Administrative assistant jobs in Rhode Island

ACS is looking for an Administrative Assistant to perform a variety of administrative and clerical services remotely and onsite. Duties of the Administrative Assistant include: Greets guests and maintains professional conduct throughout the office Maintains data and documents, including development support, handling and storage, and required technical data and document delivery. Answer and direct phone calls Plan meetings and take detailed messages Write and distribute official email (unclassified), correspondence memos, letters, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and supplier Book travel arrangements Submit and reconcile purchase requests Provide general support to visitors Act as the point of contact for internal and external contacts Liaise with senior officers to handle requests and queries Skills Proven experience as an administrative assistant or office admin assistant Knowledge of Navy administrative systems and procedures Must have high level of interpersonal and problem solving skills to handle sensitive and confidential situations. Position continually requires demonstrated poise and tact. Working knowledge of Microsoft Office Suite, with a focus on outlook and Excel Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Learn more about this position at www.ac-staffing.com

Job SummaryRDSI is seeking an Administrative Assistant to work full-time at the Newport Navy Base. The selected candidate will provide support for the RFDACS Depot on a daily basis. The candidate must be able to work independently to accomplish program tasking. Training for all Government processes and software will be provided. Responsibilities Maintain Government inventory databases in CMPRO and ERP. Manage and maintain RFDACS Library duties, ensuring proper organization and accessibility of program documentation. Complete Material Transfer requests promptly. Enter drawings, documents, and parts in the CMPRO database per approved Engineering Change Requests (ECRs) which includes all metadata for all parts lists.. Order parts/material through the Navy or commercial purchase system as required to support the RFDACS repair process.. Prepare 1149s for parts/repairs to be shipped per Fleet request for RFDACS program. Handle packing and distribution of these parts to Bldg. 47 for delivery. Prepare Work Packages in CMPRO and SharePoint. Receive, log-in and file various program related technical drawings and documents for the RFDACS Program. Provide guidance and work leadership to other configuration management specialists. Prepare complex and detailed documents. Convert documentation from one word-processing format to another as requested. Prepare presentation materials and documents. Requirements At least 1 years of demonstrated administrative experience. Self-starter with an ability to accomplish tasking using a proactive and strategic approach. Excellent organizational skills. Outstanding communication skills, both verbal and written. Strong attention to detail and follow-through. Experience with Microsoft Office Suite - emphasis on Word, Excel, and Power Point. U.S. citizenship and the ability to obtain and maintain a Secret level DoD clearance. Currently holding a Secret level DoD clearance is a PLUS. Applicants selected will be subject to a security investigation and must meet eligibility requirements for access to classified information RDSI is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

/PURPOSE: The Senior Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Mentor new Administrative Assistants/Administrative Coordinators on policies & procedures. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. 3-5 years of Administrative / Office experience required. Minimum of 2-3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and /or move up to 30 pounds. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading. EQUAL OPPORTUNITY EMPLOYER: Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $28.85 - $30.29 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Wright-Pierce has an exciting opportunity for an assistant based in our Providence, RI, office. As an assistant at Wright-Pierce, you will be part of a collaborative administrative assistant team supporting a growing company. You will be responsible for the day-to-day office needs and will have the opportunity to support interesting engineering projects that directly impact our company's success. If your skills are a match for the position below, we'd love to hear from you. Responsibilities * Point person for performing all office administrative tasks including but not limited to: ordering and stocking supplies; accepting and distributing mail; answering phones; scheduling and attending meetings; assisting with travel reservations; ordering lunches for in-house seminars; and photocopying, scanning, and electronic filing. * Work with other assistants and engineering teams to support preparation, organization, edit/proofreading, formatting and/or production of project deliverables including but not limited to letters, memos, reports, plans, specifications, contracts, and presentations. * Ensure quality control of Wright-Pierce brand standards throughout all deliverables. * Work closely with supervisor and administrative team to support company-wide initiatives. * Manage supplies and repair services for office printers. * Coordinate building maintenance. * Support Human Resources, Accounting, and IT departments with various tasks and duties, including onboarding of new employees and processing purchase requisitions and other related tasks. * Connect with other assistants company-wide to provide cross-location support. Essential Functions * Apply strong organizational and time management skills. * Exhibit detail-oriented skills work collaboratively with engineering teams * Be able to independently identify and complete tasks that may be overlooked by others but are critical to maintaining an excellent office environment. * Demonstrate awareness of individual and team dynamics to effectively support office and company culture. * Foster a welcoming and friendly environment to encourage employee engagement. * Employ excellent communication skills and assist with relaying technical information clearly. * Believe in the core values of Wright-Pierce and personal qualities of integrity and teamwork Experience * 3 or more years of office administration. * Proficiency with Microsoft Office suite, specifically Word, Excel, PowerPoint, Outlook, and SharePoint. Specific expertise in MS Word layout and formatting is a must. * Experience with PDF programs is a plus. Education * Associates degree (in related field) preferred. Best in Class Engagement Our recent employee engagement survey, conducted by The Employee Engagement Group, revealed a highly engaged workforce with 87% responding and 94% of respondents indicating they would recommend Wright-Pierce as a place to work. These results are best-in-class for the A/E/C industry and reflect our commitment to creating a positive work environment. The firm's top performing areas, based on employee feedback, include respect for others, opportunities to socialize, career opportunities, and life-work balance. Equal Employment Opportunity At Wright-Pierce we are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state or local laws. We strongly encourage women, minorities, people with disabilities, and veterans to apply. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Summary Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Overview Help Accepting applications Open & closing dates 10/27/2025 to 12/31/2025 Salary $42,679 to - $61,449 per year The salary range shown is for base salary only, actual salary will be determined based on the duty location of the selectee. Pay scale & grade GS 7 - 8 Locations Many vacancies in the following locations: Anchorage, AK Birmingham, AL Gadsden, AL Mobile, AL Show morefewer locations (185) Montgomery, AL Fayetteville, AR Fort Smith, AR Little Rock, AR Texarkana, AR Eloy, AZ Florence, AZ Phoenix, AZ Tucson, AZ Yuma, AZ Adelanto, CA Bakersfield, CA Calexico, CA Camarillo, CA El Centro, CA Fresno, CA Los Angeles, CA Morgan Hill, CA Redding, CA Sacramento, CA San Bernardino, CA San Diego, CA San Francisco, CA Santa Ana, CA Santa Maria, CA Stockton, CA Alamosa, CO Aurora, CO Centennial, CO Craig, CO Durango, CO Florence, CO Frederick, CO Grand Junction, CO Hartford, CT Dover, DE Fort Myers, FL Jacksonville, FL Miami, FL Miramar, FL Orlando, FL Plantation, FL Pompano Beach, FL Stuart, FL Tallahassee, FL Tampa, FL Atlanta, GA Folkston, GA Lumpkin, GA Savannah, GA Tamuning, GU Honolulu, HI Cedar Rapids, IA Des Moines, IA Sioux City, IA Boise, ID Idaho Falls, ID Twin Falls, ID Broadview, IL Chicago, IL Rock Island, IL Indianapolis, IN Wichita, KS Bowling Green, KY Louisville, KY Alexandria, LA Baton Rouge, LA Jena, LA Lafayette, LA New Orleans, LA Oakdale, LA Winnfield, LA Burlington, MA Baltimore, MD Salisbury, MD Scarborough, ME Detroit, MI Fort Snelling, MN Grand Rapids, MN Kansas City, MO Saint Louis, MO Strafford, MO Gulfport, MS Pearl, MS Billings, MT Cary, NC Charlotte, NC Greensboro, NC Hendersonville, NC Wilmington, NC Grand Forks, ND Grand Island, NE North Platte, NE Omaha, NE Manchester, NH Elizabeth, NJ Mount Laurel, NJ Newark, NJ Albuquerque, NM Chaparral, NM Las Cruces, NM Roswell, NM Las Vegas, NV Reno, NV Batavia, NY Buffalo, NY Central Islip, NY Champlain, NY Malta, NY New York, NY Brooklyn Heights, OH Cincinnati, OH Westerville, OH Oklahoma City, OK Tulsa, OK Eugene, OR Medford, OR Portland, OR Lords Valley, PA Philadelphia, PA Philipsburg, PA Pittsburgh, PA Williamsport, PA York, PA Aguadilla, PR Guaynabo, PR Warwick, RI Charleston, SC Columbia, SC Greer, SC Sioux Falls, SD Chattanooga, TN Knoxville, TN Nashville, TN Alvarado, TX Amarillo, TX Anson, TX Athens, TX Austin, TX Big Spring, TX Conroe, TX Corpus Christi, TX Dallas, TX Del Rio, TX Edinburg, TX El Paso, TX Harlingen, TX Houston, TX Huntsville, TX Karnes City, TX Laredo, TX Livingston, TX Los Fresnos, TX Lubbock, TX Memphis, TX Midland, TX Pearsall, TX Pecos, TX Pflugerville, TX Raymondville, TX San Angelo, TX San Antonio, TX Taylor, TX Waco, TX Ogden, UT Orem, UT Saint George, UT West Valley City, UT Bowling Green, VA Chantilly, VA Harrisonburg, VA Norfolk, VA Richmond, VA Salem, VA Charlotte Amalie, VI Saint Thomas, VI Saint Albans, VT Ferndale, WA Richland, WA Seattle, WA Tacoma, WA Yakima, WA Milwaukee, WI Charleston, WV Cheyenne, WY Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 8 Job family (Series) * 1802 Compliance Inspection And Support Supervisory status No Security clearance Other Drug test Yes Position sensitivity and risk Moderate Risk (MR) Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number OPM-ERO-12821414-DHA-JS Control number 848932900 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency These positions will be filled through the Office of Personnel Management's Direct Hire Authority for the occupation and is open to all U.S. citizens. Duties Help As an Enforcement and Removal Assistant (OA), at the full performance level you will perform a variety of duties, such as: * Researching detainee history using multiple sources to establish identity/citizenship and manage detained and non-detained dockets. * Providing administrative support to managers, supervisors, or staff members by assisting in the day-to-day management of the office's activities. * Summarizing and tabulating detainee information from various reports and utilizing a variety of databases and automated systems. * Generating and verifying detainee reports, encounters, charging documents, studies, data quality and create and revise spreadsheets charts, graphs, and presentations. * Exercising quality control over bond paperwork. Requirements Help Conditions of employment * You must be a U.S. citizen to apply for this position. * You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. * Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see ********************* * One-year probationary period may be required. * A pre-employment drug test will be required. * If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. * DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. * All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. * Incentives may be authorized; however, this is contingent upon funds availability. * License required: No * Pre-employment physical required: No * Qualification requirements must be met for those applications submitted by each cut-off date. * Complete the initial online assessments and USA Hire Assessment, if required. Qualifications You must demonstrate you meet the Minimum Qualifications Requirements and the Typing Requirement as noted below. Minimum Qualifications for GS-07 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-06 level in the Federal service that included experience such as: * Providing clerical and administrative support to a law enforcement program including preparing travel documents and making travel arrangements for domestic and/or international travel. * Establishing, tracking, and/or maintaining legal case files. * Preparing legal documents, including warrants and records of proceedings. * Reviewing bond cases to determine status and identify next course of action (e.g., to continue, cancel, or breach) for supervisory review. Minimum Qualifications for GS-08 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-07 level in the Federal service that included experience such as: * Maintaining and reviewing docket files. * Collecting and analyzing data from law enforcement databases. * Researching detainee history using multiple sources to establish identity and citizenship. * Coordinating escorts and transportation associated with deportation or removal activities. * Reviewing bond cases to determine status and taking appropriate action to continue, cancel, or breach. Typing Requirement In addition to meeting the minimum qualification requirements, you must show possession of the ability to type at least 40 words per minute based on a 5-minute sample, with three or fewer errors. You may self-certify your proficiency in the Occupational Questionnaire. All qualification requirements must be met by the cutoff dates listed under additional information. Qualification claims will be subject to verification. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This job does not have an education qualification requirement. Additional information THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. Applicants will be referred periodically throughout the announcement period based on the schedule below. * 1st Cut-off on 11/01/2025 * 2nd Cut-off on 12/01/2025 * Final Cut-off on 12/31/2025 Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages. Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval. Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Public Trust as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/**********9652-Reasonable-Accommodation-Information) Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): * Customer Service * Flexibility * Integrity/Honesty * Interpersonal Skills * Reading Comprehension * Reasoning * Self-Management * Teamwork Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the assessment questionnaire, click the following link: ******************************************************** Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. The "Rule of Three", Category Rating and Veterans Preference will not apply to this vacancy. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet. Veterans: Although the Direct Hire Authority permits hiring without regard to Veterans Preference, applicants who are eligible for Veterans Preference are still encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). View information on veterans' preference. Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: ************************************************************ Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing relevant experience, education and training. Work experience must include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor. Limit your resume to two pages. Only resumes 2 pages in length will be accepted to determine eligibility and qualifications. For more information, view the following link. USAJOBS Help Center - Update your resume now so it meets new resume requirements 2. Other supporting documents (only submit if applicable to you): * Are you a veteran entitled to preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. * Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit all of the following: * A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; * A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location; * A copy of your latest performance appraisal including your rating; and * Any documentation from your agency that shows your current promotion potential, if applicable. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: * Position title; * Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); * Agency; and * Beginning and ending dates of appointment.

Providence Public Schools District (PPSD) seeks an exceptional CHILD SUPPORT ASSISTANT 1:1 who is excited to join our community of teachers, students and stakeholders. This is an exciting opportunity for teacher assistants who seek a challenging yet rewarding experience. We serve approximately 22,000 students at 37 elementary, middle, and high schools. Approximately 55% of students come from homes where English is not the primary language spoken. Combined, our students and families speak over 55 different languages and hail from 91 countries of origin. In PPSD, the teachers and teacher assistants set high expectations for academic achievement, provide equal access to differentiated instruction, and endeavor to close the achievement and opportunity gap among historically marginalized subgroups within the schools. PPSD is a great place for those who desire an environment that supports their creativity and ingenuity, and respects their credentials and abilities as a teacher and/or teacher assistant. REPORTS TO: Principal The child support assistant reports directly to the Principal and works under the guidance and supervision of the principal or his designee. The child support assistant maintains a cooperative staff relationship with all personnel functioning within the educational setting. The child support assistant will be responsible for all health and hygiene issues described below and work cooperatively with the other service providers and the School Nurse/Teachers. NOTE: The safety of school children is an important responsibility of the teacher assistant program. As such, please note that all teacher assistants MUST be available for bus monitoring assignments and will be paid in accordance with the additional hours worked. **Contingent upon funding** EDUCATION REQUIREMENTS: Associate's degree OR 48 college credits OR Passing score of 461 on the ParaPro Test RIDE Certification Requirements: Teacher Assistant Training Program Certificate and CNA license DESCRIPTION OF DUTIES & RESPONSIBILITIES: Participate in daily and long-range lesson and classroom activity planning. Conduct learning exercises with small groups of students. Guide students in developing positive relationships with peers and adults. Assisting with the supervision of pupils in the classroom, corridors, school yards, lavatories, cafeterias, etc... and on field trips. Assist Pre-K through 4th grade students with toileting, dressing, feeding, positioning, and self-care, which may include diaper changes.Alert the teacher to the special needs of individual students. Collecting and distributing educational materials. With teacher supervision, correct students' work and prescribe additional work to remediate student's weaknesses. Operating machines which duplicate or copy information for distribution to pupils. Assisting the teacher to meet the many personal and physical needs of the child. Under teacher supervision, participate in discipline procedures and prescribe consequences for student behavior. Assist teachers in devising special strategies for reinforcing behavior or academic skills based on a sympathetic understanding of individual students, their needs, interests, and abilities. Serve as the chief source of information and help to any substitute teacher assigned in the absence of the regular teacher. Commit to attend ongoing professional development sessions; such as those offered by RIDE, the Providence School Department, and Local Union 1033. Perform additional teacher assistant duties as requested. Prepare all specialized equipment, e.g. walkers, helmets, braces, etc. for use by all pupils each day; securing at the close of school day. Assist children to and from transportation vehicles (especially those that are medically fragile). Assist medically fragile students, in their daily movement, whenever necessary, especially during fire drills, emergencies, changing classes, etc. Provide follow up activities as supervised by the Physical or Occupational Therapists. Assist the school Nurse/Teacher with maintenance regarding correspondence whenever necessary. Give personal care when needed, in toileting/changing diapers, personal hygiene, and clothing changes, whenever necessary. Take temperature (axillary/orally/rectally) pulse and respiration whenever necessary. Meet safety needs of students by providing necessary assistance to prevent injuries and use of equipment properly, such as walkers, wheelchairs, etc. Empty, clean, and change the urinary bags. Assist the students to the bathroom facilities. Instruct students in proper hygiene techniques. Participate in field trips whenever directed. Assume other responsibilities at the direction of the Nurse/Health Administrator. Monitor the gastrointestinal feeding tube while it is running and is responsible for closing the valve if the student experiences any symptoms of gastric reflux or gastrointestinal distress, and will immediately notify the School Nurse/Teacher. Inform the School Nurse Teacher when a student is required to take any medications. THE CHILD SUPPORT ASSISTANT IS NOT PERMITTED TO DISBURSE ANY MEDICATIONS TO ANY STUDENT. Report any medical problems/changes of the students to the School Nurse/Teacher immediately. At the discretion of the building principal and the School Nurse/Teacher, the Child Support Assistant Worker will assist with other students as needed.

Job Summary: Reporting to the VP of Operations, the DME (Durable Medical Equipment) Supply Assistant supports the ordering, logistics, assembly, and distribution of durable medical equipment for the organization. This position assists with processing orders, tracking inventory, and preparing DME for participant use, including assembling items and performing basic cleaning and maintenance. The DME Supply Assistant also provides general administrative support related to DME workflows. The role requires an aptitude for hands-on equipment assembly, strong attention to detail, and the ability to manage multiple requests in a responsive and adaptable manner. The individual must maintain confidentiality when handling sensitive information and foster positive working relationships with internal teams, external partners, and participants. Ability to learn, utilize, and train others on the DME asset management software system. Responsible for data entry and registering participants and DME items into asset management software. Responsible for labelling all DME with an asset tag prior to it being issued. Responsible for entering asset tag information into the EMR (PL). Schedules delivery, maintenance, and removal of medical equipment in participant homes and healthcare facilities as needed. Develops spreadsheets, enters data, and possesses knowledge of database software. Addresses customer service issues promptly in a professional and courteous manner. Provides outstanding customer service and communication with internal staff and external stakeholders including participants, caregivers, and contracted vendors. Demonstrates strong communications skills. Develops DME reports as needed. Monitors Vendor inventory. Assists with the delivery and retrieval of DME as necessary. Cleans DME between participant use as necessary. Maintains equipment in the rehab gyms at the day centers. Assembles DME according to manufacturer's guidelines. Organizes the rehabilitation storage closets at the day centers as needed . Performs minor repairs of DME. Ensures that designated equipment is inspected according to industry standards and information is entered into the asset management software program. Performs other related duties as required and assigned. May assist with overflow work from the Administrative Assistance, when needed. Required Skills & Abilities: Ability to maintain confidentiality.Ability to prioritize tasks.Ability to learn software programs, Excel, and to produce graphs and data driven reports.Dependable and punctual with ability to maintain consistent attendance.Ability to read, write and comprehend English.Ability to maintain sound judgement under stress and communicate effectively Education Requirement: High School Diploma or Equivalent, required Associates Degree, preferred Physical Requirements: Must be able to tolerate prolonged periods sitting at a desk and working on a computer.Must be able to lift 20 pounds and at times up to 55 pounds.Physical ability to regularly stoop, bend, kneel, lift, stand, walk, stretch and reach for extended periods of time.Must be able to navigate various departments of the organization's physical premises as well as related community care settings.Must be able to tolerate conditions typically associated within a medical office and/or home care setting including potential exposure to bloodborne pathogens and infectious diseases.Must be able to complete assignments in variable weather conditions and ever changing and sometime allergenic environments in participant homes, including extreme heat, humidity, dust, smoke, pet contamination, and pests. Experience: 1 to 3 years of office support experience, preferred1 year of experience working with a frail or elderly population, preferred Licensure & Certification Requirements: None Position Requirements: Driver's License & access to reliable transportation: community-based travel required .

Job Description Administrative Assistant CSP (Full Time) This position is designed to support the Community Support Services program and its leadership relative to daily administrative operations, building issues, and special projects as assigned by program leadership. EDUCATION AND TRAINING REQUIRED: High school graduate or equivalent. Proficiency in Microsoft, Excel, Power Point and other software programs. Ability to participate as a member of a multidisciplinary team. Ability to remain organized while handling multiple priorities simultaneously. Ability to work independently and effectively to solve problems, seeking supervision as needed. At least two years of general office experience, preferably in a health care setting. Skill in the use of electronic communication (i.e., phone, e-mail, fax, etc.) Proficiency in the use of print media Special Qualifications: Excellent public relations and communication skills with individuals and groups, treating all persons with dignity and respect Physical and emotional health and capacity to manage stresses with a busy non-profit community organization Understands and believes in the mission of the organization WORKING CONDITIONS: Standard office environment with frequent use of office equipment. Ability to lift 25lbs. Requires sitting 75% of the time. Travel between sites required. Flexible hours may be required. Benefits Community Care Alliance offers competitive salaries based on experience, skills and performance, a comprehensive benefits package, and great quality of work/life. Generous vacation, sick time and holidays. Comprehensive medical and dental coverage as well as voluntary vision and AFLAC supplemental coverage. 403b with matching after 6 months of employment. Flexible Spending (FSA) and Dependent Care (DCA) accounts. Agency-paid group life insurance; long-term disability. Tuition reimbursement and licensure/certification bonuses. Employee referral program as well as bilingual skills premium. On-site or nearby parking available at most buildings; mileage reimbursement for client and business related use of your personal vehicle. To apply for this opening please visit our website *********************** and select "Careers" and then "Current Openings" to fill out an application and upload your cover letter and resume. About Us Community Care Alliance provides an array of services and supports that are linked together so people can access help for their unique situations. Our goal is to help all members of our community become healthier, more self-reliant and better informed to meet their economic, social and emotional challenges. Community Care Alliance is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, age, national origin, or disability. Military friendly employer!

McLaughlin Research Corporation (MRC) is seeking an Administrative Assistant. The successful candidate must possess excellent communication and interpersonal skills,and should be comfortable working in a fast-paced, schedule driven environment. Administrative duties to include weekly reports, travel arrangements, visit requests, meeting support, Records Management compliance. Requirements · Proficiency in Microsoft Excel, Word and PowerPoint · Excellent verbal and written communication skills · Strong organizational skills · Detail oriented, proactive and must be capable of multitasking · US Citizenship and ability to obtain a Security Clearance - On-site support A plus is familiarity with Defense Travel System, visit request processes and Navy Correspondence Manual. McLaughlin Research Corporation offers a competitive benefit plan to employees and their eligible family members that includes health, dental, vision, life, and disability plans, paid holidays, accrued leave, accrued vacation, 401K, profit sharing, as well as, any other state or federally required benefits. Equal Employment Opportunity Statement: McLaughlin Research Corporation is an Equal Opportunity and Affirmative Action Employer. It is our policy to recruit, hire, promote, and train for all positions without regard to age, race, creed, religion, national origin, gender identity, marital status, sexual orientation, family responsibilities, pregnancy, minorities, genetic information, status as a person with a disability, amnesty or status as a protected veteran, and to base all such decisions upon the individual's qualifications and ability to perform the work assigned, consistent with contractual requirements and all federal, state and, local laws. EEO is the Law: Applicants and employees are protected under Federal law from discrimination.

GZA GeoEnvironmental, Inc. (GZA) is seeking an Administrative Assistant in our Providence, RI office to support our team of Principals, Project Managers, and staff engineers/scientists. This position provides the opportunity to learn and grow from seasoned professionals and has a clear path for career advancement. The successful candidate will be comfortable working in a fast-paced environment. A high level of professionalism, cooperation, and interpersonal communication skills are crucial in this role. Key Responsibilities: Provide support to the technical staff in the maintenance of project files; preparation of correspondence, proposals and reports using Microsoft Office software. Assisting Principals and Project Managers in preparing qualification packages and proposals for prospective work. Responsible for calendaring, making travel arrangements, coordinating meetings and seminars and providing phone/reception coverage when needed. Contract administration; generation of project submittals; preparation and distribution of paperwork for regulatory agency compliance, permits and reporting. Basic knowledge and operation of office equipment, including printers, copier, scanner and facsimile. GZA emphasizes a One Company environment, and as a member of our team, you may be asked to assist on projects and tasks outside of your primary responsibilities. Qualifications: Associates Degree plus 2 years' office support experience, or High School Diploma plus 4 years of experience in a similar position. Comfortable supporting multiple team members and interacting with internal and external clients. Strong verbal and written communication skills. Excellent attention to detail. Ability to maintain confidentiality. Has a ‘can do' attitude in learning new skills and a strong sense of teamwork. Intermediate knowledge of MS Office products. Experience working in an engineering consulting environment is a plus. Availability to work 40 hours per week on site (Monday through Friday 9 am to 5 pm). The hourly rate for this position may range between $25.00 and $31.74. The salary and total compensation will depend on many factors, including candidate experience, education, professional licensure, and other qualifications. About GZA: 100% Employee Owned Professional development and enrichment opportunities Exciting work environment Opportunity for company ownership Generous company-subsidized benefits package, including medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses GZA is an employee-owned multidisciplinary engineering consulting firm with a history of more than 60 years of providing innovative engineering solutions to improve the natural and built environment. We are an ENR Top 500 Design firm focused on environmental, geotechnical, water, ecological, and construction management services. With a staff of interrelated professionals dedicated to providing high-level expertise on complex projects above, below and at ground-level, GZA's experts provide seamless integration across practice areas, client types, and project locations. GZA GeoEnvironmental, Inc. is an Affirmative/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, physical or mental disability, citizenship status, marital or veteran status, age or other protected status. Note to Staffing Agencies: GZA GeoEnvironmental, Inc. and its subsidiaries do not accept unsolicited resumes from staffing agencies, recruiting firms, or other third parties. All unsolicited resumes will be considered a gift, and GZA will not be obligated to pay a referral fee. GZA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. This policy is in place to ensure we respect the relationships with our preferred vendors and avoid any potential misunderstandings.

Part-time Monday - Friday 9AM - 1PM $25.00/hr We have an exceptional Administrative Assistant opportunity for one of our portfolios. As a core member of the team, you be responsible for coordination of supportive services for the Facility Manager and staff. As a full-service commercial brokerage, investment, management, maintenance, housekeeping and environmental services company, Owens Realty Services continues to experience extraordinary growth attributed to our overwhelming commitment and dedication to the absolute best and most innovative services in the industry. As an Administrative Assistant you will interact with professionals throughout the organization giving you exceptional opportunities for career enrichment. In this role, you will report to the Facility Manager of the portfolio. Here is what you can expect in this role. Responsibilities will include: * Support team members and clients with account correspondence, reporting and budgeting. * Financial - Ensures that invoices are received in a timely manner from vendors and for coding of invoices for submission to the internal Accounting department for payment. Tracks invoices and expenses to ensure budget compliance. * Maintenance of inventory with respect to office supplies and company forms, etc. for project team use. * Manage vendor files. * Ensure adequate supplies of uniforms are available for new hires. * Assists in the completion of weekly and/or monthly reports on maintenance, scheduling, work orders and other on-site activities. Job Abilities and Skills: * A minimum of 3 years' experience within an administrative support role * Excellent communication and customer service skills, including strong writing, speaking and listening skills. * Excellent computer skills and above average knowledge of office software packages (Word, Excel, PowerPoint, Outlook, etc.). * Solid attention to detail. * Data entry skills * Ability to operate equipment such as copy machines, fax machines, personal computers, scanners and other office machinery. * Confident positive attitude. * Excellent organizational skills. * Ability to multi-task and work in fast-paced environment. * Confident positive attitude. * Willingness to do whatever is necessary to assist team and support company policies and procedures. * Requirement: Successful Drug screen & criminal background check. Education, certification and/or license requirements: * High School Diploma or GED equivalency. Higher education or formal training preferred. Physical Requirements: * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle or feel objects and tools or controls; reach with hands and arms; climb, stoop, kneel or crouch; and talk or hear. * The employee must regularly lift and/or move up to 15 pounds and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

We're not just a workplace - we're a Great Place to Work certified employer! Proudly certified as a Great Place to Work, we are dedicated to creating a supportive and inclusive environment. At Sonic Healthcare USA, we emphasize teamwork and innovation. Check out our job openings and advance your career with a company that values its team members! LOCATION: East Providence, RI Shift: 8-5 DAYS: Monday-Friday FULL TIME: Benefits Eligible Position Summary: The Administrative Assistant provides high-level administrative support to senior executives, ensuring efficient operation of the executive office. This role involves managing correspondence, maintaining certain financial and operational records, coordinating meetings, preparing reports, assisting with financial transactions and data entry. The ideal candidate demonstrates strong organizational skills, professionalism, discretion, and the ability to handle multiple priorities with minimal supervision, contributing to the overall effectiveness and success of the executive and finance teams. Duties & Responsibilities: Complete the matching and processing of purchase orders, packing slips and invoices for the Finance team. Monitor and organize daily emails relating to accounts payable. Create all manual purchase orders and maintain tracking system to ensure they are properly authorized. Sort daily mail for distribution to multiple departments. Filing and maintenance of documents for the Finance and Executive team Prepare reports with and assist in projects for the Finance and Executive team Provide telephone coverage/reception for the Executive team. Perform assistance in the general operations of the Executive team and help with organizing & preparing for meetings. Light reception duties monitoring access to Executive team. Organizing and maintaining physical and digital files; ensuring compliance with record-keeping policies. Emphasize the importance of prioritizing tasks, meeting deadlines, and working independently. Performs all other duties as assigned. Education and Experience: Required: 2 + years of Administrative Assistance experience Preferred: Associates Degree or higher Knowledge, Skills, and Abilities: Proficient with Microsoft Office Suite or related software. Effective written and verbal communication skills, both in person and on phone. Attention to detail and accuracy in completing tasks Works independently and as part of a team. Demonstrates time management skills. Demonstrates knowledge on how to use office equipment and supplies safely. Demonstrates commitment to compliance with applicable laws: federal and state regulations, including CAP, CLIA, HIPAA, Safety, and OSHA Regulations. Demonstrates the ability to maintain cultural competence. Scheduled Weekly Hours: 40 Work Shift: Job Category: Administration Company: East Side Clinical Laboratory, Inc. Sonic Healthcare USA is an equal opportunity employer that celebrates diversity and is committed to an inclusive workplace for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

SUMMARY: Serves as an Administrative Assistant to the principal and as facilitator for the school/public being served, in communicating information, problem solving, material acquisition, cash handling and record keeping. ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned Makes and receives telephone calls, takes messages, routes calls and schedules appointments. Maintains school records and confidential files for students, building, principal, and related requirements. Receives and routes all mail. Acts as liaison between school and community, principal, parents, staff and students. Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs. Under the direction of the Principal, the Administrative Assistant will follow “guidelines for funds” established by the Business Office. Orders, processes, and maintains office materials and equipment in coordination with the principal. Operates standard office equipment including but not limited to computer, calculator, intercom, photocopier and fax machine. Processes student changes and dismissals and related forms in coordination with the principal. Processes attendance/time cards for the building staff. Maintains accurate student attendance records including late arrivals and early dismissals. Maintains lunch records for the school including count, payment and weekly report. Assists principal in maintaining accurate records regarding enrollment and building organization. Assists and orientates substitutes. SUPERVISORY RESPONSIBILITIES: None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED). OTHER SKILLS and ABILITIES: Word processing skills. Ability to get along with other people. Patience in dealing with parents and students. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch and lift. Specific vision and hearing abilities are required to perform this job. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is usually moderate to loud. The employee continuously is interactive with the public, staff and administrators. The employee frequently will be required to meet multiple demands from several people. POSITION IN TOTAL ORGANIZATION Administrative Assistants will be under the direct supervision of the Principal and job performance will be evaluated on an annual basis. Secretarial employees are responsible to the Chief Human Resources Officer for their overall job functioning. The Chief Human Resources Officer will assist the administrator(s) in supervision and evaluation of the Administrative Assistants.

Job Summary: The Diagnostic Imaging (DI) Secretary is responsible for scheduling hospital-based DI appointments for Women & Infants Hospital, utilizing a computerized scheduling system. Responsible for maintaining scheduling priority through inbound scheduling calls or request for service (RFS) worklist and incoming faxes to make outbound scheduling phone calls. Communicates with physicians, physician office staff, and patients to obtain accurate patient insurance, medical testing, and procedure information, per the Minimum Data Set (MDS). Coordinates interpreter services as needed. Coordinates schedule based upon physician privileges, procedure descriptions, scheduling rules, and insurance requirements. Creates initial patient registration in hospital information system; assigning patient medical record number and encounter financial number to begin the preregistration process. Efficiently schedules patients per exam type, indication, and priority, rearranging schedules within DI at Women & Infants Hospital and satellite locations when needed to accommodate an urgent situation. Interacts with other departments and practices at Women & Infants Hospital to insure daily schedules meet maximum capacity and appropriateness. As need arises, scheduler will communicate last minute patient scheduling needs to accommodate same-day appointment requests as well as any overbooking scheduling with DI. Fosters a team approach towards achieving the overall goals of WIH and CNE. Coordinates with physicians across a variety of department and practices within Women & Infants Hospital to ensure any incoming request for service is accurate and complete, ready to be scheduled with the appropriate patient appointment. Promptly obtains incomplete information on required forms until all data is received, and communicates with the providers regarding authorization numbers as required. Notifies supervisor in a timely manner of problems in obtaining necessary data. Ensures that proper documentation of authorizations are secured for procedures and/or tests. Responsible for fostering inclusivity and collaboration across various departments and practices within Women & Infants Hospital to ensure all referring providers are held to the highest standard for documentation when requesting a service through an order or referral. Specifications: High school diploma required. Two years experience in a medical setting and customer service environment required. Certificate or working knowledge of medical terminology and strong oral communication skills are required. Minimum typing speed of 40 words per minute (WPM) with a working knowledge of personal computers, ability to prioritize and perform multiple duties simultaneously, ability to handle a high volume of calls and exhibit strong organizational skills are required. Must be able to adapt to continual process changes. Willing to work additional hours and change work schedule as need arises. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Centerare trusted organizations fueling the latest advances in medical research, attracting the nations top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. REPOST WIH Internal Posting Period: 12/3/2025 - 12/12/2025

Lincoln Public Schools is seeking an Administrative Assistant to join their Business Office team. 1.Perform administrative and clerical duties as assigned. 2.Compose, type, and process correspondence, reports, notices and recommendations as instructed. 3.Obtain and organize pertinent data and reports as needed. 4.Maintain a regular filing system and maintain pertinent school records. 5.Place and receive telephone calls, record messages. 6.Perform all receptionist duties. 7.Arrange and maintain a schedule of appointments, conferences and interviews. 8.Assist administration in special projects/awards ceremonies, as needed/necessary. 9.Perform all duties related to the school nutrition program. 10.Assist business office staff as needed/necessary. 11.Prepare computerized “List of Bills” for School Committee approval. 12.Process mail for the school district, i.e., centralized posting. 13.Process working papers for applicants. 14.Open all mail and dispense as necessary. 15.Prepare computerized bid specifications and newspaper advertising. 16.Order and distribute textbooks to private & parochial students. Maintain computerized textbook inventory. 17.Perform all related tasks as assigned by the School Business Administrator or his/her designee. This is a 260-day (12 month) position. Hours are 8:30am-4:00pm (35 hour work week) Salary, benefits and hours of work are in accord with the contract in force.

Tasca Family Commitment Tasca Automotive Group was founded in 1943 by Bob Tasca, Sr. In 1953 Bob opened the original Tasca Ford in Bristol, Rhode Island. Just one year later this dealership was completely destroyed by Hurricane Carol. Bob relocated and ultimately opened up the new Tasca Ford at 777 Taunton Avenue in East Providence, Rhode Island. It was here that Bob and his team became the second largest Ford dealership in the world in the 1960's. This was also the birthplace of the Tasca Racing program and many historic muscle cars such as the Ford Cobra Jet, Tasca Street Boss, and Mystery race cars. Bob opened Tasca Lincoln Mercury in Seekonk, Massachusetts in 1972. TLM became the highest volume Lincoln Mercury dealership in the world in 1986, and repeated again in 1987 and 1988 while also winning the Ford President's Award for outstanding customer satisfaction. This fulfilled Bob's dream of saying "None Bigger, None Better." It was also at the Seekonk store that Bob launched the innovative Pre-Trade program, pioneering the concept of short term trade cycles and leasing. He was also joined in the business by his three sons, thus fulfilling another of his dreams to build a successful family business. In 2002 Bob opened his flagship dealership in Cranston, RI. Featuring Ford, Lincoln, Mercury, Mazda, and Volvo the Cranston location was one of the most high tech and largest facilities in the country. It featured amenities such as drive in service write up, an in house Italian café, drive through carwash, and spacious customer lounge. It was at this time that Bob was joined in the business by his grandsons and granddaughters, continuing his dream of a family business. When Bob Tasca, Sr. passed away in 2010 he left a proud legacy of honesty, integrity, and customer satisfaction. 70 years and three generations later the Tasca Family continues to grow. We have been blessed over the past seven decades with great customers and great employees. We would like to thank the members of our team who continue to work so hard to satisfy our customers. We would also like to thank the thousands of families who have trusted us over the past 70 years. We humbly look forward to keeping our commitment that YOU WILL BE SATISFIED. EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The TASCA Chrysler-Dodge-Jeep-Ram-Fiat Parts Department in Johnston, RI is seeking an organized and detail-oriented Parts Department Assistant to join our Team. As a department assistant, your responsibilities will include Checking in parts orders, putting away stock, keeping the department neat and orderly, conducting inventory/bin checks, delivering parts to technicians and to our local customers as needed and assisting with retail customer requests. Applicant needs to be Dependable, Motivated, Organized and be able to safely lift/carry items up to 50lbs. The hours are Mon-Fri 8am-4:30pm

Now Hiring: Summer Camp Administrative Assistant Ocean Community YMCA-Camp Watchaug | Charlestown, RI | Summer 2026 Be the heartbeat of our camp office this summer! Camp Watchaug, located on beautiful Watchaug Pond, is looking for an organized, friendly, and fast-paced Administrative Assistant to support our busy seasonal camp operation. Seasonal Commitment: May-August | Monday-Friday, 8:30 AM-4:00 PM (Some flexibility available) Position Overview: This role is perfect for someone who thrives in a dynamic environment. You'll be the first point of contact for families, staff, and vendors-handling everything from camper inquiries and attendance tracking to coordinating supplies and assisting with daily camp communications. Qualifications: Strong multitasking and organizational skills Excellent communication and customer service abilities Comfortable using computers, email, and basic office tools Experience in a fast-paced setting; prior office or camp experience a plus Friendly, professional, and able to handle confidential information with care What You'll Gain: A key role in a mission-driven, youth-focused organization Opportunities to develop office, communication, and problem-solving skills A supportive and fun camp environment surrounded by nature Free individual YMCA membership Apply Today and help make Camp Watchaug run smoothly and successfully for campers and families alike! EOE

Schedule: - 7 hours per day, including a 0.5-hour unpaid lunch break - All days when school is in session | Please refer to the School Calendar linked here. Hourly Rate: $21.52 - $24.12 [based on experience] Essential Duties and Responsibilities:Essential Duties and Responsibilities: Assists with all functions of the main office. Assists with daily teacher coverage. Greets and directs visitors. Receives and routes incoming calls and records messages. Maintains student and staff information (addresses, emails, etc.), student biographical attendance records and discipline in the designated information system(s). Maintains cumulative student records, staff and visitor logs, files, documents, inventory and office supplies (physical files and via online database). Types letters, forms, documents and reports as necessary (via Microsoft Office and Google Suite). Composes emails, schedules meetings/appointments and manages calendars in Skyward and Google. Operates word processors, computers, calculators, copiers and other office machines. Sorts, distributes and classifies mail, documents and other materials. Post notices. Registers students. Prepares report cards. Completes purchase orders. Performs other usual office routines. Works collaboratively, positively and in a professional manner with all colleagues and the public. Maintains high standards of confidentiality, attendance and flexibility. Assumes other generally related responsibilities as may be assigned by the Principal and/or designee.

Come join our growing team! If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. Join us as we continue to redefine the standards of excellence in property management! Who we need: We are seeking a motivated and experienced Administrative Assistant to join our team. This is a full-time position reporting directly to the Property Manager. The role is based at Louisquisset Country Club Condominium Association located in North Providence, RI. The Administrative Assistant will work to provide excellent customer service and be proficient with Microsoft Word, Excel, and Outlook, strong written and oral communication skills, ability to multi-task and be self-motivated. We are seeking an individual who will maintain the highest standards and strive to exceed the client's needs and expectations. What you'll do: Efficiently manage all forms of communication, including telephone calls and electronics correspondence, from Owners, Realtors, Vendors, and the Corporate Office in a timely and professional manner. Set up requested appointments with the property manager. Operate the electronic door security system to allow visitors into the office. Check Mailboxes daily, open mail and distribute accordingly. Maintain and update databases and CINC homeowner portal, which include unit owner information, parking permits, work orders, and pool passes. Assist Unit Owners with account setup and questions. Ensure that work orders are correctly and quickly entered to facilitate timely responses. Assist the Property Manager in coordinating and scheduling work orders. Works closely with the manager to assist in homeowner communications regarding status of work orders. Send out Community information and updates through the CINC portal. Coordinate pool pass cards which includes, collecting payments, updating and activating pool passes, reviewing and providing pool rules to residents. Maintain inventory of supplies and material for Office and Maintenance Staff. Purchase supplies and materials as approved by the manager. Perform general administrative/office duties, including but not limited to, filing, electronic communication, mailings, notices, and other correspondence as required. Process and track vendor payments on a weekly basis. Maintain Meeting Calendar which includes Board and Committee meetings. Assist with preparation of Monthly Board Meeting Package, Minutes, Annual Meeting and Budget Meeting. Other duties and projects that may be required by the Property Manager. What we're looking for: Prior experience in property management is preferred but not necessary. Ability to respond in a timely manner to resident requests. Must be self-motivated. Must have excellent written and verbal communication skills Microsoft Excel: 1 year (Preferred) Customer service: 1 year (Preferred) What we can do for you! Barkan offers a competitive compensation and benefits package to full-time employees that includes: Medical/Dental/Vision Flexible Spending Accounts Life Insurance Short and Long-Term Disability Paid Time Off 401(k) Match Group Legal/Critical Illness/Hospitalization/Accident/Pet Insurance Employee Assistance Program The Barkan Companies is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Requisition # 2439