Administrative Assistant
Administrative assistant job in Brookfield, WI
Administrative Assistant - Property Management
Brookfield, Wisconsin | $20-$22/hour
Temp to Hire
About the Company
Our locally owned property management firm manages a diverse portfolio of residential and commercial properties. We're seeking an Administrative Assistant to join our corporate office and provide key support to our leasing team.
Role Overview
If you're looking to get your foot in the door in property management, this is the job for you. This ongoing role offers a minimum six-month commitment and is perfect for someone who wants to learn the industry while contributing to a busy, collaborative office. No prior property management experience is required-we'll provide the training you need to succeed.
Key Responsibilities
Provide administrative support to the leasing team, including preparing documents, processing applications, and maintaining tenant files.
Serve as a point of contact for residents, prospects, and vendors via phone, email, and in person.
Coordinate maintenance requests and track follow-ups to ensure timely resolution.
Assist with scheduling showings and updating property listings.
Handle general office tasks such as data entry, scheduling, and recordkeeping.
Qualifications
1-2 years of administrative or office support experience (property management experience a plus but not required).
Strong organizational skills and attention to detail.
Excellent communication and customer service abilities.
Proficiency with Microsoft Office Suite; experience with property management software is helpful but not necessary.
Compensation & Schedule
$20-$22 per hour, depending on experience.
Full-time, on-site at our Brookfield corporate office.
Why Join Us
Gain valuable exposure to the property management and real estate field.
Work with a supportive, collaborative team in a professional corporate office.
Build skills and experience that can launch a career in property management.
Onsite Administrative Assistant | Mission Critical Project
Administrative assistant job in Mount Pleasant, WI
AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities.
We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site.
Responsibilities:
Handle correspondence, filing, and documentation.
Schedules and coordinates meetings, and appointments.
Generates standardized reports as needed.
Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate.
Maintains electronic and hard copy filing system. Retrieves documents from the filing system.
Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents.
Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets.
Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing.
Sign in new hires and ensure all necessary paperwork is completed.
Verify employment eligibility and ensure all documentation is properly filed.
Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations.
Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols.
Maintain records of all training sessions and certifications.
This position has no supervisory responsibilities.
Qualifications:
High school diploma or equivalent; associate's degree or relevant certification is a plus.
Proven experience in an administrative role, preferably in a construction or industrial environment.
Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position.
Must be mature, professional, personable, and have a polished delivery on all assignments.
Ability to handle confidential information with the utmost discretion.
Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner.
Must possess good follow-through skills to finalize projects.
Must have above-average proofreading skills and have a history of being accurate and thorough.
What we offer:
Health Insurance and ESOP (Employee owned) package.
Health Reimbursement Arrangement (HRA) with Medical PPO
FSA and Dependent Care
401K Matching
Paid Maternity & Paternity Leave
Generous PTO roll-over policy
Social events and gatherings throughout the year
Cash Office Assistant
Administrative assistant job in Gurnee, IL
Because your opportunities are endless
Here at Primark, we love to do things our way. We help our customers keep up with high fashion at affordable prices. We do everything with passion, high standards and care around here. And if that sounds like you, join us as a Cash Office Assistant.
Because you matter
People are at the heart of what we do, so it's essential that we provide you with the right environment to perform at your very best. We offer benefits that put you first:
Salary: we offer a competitive starting base pay with $0.50 increases at 6 months and 12 months of employment
Balance: Plan your life outside of work with set schedules and guaranteed hours
Paid time off: Earn paid time off for every hour you work, inclusive of part time roles
Discounts: Use your in-store employee discount across our fabulous range
Development: Grow your career with our development programs and career paths
Retirement: Secure your future with our generous 401K Retirement Plan & Company Match
Workspace: Enjoy our best in class back of house colleague workspace
Support: Explore our well-being initiatives and employee assistance programs
What will I be doing?
As a Cash Office Assistant at Primark, you control the cash. This means you will be stabilizing the tills (our term for registers) and monitoring use of petty cash. You will contribute to the profitability of the store through:
Efficiently and accurately controlling cash handling operations
Noting any till discrepancies
Preparing tills for the following day
Who you are:
We love to delight our customers with amazing in store experiences and that starts with you! Here's what we need:
You are detailed oriented, fashion-loving person with 2 years of experience in handling cash procedures, as well as retail experience.
You're passionate about people and creating those amazing experiences
You're honest, a strong communicator who can also listen, share ideas and get involved where needed
You've got good organisational skills and attention to detail
You're a team player with high levels of motivation, a positive attitude and willingness to learn
You're interested in fashion and the latest looks
You have a high school diploma or equivalent
To join us, apply today!
The pay range for this role is: $17.60
This is a good faith estimate of the minimum and maximum we would pay for this role at the time of this posting. The base pay rate offered will account for internal equity and may vary depending on the candidate's geographic region of work, job-related knowledge, skills, and experience, among other factors.
Our fashion isn't one-size-fits-all and neither is our culture. Primark promotes equal employment opportunity, we strive to create an inclusive workplace where people can be themselves, access opportunities and thrive together.
Primark is an equal opportunity employer. Primark does not discriminate against applicants or employees on the basis of race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other characteristic protected by law. Primark is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request reasonable accommodation to participate in the job application or interview process, please email ********************** with your request. This email is not for general employment inquiries or correspondence. We will only respond to those requests that are related to accessibility of the online application system due to a disability.
Part Time Administrative Assistant
Administrative assistant job in Highland Park, IL
Real Estate
Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn't get there by accident - behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That's why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose - making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary
We are looking for a dynamic, part-time administrative professional to join our team supporting Real Estate Sales Professionals at our Highland Park location. This is a part time position. Hours: Monday, Wednesday, Friday 12-5pm; Tuesday 11am-4pm, and Thursday 9am-2pm (with some flexibility).
*This position requires in-office work (not a remote position).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
General office support functions including greeting agents, customers and maintaining office appearance
Oversee supply orders to ensure the office is properly stocked
Marketing support to Real Estate Sales Professionals
Navigation of Baird & Warner platform tools to create marketing materials
Occasional duties and backup to two full time staff during vacation
Answer phones
Open and distribute daily courier items
Distribute and prepare incoming and outgoing mail
REQUIREMENTS:
Strong computer skills - including Google platform and Microsoft Office
Strong social media comprehension is a must (especially Facebook and Instagram)
Attention to detail, collaborative and dependable
Professional appearance
Customer service based attitude
High School Diploma or equivalent required.
SALARY RANGE:
$18-$22 per hour
Auto-ApplyTemporary Administrative Assistant 2
Administrative assistant job in Evanston, IL
Department: Temp Center Salary/Grade: TMP/01 Temporary Administrative Assistant 2 Hours: This is a part-time position (30 hours per week/ M-F 7am-3pm. Evenings/W) Pay: $21.00 per hour Campus: Evanston
Northwestern University is seeking a temporary Part-time Administrative Assistant 2 for the Evanston campus.
Temporary Job Description:
This position provides reception services in support for the Kellogg Global Hub in addition to administrative support as needed. The position is located at the Kellogg Global Hub Welcome Desk and serves as the first "face" of Kellogg for its many occupants and guests. This position is vital in representing the school in a welcoming, friendly, and professional manner. In support of Operations, this position will work with multiple stakeholders including faculty, students, staff, guests and other University units that will be holding academic or nonacademic programming in the building. Daily they will ensure that the facility and spaces are configured as required. They will confirm that contract staff has been informed of requirements and staffed accordingly. As well as coordinating with the building facilities team as required to support various work order jobs are completed.
Assist as needed by providing additional support to Facilities team following established policies and procedures.
Please Note: Some long hours when an event is running. Shared workspace may be assigned
Specific Responsibilities:
Documents & Databases
Enters information into spreadsheets &/or databases.
Compiles routine reports, statistics, tables, charts, etc. from readily available information.
Coordination
Coordinate's registration
Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.
Provide assistance to the Manager of Scheduling and Planning, Scheduling as needed to maintain scheduling data and provide accurate usage analysis and forecasting to Kellogg leaders
Schedule and coordinate space for meetings, presentations, and other events within the Hub
Maintain building occupancy database on an ongoing basis, tracking all occupancy movement and documenting all changes
Identify space-related conflicts and resolve and/or escalate issues as needed
Contacts
Provides information via phone, e-mail, mail, etc.
Greet visitors, students, staff and faculty of the Kellogg School of Management at the Global Hub, creating and maintaining positive and professional client relationships.
Provide information to visitors, such as directions, locations of events, and office numbers.
Manage communications and respond to inquiries in-person, by e-mail and by phone, and direct appropriately.
Provide direction to custodial team in cases of special request and emergencies, and coordinate work orders for repairs.
Help departments with special requests.
Represents supervisor as appropriate in routine/standard situations with various levels of personnel both internally & externally.
Identify and escalate any emergencies, such as medical situations or unwanted visitors.
Administrative and Operational Services
Support Facilities staff with general operational tasks.
Maintain the front desk area, keeping it clean and organized.
Monitor and re-stock office supplies.
Assist in planning, coordinating, and directing staff and resources for set-up and break-down for classes, conferences, events, and activities.
Manage building access issues, including new requests.
Miscellaneous
Performs other duties as assigned.
Qualifications Required:
A high school diploma or equivalent required.
2 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities)
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Knowledge of Microsoft Suite programs.
Excellent customer service skills.
Ability to work independently and prioritize amongst multiple requests.
Strong problem-solving and analytic skills.
Strong communications skills, both verbal and written.
Preferred Qualifications:
Experience with scheduling programs and facilities work.
Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
Administrative Assistant - Jail Lobby
Administrative assistant job in Waukesha, WI
SALARY RANGE
$20.42 - $26.94
WORK ASSIGNMENT DETAILS
The Waukesha County Sheriff's Department - Jail Division is recruiting for an Administrative Assistant - Jail Lobby. This position is responsible for managing visitor interactions by greeting and directing the public, professional visitors, and volunteers while overseeing both professional and public video visitations. You'll ensure security by monitoring the lobby and controlling contraband, handling medication deliveries, inmate property, and the distribution of mail. Your administrative duties include compiling visitation reports, managing paperwork flow, and providing support during facility lockdowns by answering calls and processing open records requests. This role is vital for maintaining a secure, efficient, and welcoming facility through effective coordination and public service excellence. There will be routine casual inmate contact within the facilities.
This position works Tuesday through Saturday, 7:30 a.m. - 4:00 p.m. including some holidays and unplanned overtime.
The 2025 starting hourly rate range (2026 pending) is $20.42 to $21.25 plus excellent benefits. Full range extends to $26.94.
Prior to offer, a candidate will need to pass a criminal history and background investigation conducted by the Waukesha County Sheriff's Department.
CLASSIFICATION SPECIFICATION
To view the full classification specification for Administrative Assistant click here.
Minimum Training & Experience Requirements
1. High School Diploma or GED.
Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.
Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.
About Us:
Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"
Location:
Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.
EEO:
Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County.
For further information visit: ******************************
The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.
Auto-ApplyAdministrative Assistant - Jury Commission
Administrative assistant job in Waukegan, IL
Carry out administrative and general office duties for the Court. Becoming an Administrative Assistant would allow you to be involved with the Circuit Court within local government, ranging from customer service/reception and clerical work to demonstrating knowledge of division and administrative processes. Your day will consist of varied work supporting the operations of the court.
Administrative Assistant - Jury
* Communicates with prospective jurors, court staff, judges and the public.
* Oversee juror intake and attendance functions, including check-ins, issuance of payment cards, coordination of courtroom escorts, and maintenance of accurate attendance and service documentation.
* Administer all jury-related processes within the jury management system such as questionnaires, deferrals, excusals, disqualifications, panel preparation, and case outcome updates and prepare all required documentation for the courts.
* Support daily jury operations by maintaining effective communication with court personnel, and ensuring the jury assembly area remains orderly and properly supplied.
* Requires attention to detail, confidentiality
Hours of Work
* Monday through Friday 8:00 a.m. to 5:00 p.m.
* Answer correspondence pertaining to the division or department; compile various reports as requested
* Process incoming/outgoing correspondence for urgency and distribute correspondence to appropriate person(s)
* Assist customers with basic and complex questions over the phone, in person or by mail
* Troubleshoot and repair equipment when it is not working properly
* Maintaining Office supplies
* Proficient in data entry
* Route phone calls to appropriate personnel or department, return calls and take messages as needed
This job description is not designed to cover or contain a comprehensive listing of all required activities, duties, or responsibilities. Duties, responsibilities, programs, and activities may change, or new ones may be assigned at any time.
* Strong interpersonal communication skills to be able to communicate with internal and external customer
* Proficient in Microsoft Office
* Knowledge of computer software programs i.e. word processing, spread sheets, custom applications and office machines
* Ability to maintain confidentiality
* Knowledge of general office work
* Ability to multi-task
Education and/or Work Experience Requirements (Ed and/or Other Requirements)
* Completion of high school education
Physical Requirements
* Prolonged periods sitting at a desk and working on a computer
* Must be able to lift 25 lbs.
Lake County offers a competitive salary and benefit package. Visit our Prospective Employee page to get additional information on why you should work for Lake County!
Any offer of employment is contingent upon the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam. Only employees who have completed the probationary period are eligible for a transfer or promotion.
Lake County is committed to being a diverse and inclusive workplace and is proud to be an equal
Systems Administration Internship
Administrative assistant job in Milwaukee, WI
Northwestern Mutual has been helping families and businesses achieve financial security for nearly 160 years through a distinctive planning approach that integrates risk management with wealth accumulation, preservation and distribution. With more than $217 billion in assets, $26 billion in revenues and more than $1.5 trillion worth of life insurance protection in force, Northwestern Mutual delivers financial security to more than 4.2 million clients. For the seventh consecutive year, Northwestern Mutual has also been recognized among the “Best Places to Work in IT” as a top workplace for information technology (IT) professionals, according to IDG's Computerworld, the leading source of technology news and information for IT influencers worldwide. People are the power behind Northwestern Mutual, and diversity makes us better. We are committed to reflecting and serving the marketplace. We do so by attracting and enhancing the engagement of those who bring their unique perspectives, ideas, and beliefs. At Northwestern Mutual, people matter. And you'll be working for a company that's consistently voted among the “most admired” in the nation. We invite you to explore your career interests with us.
Job Description
Interns may be involved in providing day-to-day support as needed including problem resolution, metrics reporting, documentation, project assistance and various other activities including attending and participating in various meetings as part of the team. Responsibilities of the intern may include:
• Participating in basic system administration and operational support
• Troubleshooting and/or interacting with IT staff or vendors in testing, operational support and troubleshooting of complex system hardware and/or software problems
• Utilize monitoring tools and assist in alerting appropriate areas to take action as needed
Qualifications
Active student pursuing a Bachelor's or Master's degree in Computer Science, Computer Engineering, Management Information Systems or related field. A cumulative grade point average of 3.0 or higher with a minimum of 6-9 credits in Computer Science or Management Information Systems courses
Additional Information
SKILLS AND COMPETENCIES REQUIRED FOR POSITION
• Excellent verbal and written communication (including meeting scheduling/facilitation), analytical and problem- solving skills, time management and customer service skills
• Basic knowledge and experience with Unix (Unix scripting) and/or Microsoft operating systems
• Basic experience with Microsoft Office Suite, Outlook client (including calendar and desktop infrastructure) PC hardware and Windows, troubleshooting and supporting Windows platforms and network based applications
• Familiarity with Windows 7, Cloud, IT security concepts, computer networks, firewalls and switches and Mobile OS • Basic programming skills in C++, C#, Visual Basic and Java
• Knowledge of SharePoint administration is a plus
A Psychiatrist Is Wanted for Locums Assistance in Wisconsin
Administrative assistant job in Milwaukee, WI
Enjoy the locum tenens lifestyle knowing Weatherby is here to support you every step of the way. Call and speak to one of our consultants today for available dates and details.
12-hour shifts from 8am - 8pm
5 - 6 patients per 12-hour shift
Specialty emergency department with observation unit
Emergency crisis intervention and consultation services
24/7 crisis mental health services for all age groups
Previous emergency psychiatry or consultation experience preferred
No call or rounding required
Team-based coverage model
Paid malpractice insurance; pre-paid travel and housing expenses
Assignment details and time entry in online portal
Competitive compensation
24-hour access to your Weatherby Healthcare consultant
Charter member of NALTO
"
Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************
Administrative Assistant
Administrative assistant job in Hales Corners, WI
At Holz Motors, we believe that happy employees make happy customers, and every team member plays a vital role in our success. We're looking for a detail-oriented Full Time Administrative Assistant to join our team and help keep our dealership operations running smoothly.
If you're organized, efficient, and thrive in a fast-paced environment where priorities can change quickly, this could be the perfect opportunity for you!
Responsibilities:
Provide phone coverage during lunch hour (12:00-1:00 PM and any breaks)
Process wholesale deals and dealer trades
Perform filing and maintain organized records
Assist with inventory tasks - stock in new vehicles
ECOM invoice processing
Perform various administrative and office duties as assigned
Qualifications:
Strong attention to detail and organizational skills
Accurate data entry and computer proficiency
Ability to handle multiple tasks and interruptions effectively
Dealership and accounting experience is a plus
Reliable and able to adapt to changing office needs
What we offer...
Medical and Dental Plan
$15k of Employer paid life insurance
Ancillary insurance products available- life, disability, critical illness, accident
Employee Assistance Program
401k plan and Profit Sharing
Paid Holiday and Vacation
Career advancement opportunities, promote from within
Over 100 years Family Owned and Operated
Local event tickets- Brewers, Packers, Museum, Zoo
Discounts on products and services
Auto-Apply0.5 FTE Intensive Support Assistant
Administrative assistant job in Barrington, IL
0.5 FTE Intensive Support Assistant JobID: 7431 Support Staff/Student Services Assistant Date Available: When Filled Additional Information: Show/Hide BARRINGTON COMMUNITY UNIT SCHOOL DISTRICT 220 BARRINGTON, ILLINOIS 60010
JOB DESCRIPTION
INTENSIVE SUPPORT ASSISTANT (ISA)
QUALIFICATIONS & REQUIREMENTS:
Required:
* Experience with behavioral needs required.
* High school diploma or equivalent required; Associate's degree or higher preferred.
* Illinois Paraprofessional License (or evidence of applied for license)
* Willingness and ability to engage in personal care, feeding, toileting, and medical tasks.
* Ability to complete Crisis Prevention Intervention (CPI) training and engage in physical management when necessary.
* Ability to obtain and maintain CPR certification and effectively administer CPR when required.
* Strong communication, patience, and problem-solving skills to support students with high-intensity support needs.
Preferred:
* Previous experience working with students with moderate/severe disabilities or behavioral needs.
* Familiarity with AAC devices, alternative curricula, and structured teaching methods.
* Experience assisting with medical procedures and adaptive equipment.
* Training in Applied Behavior Analysis (ABA) or trauma-informed behavioral interventions.
POSITION OVERVIEW:
The Intensive Support Assistant (ISA) provides specialized support to students with moderate to severe disabilities, complex medical needs, and significant behavioral challenges within the BEST (Building Essential Skills Together) and STRIVE (Structured Teaching Reinforced in a Visual Environment) programs.
This role requires high-level training and readiness to assist with adaptive physical, medical, and behavioral needs, including personal care, feeding, toileting, medical delegation, behavioral intervention, and crisis prevention. ISAs must be CPI-trained and comfortable engaging in physical management as needed to ensure the safety of students and staff.
ISAs play a critical role in implementing individualized student plans, collecting behavioral data, and supporting structured learning environments that promote student independence and success.
REPORTS TO: Principal, TOSA and/or designee
ESSENTIAL DUTIES & RESPONSIBILITIES:
Student Support & Program Implementation
* Learn and understand each student's unique needs within the BEST and STRIVE programs, ensuring that all accommodations, modifications, and individualized plans are implemented with fidelity.
* Assist in structured teaching, functional communication, and sensory regulation techniques, reinforcing skills as directed by certified staff.
* Collect behavioral data in accordance with students' Behavior Intervention Plans (BIPs) and as directed by certified staff and program leadership.
* Reinforce positive behavior strategies and assist in implementing self-regulation techniques.
* Supervise and assist students during transitions between activities, locations, and services.
* Assist in alternative curriculum instruction, including life skills training and functional academics.
* Consistent modeling and support for students in using AAC (Augmentative and Alternative Communication) devices, core boards, and structured teaching techniques.
* Guide students through structured routines to increase independence and engagement.
Adaptive Physical & Medical Support
* Assist students with personal hygiene, toileting, dressing, and feeding needs, etc., as required.
* Lift, transfer, and position students with mobility challenges, ensuring safety at all times.
* Serve as a delegated care aide, assisting with medical needs such as seizure protocols, oral/nasal suctioning, and emergency medication administration (training provided).
Behavioral & Crisis Intervention Support
* Implement Behavior Intervention Plans (BIPs) with fidelity, ensuring alignment with best practices in special education, ABA, and trauma-informed care.
* Be trained in Crisis Prevention Intervention (CPI) and willing to engage in physical management as a last resort to maintain student and staff safety.
* Support students displaying high-intensity behaviors, including kicking, biting, throwing, spitting, and self-injury, etc., while maintaining a calm, professional demeanor.
* Participate in CPI debriefing and behavior team meetings to review incidents and improve support strategies.
* Assist students in developing self-regulation and coping skills.
* Work collaboratively with BCBAs, special education teachers, and related service providers to maintain student engagement and progress.
Classroom & School Wide Support
* Supervise students during lunch, recess, and bus duty before and after school, as assigned, and enforce expectations for appropriate student behavior.
* Monitor and assist students during special school events, assemblies, and field trips.
* Maintain confidentiality regarding sensitive student information at all times.
* Perform other tasks and responsibilities as assigned by supervisors or school leadership.
PHYSICAL & WORK ENVIRONMENT REQUIREMENTS:
* Ability to lift, transfer, and assist students with mobility needs (up to 50-80 lbs. with assistance).
* Frequent physical activity, including walking, kneeling, bending, assisting with transitions, and de-escalation.
* Comfort working in an environment where aggressive behaviors (hitting, biting, scratching, etc.) may occur daily.
* Ability to remain patient, calm, and professional when engaging with students in high-stress or crisis situations.
* Willingness to spend a portion of each day outdoors on the playground or supporting bus duty, in various weather conditions.
TERMS OF EMPLOYMENT: (Completed by the Office of Human Resources)
Calendar Days:
188
Hours per Day:
7.00
Wage Grid Lane:
M/D
Hourly Rate Starting Range:
$22.63 - $24.00
Benefits
Benefits Page
Status:
BSEO - Classified
DEVELOPED 03/2025
Administrative Assistant III
Administrative assistant job in North Chicago, IL
If remote, must be CST or EST + Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis.
+ Oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of administrative contact and liaison with internal and external stakeholders/business partners.
+ Ensures all administrative commitments and requirements are executed in a timely manner.
+ Will have access to confidential information and will maintain the highest level of confidentiality and exercise these principles in interfacing with both internal and external stakeholders.
**KEY DUTIES AND RESPONSIBILITIES:**
Administrative support for VP, Clinical Development & Scientific Innovation and Skincare R&D: 70%
- Proactively maintains calendar and manages schedules, appointments, determining priorities; resolve scheduling conflicts as needed, and ensures efficient management and/or organization of meetings in collaboration with senior leadership administrators as needed.
- Manage and coordinate travel requirements and conference registrations; occasionally support travel and office arrangements for visiting employees.
- Prepare expense reports, expedites, and tracks processing of all department expense reports, check requests, and purchase requisitions.
- Manage and coordinate departmental onsite and offsite events and meetings, including facilities and catering support as well as meeting logistics (videoconferencing, meeting venue, etc.).
- Manage organizational charts and contact lists as needed.
- Prepare agendas, materials, and minutes for meetings as required. Compose and prepare routine correspondence; format/edit documents as needed.
- Makes recommendations to ensure the efficient handling of administrative matters and tracks special projects/initiatives to completion.
- Exercises a high degree of diplomacy, confidentiality, tact, and professionalism.
Administrative support for scheduling aesthetics team meetings and training; collaborate with meeting managers and with administrators to schedule meetings and resolve scheduling conflicts.
Support document filing, meeting recordings and organizing as needed. Prepares administrative portion of slide decks for routine meetings. 20%
Handles administrative responsibilities for the Clinical Development & Scientific Innovation and Skincare R&D department. 10%
- Coordinate and schedule onboarding and/ or staff offboarding; works with managers, HR, space planning, and IT. Ensure proper set up/ removal of training in Compliance Wire.
- Coordinate department meetings, celebrations, and events.
- Coordinate, process, and track office supply orders for the department
- Serves as key gatekeeper for and inquiries from other external stakeholders; field and transfer calls to appropriate internal departments.
**Education and Experience**
- High school degree; college graduate preferred.
- 5+ years of increasingly responsible administrative and secretarial experience
- Advanced knowledge of Microsoft Office, Excel, PowerPoint, and Outlook. .
Essential Skills, Experience, and Competencies
- Excellent communication and interpersonal skills with the ability to effectively interface with all levels
- Creative, flexible, well organized, resourceful, and proactive.
- Outstanding attention to detail
- Budget tracking and management experience
- Excellent judgement in handling confidential, legal, or sensitive information.
- Ability to work independently, anticipate needs, set priorities, and handle multiple tasks with a high level of efficiency and little or no supervision.
- Possess team spirit, can-do attitude, and entrepreneurial style.
- Open to business Travel 1-2 times/ year (?10%)
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Site Administrative Assistant
Administrative assistant job in Pleasant Prairie, WI
At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world.
Responsibilities:
The Administrative Assistant will report to the Site Head-Lilly Kenosha and be responsible for providing schedule, staffing, communication, and office management for direct and indirect business partners across the Kenosha site.
Key Objectives/Deliverables:
Proactively maintain daily calendars for the Site Lead Team; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.
Manage large, complex meetings, audits, recognition events, and/or Town Halls at various locations and of various sizes. Assist in planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.
Serve as key contact person for the Site Lead Team, helping to build relationships with direct and indirect business partners
Communicate regularly with business partners inside and outside of the Kenosha site
Maintain direct, open, and constant communication with business partners.
Prepare written communication, documents, and presentations
Holistic administration office management activities
Create and maintain group and distribution lists, spreadsheets, documents, presentations, databases, and collaboration sites.
Coordinate and arrange travel, including more complex travel (e.g., international, multi‐city travel) for business partners including (but not limited to) air, hotel, and rental car.
Process complex expense reports (i.e. multi‐currency) including reconciliation of corporate credit accounts used for business purposes in a timely and accurate manner.
Assist with administrative tasks in pre‐boarding and onboarding of new employees and/or contractors
Serve as a resource to the area by explaining corporate and departmental procedures.
Handle additional administrative support or special projects as assigned by the Site Lead Team.
Potentially lead committees or teams, including members of various departments and/or components
Attend various business meetings as needed to understand the business area and priorities.
Obtain and utilize appropriate levels of Lilly process and product knowledge
Basic Qualifications:
High School Diploma or equivalent
Excellent written and verbal communication skills
Strong interpersonal and organizational skills
Ability to maintain confidentiality
Proficient knowledge of Microsoft programs
Knowledge of Travel and Expense Reporting
Problem solving and critical thinking skills
Demonstrated ability to effectively manage complex calendars
Ability to adapt to frequent changes in priorities, to manage multiple diverse tasks, to maintain accuracy, and to meet tight deadlines.
Ability to work independently and confidently with limited guidance from others
Additional Skills/Preferences:
Knowledge of manufacturing organization and operations is preferred
Additional Information:
Role is Monday through Friday based. Must be flexible in providing support to accommodate other inputs.
This is intended to provide a general overview of the job requirements at the time it was prepared. The job requirements of any position may change over time and may include additional responsibilities not specifically described in the . For GMP purposes, the job description should be updated for significant changes. As always, you should consult with your supervisor regarding your actual job responsibilities and any related duties that may be required for the position.
Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (******************************************************** for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.
Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.
Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women's Initiative for Leading at Lilly (WILL), en Able (for people with disabilities). Learn more about all of our groups.
Actual compensation will depend on a candidate's education, experience, skills, and geographic location. The anticipated wage for this position is
$18.02 - $35.43
Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly's compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.
#WeAreLilly
Auto-ApplyAdministrative Assistant (Part-Time)
Administrative assistant job in Evanston, IL
As a Part-Time Administrative Assistant, you'll be responsible for assisting to the administration and coordination of all day-to-day operations of an assigned Community Association. Your daily responsibilities will include resolving customer service concerns and maintaining communication with Board of Trustees and homeowners.
This part-time opportunity is available at a property near the Rogers Park neighborhood of Chicago, Illinois. The weekly schedule includes 5-hour daytime shifts, Monday through Friday.
Your Responsibilities:
* Provide staff support and guidance to ensure that the needs or desires of the homeowners, Board of Directors, and Community Manager are being addressed.
* Maintain a level of service excellence in all interactions with residents, vendors, staff, and colleagues with knowledge and enforcement of the Community Governing Documents.
* Process work order requests issued by owners, maintenance team, and Community Manager. Monitor progress of each, following up as needed to close each work order to completion.
* Data entry including contact information, emergency information, and insurance certificates for unit owners. Update information as appropriate and distribute on a quarterly basis.
* Create and distribute communications to homeowners, including scheduled maintenance notices, rule reminders, holiday notices, meeting notices, and other pertinent association business information.
* Maintain office calendar to reflect move-ins and move-outs, deliveries, meetings, inspections, scheduled maintenance, and scheduled time off.
* Faxing, scanning, and filing Association and homeowner's documents as directed by the Community Manager.
* Developing new owner packets including ClickPay and Cable information, data entry for new homeowner and emergency contact, and newly ordered intercom tags.
Skills & Qualifications:
* Associate's degree or higher in Business or a related field, or equivalent experience in an administrative capacity.
* Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
* Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.
* Superior oral and written communication skills.
What We Offer:
As a part-time associate, you will be eligible for comprehensive benefits including your choice of dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. In addition, you will be eligible for accrued sick time and a 401(k) with company match.
Compensation
$ 18.00 - $ 18.50 / hour
Disclaimer Statement
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
#LI-MM1
Secretary (10 month position)- Starting Pay $17.91/hour
Administrative assistant job in Buffalo Grove, IL
School Year Date Available: ASAP Additional Information: Show/Hide General Job Description: Under the direct supervision of the building principal and assistant principal, the primary responsibility of the secretary shall be to assist the administrative assistant, building principal, and assistant principal to assure the smooth and efficient operation of the school office.
1. High school diploma or equivalent required.
2. Demonstrates good word processing skills and familiarity with computer database, spreadsheet and related software.
3. Demonstrates excellent verbal and written communication skills and organizational skills.
4. Demonstrates strong interpersonal skills and the ability to work in a team environment.
5. Demonstrates the ability to maintain confidentiality.
6. Any equivalent combination of experience and education will be considered.
Essential Functions and Responsibilities:
* Meets and greets all visitors to the school in a professional, courteous and helpful manner.
* Maintains a log of all visitors to the school.
* Receives and routes incoming telephone calls in an appropriate and efficient manner.
* Sorts and distributes all incoming mail.
* Assists in checking all attendance reports for students and staff, including administrators.
* Assists with health services and provides first aid to students as needed.
* Assists in collecting fees and maintains accurate and up-to-date activity accounts in accordance with district audit procedures.
* Orders and maintains supplies for the school as needed.
* Assists in maintaining all records and assists with the operation of the school lunch/milk program.
* Assists with orienting substitute teachers, maintaining substitute teacher records and securing substitutes during the day.
* Assists in collecting and processing all time sheets.
* Prepares and distributes newsletters and other parent communications from the school.
* Types, files and performs other appropriate clerical and secretarial duties as directed by the principal and assistant principal.
* Assists in maintaining student records including registrations, transfers, attendance and a current student roster.
* Assists in keeping the principal and assistant principal informed of any known issues relating to the efficient operation of the school.
* Contacts custodial and/or maintenance staff when necessary to insure efficient and safe building operations.
* Interfaces with all levels of staff within the district and with local and regional governmental bodies as required and appropriate.
* Performs other related duties as may be necessary and assigned by the building principal and assistant principal.
Salary and Benefits:
Per KESPA Contract
Accounting Administrative Assitant
Administrative assistant job in Wauwatosa, WI
Accounting & Administrative Assistant The Accounting & Administrative Assistant is an essential part of our team, providing support to both the Accounting Department and overall office operations. This role involves managing core bookkeeping activities, assisting with accounts payable and receivable, supporting payroll processes, and maintaining accurate documentation across systems.
Key Responsibilities
* Perform daily bookkeeping and maintain precise financial records.
* Assist with accounts payable, accounts receivable, and payroll preparation.
* Track expenses, reconcile accounts, and update financial spreadsheets.
* Support project setup, billing documentation, and data entry.
* Provide administrative assistance to accounting, HR, and leadership teams.
* Organize documents, manage reminders, and handle general office tasks.
* Follow up on outstanding items to ensure deadlines are met.
Qualifications
* Strong multitasking and organizational skills.
* Excellent communication skills-comfortable asking questions and following up.
* Proactive, reliable, and self-driven.
* High attention to detail and accuracy.
* Ability to work independently in a hybrid environment.
* Proficiency in Excel and Smartsheet.
* 0-2 years of experience in administrative or accounting roles preferred.
* Familiarity with Sage, QuickBooks, or Unanet is a plus.
Job Type & Location
This is a Permanent position based out of Wauwatosa, WI.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
* Medical, dental & vision
* Critical Illness, Accident, and Hospital
* 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
* Life Insurance (Voluntary Life & AD&D for the employee and dependents)
* Short and long-term disability
* Health Spending Account (HSA)
* Transportation benefits
* Employee Assistance Program
* Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Wauwatosa,WI.
Application Deadline
This position is anticipated to close on Dec 10, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
Studio Assistant (Summer 2026, part-time)
Administrative assistant job in Arlington Heights, IL
Part-time Description
Incorporated in 1955 and encompassing more than 454 acres, the Mt. Prospect Park District provides outstanding recreational programs, events, parks, facilities and services. With seven primary facilities and 27 neighborhood parks, the Park District is an integral part of a thriving multi-generational community. District open space includes two outdoor pools, biking and walking paths, a dog park and sizable space for outdoor athletic programming. The District covers over 11 square miles and serves a region of over a quarter million residents in Mount Prospect and surrounding communities.
We are searching for a part-time Studio Assistant for the summer of 2026. The Studio Assistant is responsible for assisting with art classes, birthday parties, and open studios, while maintaining organization, patron inquiries, and ensuring the safety of all participants at the Art Studio. The starting pay rate for the Studio Assistant is $15.00 per hour. The Summer Studio Assistant position will run from May through August. Plus, Mt. Prospect Park District employees also receive facility usage and programming discounts! The part-time Art Studio Assistants must be at least 16 years old and be able to successfully pass a criminal background check.
Requirements
ESSENTIAL DUTIES:
Create a fun, creative and constructive environment for children of all ages.
Assist with development of art programs and projects for camps and workshops.
Track and inventory supplies used for classes.
Maintain a high standard of upkeep for The Studio. This includes preparing materials and setting up for scheduled classes and parties, as well as thorough clean-up upon their completion.
Ensure the safety of the children at the Art Studio.
Assist with administrative paperwork as needed.
Provide customer service in response to questions, comments or complaints.
Assist with plaster making.
Be able to work on weekdays, weekends and after school or occasional evening hours as needed.
Be familiar with and abide by District policies and procedures.
Complete all safety training as required in a timely manner.
SECONDARY DUTIES:
May be scheduled to work at other park district facilities as needed.
Perform additional functions as assigned which may be considered essential.
All other duties as assigned by the Lions Recreation Center and Cultural Arts Manager, Director of Recreation, and/or the Executive Director. However, in an emergency, perform all other duties as required.
QUALIFICATIONS:
Must be at least 16 years old.
Must have some background or basic knowledge of art or be creative in arts and crafts.
Must be able to entertain children and keep them occupied in a fun and constructive manner. Must be comfortable with children and like working with children of all ages. Must be comfortable with and enjoy working with adults as well.
Must be able to work weekdays, weekends, and after school or occasional evening hours as needed. Regular and reliable attendance is an essential function of this position.
Must be able to multitask.
Must be able to communicate effectively with others to allow for the coordination of work, safety, and in emergency situations if needed.
Must be comfortable speaking in front of and engaging a group and speaking one-on-one with both adults and children in an appropriate manner. Must be able to effectively communicate with customers and represent the Art Studio and the Park District in the most favorable way.
Must be willing and able to assist with administrative paperwork.
Must be able to bend down, reach, kneel down, stand for long periods of time, move quickly, and walk around the Art Studio for the duration of the work shift. May be occasionally required to lift or move up to 50 pounds. The general indoor work area is a smoke-free environment with controlled temperature and fluorescent lighting. May be exposed to noise distractions from employees and program participants or equipment operation in adjacent work areas. When outside, may be exposed to weather conditions including sunlight, humidity, wind, and warm and cold temperatures. May be exposed to common household cleaners.
Due to the needs of the Park District, evening and weekend hours will be required. Your work schedule may vary and your work week may exceed regular work hours at times but will be less than 1,000 hours per year.
Nothing contained herein shall preclude or limit the Park District from changing this written job description through addition, deletion or modification of essential job duties.
The Mt. Prospect Park District is an Equal Opportunity Employer.
Salary Description $15.00 per hour
Administrative Assistant
Administrative assistant job in Hales Corners, WI
At Holz Motors, we believe that happy employees make happy customers, and every team member plays a vital role in our success. We're looking for a detail-oriented Full Time Administrative Assistant to join our team and help keep our dealership operations running smoothly.
If you're organized, efficient, and thrive in a fast-paced environment where priorities can change quickly, this could be the perfect opportunity for you!
Responsibilities:
* Provide phone coverage during lunch hour (12:00-1:00 PM and any breaks)
* Process wholesale deals and dealer trades
* Perform filing and maintain organized records
* Assist with inventory tasks - stock in new vehicles
* ECOM invoice processing
* Perform various administrative and office duties as assigned
Qualifications:
* Strong attention to detail and organizational skills
* Accurate data entry and computer proficiency
* Ability to handle multiple tasks and interruptions effectively
* Dealership and accounting experience is a plus
* Reliable and able to adapt to changing office needs
What we offer...
* Medical and Dental Plan
* $15k of Employer paid life insurance
* Ancillary insurance products available- life, disability, critical illness, accident
* Employee Assistance Program
* 401k plan and Profit Sharing
* Paid Holiday and Vacation
* Career advancement opportunities, promote from within
* Over 100 years Family Owned and Operated
* Local event tickets- Brewers, Packers, Museum, Zoo
* Discounts on products and services
BHS Support Team Secretary/Reception (Anticipated)
Administrative assistant job in Barrington, IL
BHS Support Team Secretary/Reception (Anticipated) JobID: 7465 Secretarial/Clerical/Administrative Assistant Date Available: When Filled Additional Information: Show/Hide JOB DESCRIPTION BARRINGTON COMMUNITY UNIT SCHOOL DISTRICT 220
Position Title: BHS SUPPORT TEAM SECRETARY/RECEPTION
Department: STUDENT SERVICES
Reports To: ASSISTANT PRINCIPAL
POSITION SUMMARY:
The position of BHS Support Team Secretary/Reception is being established to provide day to day support in the coordination, management, and accurate entry of student attendance records. This position will also be responsible for providing general secretarial and receptionist support to office personnel.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES:
* Ensures the accuracy of daily school attendance records for all students on an assigned wellness team.
* Operates and manages the automated attendance system through Infinite Campus, as well as the phone system, in order for accurate tracking and documentation of student attendance information.
* Coordinates late student arrival and early dismissal procedures in order to maintain accurate records and ensure that students are able to arrive/depart classrooms and the school building without issue.
* Researches attendance discrepancies and addresses these issues by communicating with necessary individuals in order to rectify any problems.
* Effectively communicates with parents, students, staff and administration in person, by telephone, email or letter for the purposes of providing information on a variety of attendance issues.
* Prepares attendance reports in order to communicate any full-day, partial-day or specific class period truancy concerns for students.
* Responds to inquiries from a variety of individuals (IE; staff, parents, students) for the purpose of providing information and/or direction related to school and/or team specific events.
* Supports team members by monitoring students awaiting appointments, directing inquiries appropriately, and scheduling appointments as requested.
* Serves as team receptionist by greeting visitors, answering/directing calls, and effectively communicating routine, sensitive, and confidential information.
* Maintains team supply inventory of materials, and coordinates ordering with appropriate personnel.
* Serves as the direct liaison between the security entrance and individuals arriving for appointments.
OTHER FUNCTIONS:
* Assists with the organization, coordination and implementation of various events throughout the academic year that support schoolwide functions (IE; College Night, Back to School Night, Incoming Freshman Night, etc.)
* Attend meetings as assigned for the purposes of conveying and/or gathering information required for the successful performance of school/team related functions/
* Maintain a clean, safe, and orderly office environment.
* Other duties as assigned by the Associate Principal.
QUALIFICATIONS:
* Calm and pleasant demeanor, and excellent interpersonal skills with a variety of audiences,
* General knowledge and ability to effectively navigate the student information systems (Infinite Campus).
* Strong attention to detail and ability to problem solve.
* Self-motivated and able to work independently as well as within a team environment.
GENERAL COMMENTS:
The nature of this position requires an ability to maintain confidential information and the demonstration of ethical, professional conduct at all times. A working knowledge of the school community (people and resources) is desirable.
PHYSICAL CONTEXT OF THE JOB:
Physical demands include occasional light duty lifting, carrying, pushing and/or pulling of supplies, and/or carts and other objects; this may also include kneeling and/or crouching for short periods of time. Additionally, finger dexterity and the ability to hold a telephone for long periods of time. Generally the job of receptionist/secretary will require 80% sitting at a desk or office work space, 10% walking, and 10% standing to perform job duties.
TERMS OF EMPLOYMENT: (Completed by the Office of Human Resources)
Calendar Days:
188
Hours per Day:
7.00
Wage Grid Lane:
S/D
Hourly Rate Starting Range:
$18.18-$19.29
Benefits
Benefits Page
Status:
BSEO - Classified
Revised 4/2024, 3/2025
Accounting Administrative Assitant
Administrative assistant job in Wauwatosa, WI
Accounting & Administrative Assistant The Accounting & Administrative Assistant is an essential part of our team, providing support to both the Accounting Department and overall office operations. This role involves managing core bookkeeping activities, assisting with accounts payable and receivable, supporting payroll processes, and maintaining accurate documentation across systems.
Key Responsibilities
+ Perform daily bookkeeping and maintain precise financial records.
+ Assist with accounts payable, accounts receivable, and payroll preparation.
+ Track expenses, reconcile accounts, and update financial spreadsheets.
+ Support project setup, billing documentation, and data entry.
+ Provide administrative assistance to accounting, HR, and leadership teams.
+ Organize documents, manage reminders, and handle general office tasks.
+ Follow up on outstanding items to ensure deadlines are met.
Qualifications
+ Strong multitasking and organizational skills.
+ Excellent communication skills-comfortable asking questions and following up.
+ Proactive, reliable, and self-driven.
+ High attention to detail and accuracy.
+ Ability to work independently in a hybrid environment.
+ Proficiency in Excel and Smartsheet.
+ 0-2 years of experience in administrative or accounting roles preferred.
+ Familiarity with Sage, QuickBooks, or Unanet is a plus.
Job Type & Location
This is a Permanent position based out of Wauwatosa, WI.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Wauwatosa,WI.
Application Deadline
This position is anticipated to close on Dec 10, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.