Administrative assistant, production job description

Netflix is the world's leading streaming entertainment service with over 220 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, all without commercials or commitments.

We are looking for a stunning Administrative Assistant to support executives and critical projects in ProductionFinance, the team managing the production budgets of Netflix original content. This person will provide critical support organizing meetings and calendars and providing overall team support. This position is based in our Hollywood, California office.

A successful candidate will be self-motivated, proactive, communicate effectively, pivot quickly, detailed, thorough and able to multitask with a strong emphasis on organization, prioritization and an unwavering attention to detail at all times.

This is a fast-paced position that requires someone who can maintain a positive and calm demeanor under pressure, while exercising good judgment and initiative. An interest in being the go-to person on the team for administrative duties is a must. An interest in the intersection of production + finance is helpful as there will be many opportunities to learn.
Responsibilities:

+ Manage complex calendars for multiple executives

+ Processing expense reports in a timely manner

+ Foster clear and concise communication among all necessary parties

+ Work collaboratively with other admins across multiple departments

+ Ensuring technology in large meetings runs smoothly for presentations, meeting recordings, video conferencing, etc.

+ Maintaining Google group distribution lists and org charts

+ Maintaining show related production finance information in Netflix apps

+ Maintaining production finance information in google sheet trackers

+ Occasional lunch or event planning

+ Arranging travel both domestically and internationally

Qualifications:

+ Ability to handle a very active desk supporting numerous simultaneous productions

+ Team-player who operates in a fast paced team-oriented setting

+ Ability to be discrete and maintain confidential information

+ Strong written and verbal communication skills

+ Ability to multitask a high volume of tasks

+ Proficiency in or ability to learn the Google Suite of apps (Drive, Docs, Sheets, Slides, GMail, Forms and Calendar) is required and critical

+ Comfortable with technology for meetings, slack, learning to use Netflix apps

+ Flexibility to handle rapid and frequent change and interest in taking on new tasks as they come up

+ Ability to respond after hours for occasional timely and urgent matters

• Provide administrative support; answering phones, maintain calendar & Video Production Boards for department
• Assist with collecting/creating video files/links of videos for weekly executive meeting
• Assist with gathering assets needed for the creation of original content by the department
• Book all travel for each artist, side artist, glam team, security, management and any other parties needed, for each respective video shoot.
• Assist with updating and distributing weekly video status reports for Epic.
• Ship and track departmental materials and masters.
• Assist with maintaining budgets related to each production project and facilitate payments and contracts with the Business & Legal Affairs department.
• Help coordinate assets for video premieres.
• Ad hoc tasks as assigned by the department.

Who you are:

• Bachelor's Degree strongly preferred.
• 1-2 years of administrative experience in a professional business environment.
• Familiarity with the Entertainment/Music Industry and artists is preferred.
• Prior video production experience desired.
• Strong computer skills including MS Office (Word, Excel, PowerPoint & Outlook), and knowledge of SAP Concur, the internet and DVDs.

What we give you:

• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson's Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.