How to hire an administrative assistant, production

How to hire an administrative assistant, production, step by step

Here's a step-by-step administrative assistant, production hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative assistant, production job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative assistant, production
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your administrative assistant, production job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an administrative assistant, production for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect administrative assistant, production also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of administrative assistants, production and their corresponding salaries.

   Type of Administrative Assistant, Production	Description	Hourly rate
   Administrative Assistant, Production	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$14-23
   Administrative Support	Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries... Show more	$12-25
   Administrative Staff	As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll... Show more	$27-48

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Purchase Orders
   • Payroll
   • Travel Arrangements
   • Expense Reports
   • Production Schedules
   • Administrative Tasks
   • Office Equipment
   • Front Desk
   • AFE
   • Word Processing
   • Provides Administrative Support
   • PowerPoint
   • Human Resources

   Check all skills

   Responsibilities:

   • Assist in managing incoming and outgoing calls for a busy office, processing invoices and payroll, and assisting with AP/AR.
   • Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
   • Create PowerPoint presentations for client marketing meetings and client reports.
   • Handle correspondences, reports and presentations to clients on PowerPoint.
   • Upload finished payroll for processing and generate all associate reports.
   • Schedule, register, or revise appointments and meetings for patients and physician while maintaining accuracy using multiple medical software applications.

3. Make a budget

   Including a salary range in your administrative assistant, production job description is a great way to entice the best and brightest candidates. An administrative assistant, production salary can vary based on several factors:

   • Location. For example, administrative assistants, production' average salary in indiana is 36% less than in california.
   • Seniority. Entry-level administrative assistants, production earn 37% less than senior-level administrative assistants, production.
   • Certifications. An administrative assistant, production with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an administrative assistant, production's salary.

   Average administrative assistant, production salary

   $39,385yearly

   $18.94 hourly rate

   ---

   Entry-level administrative assistant, production salary

   $31,000 yearly salary

   Updated December 5, 2025

4. Writing an administrative assistant, production job description

   An administrative assistant, production job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an administrative assistant, production job description:

   Administrative assistant, production job description example

   Netflix is the world's leading streaming entertainment service with over 220 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, all without commercials or commitments.
   
   We are looking for a stunning Administrative Assistant to support executives and critical projects in ProductionFinance, the team managing the production budgets of Netflix original content. This person will provide critical support organizing meetings and calendars and providing overall team support. This position is based in our Hollywood, California office.
   
   A successful candidate will be self-motivated, proactive, communicate effectively, pivot quickly, detailed, thorough and able to multitask with a strong emphasis on organization, prioritization and an unwavering attention to detail at all times.
   
   This is a fast-paced position that requires someone who can maintain a positive and calm demeanor under pressure, while exercising good judgment and initiative. An interest in being the go-to person on the team for administrative duties is a must. An interest in the intersection of production + finance is helpful as there will be many opportunities to learn.
   Responsibilities:
   
   + Manage complex calendars for multiple executives
   
   + Processing expense reports in a timely manner
   
   + Foster clear and concise communication among all necessary parties
   
   + Work collaboratively with other admins across multiple departments
   
   + Ensuring technology in large meetings runs smoothly for presentations, meeting recordings, video conferencing, etc.
   
   + Maintaining Google group distribution lists and org charts
   
   + Maintaining show related production finance information in Netflix apps
   
   + Maintaining production finance information in google sheet trackers
   
   + Occasional lunch or event planning
   
   + Arranging travel both domestically and internationally
   
   Qualifications:
   
   + Ability to handle a very active desk supporting numerous simultaneous productions
   
   + Team-player who operates in a fast paced team-oriented setting
   
   + Ability to be discrete and maintain confidential information
   
   + Strong written and verbal communication skills
   
   + Ability to multitask a high volume of tasks
   
   + Proficiency in or ability to learn the Google Suite of apps (Drive, Docs, Sheets, Slides, GMail, Forms and Calendar) is required and critical
   
   + Comfortable with technology for meetings, slack, learning to use Netflix apps
   
   + Flexibility to handle rapid and frequent change and interest in taking on new tasks as they come up
   
   + Ability to respond after hours for occasional timely and urgent matters

   Copy this example

   

5. Post your job

   To find administrative assistants, production for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any administrative assistants, production they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level administrative assistants, production with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your administrative assistant, production job on Zippia to find and recruit administrative assistant, production candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with administrative assistant, production candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative assistant, production

   Once you have selected a candidate for the administrative assistant, production position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new administrative assistant, production first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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