Administrative assistant/project coordinator jobs near me

We're Hiring: Real Estate Team Administrator Full-Time | Remote Work* (Twin Cities-based) | Competitive Pay Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? Do you love supporting a high-performing team and ensuring everything runs smoothly behind the scenes? Then look no further. We're looking for a Team Administrator to join our dynamic real estate team and be the backbone of our daily operations! What You'll Do: Administrative Duties ● Oversee all aspects of the administration of the lead agents' business. ● Manage schedules, appointments, and team calendars. ● Maintain lead agents' financial systems, P&L statements, bill payment, budgets, bank accounts, and business credit cards. ● Coordinate communication between clients, agents, and vendors. ● Maintain the team's CRM and transaction management systems ● Assist with social media, database marketing, and team events/trainings/meetings ● Keep the team organized and efficient - and have fun while doing it! ● Executive Assistant to Managing Partners, including travel booking ● Supervising other admin staff, if applicable, to include virtual assistants Marketing Duties ● Manage and update on the Team's website and blog(s) ● Manage Lead Agents' social media presence to include Facebook, Linkedin, Snapchat, Instagram, and NextDoor. ● Track and coordinate all inbound leads from websites, social media and other online platforms. ● Coordinate all client and vendor appreciation events. ● Actively identify, contact and set appointments with Assisted Living Facilities that may be interested in establishing a referral relationship with the team. ● Actively identify, contact and set appointments with Residential Builders who may be interested in being represented by the team. Minimum Requirements: ● Excellent verbal and written communication skills ● Good decision-making skills ● Strong interpersonal skills ● Strong organizational skills ● Excellent multitasking skills and the ability to perform efficiently and effectively under pressure ● Several years of professional work experience in related field/position ● High School Diploma/GED ● Able to work the vast majority of time remotely. Must be a full-time Minnesota resident who resides in the Twin City metro area. Preferred Qualifications: ● Post Secondary Education ● Prior experience as a real estate team administrator ● Strong familiarity with Followup Boss, Realscout, and CTE ____________________________________________________________________________ Why Join Us? ● We are a FUN team that prioritizes support for clients, agents and staff. ● Opportunity to grow with a top-producing real estate group ● Competitive salary + potential bonuses ● Opportunity to participate in the Team's fix and flip syndication ● Paid time off, flexible scheduling options, and more How to Apply: Send your resume and a short note telling us why you're a great fit to ********************** Make a difference. Keep us organized. Help us grow. We can't wait to meet our next superstar team admin!

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of departmental activities within a global automotive organization located in Raymond, OH. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities in a fast-paced, professional environment. Key Responsibilities: Perform a variety of administrative and clerical duties to support assigned department(s). Plan and coordinate meetings, conferences, and other departmental events, including preparation of documents and materials. Collect, compile, and maintain records, documentation, and files in an organized and easily retrievable manner. Gather data and prepare standard and custom reports to support business decision-making. Draft, edit, and proofread correspondence, presentations, and other communications. Provide support for department-specific tasks as required by specialty area. Coordinate basic procurement, expense tracking, or task management activities as needed. Communicate effectively across teams and departments while maintaining a high level of professionalism and confidentiality. Required Qualifications: 1 - 5 years of on-the-job administrative experience. Completion of a vocational training program may be substituted for 1 year of required experience and High School Diploma or GED required. Proven ability to manage multiple priorities and deadlines effectively. Strong problem-solving skills, organizational and documentation management skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Demonstrated attention to detail and accuracy in all work. Preferred Qualifications: Intermediate skills in Microsoft Excel, SharePoint, and/or SAP (Ariba). Experience in a corporate or manufacturing environment, ideally within the automotive industry. Work Environment: This role requires an onsite presence in Raymond, OH, with a minimum of 80% onsite work and up to 20% remote flexibility. Schedule may adjust based on business needs or project requirements. Location: Raymond, OH Type: Contract Duration: 12+ months, with possibility of extension No 3rd party agencies or C2C

About the Role: We are seeking a detail-oriented and organized individual to join our team as an Executive Administrative Assistant with a strong focus on accounting support. This role is ideal for someone who thrives in a remote work environment and is comfortable managing both administrative and financial responsibilities for a fast-paced, technology-driven professional services firm. Key Responsibilities: · Provide administrative support to ensure efficient operation of the remote office. · Update the QuickBooks financial system daily, following generally accepted accounting principles (GAAP). · Create and manage purchase orders and ensure employee time is accurately entered in QuickBooks. · Run bi-weekly payroll using Insperity, and serve as the primary liaison for any payroll-related issues. · Prepare and submit local and state sales and withholding tax reports. · Collaborate with the Accounting team to ensure timely and accurate invoicing. · Follow up with clients regarding invoicing discrepancies and late payments. · Answer and direct phone calls, take messages, and manage professional correspondence. · Schedule and coordinate meetings, manage calendars, and assist with logistics as needed. · Perform data entry, transcribe documents, and maintain organized electronic and hard copy filing systems. · Prepare and edit documents, including memos, reports, and emails. · Maintain and update employee records and assist in compiling internal reports. · Keep internal policies and procedures documentation current and accessible. Qualifications & Experience: · Bachelor's degree in Accounting or a related field is highly preferred. · Proven experience in an administrative support role with financial responsibilities. · Hands-on experience with QuickBooks and Insperity payroll processing is required. · Strong proficiency in Microsoft Office (Word, Outlook, and especially Excel). · Excellent organizational skills with strong attention to detail and accuracy. · Professional communication skills-both written and verbal. · Ability to work independently, prioritize tasks, and meet deadlines in a remote environment. · Experience handling sensitive financial and HR information with discretion. · Experience working for a professional services consultancy-especially in the technology or software sector-is a strong plus. Why Join Us? This is an excellent opportunity to apply your accounting education and administrative skills in a growing technology consulting company. We offer competitive pay, a flexible remote work environment, and a collaborative, mission-driven team culture. To Apply: Please submit your resume and a brief cover letter highlighting your relevant experience-especially with QuickBooks, Insperity, and any work in the technology or professional services space. We look forward to hearing from you!

We are currently looking for a Site Administrative Assistant for our client in the Jeffersonville, OH area. Job requirements / duties are listed below: Key Project Requirements: 5+ years of experience in an Administrative Assistant capacity, with a proven track record of providing high-level administrative support. Construction experience preferred. Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment. Excellent communication skills, with the ability to interact effectively with team members and stakeholders at all levels. Job Summary: Seeking a highly organized and detail-oriented Administrative Assistant to join our team at a construction site near Jeffersonville, OH. This contract position offers a dynamic and fast-paced environment, where the Administrative Assistant will provide essential support to the Project Manager and the on-site team. The ideal candidate will demonstrate exceptional organizational and communication skills, the ability to manage multiple priorities simultaneously, and a strong commitment to maintaining accuracy and confidentiality. The role requires a proactive, problem-solving mindset and the ability to thrive under pressure while contributing to the overall success of the project. Essential Duties and Responsibilities Provide high level administrative support, such as preparing reports and memorandums, and answering phone calls. Manage and maintain schedules, appointments and travel arrangements, when needed. Prepare expense reports when requested. Handle confidential information, requiring extreme discretion at all times. File and retrieve documents and reference materials. Conduct research, assemble and analyze data to prepare reports and documents. Monitor, respond to and distribute incoming communications. Arrange and coordinate meetings and events. Occasional errands involving the use of a vehicle may be requested from time to time. Job Requirements: Proficient computer skills and in-depth knowledge of relevant software such as MS Office and Outlook. Ability to type a minimum of 50 words per minute. Ability to learn and use new software programs as systems are upgraded. Exceptional communication skills required with all levels of personnel. Ability to prioritize multiple tasks, work effectively under stress, meet short deadlines, and take direction with minimum supervision. Ability to pivot, responding to quick changing situations. Occasional overtime may be necessary, often at short notice, when required. Excellent command of English language, to include grammar and correspondence composition. Physical Requirements: Ability to reach, climb, and stoop and lifting up to 10 pounds, if needed. Prolonged periods of walking and sitting. Education / Experience: High School diploma required. Associate degree or equivalent from a two-year college or technical school, or 4+ years related experience and/or training, or a combination of experience and/or education. 5+ years experience in an Administrative Assistant capacity required. All interested candidates should send an MSWord resume to rgaliczynski@blackrockres.com

About Us A fully owned subsidiary of Quanta Services, Inc. (NYSE: PWR), FiberTel, LLC. is locally grown in Utah's Art City and has rapidly expanded over the Northwest and Western regions. As an advocate for economic growth in the state of Utah, Idaho, Washington, Oregon, Nevada, and California we understand the business of conveying information. With all that is happening in our state and nationwide, we are seeing different ways of life, work, and school. The increase in work from home and online school has put a strain on internet providers and their bandwidth. Internet Providers are relying heavily on us to continue the construction and installation of fiber optics to ensure that internet service goes uninterrupted for the people of our communities. We are a utility construction company, with a specialization in the installation of fiber optics. We offer a full turnkey experience for our clients. For our employees, we offer rewarding benefits including medical, dental, and vision insurance, paid vacation, paid holidays, and 401k (with company match). We are an Equal Opportunity Employer and participate in E-Verify. About this Role FiberTel is hiring a Project Assistant for our Sacramento, CA office. The Project Assistant position is an entry-level position. This position will perform a variety of administrative tasks. She/he will assist the Project Manager with customer account management and maintenance. He/she will assist in tracking job progress on each assigned job and provide timely billing/invoicing per job. You will also help with other admin tasks as needed. Pay: $25-30/hr What You'll Do Responsibilities: * Process account billing and invoicing in a timely manner * Communicate with customers via phone or email as needed * Update job information in the customer's tracking system * Upload and monitor job information and progress * Coordinating project timelines with internal departments. * Monitoring project timelines and deadlines. * Accommodating updates and changes to project schedules. * Documenting project billing processes and maintaining records. * Assist with other admin duties when necessary What You'll Bring Qualifications: * Must be able to pass a pre-employment drug screen and background check. * Ability to communicate effectively with customers, employees, etc. * Associate's degree in a relevant field (preferred) * Prior construction experience (preferred) * Must be proficient with Microsoft Excel, Word, Outlook, Project, and applicable Engineering programs. * Good Written and oral communication. * Possess a valid driver's license or be eligible and willing to obtain the required license for the position. Working Conditions: This job operates in both office and field environments with occasional exposure to noise and other hazards. This job routinely uses standard office equipment. Occasionally spend time outside the office when meeting clients or need to check on vehicles. Physical Requirements: This is an office position. The job requires the applicant to be able to sit and work with computers for long periods of time, while also having the ability to stay focused and multitask. What You'll Get Benefits Include: * Health Insurance: Medical, Dental, and Vision Plans * Flexible Spending Accounts/Health Savings Accounts * Retirement Savings Plan (401K) with company matching * Short & Long Term Disability * Supplemental Life and AD&D Insurance * Paid Holidays and Vacation * Competitive Pay * Pay is based on the knowledge, skills, and abilities of the employee. Applicants are required to pass all company drug testing, submit to a background check and adhere to all OSHA, state, city/municipality safety requirements and training provided by the company as required Our Company is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind including, based on disability and protected veteran status. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. Please visit the following URL to view the EEO is the Law poster and the Supplement. (*************************************************************** The Company also does not consider criminal convictions to be an absolute bar to employment and will consider qualified applicants with criminal histories. Applicants applying for positions in Illinois are not required to disclose arrests or sealed or expunged records of convictions. FiberTel, LLC Compensation Range The anticipated compensation for this position is USD $25.00/Yr. - USD $30.00/Yr. depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are seeking a skilled Virtual Executive/Personal Assistant who is capable of managing the account and client relationship and must be located in the US only. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Must reside in the USA. Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Remote Remote Construction Project Assistant / Document Controller Evolution Sports Group is a leading construction management company that specializes in sports facility development. We work with clients across the country to design, build, and manage state-of-the-art sports facilities that meet the needs of athletes and communities alike. As a remote company, we value flexibility and innovation in our approach to project management and are looking for a dynamic individual to join our team as a Remote Construction Project Assistant / Document Controller. Position Overview: As a Remote Construction Project Assistant / Document Controller, you will play a crucial role in supporting our project management team in the successful delivery of construction projects. This is a full-time remote position that requires a high level of organization, attention to detail, and the ability to work independently. Key Responsibilities: - Assist project managers with document control, including organizing, tracking, and distributing project documents - Manage and maintain project schedules and timelines - Coordinate with project team members, contractors, and vendors to ensure timely delivery of project documents - Conduct regular quality checks on project documents to ensure accuracy and completeness - Assist with project budget tracking and reporting - Prepare and distribute meeting agendas and minutes - Provide administrative support to project managers as needed Qualifications: - Bachelor's degree in construction management, business administration, or a related field - Minimum of 2 years of experience in a construction project management role - Experience with document control and project scheduling software - Strong organizational skills and attention to detail - Excellent communication and interpersonal skills - Ability to work independently and manage multiple tasks simultaneously - Proficiency in Microsoft Office Suite and project management software Why Work for Evolution Sports Group: - Competitive salary and benefits package - Opportunity to work with a dynamic and innovative team - Flexible, remote work environment - Opportunity for growth and advancement within the company - Chance to be a part of exciting and impactful projects in the sports industry If you are a highly organized and detail-oriented individual with a passion for construction project management, we want to hear from you! Apply now to join our team at Evolution Sports Group as a Remote Construction Project Assistant / Document Controller. Package Details Pay Rate: $50-70 per hour, depending on experience Training Pay: $40 per hour (1-week paid training) Training Bonus: $700 incentive upon completion Work Schedule: Flexible - Full-time (30-40 hrs/week) or Part-time (20 hrs/week) Work Type: 100% Remote (U.S.-based only) Benefits: Paid Time Off, Health, Dental & Vision Coverage Home Office Setup: Company-provided workstation and equipment Growth Opportunities: Internal promotion and career development support

Project Assistant School of Cybersecurity and Information Technology Non-Exempt, Contingent 1 Key Responsibilities: Contact students who have signed up for the Google-NASH-USM Professional Certificates program. Inquire about student progress and document responses in a designated reporting form. Encourage and support students who may be struggling or falling behind. Applaud and recognize students who are keeping up with the coursework. Maintain accurate and timely records of all student interactions and progress updates. Provide detailed reports to management regarding student engagement and outcomes. Meet regularly with manager or designee to discuss student progress and any challenges identified. Minimum Qualifications: Education: High School Diploma 1-3 years of experience in student support, academic advising, or customer service. Strong organizational skills with attention to detail Ability to motivate and engage in an encouraging and professional manner. Proficiency in using email, spreadsheets, and online reporting tools. Proficiency with Microsoft Office Suite, specifically Microsoft Excel Preferred Qualifications: Education: Associate Degree Familiarity with online learning environments or cybersecurity-related training programs. All submissions should include a cover letter and resume. The University of Maryland Global Campus (UMGC) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. UMGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions. Workplace Accommodations: The University of Maryland Global Campus Global Campus (UMGC) is committed to creating and maintaining a welcoming and inclusive working environment for people of all abilities. UMGC is dedicated to the principle that no qualified individual with a disability shall, based on disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of the University, or be subjected to discrimination. For information about UMGC's Reasonable Workplace Accommodation Policy or to request an accommodation, applicants/candidates can contact Employee Accommodations via email at employee-accommodations@umgc.edu. Benefits Package Highlights: Time Off: C1s that regularly work over 12 hours per week are eligible for limited sick and safe leave at the rate of 1 hour for every 30 hours worked, up to a maximum accrual of 40 hours in a calendar year. Health Coverage: Access to health care, medical with vision, dental, and prescription plans for both individuals and families, effective from the 1st of the month following your hire date. NOTE: CI employees are not eligible for the State of Maryland subsidized rates. CIs would be responsible for the total cost if enrolled. Insurance Options: Term Life Insurance, Accidental Death and Dismemberment Insurance. Supplemental Retirement Plans: include 401(k), 403(b), 457(b), and various Roth options. The university does not provide matching funds. Hiring Range: $25.00 - $30.00

SOLV Energy is an engineering, procurement, construction (EPC) and solar services provider for utility solar, high voltage substation and energy storage markets across North America. The Project Assistant is responsible for managing the administrative support responsibilities for the project management team and project field office to achieve efficient and accurate project documentation. Remote position with travel to jobsites as needed. : *This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned Position Responsibilities and Duties: Ability to perform all essential duties of Junior Administrative/Jr. Project Assist with travel arrangements, planning itineraries and scheduling meetings Assist with administration of office/jobsite facilities, as assigned Maintain inventory of office supplies and materials, and order or purchase as needed Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor's signature Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files Input commitment data to cost reporting system Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders) Track signed, returned commitments Notify subcontractors regarding change orders, follow-up on change order quotes and reference number processing Follow job close-out procedures including archiving project plans and files Complete other responsibilities as assigned Minimum Skills or Experience Requirements: High School Diploma or equivalent Two years of business or secretarial school, or the equivalent combination of training and experience Minimum two years secretarial or clerical experience in addition to above training Ability to keyboard 45 wpm accurately Proficient in knowledge and use of word-processing and spreadsheet software Working knowledge of general office procedures and office machines Proficient in English verbal communication skills, including professional telephone manner Proficient in written communications skills, including business writing skills Reliability, dependability and flexibility SOLV Energy Is an Equal Opportunity Employer At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law. Benefits: Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company's 401(k) plan and are provided vacation, sick and holiday pay. Compensation Range: $23.78 - $29.72 Pay Rate Type: Hourly SOLV Energy does not accept unsolicited candidate introductions, referrals or resumes from third-party recruiters or staffing agencies. We require all third-party recruiters to communicate exclusively with our internal talent acquisition team. SOLV Energy will not pay a placement fee to any third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of our internal talent acquisition team. In addition, candidate introductions or resumes can only be submitted to our internal talent acquisition recruiting team if a signed vendor agreement is already on file and the third-party recruiter or agency has received formal instructions from our internal talent acquisition team to submit candidates for a particular job posting. Any unsolicited candidate introductions, referrals or resumes sent by third-party recruiters to SOLV Energy or directly to any of our employees, or received through our website or career portal, will be considered property of SOLV Energy and will not be eligible for a placement fee. In the event a third-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, SOLV Energy explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such third-party recruiter. #LI-Remote Job Number: J12093 If you're interested in a meaningful career with a brighter future, join the SOLV Energy Team.

PURPOSE AND SCOPE: The main focus of the Project Assistant is to provide support to the members of the clinical project team, in order to facilitate management of clinical trials. The Project Assistant will ensure that the Project Manager is reinforced in the implementation, maintenance, and close-out of research trials. Project Assistant is expected to have working knowledge of databases and programs and perform administrative tasks to back the team members with clinical trial execution as needed. PRINCIPAL DUTIES AND RESPONSIBILITIES: Effectively utilizes databases and programs as deemed necessary. Maintains clinical project files to internal standards and regulatory requirements. Contributes to the preparation of presentations and reports. Ensures study documents meet FDA/ICH/GCP guidelines. Collects and prepares information for use in discussions/meetings. Attends and records minutes for internal and external clinical meetings. Provides recordkeeping and reporting to support investigator payments for assigned projects. Prepares, track and review patient payments Collects enrollment of patients to assure each subject is flagged appropriately in the systems. Effectively communicates with internal and external personnel, as well as clients and vendors. Establishes and maintains trial master files (i.e., hard copy and electronic folder set-up, filing, tracking, archiving) in compliance with SOPs, ICH and GCPs. Creates and maintains study tracking documents. Collects study documents from investigative sites, reviews and prepares document submissions to review boards for approval Tracks and assists with study start up activities Tracks study specific training at site and facility level Tracks the SVP review and approvals for study conduct at sites and tracks corporate review and approvals for study conduct at facilities. Maintain sponsor/study-required databases. Creates and maintains study tracking documents Liaise with internal data management team to trouble shoot issues on data deliverables Develops and implements study-related materials and coordinates distribution to sites. Assists with development of tools that can be utilized across studies. Provides solutions to routine project questions and issues related to project milestones and deliverables to ensure that projects remain on schedule, while meeting quality expectations and client satisfaction goals. Under general supervision, follows established company policies and procedures and applies acquired job skills. Drives issues to closure, despite obstacles and opposition. Maintains positive attitude throughout process. Performs functions that require full knowledge of general aspects of the job. May be asked to perform assignments requiring considerable research and initiative. Provides review of site regulatory documents for compliance with ICH GCPs and FDA guidelines and regulations related to clinical trials. Provides PM support for project timelines, action item follow-up, monthly reporting requirements and technical Provides administrative support, including document preparation, scheduling, and meeting coordination May be assigned specifically to one or more distinct projects which supports Project Manager and team. Review and comply with the Code of Business Conduct and all applicable company policies and procedures, local, state and federal laws and regulations. Assists with various projects as assigned by direct supervisor. Must maintain confidentiality and a high degree of sensitivity inside and outside of the company. Other duties as assigned. PHYSICAL DEMANDS AND WORKING CONDITIONS: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Travel 10% or less. Availability outside of office hours required as needed (through e-mail, phone, etc.) EDUCATION: Required: Bachelor's degree in subject matter relevant to the position (if no Bachelors, then 5 years of direct relevant experience in a similar role in the Pharmaceutical/Biotech or Device industry) Participation in and documentation of training on GCP/ICH Guidelines and FDA regulations for clinical trials in the drug, biotech or device industry. EXPERIENCE AND REQUIRED SKILLS: 1 - 2 years' related experience (Project Assistant). Familiarity with study compliance (FDA ,ICH GCP) and local regulations. Maintains up-to-date knowledge of current regulations and guidelines to ensure compliance required. Advanced computer proficiency, especially MS Office. Ability to multi-task, work independently, take initiative, and complete tasks to deadline. Excellent oral and communication skills. Superior customer service skills. Excellent time management and organizational skills. Experience with an electronic Clinical Trial Management System preferred.

About Us: Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world's critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: JOB SUMMARY The Executive Assistant & Internal Communications Coordinator will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support. The ideal candidate will have the ability to write and edit professional, polished, error-free communications in a timely fashion, with a keen awareness of audience and purpose. ESSENTIAL FUNCTIONS & RESPONSIBLITIES Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software. Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities) Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer Welcome candidates, customers and guests, providing a warm, red-carpet experience Assist in onboarding new team members in the St. Louis office Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs Field calls and forward requests to appropriate team members where necessary Work closely with other Executive and Administrative Assistants within the organization on collaborative projects Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion. QUALIFICATIONS Associates Degree in Business, Communications, Marketing, English or other related field, preferred Previous executive experience from a similar profession/corporate background 2+ years of related communications support experience Ability to work with confidential materials and quickly build trust among key stakeholders Excellent organizational skills and attention to detail Ability to manage multiple tasks simultaneously and adapt to shifting priorities Positive mindset with a problem solver “can-do” attitude High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint Strong skills with visual tools like Power Point and/or Canva Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future WORK ENVIRONMENT This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area. This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events) At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: Afinitas

We are seeking a detail-oriented and organized Purchasing Administrative Assistant to join our team. In this role, you will provide critical support to the purchasing department by performing a variety of administrative tasks related to the procurement process. Your responsibilities will include preparing and processing purchase orders, managing invoices, and maintaining communication with vendors and suppliers to ensure smooth purchasing operations. Key Responsibilities: Issue, track, and confirm purchase orders to ensure timely delivery of materials. Supervise and monitor delivery schedules to confirm the accuracy of delivery quantities and timings. Maintain accurate records and databases of purchasing activities, inventory, and associated costs. Communicate with vendors and suppliers to resolve any issues related to orders, shipments, or payments. Assist with budgeting, forecasting, and auditing of purchasing activities. Process and maintain documentation for invoices and payments in a timely manner. Assist with the preparation of reports related to procurement, inventory, and purchasing trends. Qualifications: Strong organizational and time management skills. Excellent communication skills, both written and verbal. Ability to handle multiple tasks and work in a fast-paced environment. Proficiency in Microsoft Office Suite and purchasing software. Previous experience in administrative or purchasing roles is preferred. High attention to detail and ability to problem-solve effectively. Education and Experience: High school diploma or equivalent required; associates degree or relevant certifications in business, procurement, or a related field preferred. Prior experience in administrative or purchasing support roles is an asset. If you are a motivated individual with strong administrative and problem-solving skills, we invite you to apply for this exciting opportunity to contribute to our dynamic team!

OBA (Ohio Basement Authority), A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Obetz, OH! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Job Responsibilities: * Provide administrative support for timekeeping * Create weekly job packs * Create and close purchase orders * Ensure office equipment is in working order to include scheduling maintenance * Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. * Setting and confirming install dates * Mailing customer information packets * Following up with customers on a variety of issues * Updates customer records for accuracy What is required to join our team as a Production Administrative Assistant: * High School Degree/GED * 1-2 years Administrative Assistant experience preferred * Previous call center or customer service preferred * Must be positive and motivated with excellent communications skills * Ability to adapt quickly to changes in work strategy * Excellent computer skills * Great oral and verbal communication What we provide for our employees: * Competitive Hourly Pay * Employee Ownership * Superior training will ensure you start with immediate success * Competitive and rewarding, family-oriented culture * Advanced leadership training opportunities * World-class training and support * World-class training and support * Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.

The Opportunity: Universal DX is seeking a program/project assistant to join our growing team. You will report to the Director, Program Management and work closely with the program management team and cross-functional teams (product development, laboratory operations, manufacturing, quality, etc.) to support our Dallas-based laboratory and the development and commercialization of IVD tests. You will interact with cross-functional teams daily and will play a critical role in supporting the laboratory readiness and the design and development of Universal DX's screening test for colorectal cancer. As the program/project assistant, you will: * Working closely with assigned program managers, support the communication and coordination of cross-functional program initiatives to achieve organizational goals related to laboratory readiness and the development and commercialization of new IVD products. * Support the development and launch of program resources, tools, and trackers to ensure effective program operations. * Prepare and analyse reports and dashboards of program, project, and resource data to provide insight and support strategic decision making. * Facilitate team, department, and program-wide communications through the build out of content and maintenance of program resources (Confluence, Sharepoint, Smartsheet, etc.). * Work with PMO leadership to maintain and refine project portfolio and resource management processes, including development and delivery of program resources and guidance documents, training, and coaching to cross-functional team members. * Support the onboarding of new cross-functional team members. * May lead the planning and delivery of minor projects, deliverables, or sub-teams under the supervision of a program or project manager. What you will bring: * Bachelor's degree or equivalent experience, in business or a scientific/engineering field (e.g., Biology, Chemistry, Biotechnology, Engineering or a related discipline) * 0-2 years program/project management experience in the life sciences; 1+ years of direct industry experience preferred. * Experience with regulated environments and familiarity with medical device regulatory requirements (e.g. 21CFR812, ISO 13485, etc.); IVD-specific experience is a plus. * Awareness and interest in program and project management processes and methodologies; program/project management training or work towards CAPM/PMP or similar certification preferred. * Strong organizational, problem-solving, and multitasking skills, with the ability to manage multiple tasks and priorities in a fast-paced setting. * Experience with or exposure to project management tools and methods; previous experience using Smartsheet and MS office a plus. * Experience with data collection, analysis, and trending including report and/or dashboard development preferred. * Excellent communication and teamwork skills with the ability to facilitate and collaborate across departments and stakeholders effectively. * Ability to support teams working remote in different time zones.

Milliken & Company is a global manufacturing leader whose focus on materials science delivers tomorrow's breakthroughs today. From industry-leading molecules to sustainable innovations, Milliken creates products that enhance people's lives and deliver solutions for its customers and communities. Drawing on thousands of patents and a portfolio with applications across the textile, flooring, chemical and healthcare businesses, the company harnesses a shared sense of integrity and excellence to positively impact the world for generations. Discover more about Milliken's curious minds and inspired solutions at Milliken.com and on Facebook, Instagram and LinkedIn. Position Title Executive Assistant & Office Administrator Position Summary The Executive Assistant & Office Administrator provides comprehensive, confidential administrative support to the Senior Vice President and Managing Director, Polymer Solutions. This role requires a highly organized and proactive individual capable of balancing high-level executive support with the logistical demands of maintaining a functional office environment. This position is located at Borchers HC in Westlake, OH and reports to the Director, Human Resources. Normal work hours are Monday through Friday, 8:00 a.m. - 5:00 p.m. but may occasionally require flexibility. This role is eligible for Milliken's hybrid work policy, which includes 3 days in the office and 2 work from home days. Key Responsibilities - Executive Support (Approx 60%) * Serve as the primary administrative support person for the Senior Vice President and Managing Director, Polymer Solutions President * Manage a complex calendar and schedule of company executive(s) ensuring they can focus on highest leverage work * Oversee all aspects of travel arrangements to include hotel, flight and ground transportation * Draft, review and send communications on behalf of company executive(s) * Organize and prepare for meetings, including gathering documents, coordinating meeting logistics, room reservations, preparing agendas and catering * Prepare and submit expense reports on a timely basis * Work closely with the leadership team and other Executive Assistants to provide support to the organization * Answer inquiries independently, follow up with other departments to ensure that requests are carried out * Understand how to prioritize meetings for executive(s) and manages daily schedule appropriately * Prepare, edit, and format documents, reports, presentations (PowerPoint, Excel), and internal/external communications * Plan and coordinate team building events & assist with special projects Key Responsibilities - Facilities & Office Administration (Approx 40%) * Oversee the day-to-day operations of the office to ensure a safe, clean, and functional environment * Monitor and maintain inventory of office and breakroom supplies, placing orders efficiently and within budget * Managing incoming and outgoing mail * Process and approve PO's and invoices related to general facility operations * HR support - Assist HR with new employee onboarding/employee offboarding and other general HR related duties * Ensure the facility complies with general safety standards and office policies are documented and followed Qualifications - Required * 5 years of experience supporting senior level leaders/executives * Exceptional service orientation mindset * Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) suite * Ability to make and build top notch presentations * Analytical capability and comfortable with data and numbers * Impeccable attention to detail * Strong time management skills and ability to meet deadlines * Excellent organizational skills * High level of integrity and confidentiality * Ability to work under time pressure and keep composure * Team player with positive attitude * Strong desire and interest to learn the business Qualifications - Preferred * Prior experience working with a global/international team * SAP Experience #LI-AP1 Milliken is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth or related medical condition, including but not limited to lactation), sexual orientation, gender identity or gender expression (including transgender status), ancestry, national origin, citizenship, age physical or mental disability, genetic information, marital status, veteran or military status or any other characteristic protected by applicable law. To request a reasonable accommodation to complete a job application, pre-employment testing, a job interview, or to otherwise participate in the hiring process, please contact ******************************.

Compensation Range: Hourly: $18.00 - $18.00 Part-time Project Assistant: The project assistant will support the Project Director. Responsibilities include scheduling meetings, taking minutes, and coordinating meetings for team members and the Advisory Board. Maintaining an updated contact list of NEH Discussion Program applicants, ordering books and supplies, and preparing digital readings for workshops and discussion groups. The project assistant assists with program outreach and recruitment to veteran and community groups, and will help create publicity materials (e.g., a program webpage, LinkedIn posts, and event board notices), send targeted emails, and handle U.S. mailings as needed. They will also assist Discussion Leaders with Zoom technology during meetings on Thursday evenings and Saturday afternoons and help prepare assessment materials for program evaluation. Temporary/Part-time Position The Project Assistant will work an average of 17.5 hours a week for 35 weeks at a rate of $18/hour for the duration of the project period. Project period ends July 31, 2026. Work schedule is non-standard - weekdays, weekends, and evenings - to accommodate programmatic events. Must be able to attend virtual meetings on Thursday evening and Saturday afternoon during Discussion programs (January to June 2026). Must have reliable transportation and computer technology. Essential Functions: Assist in the planning and execution of projects Perform administrative tasks such as scheduling meetings, handling correspondence, and managing project documentation Conduct research to support the project team Prepare project-related reports and presentations Monitor project progress and communicate updates to stakeholders Maintain a comprehensive and accurate project file Coordinate with project team members to ensure tasks are completed on schedule Provide suggestions for process and productivity improvements Demonstrated excellent interpersonal skills and the ability to work with a wide variety of people and situations including students, faculty, staff, and community members from diverse racial, cultural, ethnic and socioeconomic backgrounds. Ability to run Zoom meetings and trouble shoot user problems Use Adobe Creative Suite for creative visual and audio recordings Must have experience with veterans groups and organizations Ability to communicate clearly and effectively in person, in writing and by telephone. Demonstrated excellent command of and proficient use of correct spelling, grammar and punctuation. Experience coordinating special events such as workshops, training seminars, discussion groups. Experience making logistical arrangements. in support of such events. Supervisory Responsibilities: N/A Requirements: Education & Experience: Bachelor's Degree required in Social Science, Humanities, Communications, Marketing, or related field. 2+ years experience in similar paid employment, volunteer work, or student related project work. Knowledge of University forms, rules and procedures. General knowledge of campus organizations and locations preferred Work experience in a university or college environment preferred Competencies/Technical/Functional Skills: Experience as a Project Assistant or similar role Skilled at organizing and prioritizing work to meet deadlines Proficient in MS Office, Adobe Creative Suite, and Google Suite Excellent written and verbal communication skills Ability to work effectively within a team and independently High level of accuracy and attention to detail Skilled in developing, implementing, and maintaining data record keeping - manual and computerized. Skill in maintaining systems alphabetically, chronologically and/or by subject matter. Ability to exercise good judgment and initiative. Excellent attendance record. Travel: Remote Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate's qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University's total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family. For full details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here. National University is committed to maintaining a high-quality workforce representative of the populations we serve. National University employs more than 4,500 faculty and staff and serves over 45,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our student population, including adult learners and working professionals. National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University.

This is a position created to help manage the influx of work due to the Perfect Power Program, specifically focusing on the Distribution Pole Replacement Project. The role involves responsibilities in dispatch flagging and validation for fleet management, ensuring efficient prioritization and task management for dispatchers, and validating that dispatch partners are available before submitting orders. The position also requires working with Smartsheet and coordinating with payroll to ensure validation. Responsibilities * Assist with dispatch flagging and validation for fleet management. * Help dispatchers prioritize and manage tasks more effectively. * Validate that a dispatch partner is available to perform a delivery before an order is submitted. * Work with Smartsheet to manage tasks and ensure payroll validation. Essential Skills * Dispatch experience * Proficiency in Excel database management * Strong customer service skills * Organizational and management skills Additional Skills & Qualifications * Previous administrative and coordination experience * Entry-level position; extensive experience not required * Experience with Smartsheet preferred but not required * Ability to complete tasks in a timely manner * Good communication skills Pay and Benefits The pay range for this position is $24.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Granville,OH. Application Deadline This position is anticipated to close on May 9, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

For over 40 years, Accurate Heating, Cooling & Plumbing has been the trusted HVAC contractor for quality-focused customers across Central Ohio. Our reputation for excellence is backed by decades of reliable service and a commitment to doing business the right way. Our mission says it all: “To become the Trusted Comfort Advisor for every Homeowner and Business in Ohio by applying Moral and Ethical business principles.” We take pride in delivering top-tier workmanship and unmatched customer satisfaction. At Accurate, we're not just hiring for a job-we're building careers. If you're passionate about making a difference and growing with a company that values integrity, quality, and long-term success, we'd love to have you on our team. Requirements We are seeking a highly organized and motivated Commercial Project Assistant to support our Commercial HVAC Department. This role is essential in providing both administrative and project management support, ensuring smooth coordination across bids, job setup, documentation, and field operations. The ideal candidate is detail-oriented, proactive, and eager to grow into a more advanced role within the department. Key Responsibilities: Manage all incoming bid requests via phone, voicemail, email, and bid platforms Maintain and organize internal bid tracking systems (e.g., Trello) Assist the estimating team with information gathering and documentation Create new jobs in GE, review contracts for safety, prevailing wage, retainage, and other compliance requirements Distribute job setup documentation (TE Forms, SOV, BUD lines, RJM Phases, City Tax Finder, billing schedules, COIs, etc.) Apply for and manage building/mechanical permits for HVAC projects Schedule inspections and distribute results Create and send Owner's Manuals for completed projects Support Commercial Sales Administrator with job entry into GE Assist with TechCred grant paperwork and apprenticeship program administration (enrollment, OJT hours, raises, certifications, school coordination) Close out projects in GE and archive project folders Track and maintain cost code spreadsheets Plot drawings for field use and assist with Fieldwire maintenance Process change orders in GE/Procore/Textura, manage lien waivers, material invoices, and photo documentation Performance Indicators: Ability to quickly learn new systems, processes, and software Efficiency and accuracy in task completion Proficiency in Microsoft Office and project management tools Self-motivation and ability to stay productive with minimal supervision Positive contributions to the growth and success of the Commercial HVAC Department Professional attitude and consistent effort Location: Lancaster Office Schedule: Full-Time Reports To: Department Director (Position to transition into HVAC Apprentice Administrator / Project Manager Assistant upon completion of training and based on departmental needs) Compensation & Benefits: Competitive pay based on experience PTO per company policy Six paid holidays Group medical insurance 401(k) plan Section 125 plan Additional benefits as outlined in the company policy manual