Administrative assistant/project coordinator vs executive administrative assistant

The differences between administrative assistant/project coordinators and executive administrative assistants can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 1-2 years to become an administrative assistant/project coordinator, becoming an executive administrative assistant takes usually requires 2-4 years. Additionally, an executive administrative assistant has an average salary of $44,665, which is higher than the $38,876 average annual salary of an administrative assistant/project coordinator.

The top three skills for an administrative assistant/project coordinator include powerpoint, purchase orders and database management. The most important skills for an executive administrative assistant are powerpoint, customer service, and phone calls.

Administrative assistant/project coordinator vs executive administrative assistant overview

	Administrative Assistant/Project Coordinator	Executive Administrative Assistant
Yearly salary	$38,876	$44,665
Hourly rate	$18.69	$21.47
Growth rate	-8%	-8%
Number of jobs	71,434	101,940
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 50%
Average age	50	49
Years of experience	2	4

What does an administrative assistant/project coordinator do?

An administrative assistant/project coordinator is primarily in charge of performing administrative support and organizational tasks to maintain the smooth flow of operations at offices. Their responsibilities often revolve around preparing and processing documents, handling calls and correspondence, arranging appointments and events, organizing files, relaying messages, disseminating documents, procuring supplies, and overseeing schedules. They must also set project guidelines and timelines, manage project budgets and activities, conduct research and risk assessments, and coordinate teams while implementing the company's policies and regulations.

What does an executive administrative assistant do?

An executive administrative assistant is responsible for administering management support to the executive, especially on performing various administrative and clerical tasks. Executive administrative assistants' duties include receiving calls and responding to email queries, keeping accurate meeting records, managing internal and external travels and appointments, coordinating with company events, writing reports, and providing recommendations to improve the business operations. An executive administrative assistant must have comprehensive knowledge with task management tools and systems to ensure work accuracy and efficiency. This role also requires excellent time-management and multi-tasking skills to support the management's daily operations.

Administrative assistant/project coordinator vs executive administrative assistant salary

Administrative assistant/project coordinators and executive administrative assistants have different pay scales, as shown below.

	Administrative Assistant/Project Coordinator	Executive Administrative Assistant
Average salary	$38,876	$44,665
Salary range	Between $28,000 And $52,000	Between $31,000 And $62,000
Highest paying City	-	New York, NY
Highest paying state	-	New York
Best paying company	-	Microsoft
Best paying industry	-	Technology

Differences between administrative assistant/project coordinator and executive administrative assistant education

There are a few differences between an administrative assistant/project coordinator and an executive administrative assistant in terms of educational background:

	Administrative Assistant/Project Coordinator	Executive Administrative Assistant
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 50%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative assistant/project coordinator vs executive administrative assistant demographics

Here are the differences between administrative assistant/project coordinators' and executive administrative assistants' demographics:

	Administrative Assistant/Project Coordinator	Executive Administrative Assistant
Average age	50	49
Gender ratio	Male, 10.9% Female, 89.1%	Male, 8.3% Female, 91.7%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%
LGBT Percentage	6%	10%

Differences between administrative assistant/project coordinator and executive administrative assistant duties and responsibilities

Administrative assistant/project coordinator example responsibilities.

Manage electronic files and hard copies of technical documents in EDMS.
Manage quality assurance checks for FDA and internal audits which result in no documentation/information error and successful completion of the audits.
Assist with the upgrade of the EDMS from start to finish.
Provide change orders, RFI's for each project, back charge invoices.
Coordinate documents and transferring to GMP.
Write departmental work instructions, procedures and update forms for ISO conformance.

Executive administrative assistant example responsibilities.

Format, edit, and manage the daily Visio blueprint documents for all software engineers.
Assist SVP with managing transition to effectively disband correspondent department and close office.
Orchestrate hotel special events and reservations; manage customer relations and provide exemplary to all customers.
Manage and coordinate complex internal and external meetings and/or events via videoconferencing, WebEx and teleconference calls.
Arrange domestic travel including airline reservations, grind transportation and accommodations.
Perform accurate data entry and decrease backlog of proposals, proposal requests and future opportunities in Microsoft SharePoint

Administrative assistant/project coordinator vs executive administrative assistant skills

Common administrative assistant/project coordinator skills

PowerPoint, 9%
Purchase Orders, 9%
Database Management, 8%
Expense Reports, 6%
General Contractors, 6%
Meeting Minutes, 5%

Common executive administrative assistant skills

PowerPoint, 12%
Customer Service, 8%
Phone Calls, 6%
Data Entry, 6%
Calendar Management, 4%
Payroll, 4%

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Administrative Assistant/Project Coordinator
Administrative Assistant/Project Coordinator vs Executive Administrative Assistant

Updated January 8, 2025

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