How to hire an administrative assistant/property manager

How to hire an administrative assistant/property manager, step by step

Here's a step-by-step administrative assistant/property manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative assistant/property manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative assistant/property manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your administrative assistant/property manager job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an administrative assistant/property manager for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an administrative assistant/property manager to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an administrative assistant/property manager that fits the bill.

   Here's a comparison of administrative assistant/property manager salaries for various roles:

   Type of Administrative Assistant/Property Manager	Description	Hourly rate
   Administrative Assistant/Property Manager	Property, real estate, and community association managers take care of the many aspects of residential, commercial, or industrial properties. They make sure the property is well maintained, has a nice appearance, and preserves its resale or leasing value.	$12-20
   Leasing Agent	A leasing agent primarily works to assist and represent property owners when finding and managing tenants. They are in charge of advertising and promoting the properties in different areas or platforms, developing marketing strategies, coordinating with applicants, gathering their requirements, verifying the applicants' paperwork and references, and negotiating leasing terms... Show more	$12-19
   Leasing Consultant	A Leasing Consultant specializes in helping property owners secure tenants for their rental properties. Most of the responsibilities include coordinating with landlords to find suitable occupants, posting rental notices and advertisements on various platforms, and monitor the quality of every rental property... Show more	$12-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Property Management
   • Rent Payments
   • Real Estate
   • Payroll
   • Yardi
   • Tenant Relations
   • Background Checks
   • Evictions
   • Bank Deposits
   • Rent Collection
   • Tenant Complaints
   • Rental Properties
   • Property Inspections
   • Property Maintenance

   Check all skills

   Responsibilities:

   • Manage condominiums for individual investors; enforce lease requirements/community policies.
   • Answer phones and file any HOA documents, leases, and new move-ins information.
   • Work alongside the HOA and submit letters of violation to tenants and follow through with correction.
   • Collect all rental monies, security deposits, late payments, application fees and process all evictions.
   • Create, update, maintain, and ensure lease and insurance file accuracy in YARDI and CUSI programs.
   • Process lease contracts, show vacant units, issue memos (late notices, evictions, etc . )

3. Make a budget

   Including a salary range in your administrative assistant/property manager job description is one of the best ways to attract top talent. An administrative assistant/property manager can vary based on:

   • Location. For example, administrative assistant/property managers' average salary in south carolina is 35% less than in arizona.
   • Seniority. Entry-level administrative assistant/property managers 36% less than senior-level administrative assistant/property managers.
   • Certifications. An administrative assistant/property manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an administrative assistant/property manager's salary.

   Average administrative assistant/property manager salary

   $16.49hourly

   $34,302 yearly

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   Entry-level administrative assistant/property manager salary

   $27,000 yearly salary

   Updated January 22, 2026

4. Writing an administrative assistant/property manager job description

   A job description for an administrative assistant/property manager role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an administrative assistant/property manager job description:

   Administrative assistant/property manager job description example

   Established Real Estate Investment Firm located in NYC and Long Island City is looking for TWO Administrative Assistant/Junior Property Manager to join their team.
   
   The ideal candidate has 3-5 years of real estate experience who works in a similar department within another property management firm.
   
   The company is working in the office and paying up to $65-75K. Must have experience in the residential real estate arena, including rental, condo & co-op.
   
   Interact with Boards, carry out directives, attend Board meetings, take minutes, create action reports and follow up.
   
   Handle shareholder, unit owner, resident inquiries and problems or forward to agents, visit buildings twice annually, attend annual meetings.
   Work with superintendents, including purchase orders. Keep Senior Agent of any building staff performance related issues Respond to all inquiries (via, phone, email, fax etc.) within 24 hours. Take messages for agents; following direction from Agent, learn which issues you can resolve independently (while keeping agent informed) and which need to be brought to the Agent’s immediate attention. Create own correspondence. Maintain calendars (cyclical meetings, expiration dates, hearings, “cure by dates”, etc. Assist Agent in preparing for monthly and annual Board Meetings Ensure Board List is updated and accurate · Distribute financials, keep profiles current, · Coordinate with Compliance to maintain Emergency Vendor Contact List current. Maintain files, arrange for messengers as needed · Maintain portfolio files in Agents’ office. Check requests, tenant change forms, tenant "chargebacks", maintain contract payments, File annual permits, MDR applications, annual tax letters, return move-in/out deposits. Monitor insurance to make sure it doesn’t lapse Coordinate with Compliance to ensure recorded in compliance archives. SALES: · Provide comps, write indemnification letters, provide insurance information, write reference letters. Assist and provide whatever is requested by brokers/Closing Department/current owners. Coordinate flow of paperwork (alteration agreements, security deposits, fees, insurance certificates, plans). Monitor sublets. Maintain minute books and files; prepare Action List of items to follow up on End of Year - Collect and provide Compliance with copies of Annual and Monthly Board Meetings Must be Requirements : 3-5 years of administrative experience in a Real Estate Setting Associates required, Bachelors preferred Articulate with strong written and verbal communication skills Proactive, “solution” oriented/problem solver Common Sense and Understand when it is appropriate to ask for direction and when to work independently Manage Time and Meet Deadlines Communicate efficiently, effectively and in a timely fashion Once familiar with internal operations and practices, be able to work independently and with minimal direction (although direction is provided when required) make a clean and professional appearance as you may be called upon to attend Board Meetings to take minutes/notes. Microsoft Word, Excel, Outlook & PowerPoint o Knowledge of MDS, SiteCompli & Board Packer a plus Great opportunity for someone interested in potentially evolving into a Property Agent role Company DescriptionThe Bachrach Group has been building better workforces with extraordinary talent based on specific functional experience for over 40 years, one position at a time.
   
   The Bachrach Group firmly believes that our continued success has been directly related to our deep commitment to excellent customer service for our clients, relationships built with our candidates and the vast knowledge of our recruiters. Our team of highly qualified industry specific recruiters offers the resources and capabilities of a national firm yet continues to deliver that specialty-boutique personal touch.
   
   Within our many practice areas, we specialize in helping organizations of all sizes tailor staffing solutions from mail room up to CEO. We work on various types of employment roles, including temporary, temporary-to-permanent, contract, and permanent basis.
   
   We utilize a team-focused approach to staffing, which enables us to marshal the experience of multiple recruiters to pinpoint several matching candidates for your organization.
   
   When working with us, you can be assured each candidate we submit to you has been carefully vetted and through either an in-person or skype interview. We believe that this is the only way to truly understand a candidate’s drive and motivation, personality, ideal working environment, and their long-term career goals.

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5. Post your job

   To find the right administrative assistant/property manager for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with administrative assistant/property managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit administrative assistant/property managers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your administrative assistant/property manager job on Zippia to find and recruit administrative assistant/property manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit administrative assistant/property managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative assistant/property manager

   Once you've decided on a perfect administrative assistant/property manager candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new administrative assistant/property manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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