Administrative assistant/project coordinator resume examples for 2025
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How to write an administrative assistant/project coordinator resume
Craft a resume summary statement
Your resume summary sums up your experience and skills, making it easy for hiring managers to understand your qualifications at a glance. Here are some tips to writing the most important 2-4 sentences of your resume:
Step 1: Mention your current job title or the role you're pursuing.
Step 2: Include your years of experience in administrative assistant/project coordinator-related roles. Consider adding relevant company and industry experience as relevant to the job listing.
Step 3: Highlight your greatest accomplishments. Here is your chance to make sure your biggest wins aren't buried in your resume.
Step 4: Again, keep it short. Your goal is to summarize your experience and highlight your accomplishments, not write a paragraph.
These four steps should give you a strong elevator pitch and land you some administrative assistant/project coordinator interviews.Hi, I'm Zippi, your job search robot. Let me write a first draft of your summary statement.
List the right project manager skills
Many resumes are filtered out by hiring software before a human eye ever sees them. A robust Skills section can let recruiters (and bots) know you have the skills to do the job. Here is how to make the most of your skills section:
- Look at the job listing and skills listed. You need to include the exact keywords from the job description to get your resume in front of an actual human. Do you have those skills? Fantastic! Be sure to list them.
- Include as many relevant hard or technical administrative assistant/project coordinator skills as possible for each job you apply to.
- Be specific with the skills you have and be sure you are using the most up to date and accurate terms.
Here are example skills to include in your “Area of Expertise” on an administrative assistant/project coordinator resume:
- PowerPoint
- Purchase Orders
- Database Management
- Expense Reports
- General Contractors
- Meeting Minutes
- Payroll
- SharePoint
- Status Reports
- Office Equipment
- Administrative Tasks
- Calendar Management
- Provides Administrative Support
- Event Planning
- HR
- Telephone Calls
- Conference Calls
- Meeting Agendas
- Project Documentation
- Administrative Assistance
- Front Desk
- Office Management
- Construction Projects
- RFI
- Administrative Functions
- International Travel Arrangements
- Visio
- Word Processing
- Office Operations
- QuickBooks
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How to structure your work experience
A work experience section is a vital part of your resume because it shows you have the experience to succeed in your next job.
- Put your most recent experience first. Prospective employers care about your most recent accomplishments the most.
- Put the job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
- Include only recent, relevant jobs. This means if you're a fairly experienced worker, you might need to leave off that first internship or other positions in favor of highlighting more pertinent positions.
How to write administrative assistant/project coordinator experience bullet points
Effective job bullet points do more than just describe your job duties. Instead, they should be specific and measurable accomplishments. Here are some strategies to mastering job bullet points:
- Use strong action verbs like Led, Built, or Optimized.
- Follow up with numbers when possible to support your results. How much did performance improve? How much revenue did you drive?
- Wrap it up by explaining the actions you took to achieve the result and how you made an impact.
Here are effective examples from administrative assistant/project coordinator resumes:
Work history example #1
Administrative Assistant/Project Coordinator
ManpowerGroup
- Generated reports, meeting agendas and PowerPoint presentations for division meetings.
- Established administrative procedures and policies for contractors and assisted in the development of performance standards.
- Processed Payroll for over 200 employees on a weekly basis.
- Used Microsoft PowerPoint and Microsoft Word extensively to create presentation materials, graphics and correspondence.
- Worked directly with Home Office and Support Center to investigate and resolve contractor complaints and inquiries regarding benefits and payroll issues.
Work history example #2
Server And Certified Trainer
Darden Restaurants
- Learned every position in the restaurant both FOH and BOH.
- Trained and motivated hired servers/ bartenders- most successful trainer for loyal, long-term employees.
- Maintained a positive working relationship with fellow team members and management.
- Promoted positive working environment through teamwork and humor.
- Supervised 8-10 bartenders, providing training and performance evaluation.
Work history example #3
Accounting Administrator
News
- Accomplished the process restructuring of the Regional Ad Sales operating center, maintain conformity of Sarbanes-Oxley regulations.
- Processed payroll for over 100 international employees located in 17 different countries while managing cross-cultural relationships.
- Facilitated account and balance reconciliation of employee and departmental payroll.
- Coordinated with internal and external stakeholders to research, review, and issue payments to Veterans and beneficiaries.
- Increased effectiveness and efficiency of accounts reconciliations practices and Accounts Payable department functions
Work history example #4
Administrative Assistant/Project Coordinator
Wells Fargo
- Researched discrepancies within databases to determine accuracy of previously input data, rectifying any incorrect entries.
- Developed and produced communication and training materials to retail branch staff regarding changes in policy, procedures and technology.
- Guaranteed timely delivery of member communications by reviewing applicable regulations, prepared notes obtaining necessary approvals and identifying target members.
- Prepared documentation with proper coding according to the accounting procedures and policies.
- Maintained PTO and Payroll records, ordering and maintain supply inventory.
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Add an education section to your resume
The education section should display your highest degree first.
Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.
If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries from administrative assistant/project coordinator resumes:
Associate's Degree in liberal arts
University of North Texas, Denton, TX
1996 - 1998
High School Diploma
2013 - 2013
Highlight your administrative assistant/project coordinator certifications on your resume
Certifications are a great way to showcase special expertise or niche skills. Some jobs even require certifications to be hired.
Start simple. Include the full name of the certification. It's also good to mention the organization that issued the certification. Next, specify when you obtained the certification.
If you have any of these certifications, be sure to include them on your administrative assistant/project coordinator resume:
- Word 2010 Certification