skills necessary to independently work on projects, plan the work day and to complete reports containing data from several sources. * Demonstrates interpersonal and communication skills (both verbal and written) necessary to interact effectively with a diverse group of internal and external contacts. * Demonstrated well-developed phone usage skills. Working Conditions * Works in an office environment. Physical Demands * Requires the physical ability and stamina to perform the essential functions of the position.

Secretarial/Clerical/Secretary Date Available: 01/26/2026 Additional Information: Show/Hide Notice of Support Staff Posting Secretary Posting # 3907 * Waukazoo Elementary School Posting Dates: December 15, 2025 - Until Filled Reports To: Principal Beginning: January 26, 2026 Hours: 40 hours per week 7:45 am - 4:15 pm School-Year/Full-Time (plus 5 weeks in summer) Qualifications: * High school diploma required * Experience working with children preferred * 60 credit hour or Associates Degree preferred * Experience and proficiency in use of technology, learning new systems, and maintaining an organized office environment * Must have excellent communication and clerical skills * Experience in providing friendly and accurate verbal and written communication Job Responsibilities: * Perform a variety of secretarial and related clerical duties to support the overall function of the office and assist the principal * Support of teachers during the work day * Operate the absence management (substitute) system and fill absences during the school year * Provide friendly and accurate public relations, including community/school communications (emails, newsletters, etc.) * Perform secretarial duties for the Principal * Screen and route incoming phone calls, mail, and email * Compose, type, and copy correspondence, reports, bulletins, records, and other materials * Obtain, gather, and organize pertinent data as needed * Provide payroll data to the business office as scheduled * Maintain an orderly filing system for purchase orders, teacher absences, student records, etc. * Manage the daily operations of the front office including communicating with parents, supporting students and teachers, and managing systems * Maintain an accurate inventory of teacher materials and supplies * Order, receive, track, and distribute supplies * Place orders for materials, verify quantities delivered, record costs, and distribute to staff * Administer first aid and/or medication to students according to the school policy 13. Adhere to all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan * Support students with personal care needs * Other duties as assigned Other Information: * Willing to work outdoors in cold weather * Able to be flexible and adjust quickly to the needs of the day * Able to be a self-starter and support the specific needs of the building * Able to make decisions when necessary to support student and staff health and safety Physical Requirements and Working Conditions: * Reaching: Extending hand(s) and arm(s) in any direction. * Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles. * Grasping: Applying pressure to an object with the fingers and palm. * Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly. * Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound. * Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers. * The worker is subject to environmental conditions. * The worker should provide consistent and reliable attendance.

This role is located in the Elkhart area Want to be a part of a team that cares about people and business success? Have great MS Office and organization skills, with an equally pleasant phone style? Enjoy a high level of variety in an environment where your administrative skills and project management will grow alongside HR and Recruiting experts? Then, HR Collaboration Group has a place for you! Who We Are: HR Collaboration Group is a regional HR consulting, management, recruiting, and project services group that helps companies, and lean HR teams, with their People & HR needs. Whether it is setting up a progressive HR infrastructure to drive the business, recruiting the right people on the bus, or creating best practice solutions that optimize outcomes - HR Collaboration Group has the expertise and tools to make that happen! Come join HRC to Increase your HR impact in the community while growing your passion! Our Brand Promise: A+ Work, Done on Time, Focused on Client & Business Success What We Offer: Collaborative and team-oriented work environment Challenging and progressive career development Excellent Salary & Bonus programs Outstanding PTO and Voluntary Time Off policies Above Standard Paid Holidays Competitive Medical, Dental, Vision, RX and Other Benefit Programs Retirement Plan with Employer Match! Open communication, informal recognition, and monthly team-building events And much more to motivated, hard-working individuals who want to make a real difference in their team, community and role! What You'll Do: You will handle the day-to-day reception, office, and administrative processes to provide excellent customer support for visitors and administrative/office support excellence for the business. Your Accountabilities in The Role: Handles the incoming calls and reception area, representing the HRC brand, for an exceptional visitor/call-in experience. Handles non-client purchases and processing in a timely manner. Coordinates the distribution of mail, managing online filing, and other administrative activities for the business in a timely manner. Handles the day-to-day office administration of HRC vendors, HRC back-office work, and other items to keep the business organized. Handles project work for various departments to meet overall team goals. Prepares reoccurring and special reports, ensuring accurate and on-time completion. Prepares meeting minutes and follow up on open items, as needed, to support the various groups. Handles light cleaning and organization of the office for a pleasant workspace. Performs work in line with HRC policies ensuring a high level of compliance, accuracy, discretion, and security of information. Position Requirements: Education: HS Diploma or GED required. Experience: 3+ years of Administrative experience performing administration, data entry, reception area, etc. Functional Skills: High attention to detail; ability to plan, organize, prioritize, and complete work on-time and accurately; strong basic math skills, data entry, and advanced problem-solving skills; highly process-oriented; ability to move from project to project well. Technological Aptitude/Skills: Proficient with Microsoft Office (Outlook, PPT, Excel & Word). Communication Skills: Advanced verbal and written communication skills. Leadership/Behaviors: Customer-focused, supportive mindset; strong initiative to work independently in a high-quality way, data-focused yet also good with people, strong with processes and compliance; collaborative and solid problem-solver who can figure things out or come with suggestions and enhancements; has a sense of urgency to get things done well and on-time. Culture Match: Enjoys and thrives in an environment jumping from project to project; is collaborative and has a positive personality; provides help without being asked; asks for help as needed to provide A+ output; flexible to meet customer needs, reliable in meeting work demands, highly compliant to ensure legal processes, and accountable for projects/work and team delegated projects. If this sounds like you, then you will blossom at HRC! Other Important Information: Position Status & Pay: Excellent pay plus bonus and perks! Pay is commensurate with proven expertise and positive/professional behavior skills that fit the position. - And, the compensation will grow as the team member grows! Reports To: CEO Core Schedule: Monday through Friday; 8:00 am - 5:00 pm

Employees in this position perform support activities needed to operate the Athletic Department. They work with and provide support to the Athletic Director and coaches to meet the goals for the department, and to enhance the overall operations of the department. They will provide support for the Athletic Director, Head Coaches, and Assistant Coaches. They perform clerical functions, such as composing, editing, and prioritizing office communications, and when appropriate, resolve issues. They will participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, photo-copier). DUTIES AND RESPONSIBILITIES: Examples performed by this position include: * Provide clerical support to the Athletic Director and coaches within the Athletic Department. * Make travel arrangements for all sports teams, coaches, and the Athletic Director. * Schedule vehicles for all department travel, including recruiting, errands, and team travels, as well as aid with vehicle scheduling for all campus departments. * Request meal money and assist in reconciling reimbursement forms for all teams, coaches, and the Athletic Director. * Create, post, and distribute rosters, schedules, and schedule changes to NJCAA, MCCAA, and campus constituents to assist in the marketing of each sport. * Monitor all social media accounts related to the Athletic Department. * Utilize scheduling and payment software to distribute schedules for all sports, to notify appropriate organizations and individuals of schedule changes, and to monitor and pay officials. * Prepare the cash box for home contests and concession stands. * Collect and deposit to the Business Office, all cash, checks, and credit card revenues from home games, concessions, athletic fundraisers, expense reimbursement reconciliations, or any other funds for Athletics. * Help Athletic Director plan, organize and manage department meetings and activities. Take and maintain minutes from departmental meetings. * Process internal requisitions and ordering of supplies. * Provide Athletic Director and coaches with course schedules and grade reports for student-athletes when requested. * Assist the Athletic Director and coaches with planning, organization, and implementation of clinics, tryouts, awards banquet, athlete orientations, and other special events. * Create athletic team and individual certificates for student athletes. * Assist and monitor athletic statistics through the NJCAA Stats program and MCCAA website. * Assist in preparing yearly budget for the Athletic Department and all sports for the review and approval of the Athletic Director. Reconcile the budget monthly and notify the Athletic Director of any potential issues. Inform coaches of their individual budgets as requested. Prints budget reports as requested. * Assist the Athletic Director and coaches in fundraising efforts, including completing appropriate college forms, building and maintaining databases, purchasing licenses, and counting and depositing funds to the Business Office * Prepare check requests for the AD and coaches from the General Fund and Agency accounts. Reconcile and print agency accounts on a monthly basis and notify the AD and/or coaches of any issues. Print agency account reports as requested by coaches. * Create and distribute letters of intent, notify the Financial Aid Office of scholarships, assist the Financial Aid Office in having financial aid contracts signed and returned, maintain scholarship spreadsheet, and request transfer of funds by Controller. Notify the Controller and Financial Aid Office of scholarship adjustments. * Maintain student athletic files which include physical forms, insurance forms, code of conduct forms, letters of intent, release forms, transfer forms and awards. Maintain database of student athletes. * Assist Athletic Director with NJCAA eligibility and compliance duties and management, including printing transcripts, evaluating each student-athlete's GPA, entering data in NJCAA Audit, and completing requirements as requested by the NJCAA for the review and approval of the Athletic Director. * Assist Athletic Director and coaches with recruiting process, department communications, arranging tours for new or prospective student athletes, mass recruiting mailings, and scheduling athletic orientations. * Organize and assist with the fundraisers for each sport. Create flyers and prepare mass mailings associated with fundraisers and maintain databases. Collect and deposit funds to the Business Office. Prepare income statements and monitor agency accounts. * Assist with the update and distribution of student athlete handbooks. * Assist with Student/Athlete Evaluations - check in all student/athlete evaluations. Maintain a "late list" and read all evaluations as a screening step prior to submission to the Athletic Director. Provide information to exiting athletes on NAIA and NCAA compliance. * Collaborate with other departments as needed for athletic eligibility requirements and tracking of academic progress. * Assist with athletic camps for all sports. Provide communication and marketing materials, register students, maintain databases, count and deposit funds to the Business Office, and create certificates for each camper. * Complete Equity in Athletics report required yearly by the U.S. Department of Education for Title IV funding. * May work evenings or weekends as needed for Athletic operations. * Other duties within the scope of this position as assigned by their supervisor. REQUIRED QUALIFICATIONS: * Associate degree in a related field (equivalent combination of education and experience may be substituted). * Demonstrated keyboarding ability. * Ability to effectively deal with the public. * A comprehensive command of grammatical structure, spelling, punctuation, and the ability to compose, in good form, various correspondences. PREFERRED QUALIFICATIONS: * One (1) year experience in secretarial position. To apply: Interested candidates must submit a cover letter, resume, and contact information for three (3) professional references via email to: *************** (Attn: Human Resources, 62249 Shimmel Rd, Centreville, MI 49032). Applications will be reviewed beginning on or after October 24, 2025. Applications received after this date may receive limited consideration. Glen Oaks Community College prohibits discrimination on the basis of sex or any other protected characteristic under applicable local, state, or federal law in employment or access to educational programs or activities. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at glenoaks.edu/nondiscrimination. This organization participates in E-verify. For more information, please visit the DHS E-verify site.

Full-time Description Exciting Opportunity Alert: Join Our Team as an Administrative Assistant! Company: Generations AdventurePlex Position Type: Full-Time Starting Pay: $17/hour Hours: Monday - Friday, 10:00 AM - 6:00 PM Why You Should Join Us: Generations AdventurePlex is more than just a family entertainment center-it's where memories are made, and teamwork thrives! We're searching for a dynamic and detail-oriented Administrative Assistant who will be the glue that keeps our operations running smoothly. If you thrive in a fast-paced environment and love being at the heart of a vibrant workplace, this role is for you! What You'll Do: HR Related Duties: Manage and maintain job descriptions, wages, and payroll data to ensure accuracy and compliance. Facilitate background checks Onboard new employees with care, following a structured checklist to ensure success. Maintain schedules and training rosters to keep our team running efficiently. Track attendance, assist with payroll processes, and schedule performance evaluations. Verify benefits enrollments and ofboarding with precision and confidentiality. Manage sensitive documentation such as wage garnishments and terminations. Support team-building activities and coordinate recognition through rewards programs. General Administrative Tasks: Assist management with purchasing, inventory checks, and office organization. Provide professional phone and email support as the first point of contact for inquiries. Coordinate event bookings, reservations, and group activities with accuracy and care. Manage mail, packages, donations, and essential documentation. Conduct quality walkthroughs and maintain emergency call sheets. Generate reports to keep management informed and operations seamless. Perks of Working with Us: A dynamic and supportive work environment where your contributions can make a difference. Opportunities for professional growth and advancement within a team that is committed to excellence and continuous improvement. Competitive salary and benefits package, including health insurance, paid time off, and employee discounts. The chance to play a key role in a company that values teamwork, fun, and excellence, with a vibrant atmosphere that encourages growth. Requirements What You'll Bring: A college degree or technical certification in any field. Previous experience in HR or administrative roles is required. Strong organizational and multitasking skills to handle a variety of responsibilities effectively. Excellent communication and interpersonal skills that foster collaboration and positivity. Proficiency in Microsoft Office Suite and the ability to learn new systems quickly. A high level of integrity and professionalism when handling confidential information. Salary Description $17 per hour

The Global Education Senior Office Assistant is an experienced student with a strong knowledge of the Study Abroad offerings at Saint Mary's College. The Senior Office Assistant is the first contact for guests entering the Global Education Suite and has an important role in helping to recruit current and future students to Saint Mary's College Study Abroad Programs. The Senior Office Assistant has a strong understanding of the process to apply and go abroad on a Saint Mary's study abroad program.

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Kelly Services is currently seeking a part time Administrative Assistant for one of our top clients in Kalamazoo, MI. As an Administrative Assistant with Kelly Services, you will be responsible for proving a full range of administrative support for the communications team, including the CEO. This is a contract opportunity paying between 24-29/hour (depending on experience). The hours will be during regular business hours, totally 20-30 hours a week. Additional Job Responsibilities Include: Travel planning Calendar support Meeting scheduling and planning SharePoint maintenance Expense Reporting Job Requirements High school diploma or equivalent At least 5 years of recent administrative assistance experience or executive assistance Experience with SharePoint required Advanced knowledge in the use of MS Office (including PowerPoint, Excel and Word) Experience with travel and expense reporting Additional Information All your information will be kept confidential according to EEO guidelines.

About the Role We're looking for a highly organized and flexible Administrative Support professional to join our team. In this role, you'll play a key part in keeping our facility running smoothly by managing staff schedules, ensuring adequate coverage, and supporting Administrative Services. If you thrive in a fast-paced environment, enjoy problem-solving, and have a talent for multitasking, this position is a great fit. What You'll Do Create and maintain schedules for CNAs, PCNAs, RNs, and LPNs. Coordinate staffing for call-ins, time-off requests, and unexpected absences. Ensure adequate staffing levels across all shifts. Participate in weekly position control meetings to review staffing changes and needs. Support Human Resources with administrative tasks such as onboarding, filing, and recordkeeping as needed. Provide administrative support to other departments when required. Maintain accurate, confidential records and communicate schedule updates clearly to staff. What We're Looking For High school diploma or equivalent (associate degree preferred). Previous experience in scheduling, staffing, or administration - healthcare experience a plus. Strong organizational skills with the ability to multitask and adapt quickly. Proficiency in Microsoft Office and scheduling software. Excellent communication skills and attention to detail. Professional, dependable, and team-oriented with a strong sense of confidentiality. Why Join Us? Be part of a supportive team in a mission-driven healthcare environment. Opportunity to learn and grow with cross-departmental exposure. Competitive compensation and benefits package. Physical Requirements: Must be able to lift up to 25 lbs. Ability to walk, climb stairs, push and/or pull equipment and residents as needed. This position requires the ability to perform the essential functions described. These functions are not limited to the above requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.

Job Description Job Title: Administrative Assistant I Period: 09/30/2024 to 09/30/2025 - potential for extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $15/hr Contract Type: W2 only Scope of Services: Provides clerical support to a smaller department or group of individuals or works in conjunction with other clerical staff to support a work area or division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling. Role, Responsibilities, and Deliverables: Provide clerical support by performing tasks such as data entry, filing, and maintaining records. Assist with phone coverage, including answering and directing incoming calls in a professional manner. Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards. Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials. Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area. Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance. Professional handling of incoming calls and effective communication with internal and external stakeholders. Preparation of reports and documents that meet quality standards and contribute to informed decision-making. Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively. Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness. Experience: Proficiency in one to two software programs, such as Microsoft Office Suite, is required. Prior experience in providing clerical support or administrative assistance is preferred. Strong organizational skills and attention to detail are essential for success in this role. Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders. Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment.

Summary Reports to the Manager, Patient Care Services. Performs receptionist and general clerical duties relating to the general functioning of the patient care unit. Assists with basic patient care activities in support of other unit team members. Specific tasks to be performed are determined based upon assignment and may include some or all of the duties listed below. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Receives guests, communicates information and performs other receptionist and clerical duties by: * Greeting visitors, patients, personnel and physicians in a pleasant and courteous manner. * Answering the telephone promptly and taking and relaying messages for physicians, nurses, patients, etc. in a timely, courteous and accurate manner. * Preparing patient charts for admission, transfer and discharge. * Monitoring and communicating medical record data received via printers and fax machines. Inputs a variety of data into the patient information system by: * Transcribing and inputting physicians' orders into the computer accurately and in a timely manner. * Entering all charges daily and immediately upon discharge or transfer. * Entering and updating transfers, discharges, conditions and other clinical data using information provided. Supports the patient care unit operations by: * Performing patient care responsibilities which are determined by the unit assignment (i.e., taking and recording vital signs, performing EKGs, assisting with admission and discharge activities, providing nourishments and/or linens etc.). * Answering patient call lights, addressing the need and/or relaying messages appropriately. * Transporting (by wheelchair or cart) or accompanying patients to other areas. * Inventorying, ordering, delivering, picking up, putting away and checking for outdated supplies. * Maintaining neatness of work areas and supply area. * Requesting repairs or services from Environmental Services, Plant Engineering, Bio-medical & Communication Services, etc. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Completing other job-related duties as assigned, with appropriate skill validation as defined by the department. ORGANIZATIONAL RESPONSIBILITIES * Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. * Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent. Previous clerical experience required. Knowledge & Skills * Requires knowledge and understanding of medical terminology. * Demonstrates legible printing or writing and accuracy in spelling medical and non-medical terms. * Demonstrates ability to read, transcribe and follow directions and policies and procedures (for example, x-ray preparations and lab test requirements). * Requires computer skills and sufficient keyboarding skills to complete the work assigned accurately and in a reasonable amount of time. * Demonstrates the communication and interpersonal skills necessary to interact effectively with patients, visitors and team members and to maintain positive working relationships. * Demonstrates well-developed telephone skills in order to relay information promptly and accurately. * Requires the ability to work with minimal supervision, handle multiple activities and prioritize work. Working Conditions * Works in a patient care area with frequent changes in job demands and the remote possibility of exposure to bio-hazards. Physical Demands * Requires the physical ability and stamina (i.e., to push wheelchairs and carts, provide CPR and lift objects weighing at least 50 pounds, etc.) to perform the essential functions of the position.

Accounting / Administrative Assistant This role is located in Shipshewana, IN. Are you a detail-oriented person who enjoys working with and serving people? Enjoy working independently and within teams to create excellence on the job? Then, we have the place for you! Who We Are: Weaver Furniture Sales is a full-line furniture retailer offering a complete range of solid hardwood, custom-made Amish furniture. We've filled our 25,000+ square foot showroom with fine furniture crafted in small shops in Northern Indiana and North-Central Ohio. In addition, we focus on solid oak, cherry, walnut, hickory and maple hardwood pieces. They're designed and handcrafted to last for generations. Our number one goal is to serve our customers (both inside and outside the business) to fulfill their needs and desires. Why not join a company that cares that much about you? (HRC note: We try to blend in the business goals into employee benefits) What We Offer: Creative, innovative, collaborative, and flexible work environment Competitive pay programs! Comprehensive Health & Wellness Benefits Retirement Program with Excellent Employer Match! Employer Paid Life Insurance! Weekend Pay Shift Premium Paid Vacations and Holidays Open communication, recognition programs, and team-building events And much more to motivated, results-oriented individuals who want to make a real difference in their community and role What You'll Do: As the Accounting/Administrative Assistant, you will plan, prioritize, and execute work in a high-customer service way ensuring complete, on-time, and accurate handling of tasks to meet the goals of our business. Your Accountabilities in the Role: Assists with handling incoming phone calls in a friendly and customer-focused way. Processes incoming/outgoing mail to ensure timely delivery, while handling things that can be done independently. Scans and files documents in a timely and accurate way for ease of retrieval from the team. Maintains filing systems and day to day processes for accuracy of work. Enters/maintains customer orders in accounting system; follows up with staff to ensure timely processing in the system where needed. Enters/maintains purchase orders in accounting system; is a resource for other staff on product status. Processes inventory receivables in accounting system for accuracy of inventory and system data. Processes vendor bills while paying in accordance to terms for the vendor. Processes weekly check/ACH runs timely after approval from management. Position Requirements: Education: HS diploma or GED preferred; and/or equivalent combination of education and experience required. Experience: 2+ years of administrative or accounting admin experience, within a commercial business preferred. Certifications: N/a Functional Skills: Basic knowledge of accounting and/or administrative principles with a strong understanding of accounting or data/ERP systems and processes. High attention to detail, with strong organization, prioritization and an ability to multi-task and get things done well. High level of accuracy and efficiency to meet deadlines and work with larges amounts of data. Able to problem-solve and follow/enhance processes to create efficiencies. Technology Skills: Proficient PC and database skills required. Communication Skills: Solid verbal and written communication skills. Able to talk to customers easily and friendly. Leadership/ Behaviors: Strong customer-focus; self-motivated, able to work independently and within a team; ability to be naturally friendly and support others to get things done well; ability to resolve problems and/or complaints in a high-quality, respectful, and customer-focused way; ability to collaborate with others internally and externally. Able to maintain positive attitude and resilience in a fast-paced environment. Culture Match: Collaborative, respectful, engages with the team, has a Servant's heart, and puts in the effort to create an amazing customer experience, for both internal and external customers. Other Important Information: Pay/Salary: Hourly position based on experience - And, the compensation will grow as the business grows! Reports To: Business Administration Manager Core Hours: 8:00 am - 5:00 pm (8 hours within this time frame; schedule can be flexible) Typical Work Week: M-F; 20 hours minimum for part-time, up to 40 hours a week on average for full-time Direct Reports: None Travel: limited; may travel to other stores periodically Work Environment: Retail Sales/ Office environment

Job Description Accounting / Administrative Assistant This role is located in Shipshewana, IN. Are you a detail-oriented person who enjoys working with and serving people? Enjoy working independently and within teams to create excellence on the job? Then, we have the place for you! Who We Are: Weaver Furniture Sales is a full-line furniture retailer offering a complete range of solid hardwood, custom-made Amish furniture. We've filled our 25,000+ square foot showroom with fine furniture crafted in small shops in Northern Indiana and North-Central Ohio. In addition, we focus on solid oak, cherry, walnut, hickory and maple hardwood pieces. They're designed and handcrafted to last for generations. Our number one goal is to serve our customers (both inside and outside the business) to fulfill their needs and desires. Why not join a company that cares that much about you? (HRC note: We try to blend in the business goals into employee benefits) What We Offer: Creative, innovative, collaborative, and flexible work environment Competitive pay programs! Comprehensive Health & Wellness Benefits Retirement Program with Excellent Employer Match! Employer Paid Life Insurance! Weekend Pay Shift Premium Paid Vacations and Holidays Open communication, recognition programs, and team-building events And much more to motivated, results-oriented individuals who want to make a real difference in their community and role What You'll Do: As the Accounting/Administrative Assistant, you will plan, prioritize, and execute work in a high-customer service way ensuring complete, on-time, and accurate handling of tasks to meet the goals of our business. Your Accountabilities in the Role: Assists with handling incoming phone calls in a friendly and customer-focused way. Processes incoming/outgoing mail to ensure timely delivery, while handling things that can be done independently. Scans and files documents in a timely and accurate way for ease of retrieval from the team. Maintains filing systems and day to day processes for accuracy of work. Enters/maintains customer orders in accounting system; follows up with staff to ensure timely processing in the system where needed. Enters/maintains purchase orders in accounting system; is a resource for other staff on product status. Processes inventory receivables in accounting system for accuracy of inventory and system data. Processes vendor bills while paying in accordance to terms for the vendor. Processes weekly check/ACH runs timely after approval from management. Position Requirements: Education: HS diploma or GED preferred; and/or equivalent combination of education and experience required. Experience: 2+ years of administrative or accounting admin experience, within a commercial business preferred. Certifications: N/a Functional Skills: Basic knowledge of accounting and/or administrative principles with a strong understanding of accounting or data/ERP systems and processes. High attention to detail, with strong organization, prioritization and an ability to multi-task and get things done well. High level of accuracy and efficiency to meet deadlines and work with larges amounts of data. Able to problem-solve and follow/enhance processes to create efficiencies. Technology Skills: Proficient PC and database skills required. Communication Skills: Solid verbal and written communication skills. Able to talk to customers easily and friendly. Leadership/ Behaviors: Strong customer-focus; self-motivated, able to work independently and within a team; ability to be naturally friendly and support others to get things done well; ability to resolve problems and/or complaints in a high-quality, respectful, and customer-focused way; ability to collaborate with others internally and externally. Able to maintain positive attitude and resilience in a fast-paced environment. Culture Match: Collaborative, respectful, engages with the team, has a Servant's heart, and puts in the effort to create an amazing customer experience, for both internal and external customers. Other Important Information: Pay/Salary: Hourly position based on experience - And, the compensation will grow as the business grows! Reports To: Business Administration Manager Core Hours: 8:00 am - 5:00 pm (8 hours within this time frame; schedule can be flexible) Typical Work Week: M-F; 20 hours minimum for part-time, up to 40 hours a week on average for full-time Direct Reports: None Travel: limited; may travel to other stores periodically Work Environment: Retail Sales/ Office environment

Reports to the Director of Associate Population Health. Supports the Employee Health and Associate Wellness teams by assisting in the planning, development, implementation, and monitoring of company-wide total wellbeing initiatives, while also performing key administrative and clerical duties. This role helps facilitate appointments, maintain accurate records, coordinate communications, and ensure smooth daily operations for both Employee Health and the Associate Wellness program. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Employee Health & Administrative Support * Serve as the primary administrative assistant for Employee Health and the Associate Wellness team. * Schedule and confirm Employee Health and wellness appointments. * Assist with data entry, chart maintenance, and document management within Employee Health record systems. * Manage incoming calls, emails, and correspondence related to Employee Health and wellness appointments. * Support staff with clerical tasks including filing, scanning, faxing, copying, and preparing packets or materials for clinics and screenings. * Maintain office supplies, inventory, and assist with vendor coordination for Employee Health clinics. * Provide administrative support for compliance tracking, reporting, and communication related to vaccinations, screenings, and wellbeing initiatives. Coordinates Associate Wellness Benefit Programs by: * Working with vendors and internal parties regarding annual plan set-up, scheduling, and communication of program. * Tracking program participation and communicating non-participant information to vendors as necessary. * Working closely with the PBM to establish 340B program eligibility based on participation results. * Communicating results of the annual program with associates and assisting with the development of future wellness programs and initiatives based on these results. * Coordinating annual wellness celebration activities. * Participating as a member of the Total Wellbeing Committee. * Answering employee questions regarding wellbeing programs. * Managing and tracking monthly billings and premium payments for the Wellness program. * Assisting in drafting employee communications with respect to wellbeing programming to provide continuing education. * Implementing wellbeing-related activities (e.g., health screenings, lunch-and-learn seminars, fitness classes). * Staying current on national wellness initiatives and maintaining a network of resources to enhance participation. Acts as a Liaison with Benefit Plan Third-Party Administrators by: * Serving as a contact for employees across all Beacon entities for benefits-related questions or concerns. * Responding in a timely manner to inquiries (phone, email, or in person) and explaining various benefits including paid time off, health/dental/life insurance, FSA, COBRA, tuition reimbursement, employee discounts, and other applicable benefits. * Developing and maintaining strong working relationships with Third-Party Administrators and other vendors. * Playing a key role in activities related to Open Enrollment, including communications and employee support. * Communicating with the Benefits and Compensation Administrator regarding adjustments to employee data maintained in PeopleSoft (e.g., benefits added or terminated). Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Performing special projects as assigned. ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience Associate's degree required; bachelor's degree in Human Resources, Business Administration, or related field preferred. Three to five years of related administrative or HR experience, preferably within a healthcare or wellness environment. Experience supporting Employee Health, wellness, or benefit programs strongly preferred. Knowledge & Skills * Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable learning HR/health databases. * Excellent organizational, customer service, and communication skills (written and verbal). * Strong attention to detail, accuracy, and confidentiality. * Ability to work independently, manage multiple projects, and prioritize competing tasks. * Professional demeanor with the ability to interact effectively with employees, leadership, and vendors. * Demonstrated flexibility, discretion, and a service-oriented mindset. Working Conditions * Primarily office-based with occasional onsite presence at Employee Health clinics or wellness events. A fast-paced environment that requires adaptability and strong time management skills. Physical Demands * Requires physical ability to perform administrative tasks (sitting, standing, light lifting, bending, walking to clinic areas).