Administrative assistant/project coordinator job description

• Actively work and support CEO with various tactical and strategic projects.
• Lead and liaise special corporate initiatives requiring cross functional communication with key staff across multiple geographic regions.
• Responsible for managing and preparing monthly management reports and dashboards working with key functions.
• Support key commercial team business reviews and function as an active contributor in assessing opportunities driving business success.
• Coordinate monthly reviews of different functions and progress update on key projects undertaken by multiple business units.

• A minimum of a Bachelor's degree is required
• At least one to two years of experience in corporate analytics / business strategy preferably within the pharmaceutical industry.
• Strong interpersonal skills
• Strong collaboration skills
• Strong oral and written communication skills with the ability to speak publicly
• Strong negotiation and influencing skills
• Adept with the use of MS Excel, PowerPoint, and familiarity with ERP systems.

• MBA or MS in Operations/Finance strongly preferred.

Military Veterans are Encouraged to Apply.

Admin Assistant Navigate your career @ Airgas
Enrich your experience with a new step in your professional journey! Airgas encourages internal mobility. Developing yourself into new roles within our organization is key to our Talent Management strategy. We believe in you and the value you bring to our company.
• Location: Clarksville, TN or Cleveland, OH
• Hourly Pay Rate Over $28.00/hr

JOB SUMMARY:
The Project Coordinator provides support to the zone operational support team and plant managers to improve the effectiveness and efficiencies in project and administrative activities.

RESPONSIBILITIES:
Zone Administrative Support
Participate in Business Unit and Company progress meetings. Maintain minutes of all meetings
Maintaining records and tracking information; preparing reports and coordinating activities.
Assists in preparing presentations, proposals, training courses including assessments
Maintains office supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting supply orders; verifying receipt of supplies evaluating new products.
Coordinates and sets up meetings and conferences, arranges travel and works on special projects with minimal supervision.
Maintains schedules of one or more individuals or a large department.
Conserves Zone Management team's time by reading, resetting, routing correspondence; drafting letters and documents; disseminating information; initiating telecommunications.
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Coordinate with IT department on all office equipment
Assist in the onboarding process for new hires
Contributes to additional duties and special projects as assigned.

Finance/Accounting/Reporting Activities
Performs a variety of research functions and uses computer programs and organizational systems to produce detailed and complex reports, spreadsheets and presentations for critical cost data, including standard costs, forecasted costs, and actual costs for zone operations.
Issues PR/PO's using SAP application and submits monthly detail for P-card expenditures; tracks and reports expense allocations per budgets.
Runs open PO report via SAP monthly to help close out PO's
Interfaces regularly with plant and engineering personnel to assist plants with PR issues, training, contacting help desk, fixing errors etc.
Tracks invoices through the AP Process to ensure on time payments to our vendors
Provide subject matter and system expert advice and training to plant managers and other users of the finance and accounting systems for operational activities

Project Execution
Assists in the development of project proposals, cost estimates and budgets, timelines and schedules
Follows-up on pre-installation activities, e.g., confirming delivery dates of equipment and software
Coordinates and assists in the development of electronic and written materials for project management proposals, presentations, and status updates

Safety & Compliance

Reports regulatory compliance issues and concerns to supervisor, HSE Specialist/Manager as appropriate
Supports and participates in the HSEQ & RM programs and objectives established by the entity
Contributes to the company's objective of zero accidents
Ensures safety standards are followed on a daily basis
Maintains EPA, State, and Federal compliance documentation per regulations

Are you a MATCH?

* High School diploma or GED required; Preferred: AA/AS degree w/5 years related experience or BA/BS degree w/2 years related experience
* Exceptional organizational and computer skills (must be highly proficient with MS Office/Google applications); has the ability to learn new computer applications quickly
* Experience with SAP and document control systems preferred
* Detail-oriented; excellent communication skills (verbal and written) including follow-through skills; ability to work well with frequent interruptions; Strong interpersonal, organizational and communication skills with the ability to work with cross functional teams
* Demonstrates an ability to anticipate needs; is self-directed and takes an assignment to the next level (pro-active approach).

About Airgas
Airgas, an Air Liquide company, is a leading U.S. supplier of industrial, medical and specialty gases, as well as hardgoods and related products; one of the largest U.S. suppliers of safety products.
Through the passion and diversity of its 18,000 associates, Airgas fosters a culture of safety, customer success, sustainability and innovation. Airgas associates are empowered to share ideas, take initiative and make decisions.
Airgas is a subsidiary of Air Liquide, a world leader in gases, technologies and services for Industry and Health. Air Liquide is present in 78 countries with approximately 64,500 associates globally.
Join us for a stimulating experience: you'll find a world of learning and development opportunities where inventiveness is at the heart of what we do, in an open, collaborative and respectful environment .

Your differences enhance our performance
At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.
Qualifications:
EOE AA M/F/Vet/Disability
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, or disability