Administrative assistant/project coordinator vs administrative project assistant

The differences between administrative assistant/project coordinators and administrative project assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative assistant/project coordinator and an administrative project assistant. Additionally, an administrative project assistant has an average salary of $41,668, which is higher than the $38,876 average annual salary of an administrative assistant/project coordinator.

The top three skills for an administrative assistant/project coordinator include powerpoint, purchase orders and database management. The most important skills for an administrative project assistant are customer service, data entry, and powerpoint.

Administrative assistant/project coordinator vs administrative project assistant overview

	Administrative Assistant/Project Coordinator	Administrative Project Assistant
Yearly salary	$38,876	$41,668
Hourly rate	$18.69	$20.03
Growth rate	-8%	-8%
Number of jobs	71,434	58,448
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 54%
Average age	50	50
Years of experience	2	2

What does an administrative assistant/project coordinator do?

An administrative assistant/project coordinator is primarily in charge of performing administrative support and organizational tasks to maintain the smooth flow of operations at offices. Their responsibilities often revolve around preparing and processing documents, handling calls and correspondence, arranging appointments and events, organizing files, relaying messages, disseminating documents, procuring supplies, and overseeing schedules. They must also set project guidelines and timelines, manage project budgets and activities, conduct research and risk assessments, and coordinate teams while implementing the company's policies and regulations.

What does an administrative project assistant do?

An administrative project assistant is responsible for supporting the project management operations according to business requirements and client specifications. Administrative project assistants perform administrative duties, such as conducting market research, writing progress reports, updating tracking systems, sorting project documents, and scheduling meetings. They also maintain accurate records of financial transactions, managing the stock inventories, and escalating concerns that would affect the output deliveries. An administrative project assistant must have excellent communication and organizational skills, especially on data management processes and performing duties under minimal supervision and strict deadlines.

Administrative assistant/project coordinator vs administrative project assistant salary

Administrative assistant/project coordinators and administrative project assistants have different pay scales, as shown below.

	Administrative Assistant/Project Coordinator	Administrative Project Assistant
Average salary	$38,876	$41,668
Salary range	Between $28,000 And $52,000	Between $31,000 And $55,000
Highest paying City	-	Washington, DC
Highest paying state	-	California
Best paying company	-	Jacobs Engineering Group
Best paying industry	-	Construction

Differences between administrative assistant/project coordinator and administrative project assistant education

There are a few differences between an administrative assistant/project coordinator and an administrative project assistant in terms of educational background:

	Administrative Assistant/Project Coordinator	Administrative Project Assistant
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative assistant/project coordinator vs administrative project assistant demographics

Here are the differences between administrative assistant/project coordinators' and administrative project assistants' demographics:

	Administrative Assistant/Project Coordinator	Administrative Project Assistant
Average age	50	50
Gender ratio	Male, 10.9% Female, 89.1%	Male, 10.3% Female, 89.7%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative assistant/project coordinator and administrative project assistant duties and responsibilities

Administrative assistant/project coordinator example responsibilities.

Manage electronic files and hard copies of technical documents in EDMS.
Manage quality assurance checks for FDA and internal audits which result in no documentation/information error and successful completion of the audits.
Assist with the upgrade of the EDMS from start to finish.
Provide change orders, RFI's for each project, back charge invoices.
Coordinate documents and transferring to GMP.
Write departmental work instructions, procedures and update forms for ISO conformance.

Administrative project assistant example responsibilities.

Manage quality assurance checks for FDA and internal audits which result in no documentation/information error and successful completion of the audits.
Create and maintain project-related SharePoint sites and pages, including updating graphics, uploading resource documents and adding new users.
Prepare presentation materials for meetings, utilizing Microsoft PowerPoint.
Develop creative PowerPoint presentations for company to be present for conferences/conventions.
Eliminate potential errors by establishing an alternate payroll template and process.
Coordinate certified payroll, credit card reconciliation, and travel expense reimbursements.

Administrative assistant/project coordinator vs administrative project assistant skills

Common administrative assistant/project coordinator skills

PowerPoint, 9%
Purchase Orders, 9%
Database Management, 8%
Expense Reports, 6%
General Contractors, 6%
Meeting Minutes, 5%

Common administrative project assistant skills

Customer Service, 11%
Data Entry, 10%
PowerPoint, 8%
Project Management, 5%
Meeting Minutes, 4%
Office Equipment, 4%

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Administrative Assistant/Project Coordinator
Administrative Assistant/Project Coordinator vs Administrative Project Assistant

Updated January 8, 2025

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