Administrative assistant jobs in Rhode Island - 113 jobs

Job SummaryRDSI is seeking an Administrative Assistant to work full-time at the Newport Navy Base. The selected candidate will provide support for the RFDACS Depot on a daily basis. The candidate must be able to work independently to accomplish program tasking. Training for all Government processes and software will be provided. Responsibilities Maintain Government inventory databases in CMPRO and ERP. Manage and maintain RFDACS Library duties, ensuring proper organization and accessibility of program documentation. Complete Material Transfer requests promptly. Enter drawings, documents, and parts in the CMPRO database per approved Engineering Change Requests (ECRs) which includes all metadata for all parts lists.. Order parts/material through the Navy or commercial purchase system as required to support the RFDACS repair process.. Prepare 1149s for parts/repairs to be shipped per Fleet request for RFDACS program. Handle packing and distribution of these parts to Bldg. 47 for delivery. Prepare Work Packages in CMPRO and SharePoint. Receive, log-in and file various program related technical drawings and documents for the RFDACS Program. Provide guidance and work leadership to other configuration management specialists. Prepare complex and detailed documents. Convert documentation from one word-processing format to another as requested. Prepare presentation materials and documents. Requirements At least 1 years of demonstrated administrative experience. Self-starter with an ability to accomplish tasking using a proactive and strategic approach. Excellent organizational skills. Outstanding communication skills, both verbal and written. Strong attention to detail and follow-through. Experience with Microsoft Office Suite - emphasis on Word, Excel, and Power Point. U.S. citizenship and the ability to obtain and maintain a Secret level DoD clearance. Currently holding a Secret level DoD clearance is a PLUS. Applicants selected will be subject to a security investigation and must meet eligibility requirements for access to classified information RDSI is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Summary: The Diagnostic Imaging (DI) Secretary is responsible for scheduling hospital-based DI appointments for Women & Infants Hospital, utilizing a computerized scheduling system. Responsible for maintaining scheduling priority through inbound scheduling calls or request for service (RFS) worklist and incoming faxes to make outbound scheduling phone calls. Communicates with physicians, physician office staff, and patients to obtain accurate patient insurance, medical testing, and procedure information, per the Minimum Data Set (MDS). Coordinates interpreter services as needed. Coordinates schedule based upon physician privileges, procedure descriptions, scheduling rules, and insurance requirements. Creates initial patient registration in hospital information system; assigning patient medical record number and encounter financial number to begin the preregistration process. Efficiently schedules patients per exam type, indication, and priority, rearranging schedules within DI at Women & Infants Hospital and satellite locations when needed to accommodate an urgent situation. Interacts with other departments and practices at Women & Infants Hospital to insure daily schedules meet maximum capacity and appropriateness. As need arises, scheduler will communicate last minute patient scheduling needs to accommodate same-day appointment requests as well as any overbooking scheduling with DI. Fosters a team approach towards achieving the overall goals of WIH and CNE. Coordinates with physicians across a variety of department and practices within Women & Infants Hospital to ensure any incoming request for service is accurate and complete, ready to be scheduled with the appropriate patient appointment. Promptly obtains incomplete information on required forms until all data is received, and communicates with the providers regarding authorization numbers as required. Notifies supervisor in a timely manner of problems in obtaining necessary data. Ensures that proper documentation of authorizations are secured for procedures and/or tests. Responsible for fostering inclusivity and collaboration across various departments and practices within Women & Infants Hospital to ensure all referring providers are held to the highest standard for documentation when requesting a service through an order or referral. Specifications: High school diploma required. Two years experience in a medical setting and customer service environment required. Certificate or working knowledge of medical terminology and strong oral communication skills are required. Minimum typing speed of 40 words per minute (WPM) with a working knowledge of personal computers, ability to prioritize and perform multiple duties simultaneously, ability to handle a high volume of calls and exhibit strong organizational skills are required. Must be able to adapt to continual process changes. Willing to work additional hours and change work schedule as need arises. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting the nation s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. REPOST WIH Internal Posting Period: 12/3/2025 - 12/12/2025

Wright-Pierce has an exciting opportunity for an assistant based in our Providence, RI, office. As an assistant at Wright-Pierce, you will be part of a collaborative administrative assistant team supporting a growing company. You will be responsible for the day-to-day office needs and will have the opportunity to support interesting engineering projects that directly impact our company's success. If your skills are a match for the position below, we'd love to hear from you. Responsibilities * Point person for performing all office administrative tasks including but not limited to: ordering and stocking supplies; accepting and distributing mail; answering phones; scheduling and attending meetings; assisting with travel reservations; ordering lunches for in-house seminars; and photocopying, scanning, and electronic filing. * Work with other assistants and engineering teams to support preparation, organization, edit/proofreading, formatting and/or production of project deliverables including but not limited to letters, memos, reports, plans, specifications, contracts, and presentations. * Ensure quality control of Wright-Pierce brand standards throughout all deliverables. * Work closely with supervisor and administrative team to support company-wide initiatives. * Manage supplies and repair services for office printers. * Coordinate building maintenance. * Support Human Resources, Accounting, and IT departments with various tasks and duties, including onboarding of new employees and processing purchase requisitions and other related tasks. * Connect with other assistants company-wide to provide cross-location support. Essential Functions * Apply strong organizational and time management skills. * Exhibit detail-oriented skills work collaboratively with engineering teams * Be able to independently identify and complete tasks that may be overlooked by others but are critical to maintaining an excellent office environment. * Demonstrate awareness of individual and team dynamics to effectively support office and company culture. * Foster a welcoming and friendly environment to encourage employee engagement. * Employ excellent communication skills and assist with relaying technical information clearly. * Believe in the core values of Wright-Pierce and personal qualities of integrity and teamwork Experience * 3 or more years of office administration. * Proficiency with Microsoft Office suite, specifically Word, Excel, PowerPoint, Outlook, and SharePoint. Specific expertise in MS Word layout and formatting is a must. * Experience with PDF programs is a plus. Education * Associates degree (in related field) preferred. Best in Class Engagement Our recent employee engagement survey, conducted by The Employee Engagement Group, revealed a highly engaged workforce with 87% responding and 94% of respondents indicating they would recommend Wright-Pierce as a place to work. These results are best-in-class for the A/E/C industry and reflect our commitment to creating a positive work environment. The firm's top performing areas, based on employee feedback, include respect for others, opportunities to socialize, career opportunities, and life-work balance. Equal Employment Opportunity At Wright-Pierce we are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state or local laws. We strongly encourage women, minorities, people with disabilities, and veterans to apply. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Summary: Reporting to the VP of Operations, the DME (Durable Medical Equipment) Supply Assistant supports the ordering, logistics, assembly, and distribution of durable medical equipment for the organization. This position assists with processing orders, tracking inventory, and preparing DME for participant use, including assembling items and performing basic cleaning and maintenance. The DME Supply Assistant also provides general administrative support related to DME workflows. The role requires an aptitude for hands-on equipment assembly, strong attention to detail, and the ability to manage multiple requests in a responsive and adaptable manner. The individual must maintain confidentiality when handling sensitive information and foster positive working relationships with internal teams, external partners, and participants. Ability to learn, utilize, and train others on the DME asset management software system. Responsible for data entry and registering participants and DME items into asset management software. Responsible for labelling all DME with an asset tag prior to it being issued. Responsible for entering asset tag information into the EMR (PL). Schedules delivery, maintenance, and removal of medical equipment in participant homes and healthcare facilities as needed. Develops spreadsheets, enters data, and possesses knowledge of database software. Addresses customer service issues promptly in a professional and courteous manner. Provides outstanding customer service and communication with internal staff and external stakeholders including participants, caregivers, and contracted vendors. Demonstrates strong communications skills. Develops DME reports as needed. Monitors Vendor inventory. Assists with the delivery and retrieval of DME as necessary. Cleans DME between participant use as necessary. Maintains equipment in the rehab gyms at the day centers. Assembles DME according to manufacturer's guidelines. Organizes the rehabilitation storage closets at the day centers as needed . Performs minor repairs of DME. Ensures that designated equipment is inspected according to industry standards and information is entered into the asset management software program. Performs other related duties as required and assigned. May assist with overflow work from the Administrative Assistance, when needed. Required Skills & Abilities: Ability to maintain confidentiality.Ability to prioritize tasks.Ability to learn software programs, Excel, and to produce graphs and data driven reports.Dependable and punctual with ability to maintain consistent attendance.Ability to read, write and comprehend English.Ability to maintain sound judgement under stress and communicate effectively Education Requirement: High School Diploma or Equivalent, required Associates Degree, preferred Physical Requirements: Must be able to tolerate prolonged periods sitting at a desk and working on a computer.Must be able to lift 20 pounds and at times up to 55 pounds.Physical ability to regularly stoop, bend, kneel, lift, stand, walk, stretch and reach for extended periods of time.Must be able to navigate various departments of the organization's physical premises as well as related community care settings.Must be able to tolerate conditions typically associated within a medical office and/or home care setting including potential exposure to bloodborne pathogens and infectious diseases.Must be able to complete assignments in variable weather conditions and ever changing and sometime allergenic environments in participant homes, including extreme heat, humidity, dust, smoke, pet contamination, and pests. Experience: 1 to 3 years of office support experience, preferred1 year of experience working with a frail or elderly population, preferred Licensure & Certification Requirements: None Position Requirements: Driver's License & access to reliable transportation: community-based travel required .

Job Summary: The Diagnostic Imaging (DI) Secretary is responsible for scheduling hospital-based DI appointments for Women & Infants Hospital, utilizing a computerized scheduling system. Responsible for maintaining scheduling priority through inbound scheduling calls or request for service (RFS) worklist and incoming faxes to make outbound scheduling phone calls. Communicates with physicians, physician office staff, and patients to obtain accurate patient insurance, medical testing, and procedure information, per the Minimum Data Set (MDS). Coordinates interpreter services as needed. Coordinates schedule based upon physician privileges, procedure descriptions, scheduling rules, and insurance requirements. Creates initial patient registration in hospital information system; assigning patient medical record number and encounter financial number to begin the preregistration process. Efficiently schedules patients per exam type, indication, and priority, rearranging schedules within DI at Women & Infants Hospital and satellite locations when needed to accommodate an urgent situation. Interacts with other departments and practices at Women & Infants Hospital to insure daily schedules meet maximum capacity and appropriateness. As need arises, scheduler will communicate last minute patient scheduling needs to accommodate same-day appointment requests as well as any overbooking scheduling with DI. Fosters a team approach towards achieving the overall goals of WIH and CNE. Coordinates with physicians across a variety of department and practices within Women & Infants Hospital to ensure any incoming request for service is accurate and complete, ready to be scheduled with the appropriate patient appointment. Promptly obtains incomplete information on required forms until all data is received, and communicates with the providers regarding authorization numbers as required. Notifies supervisor in a timely manner of problems in obtaining necessary data. Ensures that proper documentation of authorizations are secured for procedures and/or tests. Responsible for fostering inclusivity and collaboration across various departments and practices within Women & Infants Hospital to ensure all referring providers are held to the highest standard for documentation when requesting a service through an order or referral. Specifications: High school diploma required. Two years experience in a medical setting and customer service environment required. Certificate or working knowledge of medical terminology and strong oral communication skills are required. Minimum typing speed of 40 words per minute (WPM) with a working knowledge of personal computers, ability to prioritize and perform multiple duties simultaneously, ability to handle a high volume of calls and exhibit strong organizational skills are required. Must be able to adapt to continual process changes. Willing to work additional hours and change work schedule as need arises. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting the nation s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. REPOST WIH Internal Posting Period: 12/3/2025 - 12/12/2025

Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Summary Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Overview Help Accepting applications Open & closing dates 10/27/2025 to 12/31/2025 Salary $34,454 to - $49,927 per year The salary range shown is for base salary only, actual salary will be determined based on the duty location of the selectee. Pay scale & grade GS 5 - 6 Locations Many vacancies in the following locations: Anchorage, AK Birmingham, AL Gadsden, AL Mobile, AL Show morefewer locations (185) Montgomery, AL Fayetteville, AR Fort Smith, AR Little Rock, AR Texarkana, AR Eloy, AZ Florence, AZ Phoenix, AZ Tucson, AZ Yuma, AZ Adelanto, CA Bakersfield, CA Calexico, CA Camarillo, CA El Centro, CA Fresno, CA Los Angeles, CA Morgan Hill, CA Redding, CA Sacramento, CA San Bernardino, CA San Diego, CA San Francisco, CA Santa Ana, CA Santa Maria, CA Stockton, CA Alamosa, CO Aurora, CO Centennial, CO Craig, CO Durango, CO Florence, CO Frederick, CO Grand Junction, CO Hartford, CT Dover, DE Fort Myers, FL Jacksonville, FL Miami, FL Miramar, FL Orlando, FL Plantation, FL Pompano Beach, FL Stuart, FL Tallahassee, FL Tampa, FL Atlanta, GA Folkston, GA Lumpkin, GA Savannah, GA Tamuning, GU Honolulu, HI Cedar Rapids, IA Des Moines, IA Sioux City, IA Boise, ID Idaho Falls, ID Twin Falls, ID Broadview, IL Chicago, IL Rock Island, IL Indianapolis, IN Wichita, KS Bowling Green, KY Louisville, KY Alexandria, LA Baton Rouge, LA Jena, LA Lafayette, LA New Orleans, LA Oakdale, LA Winnfield, LA Burlington, MA Baltimore, MD Salisbury, MD Scarborough, ME Detroit, MI Fort Snelling, MN Grand Rapids, MN Kansas City, MO Saint Louis, MO Strafford, MO Gulfport, MS Pearl, MS Billings, MT Cary, NC Charlotte, NC Greensboro, NC Hendersonville, NC Wilmington, NC Grand Forks, ND Grand Island, NE North Platte, NE Omaha, NE Manchester, NH Elizabeth, NJ Mount Laurel, NJ Newark, NJ Albuquerque, NM Chaparral, NM Las Cruces, NM Roswell, NM Las Vegas, NV Reno, NV Batavia, NY Buffalo, NY Central Islip, NY Champlain, NY Malta, NY New York, NY Brooklyn Heights, OH Cincinnati, OH Westerville, OH Oklahoma City, OK Tulsa, OK Eugene, OR Medford, OR Portland, OR Lords Valley, PA Philadelphia, PA Philipsburg, PA Pittsburgh, PA Williamsport, PA York, PA Aguadilla, PR Guaynabo, PR Warwick, RI Charleston, SC Columbia, SC Greer, SC Sioux Falls, SD Chattanooga, TN Knoxville, TN Nashville, TN Alvarado, TX Amarillo, TX Anson, TX Athens, TX Austin, TX Big Spring, TX Conroe, TX Corpus Christi, TX Dallas, TX Del Rio, TX Edinburg, TX El Paso, TX Harlingen, TX Houston, TX Huntsville, TX Karnes City, TX Laredo, TX Livingston, TX Los Fresnos, TX Lubbock, TX Memphis, TX Midland, TX Pearsall, TX Pecos, TX Pflugerville, TX Raymondville, TX San Angelo, TX San Antonio, TX Taylor, TX Waco, TX Ogden, UT Orem, UT Saint George, UT West Valley City, UT Bowling Green, VA Chantilly, VA Harrisonburg, VA Norfolk, VA Richmond, VA Salem, VA Charlotte Amalie, VI Saint Thomas, VI Saint Albans, VT Ferndale, WA Richland, WA Seattle, WA Tacoma, WA Yakima, WA Milwaukee, WI Charleston, WV Cheyenne, WY Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 8 Job family (Series) * 1802 Compliance Inspection And Support Supervisory status No Security clearance Other Drug test Yes Position sensitivity and risk Moderate Risk (MR) Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number OPM-ERO-12821413-DHA-JS Control number 848932400 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency These positions will be filled through the Office of Personnel Management's Direct Hire Authority for the occupation and is open to all U.S. citizens. Duties Help As an Enforcement and Removal Assistant (OA), at the full performance level you will perform a variety of duties, such as: * Researching detainee history using multiple sources to establish identity/citizenship and manage detained and non-detained dockets. * Providing administrative support to managers, supervisors, or staff members by assisting in the day-to-day management of the office's activities. * Summarizing and tabulating detainee information from various reports and utilizing a variety of databases and automated systems. * Generating and verifying detainee reports, encounters, charging documents, studies, data quality and create and revise spreadsheets charts, graphs, and presentations. * Exercising quality control over bond paperwork. Requirements Help Conditions of employment * You must be a U.S. citizen to apply for this position. * You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. * Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see ********************* * One-year probationary period may be required. * A pre-employment drug test will be required. * If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. * DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. * All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. * Incentives may be authorized; however, this is contingent upon funds availability. * License required: No * Pre-employment physical required: No * Qualification requirements must be met for those applications submitted by each cut-off date. * Complete the initial online assessments and USA Hire Assessment, if required. Qualifications You must demonstrate you meet the Minimum Qualification Requirements and the Typing Requirement as noted below. Minimum Qualifications for GS-05 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-04 level in the Federal service that included experience such as: * Performing recordkeeping and reporting. * Compiling, maintaining, and updating automated records. * Responding to requests for procedural information. OR Education substitution: You must have successfully completed four years of education above high school in any field for which high school graduation or the equivalent is the normal prerequisite. This education was obtained in an accredited business, secretarial or technical school, junior college, college, or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR Combination of Education and Experience: You must have an appropriate combination of successfully completed post-high school education and experience to meet the total qualification requirements for the GS-05 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application Minimum Qualifications for GS-06 Specialized Experience: You must demonstrate at least one year of specialized experience equivalent in difficulty and responsibility to the GS-05 level in the Federal service that included experience such as: * Processing individuals arrested or detained by law enforcement officials (e.g., booking and property inventory procedures). * Performing file searches and assembling documentation. * Responding to routine requests and issues regarding legal or law enforcement policies, practices and procedures. Typing Requirement In addition to meeting the minimum qualification requirements, you must show possession of the ability to type at least 40 words per minute based on a 5-minute sample, with three or fewer errors. You may self-certify your proficiency in the Occupational Questionnaire. All qualification requirements must be met by the cutoff dates listed under additional information. Qualification claims will be subject to verification. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: ************************************************************************** Additional information THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. Applicants will be referred periodically throughout the announcement period based on the schedule below. * 1st Cut-off on 11/01/2025 * 2nd Cut-off on 12/01/2025 * Final Cut-off on 12/31/2025 Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages. Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval. Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Public Trust as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/**********9652-Reasonable-Accommodation-Information) Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): * Flexibility * Integrity/Honesty * Interpersonal Skills * Reading Comprehension * Reasoning * Self-Management Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the assessment questionnaire, click the following link: ******************************************************** Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. The "Rule of Three", Category Rating and Veterans Preference will not apply to this vacancy. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet. Veterans: Although the Direct Hire Authority permits hiring without regard to Veterans Preference, applicants who are eligible for Veterans Preference are still encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). View information on veterans' preference. Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: ************************************************************ Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing relevant experience, education and training. Work experience must include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor. Limit your resume to two pages. Only resumes 2 pages in length will be accepted to determine eligibility and qualifications. For more information, view the following link. USAJOBS Help Center - Update your resume now so it meets new resume requirements 2. Other supporting documents (only submit if applicable to you): * Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed. * Are you a veteran entitled to preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. * Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit all of the following: * A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; * A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location; * A copy of your latest performance appraisal including your rating; and * Any documentation from your agency that shows your current promotion potential, if applicable. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: * Position title; * Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); * Agency; and * Beginning and ending dates of appointment. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

McLaughlin Research Corporation (MRC) is seeking an Administrative Assistant. The successful candidate must possess excellent communication and interpersonal skills,and should be comfortable working in a fast-paced, schedule driven environment. Administrative duties to include weekly reports, travel arrangements, visit requests, meeting support, Records Management compliance. Requirements · Proficiency in Microsoft Excel, Word and PowerPoint · Excellent verbal and written communication skills · Strong organizational skills · Detail oriented, proactive and must be capable of multitasking · US Citizenship and ability to obtain a Security Clearance - On-site support A plus is familiarity with Defense Travel System, visit request processes and Navy Correspondence Manual. McLaughlin Research Corporation offers a competitive benefit plan to employees and their eligible family members that includes health, dental, vision, life, and disability plans, paid holidays, accrued leave, accrued vacation, 401K, profit sharing, as well as, any other state or federally required benefits. Equal Employment Opportunity Statement: McLaughlin Research Corporation is an Equal Opportunity and Affirmative Action Employer. It is our policy to recruit, hire, promote, and train for all positions without regard to age, race, creed, religion, national origin, gender identity, marital status, sexual orientation, family responsibilities, pregnancy, minorities, genetic information, status as a person with a disability, amnesty or status as a protected veteran, and to base all such decisions upon the individual's qualifications and ability to perform the work assigned, consistent with contractual requirements and all federal, state and, local laws. EEO is the Law: Applicants and employees are protected under Federal law from discrimination.

GZA GeoEnvironmental, Inc. (GZA) is seeking an Administrative Assistant in our Providence, RI office to support our team of Principals, Project Managers, and staff engineers/scientists. This position provides the opportunity to learn and grow from seasoned professionals and has a clear path for career advancement. The successful candidate will be comfortable working in a fast-paced environment. A high level of professionalism, cooperation, and interpersonal communication skills are crucial in this role. Key Responsibilities: Provide support to the technical staff in the maintenance of project files; preparation of correspondence, proposals and reports using Microsoft Office software. Assisting Principals and Project Managers in preparing qualification packages and proposals for prospective work. Responsible for calendaring, making travel arrangements, coordinating meetings and seminars and providing phone/reception coverage when needed. Contract administration; generation of project submittals; preparation and distribution of paperwork for regulatory agency compliance, permits and reporting. Basic knowledge and operation of office equipment, including printers, copier, scanner and facsimile. GZA emphasizes a One Company environment, and as a member of our team, you may be asked to assist on projects and tasks outside of your primary responsibilities. Qualifications: Associates Degree plus 2 years' office support experience, or High School Diploma plus 4 years of experience in a similar position. Comfortable supporting multiple team members and interacting with internal and external clients. Strong verbal and written communication skills. Excellent attention to detail. Ability to maintain confidentiality. Has a ‘can do' attitude in learning new skills and a strong sense of teamwork. Intermediate knowledge of MS Office products. Experience working in an engineering consulting environment is a plus. Availability to work 40 hours per week on site (Monday through Friday 9 am to 5 pm). The hourly rate for this position may range between $25.00 and $31.74. The salary and total compensation will depend on many factors, including candidate experience, education, professional licensure, and other qualifications. About GZA: 100% Employee Owned Professional development and enrichment opportunities Exciting work environment Opportunity for company ownership Generous company-subsidized benefits package, including medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses GZA is an employee-owned multidisciplinary engineering consulting firm with a history of more than 60 years of providing innovative engineering solutions to improve the natural and built environment. We are an ENR Top 500 Design firm focused on environmental, geotechnical, water, ecological, and construction management services. With a staff of interrelated professionals dedicated to providing high-level expertise on complex projects above, below and at ground-level, GZA's experts provide seamless integration across practice areas, client types, and project locations. GZA GeoEnvironmental, Inc. is an Affirmative/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, physical or mental disability, citizenship status, marital or veteran status, age or other protected status. Note to Staffing Agencies: GZA GeoEnvironmental, Inc. and its subsidiaries do not accept unsolicited resumes from staffing agencies, recruiting firms, or other third parties. All unsolicited resumes will be considered a gift, and GZA will not be obligated to pay a referral fee. GZA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. This policy is in place to ensure we respect the relationships with our preferred vendors and avoid any potential misunderstandings.

This position is initially located at the Newport Campus. The days and hours are typically Monday through Friday, 8:00 AM - 4:00 PM, but the schedule, hours, and campus may vary depending on the department's needs. GENERAL STATEMENT OF DUTIES: Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions; to utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software; and to do related work as required. SUPERVISION RECEIVED: Works under the general supervision of an academic department chair, Dean, faculty or other designated academic professional; work instructions are typically provided at the beginning of assignments and is subject to episodic review by a supervisor for conformance with such policies, procedures and methods. SUPERVISION EXERCISED: To serve in an advisory or consulting capacity to Higher Education Administrative Assistant I's and II's or other staff assigned; As assigned by a superior, to supervise, provide guidance to, be a resource for and review the work of Higher Education Assistant I's and II's, or other assigned staff. ILLUSTRATIVE EXAMPLES OF WORK PERFORMED: * Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions. * To utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software. * To perform advanced clerical support functions in connection with grants and other financial endeavors within an academic department. * To provide a high level of complex clerical support, including the maintenance of research/project files within an academic department. * To pre-audit and/or post financial information to an integrated financial system after first determining the accuracy and appropriateness of financial transactions within an academic department; to make recommendations regarding the nature/scope of this data. * To oversee the operations of department-specific programs. * To be responsible for the requisition, inventory, distribution and control of supplies for the department(s), and to ensure compliance with State and college/university purchasing rules and regulations. * To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for research, tutoring, disability services, Writing Center, English as a Second Language programs, Career Development etc. * To gather and prepare academic and statistical reports incorporating information from the data management system to track expenditures, grade point averages, grades, academic probation, etc. * To create and manipulate advanced queries within the college's enterprise software system such as class rosters, academic transcripts, faculty load reports. * To make classroom reservations utilizing the college's event management computer system. * To convey pertinent information to faculty, staff, students and visitors within an academic department. * To enter hours worked for the biweekly work study student payroll for the academic department. * To maintain electronic and/or paper records for the academic department. * To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty. * To maintain and requisitions department supplies utilizing the college's enterprise software system in compliance with college and state purchasing protocols. * As assigned by a superior, to manage a P-Card and Travel Card as part of the Purchasing/Budgeting process in the department. * To produce and present detailed reports on departmental key performance indicators. * To develop and maintain policies and procedures for the academic department. * To do related work as required. REQUIRED QUALIFICATIONS FOR APPOINTMENT: KNOWLEDGE, SKILLS AND CAPACITIES: * The ability to integrate information from one type of application package to another; * Excellent oral and written communication skills and interpersonal skills; * The ability to effectively communicate information to all interested parties within a higher education setting; skills in organizing and multi-tasking; strong written and verbal communication skills; * A working knowledge of office practices and the ability to apply such knowledge in recommending improvements in office procedures, use of forms, and the establishment and retention of relevant office records and files; * A familiarity with spreadsheets, databases, word processing and other computer software; * The ability to organize departmental activities; * The ability to work independently as well as part of a team; * The ability to establish and maintain effective working relationships with superiors, the college/university departments, and other state and private agencies and organizations and employees; * The ability to handle multiple tasks quickly with attention to detail; * The ability to handle and maintain confidential matters; * A working knowledge of a higher education system; * The ability to generate accurate and concise informational and statistical reports; and related capacities and abilities. EDUCATION AND EXPERIENCE: Education: Such as may have been gained through: graduation from a senior high school supplemented with college courses in computer information systems; and Experience: Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the use of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software; Or, any combination of education and experience that shall be substantially equivalent to the above education and experience

Tiverton Public Schools is seeking a highly organized, detail-oriented, and professional Confidential Administrative Assistant to the Assistant Superintendent for Student Services. This position provides high-level, confidential administrative and compliance support to the Student Services Department, including special education, Early Childhood (ages 3-5), related services, Section 504, special education census coordination, Medicaid reimbursement activities, and compliance support aligned with Rhode Island Department of Education (RIDE) special education monitoring indicators. The successful candidate will demonstrate discretion, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced educational environment while handling sensitive student and staff information. Essential Duties and Responsibilities Administrative & Operational Support Provide confidential, high-level administrative support to the Assistant Superintendent for Student Services Manage calendars and schedule meetings, including Child Find meetings, evaluations, eligibility determinations, IEP meetings, annual reviews, and re-evaluations Prepare, proofread, and maintain correspondence, reports, and confidential student records Serve as a professional point of contact for families, staff, outside agencies, and community partners Arrange student transportation for in district and out of district students Responsible for purchasing and inventory of testing/curriculum materials and general department supplies Coordinate and process outside placement and evaluation referrals Special Education Compliance & RIDE Monitoring Support Support compliance with RIDE special education monitoring indicators by assisting with documentation, organization of records, and tracking of required timelines (evaluations, eligibility, IEP reviews, and re-evaluations) Utilize the ASPEN Student Information System to enter, maintain, reconcile, and verify special education and related services data, ensuring accuracy for compliance, reporting, and monitoring Assist with maintaining documentation that demonstrates implementation of IEP services, including service schedules, provider documentation, and related records, as directed Support preparation for RIDE monitoring, audits, corrective action plans, and follow-up documentation, under the direction of Student Services leadership Provide technical support to special education teachers and support staff Special Education Census Coordinate and support the district's Special Education Census, including data verification, reconciliation within ASPEN, collaboration with building administrators, and preparation of documentation required for RIDE submission and monitoring Ensure alignment between census data, IEP documentation, and state reporting requirements Early Childhood (Ages 3-5) & Child Find Maintain records related to Early Childhood special education and Child Find, including referrals, evaluations, eligibility documentation, and service timelines Assist with documentation organization required for RIDE Early Childhood monitoring and reporting Handle all aspects of preschool tuition payments and record keeping Medicaid & Fiscal Support Support Medicaid billing and reimbursement processes, including documentation tracking, coordination with providers, and compliance with state and federal Medicaid requirements Coordinate contracts, invoices, purchase orders, and budget-related paperwork for Student Services Homeschooling Requests & Oversight Serve as the primary point of contact for homeschooling notifications and requests submitted to Tiverton Public Schools Receive, log, track, and maintain homeschooling intent forms and required documentation in accordance with TPS Policy & Rhode Island General Laws Review submissions for completeness and compliance, flagging missing information and coordinating follow-up with families as needed Coordinate communication between families, building administrators, Student Services staff, and the Assistant Superintendent regarding homeschooling approvals, questions, and timelines Maintain accurate records of homeschooled students, including enrollment status, documentation, and correspondence Support administrative processes related to re-entry into district schools, including record reconciliation and notification to appropriate staff Ensure homeschooling documentation is organized and readily available for audit, monitoring, or reporting purposes, as required Confidentiality & Professional Standards Maintain confidentiality in accordance with FERPA, IDEA, RIDE regulations, Early Childhood requirements, Medicaid guidelines, and district policies Perform other duties as assigned by the Assistant Superintendent for Student Services

Department: Human Resources Worker Category & Status: Employee, Full-Time Shift: Monday - Friday (5/2 schedule). Normal business hours generally between 8:30AM - 5:00PM EST Reporting to: HR Manager Compensation & FLSA: Salary, Exempt Last Updated: 12/3/2025 COMPANY & POSITION SUMMARY Company Summary: HeliService USA is proud to be the first and only helicopter operator supporting the development of offshore wind in the United States. We have a proven track record of performance having been ready for our customers on-time and are currently serving all developers and major tier-1 suppliers. HeliService USA is a Veteran owned and operated business, staffed locally, with over fifty percent of our employees having served in the military. HeliService USA has been able to build off their over three decades in operation, supporting offshore wind customers with crew-transfer, hoisting, cargo, and helicopter emergency medical services (HEMS). Position Summary: HeliService USA is seeking a detailed oriented and proactive individual to support our growing team. This role is responsible for managing a wide range of functions, including recruitment and hiring, onboarding and training new employees, administering employee benefits, ensuring compliance with employment laws, and providing general administrative support to the general and administrative department. This position plays a key role in building and maintaining a high-performing workforce. The ideal candidate will be detail-oriented, people-focused, and passionate about creating a positive employee experience while helping HeliService USA continue its track record of reliability and readiness for our customers. EDUCATION, EXPERIENCE, SKILLS, LICENSES/CERTIFICATIONS, SYSTEMS Required: Education: Undergraduate degree. Preferably in the area of Human Resources or Business Administration, or in a similar/related field. Experience: 2+ years of previous work experience in a Human Resources department preferably in a generalist, coordinator, or specialist capacity. Prior experience with recruiting, onboarding, employee relations, payroll, and benefits administration is required. Prior experience supporting compliance with employment laws (FMLA, ADA, EEOC, etc.) Skills: Strong knowledge of HR processes. Working knowledge of federal and state employment laws and HR compliance best practices. Particularly, in the states of RI, MA, VA, OH, TX. Excellent organizational skills and ability to manage multiple priorities in a fast-paced environment and in a small department setting. Strong interpersonal and communication skills with a customer-service mindset Ability to maintain confidentiality and handle sensitive employee information appropriately. Extremely detail-oriented with a high degree of accuracy in data entry and documentation Ability to work independently with little oversight and collaborate in a team environment as needed. Licenses/Certifications: Valid driver's license. Systems: Proficiency in Microsoft Office Suite and Adobe. Experience with HRIS, ATS, and payroll/benefits administration systems. Preferred: Experience: Exposure or previous experience in aviation, transportation, manufacturing, or other safety-critical industries is a plus. Interest in the energy sector. Systems: Experience with ADP Workforce Now. Being comfortable and able to learn new systems and technology quickly. TRAINING/SPECIFIC ACTIVITIES REQUIRED Meet all initial and ongoing training as required by company policy and by law. Read all internal communications to remain current on policies, procedures, and developments as well as to meet all company compliance standards. RESPONSBILITIES/DUTIES Support full-cycle recruitment efforts including job postings, candidate screening, interview coordination, and new hire onboarding. Administer employee benefits programs, assist employees with benefit inquiries, and coordinate with external providers as needed. Assist in the design, rollout, and ongoing administration of new and existing company benefit programs to ensure they remain competitive and compliant. Ensure compliance with federal, state, and local employment laws and company policies, including maintaining accurate records and documentation. Serve as the first point of contact for employee relations questions, escalating issues to the HR Manager when appropriate. Manage employee files and HRIS data to ensure accuracy, confidentiality, and compliance with retention requirements. Maintain FAA/DOT compliance by helping administer and monitor the company's drug and alcohol testing program. Coordinate and track mandatory training, certifications, and clearances to maintain workforce readiness. Conduct training as necessary. Review payroll inputs and changes accurately in collaboration with the Payroll department. Assist with the development and communication of HR policies, procedures, and employee handbooks. Provide and be the first point of contact for general administrative support for the HR department, including but not limited to, handling routine inquiries, responding to employee questions, processing paperwork, training and educating staff, when necessary, etc. Partner with managers and employees to foster a positive, inclusive, and compliant workplace culture. MEASUREMENTS OF SUCCESS Workforce Readiness & Compliance: Percentage of employees with all required pre-hire checks, certifications, training, and clearances. Compliance & Error Rate in HR Administration: Percentage of HR compliance or legal audits issues, mistakes or oversights. Routinely meets employee satisfaction / engagement in HR service areas. WORK ENVIRONMENT & DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Modality: Must live within an hour of North Kingstown, RI. The position is primarily in the office but is eligible to work from home from time-to-time, as needed. Possible Work Hazards: Exposure to loud noises, aviation related chemicals, internal temperature fluctuations, and frequently moving objects at a high velocity. Physical Demands: Sitting, standing, walking, lifting, carrying, reaching, pushing, and pulling, keyboarding, speaking. Additional physical demands may be required. OTHER CONSIDERATIONS/DISCLAIMERS Disclaimer: This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job duties. Equal Employment Opportunity Statement: HeliService USA LLC is an Equal Opportunity Employer. Work Authorization/Sponsorship: Applicants must be legally authorized to work for any employer in the U.S. Currently, we are unable to sponsor or take over sponsorship of an employment Visa. Benefits: This position is eligible for company benefits and 401(K) enrollment after the standard waiting period. Paid time off (PTO) is awarded on an accrual basis and in the first year, is prorated based on date of hire. Company benefits slide deck may be provided at request.

Lincoln Public Schools is seeking an Administrative Assistant to join their Business Office team. 1.Perform administrative and clerical duties as assigned. 2.Compose, type, and process correspondence, reports, notices and recommendations as instructed. 3.Obtain and organize pertinent data and reports as needed. 4.Maintain a regular filing system and maintain pertinent school records. 5.Place and receive telephone calls, record messages. 6.Perform all receptionist duties. 7.Arrange and maintain a schedule of appointments, conferences and interviews. 8.Assist administration in special projects/awards ceremonies, as needed/necessary. 9.Perform all duties related to the school nutrition program. 10.Assist business office staff as needed/necessary. 11.Prepare computerized “List of Bills” for School Committee approval. 12.Process mail for the school district, i.e., centralized posting. 13.Process working papers for applicants. 14.Open all mail and dispense as necessary. 15.Prepare computerized bid specifications and newspaper advertising. 16.Order and distribute textbooks to private & parochial students. Maintain computerized textbook inventory. 17.Perform all related tasks as assigned by the School Business Administrator or his/her designee. This is a 260-day (12 month) position. Hours are 8:30am-4:00pm (35 hour work week) Salary, benefits and hours of work are in accord with the contract in force.

Tasca Family Commitment Tasca Automotive Group was founded in 1943 by Bob Tasca, Sr. In 1953 Bob opened the original Tasca Ford in Bristol, Rhode Island. Just one year later this dealership was completely destroyed by Hurricane Carol. Bob relocated and ultimately opened up the new Tasca Ford at 777 Taunton Avenue in East Providence, Rhode Island. It was here that Bob and his team became the second largest Ford dealership in the world in the 1960's. This was also the birthplace of the Tasca Racing program and many historic muscle cars such as the Ford Cobra Jet, Tasca Street Boss, and Mystery race cars. Bob opened Tasca Lincoln Mercury in Seekonk, Massachusetts in 1972. TLM became the highest volume Lincoln Mercury dealership in the world in 1986, and repeated again in 1987 and 1988 while also winning the Ford President's Award for outstanding customer satisfaction. This fulfilled Bob's dream of saying "None Bigger, None Better." It was also at the Seekonk store that Bob launched the innovative Pre-Trade program, pioneering the concept of short term trade cycles and leasing. He was also joined in the business by his three sons, thus fulfilling another of his dreams to build a successful family business. In 2002 Bob opened his flagship dealership in Cranston, RI. Featuring Ford, Lincoln, Mercury, Mazda, and Volvo the Cranston location was one of the most high tech and largest facilities in the country. It featured amenities such as drive in service write up, an in house Italian café, drive through carwash, and spacious customer lounge. It was at this time that Bob was joined in the business by his grandsons and granddaughters, continuing his dream of a family business. When Bob Tasca, Sr. passed away in 2010 he left a proud legacy of honesty, integrity, and customer satisfaction. 70 years and three generations later the Tasca Family continues to grow. We have been blessed over the past seven decades with great customers and great employees. We would like to thank the members of our team who continue to work so hard to satisfy our customers. We would also like to thank the thousands of families who have trusted us over the past 70 years. We humbly look forward to keeping our commitment that YOU WILL BE SATISFIED. EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The TASCA Chrysler-Dodge-Jeep-Ram-Fiat Parts Department in Johnston, RI is seeking an organized and detail-oriented Parts Department Assistant to join our Team. As a department assistant, your responsibilities will include Checking in parts orders, putting away stock, keeping the department neat and orderly, conducting inventory/bin checks, delivering parts to technicians and to our local customers as needed and assisting with retail customer requests. Applicant needs to be Dependable, Motivated, Organized and be able to safely lift/carry items up to 50lbs. The hours are Mon-Fri 8am-4:30pm

Job Description Come join our growing team! If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. Join us as we continue to redefine the standards of excellence in property management! Who we need: We are seeking a motivated and experienced Administrative Assistant to join our team. This is a full-time position reporting directly to the Property Manager. The role is based at Louisquisset Country Club Condominium Association located in North Providence, RI. The Administrative Assistant will work to provide excellent customer service and be proficient with Microsoft Word, Excel, and Outlook, strong written and oral communication skills, ability to multi-task and be self-motivated. We are seeking an individual who will maintain the highest standards and strive to exceed the client's needs and expectations. What you'll do: Efficiently manage all forms of communication, including telephone calls and electronics correspondence, from Owners, Realtors, Vendors, and the Corporate Office in a timely and professional manner. Set up requested appointments with the property manager. Operate the electronic door security system to allow visitors into the office. Check Mailboxes daily, open mail and distribute accordingly. Maintain and update databases and CINC homeowner portal, which include unit owner information, parking permits, work orders, and pool passes. Assist Unit Owners with account setup and questions. Ensure that work orders are correctly and quickly entered to facilitate timely responses. Assist the Property Manager in coordinating and scheduling work orders. Works closely with the manager to assist in homeowner communications regarding status of work orders. Send out Community information and updates through the CINC portal. Coordinate pool pass cards which includes, collecting payments, updating and activating pool passes, reviewing and providing pool rules to residents. Maintain inventory of supplies and material for Office and Maintenance Staff. Purchase supplies and materials as approved by the manager. Perform general administrative/office duties, including but not limited to, filing, electronic communication, mailings, notices, and other correspondence as required. Process and track vendor payments on a weekly basis. Maintain Meeting Calendar which includes Board and Committee meetings. Assist with preparation of Monthly Board Meeting Package, Minutes, Annual Meeting and Budget Meeting. Other duties and projects that may be required by the Property Manager. What we're looking for: Prior experience in property management is preferred but not necessary. Ability to respond in a timely manner to resident requests. Must be self-motivated. Must have excellent written and verbal communication skills Microsoft Excel: 1 year (Preferred) Customer service: 1 year (Preferred) What we can do for you! Barkan offers a competitive compensation and benefits package to full-time employees that includes: Medical/Dental/Vision Flexible Spending Accounts Life Insurance Short and Long-Term Disability Paid Time Off 401(k) Match Group Legal/Critical Illness/Hospitalization/Accident/Pet Insurance Employee Assistance Program The Barkan Companies is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Requisition # 2439 Monday-Friday 8:30 am-5:00 pm 8 hours per day

Now Hiring: Summer Camp Administrative Assistant Ocean Community YMCA-Camp Watchaug | Charlestown, RI | Summer 2026 Be the heartbeat of our camp office this summer! Camp Watchaug, located on beautiful Watchaug Pond, is looking for an organized, friendly, and fast-paced Administrative Assistant to support our busy seasonal camp operation. Seasonal Commitment: May-August | Monday-Friday, 8:30 AM-4:00 PM (Some flexibility available) Position Overview: This role is perfect for someone who thrives in a dynamic environment. You'll be the first point of contact for families, staff, and vendors-handling everything from camper inquiries and attendance tracking to coordinating supplies and assisting with daily camp communications. Qualifications: Strong multitasking and organizational skills Excellent communication and customer service abilities Comfortable using computers, email, and basic office tools Experience in a fast-paced setting; prior office or camp experience a plus Friendly, professional, and able to handle confidential information with care What You'll Gain: A key role in a mission-driven, youth-focused organization Opportunities to develop office, communication, and problem-solving skills A supportive and fun camp environment surrounded by nature Free individual YMCA membership Apply Today and help make Camp Watchaug run smoothly and successfully for campers and families alike! EOE

Maintain the Assistant Superintendent's calendar as well as the calendar of monthly responsibilities and tasks as related to Rhode Island Department of Education [RIDE]/District requirements. Responsible for the inventory and access to District curriculum, resources and related materials. Responsible for organizing, maintaining, and communicating all matters related to homeschooled students, homebound instructed students and homeless students. Maintain applicable budget(s) (via Google Sheets); to be presented monthly to the Assistant Superintendent. Complete and enter electronic purchase orders into the District's financial system. Assist in coordinating instructional technology acquisition and repair. Assist in coordinating grant applications and their implementation. Maintain accurate records of personnel assignments for each school which includes a database of current rosters at all times. Assist with the student registration process as requested. Create and maintain data-driven reports within the student information system as requested by the Assistant Superintendent and/or their designee(s). Work cooperatively and ensure efficient communication between all stakeholders. Work closely with District administrators, coordinators, coaches and other District-wide personnel as requested by the Assistant Superintendent and/or their designee(s). Work closely with Special Education Administrative Assistants as related to shared transportation costs and other related supports (McKinney-Vento). Assist with organizing all professional development activities as requested by the Assistant Superintendent and/or their designee(s). Maintain and dispose of records in compliance with the established retention schedule. Operate computers, copiers and other office machines. Obtain, gather, and organize pertinent information/data as needed to put into usable form (i.e., information needed for all federal grants.) Remain proficient and conversant with relevant District software as updated/changed. Utilize District contracted translation services as needed. Assist Administration Office staff as directed by the Superintendent, Assistant Superintendent and/or their designee(s). Perform other office functions including but not limited to receiving and routing calls, recording and delivering messages, preparing letters, forms, documents and reports as needed, etc. Demonstrate the highest standards of honesty, integrity, flexibility, and responsiveness. Assume other generally related responsibilities as may be assigned by the Assistant Superintendent and/or their designee(s). Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other office technology is essential. Specific vision ability required by this job includes close vision with the ability to review hard copy and electronic-based data for extended periods of time. Frequently, the employee must meet deadlines with severe time constraints and interact with state agencies, school districts, coworkers, students and other community members. The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this environment may be loud, depending upon the activity in the particular part of the day and location. While performing the duties of this job, the employee is regularly required to sit for extended periods of time. Ability to lift 35 lbs.

Job Summary: The Administrative Assistant provides administrative support to the Department, such as preparing correspondence in final form, gathering data for statistical reports and monitoring departmental budgets. Performs secretarial functions, including screening calls and visitors, typing and filing. Duties require a thorough knowledge of Supervisor's areas of responsibility to serve as resource for department and conduct special projects. Specifications: High school graduate with at least one year of college or business school with training in secretarial procedures. Three to four years working experience required; familiarity with hospital or health care procedures and background in medical terminology preferred. Must have excellent secretarial skills as well as strong communication and interpersonal skills. Must be fluent in the English language. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting the nation s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Job Summary: The Diagnostic Imaging (DI) Secretary is responsible for scheduling hospital-based DI appointments for Women & Infants Hospital, utilizing a computerized scheduling system. Responsible for maintaining scheduling priority through inbound scheduling calls or request for service (RFS) worklist and incoming faxes to make outbound scheduling phone calls. Communicates with physicians, physician office staff, and patients to obtain accurate patient insurance, medical testing, and procedure information, per the Minimum Data Set (MDS). Coordinates interpreter services as needed. Coordinates schedule based upon physician privileges, procedure descriptions, scheduling rules, and insurance requirements. Creates initial patient registration in hospital information system; assigning patient medical record number and encounter financial number to begin the preregistration process. Efficiently schedules patients per exam type, indication, and priority, rearranging schedules within DI at Women & Infants Hospital and satellite locations when needed to accommodate an urgent situation. Interacts with other departments and practices at Women & Infants Hospital to insure daily schedules meet maximum capacity and appropriateness. As need arises, scheduler will communicate last minute patient scheduling needs to accommodate same-day appointment requests as well as any overbooking scheduling with DI. Fosters a team approach towards achieving the overall goals of WIH and CNE. Coordinates with physicians across a variety of department and practices within Women & Infants Hospital to ensure any incoming request for service is accurate and complete, ready to be scheduled with the appropriate patient appointment. Promptly obtains incomplete information on required forms until all data is received, and communicates with the providers regarding authorization numbers as required. Notifies supervisor in a timely manner of problems in obtaining necessary data. Ensures that proper documentation of authorizations are secured for procedures and/or tests. Responsible for fostering inclusivity and collaboration across various departments and practices within Women & Infants Hospital to ensure all referring providers are held to the highest standard for documentation when requesting a service through an order or referral. Specifications: High school diploma required. Two years experience in a medical setting and customer service environment required. Certificate or working knowledge of medical terminology and strong oral communication skills are required. Minimum typing speed of 40 words per minute (WPM) with a working knowledge of personal computers, ability to prioritize and perform multiple duties simultaneously, ability to handle a high volume of calls and exhibit strong organizational skills are required. Must be able to adapt to continual process changes. Willing to work additional hours and change work schedule as need arises. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Centerare trusted organizations fueling the latest advances in medical research, attracting the nations top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. REPOST WIH Internal Posting Period: 12/3/2025 - 12/12/2025

Come join our growing team! If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. Join us as we continue to redefine the standards of excellence in property management! Who we need: We are seeking a motivated and experienced Administrative Assistant to join our team. This is a full-time position reporting directly to the Property Manager. The role is based at Louisquisset Country Club Condominium Association located in North Providence, RI. The Administrative Assistant will work to provide excellent customer service and be proficient with Microsoft Word, Excel, and Outlook, strong written and oral communication skills, ability to multi-task and be self-motivated. We are seeking an individual who will maintain the highest standards and strive to exceed the client's needs and expectations. What you'll do: Efficiently manage all forms of communication, including telephone calls and electronics correspondence, from Owners, Realtors, Vendors, and the Corporate Office in a timely and professional manner. Set up requested appointments with the property manager. Operate the electronic door security system to allow visitors into the office. Check Mailboxes daily, open mail and distribute accordingly. Maintain and update databases and CINC homeowner portal, which include unit owner information, parking permits, work orders, and pool passes. Assist Unit Owners with account setup and questions. Ensure that work orders are correctly and quickly entered to facilitate timely responses. Assist the Property Manager in coordinating and scheduling work orders. Works closely with the manager to assist in homeowner communications regarding status of work orders. Send out Community information and updates through the CINC portal. Coordinate pool pass cards which includes, collecting payments, updating and activating pool passes, reviewing and providing pool rules to residents. Maintain inventory of supplies and material for Office and Maintenance Staff. Purchase supplies and materials as approved by the manager. Perform general administrative/office duties, including but not limited to, filing, electronic communication, mailings, notices, and other correspondence as required. Process and track vendor payments on a weekly basis. Maintain Meeting Calendar which includes Board and Committee meetings. Assist with preparation of Monthly Board Meeting Package, Minutes, Annual Meeting and Budget Meeting. Other duties and projects that may be required by the Property Manager. What we're looking for: Prior experience in property management is preferred but not necessary. Ability to respond in a timely manner to resident requests. Must be self-motivated. Must have excellent written and verbal communication skills Microsoft Excel: 1 year (Preferred) Customer service: 1 year (Preferred) What we can do for you! Barkan offers a competitive compensation and benefits package to full-time employees that includes: Medical/Dental/Vision Flexible Spending Accounts Life Insurance Short and Long-Term Disability Paid Time Off 401(k) Match Group Legal/Critical Illness/Hospitalization/Accident/Pet Insurance Employee Assistance Program The Barkan Companies is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Requisition # 2439 Monday-Friday 8:30 am-5:00 pm 8 hours per day