Administrative Assistant Jobs in Ridley, PA

Executive Assistant & Personal Assistant Job Description: Salary $100k - 120K Onsite Our client is in search of a proactive, service-focused, team-oriented individual to serve as both Executive Assistant to the President of the organization and a Personal Assistant to ensure seamless operations. This role demands meticulous attention to detail, exceptional communication skills, organizational prowess, sound judgment, and an unwavering commitment to confidentiality. The successful candidate will be adept at multitasking, thrive in a fast-paced environment, and exhibit remarkable flexibility and composure. Executive Assistant Responsibilities: Directly supports the president, extending occasional assistance to team members and other members of the Executive Committee. Acts as a strategic partner in managing the executives' time, meticulously planning and coordinating schedules to ensure priorities are met, and non-essential tasks are delegated appropriately. Manages complex calendars with mastery, processes expense reports, optimizes travel schedules, itineraries, and agendas, ensuring smooth operations. Functions as a trusted confidant, maintaining the highest level of confidentiality, discretion, and integrity. Develops personalized expertise on executive preferences, behaviors, and schedules, anticipating needs and proactively addressing them. Facilitates internal communications, triaging and drafting email replies, and articulating strategy clearly and accurately. Establishes and maintains a highly organized system of documentation to enhance productivity and streamline processes. Organizes, executes, and supports team activities, including staff meetings, all-hands meetings, off-sites, and social events. Tracks and ensures the completion of key deliverables, following up on outstanding items such as meeting notes and action items. Personal Assistant Responsibilities: Provides personal assistance to the President, including managing personal appointments, coordinating family schedules, deliveries, and handling personal correspondence. Assists with personal tasks such as errands, travel arrangements, and household management as needed. Provides support during personal travel, including itinerary management, and coordination of logistics. Coordinates household staff and ensures smooth operations of the President's residence. Assists with event planning and execution for personal engagements, including parties, dinners, and philanthropic events. Handles special projects and requests on behalf of the President, demonstrating resourcefulness and attention to detail. Serves as a point of contact for family members, friends, and other personal contacts, maintaining relationships and facilitating communication effectively. Acts as a representative of the President in personal matters, demonstrating professionalism and discretion in all interactions. REQUIRED QUALIFICATIONS: Strong organizational skills with the ability to manage multiple tasks seamlessly and with meticulous attention to detail. Exceptional interpersonal skills and the ability to build and nurture relationships with stakeholders. Expert-level written and verbal communication skills, capable of tailoring messages for diverse audiences. Proven problem-solving abilities with strong decision-making capabilities. Demonstrated capacity to handle confidential information with discretion, adapt to various demands, and provide top-notch customer service. Track record of achieving high performance goals and meeting deadlines in a fast-paced environment. Forward-thinking mindset with a proactive approach to process improvement. Solid project management skills. EDUCATION AND EXPERIENCE REQUIREMENTS: BA/BS degree in Marketing, Communications, English, Public Relations, Journalism, or a related field. A minimum of 3-5 years of corporate communications, marketing, or agency experience. Excellent communication, writing, and editing skills, with expertise in developing messaging for multiple audiences. Seven to ten years of experience supporting C-Level Executives preferred. Expertise in Outlook, PowerPoint, Excel, Word, web and video-based communication tools, and a high level of technical proficiency.

Our client is currently seeking a Receptionist/Front Desk Coordinator/Administrative Assistant working onsite for 5 days a week out of their Radnor, PA office. The work schedule will be 8am to 5pm (Monday through Friday). The ideal Receptionist/Front Desk Coordinator/Administrative Assistant must be personable and professional, with Microsoft Office Suite proficiency and previous receptionist or administrative experience. Responsibilities: Greet visitors Answer phones and direct calls Retrieving, sorting, and sending mail Maintain visitor's log Coordinate deliveries Provide administrative support Schedule meetings and arrange catering Filing photocopying, faxing Track and order office supplies Requirements: Bachelor's degree is preferred 2+ years of receptionist/administrative experience Recent graduates with office support experience will be considered MS Office proficiency Excellent verbal, written, and interpersonal communication skills Professional presentation, with a can-do attitude Strong attention to detail Additional Details: Pay Range: $24.50hr to $26.50hr Employment Type: Contract to Hire Work Hours: Onsite from Monday through Friday (8am to 5pm) The specific compensation for this role will be determined based on the education, experience, location and skill set of the individual selected for this position. SolomonEdwardsGroup, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, or protected veteran status. SolomonEdwardsGroup, LLC adheres to the California Consumer Privacy Act (CCPA). Your privacy is important to us, and we never sell your data to third parties. Personal information is only collected to match applicants with job opportunities. For more information on your rights, click here: ***********************************************

What's the job? The Executive Assistant reports to the Business Operations Manager and also supports administrative duties for the CEO. The role is responsible for coordinating a wide range of administrative procedures in order to ensure organizational effectiveness and efficiency of executive leadership in our Malvern Headquarters. What will you do? Prepare and complete regular reports for the CEO communicating status of successes and progress to key performance indicators. Create and assist with the preparation of presentations and proposals for CEO and Business Operations Manager. Manage site contact lists as well as relevant customer data. Work with the support teams to ensure information relevant to our support activities is available and shared efficiently & effectively within the company. Develop and enhance internal and external systems for communication. Arrange and manage executive and management team schedules, calendars, appointments, bookings, and travel arrangements (as needed). Coordinate executive communications, including conference calls Assist in the coordination and execution of various projects including project management tasks. Coordinate and arrange events for support groups to take place outside of the workplace, such as staff meetings, offsite meetings, training events, and conferences. Assist in preparation and distribution of agendas, proposals, cost estimates, and briefing documents for internal and external meetings. Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time. This includes support for remediation and due diligence tracking activities and related invoicing. Design and implement filing systems, and ensure filing systems are maintained and current What do you bring? High School Diploma 3-4 years of professional experience assisting at the executive level Excellent verbal, written, analytical skills, time management, and travel logistics. Proficient in Outlook, Excel, Microsoft Word, Powerpoint, and SharePoint with an ability to become familiar with firm-specific programs and software such as SAP Concur, Sales Force, Dodge and CoStar. Strong administrative, organizational, project management and problem-solving skills with impeccable multi-tasking abilities. Friendly, professional demeanor, exceptional interpersonal skills and ability to build a strong internal network. Team orientated philosophy and strong problem-solving skills. Ability to work effectively with minimal supervision, to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines. Must demonstrate passion, enthusiasm, and sense of humor. Eager to tackle new projects. Communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors. Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications. Comfortable in both a leadership and team-player role, able to delegate responsibilities as well as to lead meetings. What are our perks? We provide unique options to fit your unique lives! Our Total Rewards Program is customizable to accommodate your needs. Our menu of flexible options includes, but is not limited to: Excellent healthcare options: Medical, vision, prescription & dental Family Focus & Balance: Parental leave, paid time-off and Employee Assistance Program Financial Security: Competitive 401(k), Company-funded Retirement Accumulation Plan and Employee Stock Purchase Program (PEG) Tuition Reimbursement: Continuing education for every season of your career Pet Insurance options: Insurance plan & prescription discount program for your furry friends Employee Recognition Programs PerkSpot: Our exclusive one-stop online discount marketplace LiveWell: Rewarding you for living a healthy lifestyle At Saint-Gobain, our employees have pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, & Collaboration. Our company encourages diversity and inclusion in all its forms while our products make the world a more beautiful, safer, and sustainable home . Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.

As the Executive Assistant to the CEO, you will play a pivotal role in supporting our CEO's daily activities and ensuring their efficiency and productivity both professionally and personally. You will serve as the primary point of contact (both business and personal), managing communication, scheduling, and logistics to enable the CEO to focus on strategic initiatives. Exceptional organizational skills, attention to detail, urgency, discretion, and a proactive approach will be critical in facilitating seamless operations and administrative support at the highest level of the organization. This role will cover an overlapping maternity leave of executive support team members for the CEO with an opportunity to convert to full-time. Responsibilities Manage and lead the coordination of the CEO's schedule: Coordinate meetings, appointments, and travel arrangements. Provide Personal Assistant support to the CEO; assist with family travel, organize personal events, coordination, & support of personal philanthropic needs, etc. Communicate daily in-person or by phone/text/email with the CEO to provide updates and reminders of upcoming meetings or changes. Confirm completed tasks in real-time to the CEO with prompt responses and updates upon request. Screen and prioritize emails, phone calls, and other correspondence for the CEO. Respond on behalf of the CEO or intervene to keep items moving forward. Email reviewing and responding is a priority, especially when the CEO is traveling. Manage all administrative tasks for the CEO, such as expense reports, sponsorships, payment portals, membership renewals, and other tasks upon request. Manage, execute, and oversee the to-do list, personal projects, passion projects, and philanthropic initiatives on behalf of the CEO. Organize and schedule internal/external meetings, send reminders, prepare materials & distribute to all parties in advance. Attend meetings, take minutes, draft agendas, & assign action/follow-up items. Handle confidential information with discretion and professionalism. Assist with special projects, research, and initiatives as assigned by the CEO. Manage vendor payments and purchases on behalf of the CEO working with his Finance Manager. Work with the EA of the President and EA of the COO as a team to support the overall executive team for planning and communication. Provide coverage for EA's as needed. Provide administrative support to the broader executive team upon request. Qualifications 3+ years of experience in an Administrative or Executive Assistant, Business Administrative support role. Bachelor's Degree preferred. Experience booking travel, handling high-volume administrative tasks, and juggling several priorities. Proactive and self-motivated. Ability to work independently. Ability to thrive in a fast-paced, high-pressure environment. Ability to lead and handle tasks without direct authority and oversight. Experience in high-level executive support or project management. Proven ability to work closely with senior leaders. Detail-oriented with excellent organizational skills. On-site Monday - Thursday (8:30 AM - 5:30 PM) Must be able to be onsite on Fridays pending the CEO's schedule and onsite meetings. Flexibility and WFH Fridays are provided as schedule(s) allow. The summer schedule is to provide additional WFH Mondays between Memorial Day and Labor Day with more consistent WFH Friday opportunities. Available occasional evenings and weekends for business or personal needs, especially when the CEO is traveling. Company-issued cell phone provided.

Executive Assistant to Founder - Private Equity Globally recognized Private Equity Firm is seeking an Executive Assistant who is experienced in assisting c-suite executives. The office is in an upscale suburb of Philadelphia and the firm offers excellent benefits! Responsibilities Include: Manage complex calendars, work on special projects Sit in on meetings Schedule, arrange and facilitate meetings Coordinate all domestic and international travel arrangements, including flights, ground transportation, hotels, visa coordination, etc. Draft and edit letters and memos Responsible for tracking expenses and ensuring timely reimbursement Assist with personal calendar, travel and other tasks as needed Requirements Include: Bachelor's degree required Minimum of 5 years of executive assistant experience in a financial services firm Able to juggle multiple priorities simultaneously while keeping an attention to detail Excellent written and verbal skills Discretion and experience handling sensitive/confidential information is a must Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint)

We have an immediate need for an Executive Assistant at a leading non-profit organization conveniently located in center city Philadelphia. This is a full time direct hire opportunity. Job Duties Include: Provide high-level administrative support to executives Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements Prepare and edit correspondence, communications, presentations, and other documents Take minutes during meetings and transcribe them accurately Handle incoming calls and inquiries with professionalism and excellent phone etiquette Assist with special projects as assigned Job Qualifications Include: 5+ years of executive assistant experience strong writing skills Bachelors degree Strong organizational skills with the ability to prioritize tasks and manage time effectively Excellent written and verbal communication skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar Ability to handle confidential information with discretion Strong attention to detail and accuracy in work

Now Hiring: Administrative Assistant (Full-Time, On-Site in Wilmington, DE) Blackwell HR Solutions is a woman owned human resources consulting business based in Wilmington, Delaware and serving clients throughout the US. Blackwell HR is invested in the needs of our clients. With a focus on small to medium-sized businesses and non-profits, our dedicated team of experienced HR Consultants partners with clients across a variety of industries and business communities to develop and implement HR solutions that allow business leaders to focus on achieving their mission and fully engage their teams. We believe in operating with innovation, exercising compassion, being engaged with our clients, and delivering exceptional results. We live our values every day in the work we do with our clients, our community, and our team. Blackwell HR Solutions is seeking a highly organized, proactive Administrative Assistant to support our fast-growing company, located in Wilmington, Delaware. This on-site role reports to the Director of Business and HR Operations and is vital to the efficiency and success of our team. This position will provide direct support to the Director of Business and HR Operations as well as the CEO & Founder. This role encompasses a wide range of administrative and operations-related tasks. The incumbent must be self-directed, have excellent organizational skills, communicate with team members and clients regularly and welcome organizational challenges. What You'll Do: Provide high-level administrative and operational support on complex issues in a fast-paced, collaborative team environment. Manage incoming communications, including phone, mail, and email. Organize and maintain client files, office inventory, and company records. Provide administrative support to business development activities and client relationship management. Assist with project deliverables and create presentations, reports, and external communications as assigned. Provide general office support including keeping office supplies stocked, maintaining a clean and organized workspace, and assisting with office logistics. Effectively partners with executive leadership, including C-suite stakeholders, to support strategic initiatives and organizational priorities. Take on other important tasks as needed to keep things running smoothly. What We're Looking For: Bachelor's degree or equivalent work experience 3+ years of professional experience in an administrative or similar role Proficiency with Microsoft Office (or equivalent platforms) Excellent communication skills-verbal, written, and interpersonal Strong project coordination and time management abilities Experience creating professional presentations and documents A self-starter who thrives with minimal oversight Ability to move seamlessly between strategic thinking and hands-on execution Maintains a high level of professionalism, discretion, and responsiveness in all interactions with senior leaders, ensuring clear communication, thoughtful follow-through, and trusted support. Demonstrates the ability to manage up by anticipating leadership needs, providing proactive updates, and aligning work with executive goals. Why Join Us: We offer a flexible and supportive work environment, paid time off, company-matched retirement plan, healthcare insurance, and company-paid life and disability insurance. We deliver excellence every day to our clients and we're looking for someone who shares that vision. Blackwell HR Solutions is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are seeking an Administrative Assistant to support our client's team with online filings and MS Office tasks. This is an excellent opportunity for a candidate looking to start a career in a law field professional office environment. Notes: This is a temporary role with the potential for permanent hire. Responsibilities: Perform accurate and timely online filings Create and edit documents using Microsoft Office (Word, Excel, Outlook) Organize electronic records and files Support administrative operations as assigned Qualifications: Proficient in Microsoft Office Suite Strong attention to detail and organizational skills Effective communication and time management skills Willingness to learn and grow in the role Compensation: Temporary Rate: $20/hour Full-Time Salary: Mid $40,000s annually

Make a Real Difference: Executive Assistant to Managing Partner at Award-Winning Personal Injury Law Firm Are you a highly organized, proactive, and personable executive assistant looking for a role where your contributions truly matter? Join the Quinn Law Group, a thriving and respected plaintiff's personal injury law firm in the heart of Philadelphia. We're passionate advocates for individuals and families in Pennsylvania and New Jersey who have suffered injuries or wrongful death, and we're seeking an exceptional Executive Assistant to support our Managing Partner in making a tangible difference in their lives. Why You'll Love Being Part of the Quinn Law Group: Impactful Work: Be at the center of life-changing legal work. You'll directly support the Managing Partner in ensuring our practice runs smoothly, empowering us to secure the justice and compensation our clients deserve. Growth-Oriented Environment: We believe in investing in our team. This is a fantastic opportunity to expand your administrative and business management skills within a dynamic and supportive legal setting. Collaborative & Supportive Culture: Join a close-knit team where open communication and mentorship are valued. You'll work directly with our dedicated Managing Partner and alongside experienced, passionate attorneys. What You Would Do as an Executive Assistant: As the Executive Assistant to our Managing Partner, Sean Quinn, you'll be the backbone of his daily operations, playing a crucial role in the firm's overall success. Your responsibilities will include: Executive Support: Providing seamless and comprehensive administrative support to the Managing Partner. Masterfully managing a complex calendar, prioritizing appointments and deadlines. Handling phone calls and correspondence with professionalism and discretion. Creating polished presentations and important documents. Maintaining organized and efficient filing systems (both digital and paper). Project Management: Preparing and distributing insightful daily reports from Smart Advocate and other key software. Proactively tracking and managing critical deadlines and firm initiatives. Collaborating on cross-functional projects with our marketing and legal teams. Implementing and refining efficient office procedures. Financial Management: Managing basic bookkeeping tasks and tracking expenses accurately. Processing and sending payments to vendors and partners. Preparing detailed expense reports and reimbursement requests. Providing support to billing operations as needed. Client & Community Engagement: Coordinating with satisfied clients to gather valuable Google reviews and testimonials. Nurturing relationships with key referral sources. Managing the distribution of client and partner appreciation items. Representing the firm professionally at community events. Supporting our firm's community engagement initiatives. Marketing & Media Coordination: Collaborating effectively with marketing teams on campaigns and events. Managing limited social media content for the firm. Supporting and coordinating email marketing efforts. Proofreading and editing marketing materials with a keen eye. Monitoring media mentions and identifying potential opportunities. Vendor Management: Liaising with external service providers to ensure smooth operations. Managing office subscriptions and essential services. Negotiating with vendors to secure optimal pricing and value. Ensuring the quality of services delivered. What We Are Looking For in a Candidate: Proven Experience: A solid track record as an executive assistant, office administrator, and/or other similar role/experience. Professionalism: Experience in a professional services environment is highly valued. Technical Proficiency: Mastery of the Microsoft Office Suite is essential. Experience with CRMs, case management software (like Smart Advocate), and financial management software is a significant advantage. Basic bookkeeping skills and social media platform knowledge are also beneficial. Exceptional Organization: Outstanding organizational and time management skills with the ability to prioritize effectively in a fast-paced environment. Resourcefulness & Proactivity: A proactive approach to anticipating needs and creatively solving problems. Adaptability & Flexibility: The ability to thrive in a dynamic environment with changing priorities and a willingness to take on diverse responsibilities. Superior Communication: Excellent written and verbal communication skills with a professional and engaging demeanor. Emotional Intelligence & Diplomacy: Empathy and emotional intelligence in all interactions, with the ability to handle sensitive situations with diplomacy and tact. Discretion & Integrity: Impeccable discretion when handling confidential information. Self-Motivation: A strong work ethic and the ability to work independently. Business Acumen: An understanding of business process improvement and a customer-centric approach. Experience with event coordination, copywriting/editing, and basic data analysis is a plus. What We Offer: Competitive compensation package with a base salary ranging from $55,000 to $70,000 plus performance bonuses. Comprehensive benefits including health, dental, and vision coverage. 15 days PTO plus paid holidays and volunteer days. Professional development allowance. Modern and state-of-the-art office in the Society Hill section of Philadelphia. Ready to Make a Meaningful Impact? If you are a highly motivated and skilled executive assistant who is eager to contribute to a thriving legal practice that makes a real difference in people's lives, we encourage you to apply! To Apply: Please submit your resume here on this platform and/or directly via email to ************************. Quinn Law Group proudly maintains a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Our client, an exciting family office organization located in the Plymouth Meeting, PA area, is seeking an Executive Assistant to join their team! We are seeking a proactive, polished, and highly organized Executive Assistant to support senior leadership in a fast-paced, high-touch environment. This full-time, hybrid role offers a unique opportunity to work closely with decision-makers, manage complex schedules, and ensure day-to-day operations run smoothly. Responsibilities Manage calendars for multiple individuals, including scheduling meetings and coordinating with internal and external stakeholders Plan and coordinate travel arrangements, including flights, hotels, and ground transportation Prepare and process expense reports in a timely and accurate manner Organize and maintain data and digital records; perform scanning and document management Draft and respond to emails professionally on behalf of executives Communicate effectively with external partners, including investment partners, vendors, accountants, bankers, and legal professionals Support traditional administrative tasks as needed, such as preparing documents and managing office needs Occasionally travel to our New York office for meetings and support Qualifications Minimum 5 years of administrative experience supporting senior executives Prior experience in a family office or similarly discreet, high-touch environment is a plus Strong communication skills-clear, concise, and professional Positive, can-do attitude and ability to stay composed under pressure Exceptional organizational skills and attention to detail Comfortable managing multiple personalities and shifting priorities Ability to monitor and respond to emails outside of standard hours when needed Proficiency with common office software (e.g., Microsoft Office, Google Workspace); able to learn new tools quickly Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It's expected that all employees are aware of this policy and that they create an environment that's sensitive and respectful to all individuals.

Leonardo Helicopters is a multinational company, producing helicopters deployed in more than 150 countries across the globe. Leonardo Helicopters' U.S. headquarters has been in Philadelphia since 1980 and is home to a world-class production facility, maintenance center, training academy and stellar engineering team. We offer competitive compensation, exceptional benefits with a free healthcare option, 401k match, generous paid time off and much more. Summary: The Supplemental Type Certificate (Organization Designation Authorization (ODA) Associate Administrator is responsible and accountable and has authority to successfully oversight STC projects on behalf of the FAA as assigned by the Lead ODA Administrator, advising, and working closely with the STC Applicant team. As a Electrical Systems DER serves as the Subject Mater Expert on aircraft electrical and avionics systems and provides FAA approval for the associated certification documents. Responsibilities: Provide oversight specific STC design approval programs in adherence to all FAA and ODA approved processes and procedures. With Engineering staff and ODA Project Engineers, review and approve project plans, compliance checklists, conformity inspection plans, substantiation lists, unit member assignments, exemptions, issue papers, special conditions, and other necessary certification documentation. Schedule and chair FAA board meetings in support of STC projects. Interface with the FAA for assigned projects. Work closely with applicant engineering to ensure applicant showing of compliance and ODA finding of compliance for assigned STC projects. Under the Lead ODA Administrator, ensure the optimum certification and engineering methods are applied to achieve regulatory compliance. Coordinate ODA Unit Member (UM) assignments, training, and guidance. As a DER, serve as the primary point of contact for all certification activities related to electrical and avionics systems, and components. Oversee electrical and avionics systems design, environmental, ground and flight test programs. Provide FAA approval for electrical and avionics systems certification documents as delegated by FAA/ODA. Education: BS degree in Electrical/Aerospace Engineering, MS degree is preferred Experience: Minimum of 10 years of relevant aviation or aerospace industry experience In depth knowledge of all phases of aircraft design, testing, system safety, approval, FAA certification, manufacturing, inspection, service and continued operational safety ODA Administrator experience OR Must be able to meet the requirements contained in FAA Order 8100.15 to act as an ODA administrator, subject to approval by the ODA FAA OMT

We're looking for a sharp, proactive, and detail-oriented Operations Assistant to serve as the central communication hub between our warehouses, 3PL partners, and internal teams. This is an on-site position that plays a critical role in keeping day-to-day fulfillment running smoothly. You'll handle label generation, issue resolution, communication triage, and 3PL support. You should be highly organized, solutions-focused, and comfortable working in a fast-paced, operationally intense environment. Responsibilities: Daily Ops Coordination: Serve as the central link between warehouse teams, 3PLs, and internal departments Monitor pending orders, push orders to warehouse teams, and add special notes Manage Slack channels for operational issue triage and escalation Generate and distribute shipping labels on time and accurately Book FedEx pickups and manage time-sensitive shipments Problem Solving & Issue Management: Solve fulfillment issues in real time (e.g., wrong SKU sent, duplicate labels, missing scans) Investigate and resolve missing packages, mislabeled items, or delayed shipments Proactively flag and escalate bottlenecks or system breakdowns 3PL Communication (Initial Phase) Communicate directly with 3PL partners to resolve operational problems Follow up on daily processing, performance issues, or order-level problems Help onboard and train 3PLs on SOPs and system tools (with support from Head of Ops) Ideal Candidate: Fluent in Mandarin and English (verbal + written) Strong communicator who can stay calm under pressure Quick thinker and natural problem solver- doesn't just report issues, solves them Organized and systems-minded- able to manage workflows, not just tasks Comfortable with Slack, Google Sheets, shipping platforms, and fulfillment tools Has experience working in or around warehouse/logistics operations (preferred, not required)

Franchising continues to grow as a method of expansion representing more than 50% of all retail sales used in the restaurant, personal service, gym, home service and health care industries. Franchisors.com is a community comprised of franchisors, franchisees and industry suppliers providing educational and networking opportunities, sharing best practices, mentorship and comradery. Franchisors.com represents some of the most popular events in franchising. Franchisors.com seeks a motivated and energetic self-starter to assist with investigating venues in a local market, creating budgets and timelines for events, managing vendor relationships, and collaborating with the marketing team to ensure seamless execution of events. If you have experience building content calendars, publishing content to social media accounts and channels, orchestrating email blasts on constant contact, marketing events or selling sponsorships, updating event websites, negotiating contracts with hotels or restaurants, working events on the ground, consider joining our dynamic team. From time to time you will be tasked with performing certain marketing activities for FisherZucker, LLC law firm, including promoting the firm in any Top Law firm listings, updating the firm website or representing it at industry trade shows. Responsibilities Managing content on franchisors.com Event marketing using constant contact and social media Marketing of premium event sponsorships Event management on site at events Event website and collateral material updates Managing a content calendar for franchisors.com and for individual events Publishing content to social media accounts and channels, Representing franchisors.com and events at industry trade shows Negotiating and documenting contracts with venues, hotels or restaurants Organizing groups of sponsors to host industry events, researching potential venues, securing the ultimate venue, working with the venue the day of, and successfully . executing the event Qualifications: • 4 year degree from an accredited school. • 2-4 years of experience in building content calendars, publishing content to social media accounts and channels, orchestrating email blasts on constant contact, marketing events or selling sponsorships, updating event websites, negotiating contracts with hotels or restaurants, working events on the ground. • Strong knowledge of constant contact database and personal experience on social media • Experience building content on and for social media to promote an enterprise or events. • Exceptional communication, negotiation, and task management skills. • Ability to handle multiple projects and work under tight deadlines. • Marketing acumen and experience implementing marketing strategies is highly desirable. Experience in Canva and/ or Adobe and light video editing capability would be a bonus Benefits: • Can be full time at a competitive salary and bonus structure with comprehensive health benefits package and a retirement plan with employer contributions or can be hourly or project based. • Prefer in office on Tuesdays and Thursdays, with a comprehensive list of assignments and projects to work on remotely. • Hybrid work options Employment Type Full-time, part time or project based, but not outsourcing to an agency

Independent Wealth Management Firm King of Prussia, PA Boutique financial services firm seeks an Administrative Assistant and Client Experience Specialist to support its growing team and help create a seamless, high-touch client experience. Highlights Be a key player in delivering exceptional client experience at a firm deeply committed to its clients Gain exposure to financial services while supporting advisors and building meaningful client relationships Take ownership of scheduling, event coordination, and communications in a fast-paced office setting Join a supportive, team-oriented environment with opportunities for growth Competitive compensation and benefits in a collaborative, mission-driven workplace Requirements 2+ years of relevant experience in administrative support, client service, or office management Strong multitasking, communication, and organizational skills Proficiency with CRM systems (Redtail preferred), Microsoft Office Suite, and scheduling software Positive, proactive attitude with exceptional attention to detail

About Gladney: For more than 135 years, Gladney has been a pioneer and leading voice for improving the lives of children, adoptive families, and birth parents. With unwavering commitment, through good economic times and bad, we have focused on our mission and made a difference in the lives of birth parents, families, and children here and around the world. About the Job: The Program Assistant is a valued team member with the passion to assist families through the rigorous elements of applying to adopt out of the state foster care system or through domestic or international adoption. The ideal candidate is efficient, organized, and skilled at implementing and executing processes to guide hopeful adoptive families through the approval of their home study. The candidate should be service-oriented, detailed, and thorough. This position will be based in the Claymont, Delaware office. The work schedule is hybrid. Key Responsibilities: Assist in the home study process for adoptive families utilizing Gladney's home study-only or independent services. Conduct background clearances and verify that all required documentation is complete and meets necessary requirements. Answer any questions families have regarding paperwork and guide them through the documentation process. Ensure that all necessary documents are uploaded into the client database in a timely manner. Follow up with families to obtain any missing items and ensure all paperwork is completed. Download and organize completed paperwork into SharePoint for proper record-keeping. Notify the home study supervisor when the family has completed all necessary requirements and is ready for their home study. Audit and label HS Files according to requirements for state licensing. Perform weekly audit reports to identify missing client information. Work with subject matter experts to learn and effectively use client databases. Uphold and support the company's mission that every child deserves a loving family, actively contributing to efforts that help children find permanent, loving homes. Assist families with the approved home studies by obtaining signatures, sending packages overnight, notarizing paperwork, and processing other paperwork necessary to accompany the home study to meet state requirements/international and USCIS requirements. Accurately enter home study information into the appropriate databases, ensuring all data is up-to-date and properly recorded. Inform program directors, assistants, and home study practitioners of approvals. Monitor staff training to ensure compliance with required standards. Assist the home study supervisor with projects to improve the overall delivery of home studies. Assist in managing Delaware office mail, including filing and distribution. Perform other duties as assigned to support the organization's operational needs and contribute to the team's overall success. Minimum Qualifications/Requirements: High school diploma or equivalent required; associate degree or bachelor's degree preferred. 2 years of administrative experience. Proficiency in Microsoft Office Word, PowerPoint and Excel; Microsoft Teams; Adobe Acrobat and Adobe Sign. Ability to thrive and perform effectively in a fast-paced environment. Strong time management skills, responsiveness, accuracy, and team oriented. Strong writing and verbal communication skills. Maintain high standards of confidentiality, trustworthiness, discretion, and professionalism in all aspects of the role Demonstrate the ability to quickly learn and perform job functions with minimal supervision. Benefits: 403(b) Paid Time Off - Including Vacation and Sick Time Company Paid & AD&D Short Term Disability Health, Dental & Vision coverage Access to robust Employee Assistance Program (EAP) Adoption benefits Professional development opportunities Continuing education opportunities Equal Employment Opportunity Statement The Gladney Center for Adoption is an equal opportunity employer committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to these factors. We encourage applications from individuals of all backgrounds and experiences. Job Type: Full-time Benefits: 403(b) Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Retirement plan Tuition reimbursement

MedAdventures is seeking a local contract Skilled Nursing Facility (SNF) Physical Therapy Assistant for a local contract job in Philadelphia, Pennsylvania. & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Local Contract Job description Physical Therapist Assistant (PTA) – Skilled Nursing Facility Location: Philadelphia, PA Company: MedAdventures MedAdventures is seeking a dedicated and compassionate Physical Therapist Assistant (PTA) to join our team at a Skilled Nursing Facility (SNF) in Philadelphia, PA. This is a great opportunity to support patients in their rehabilitation journey and work alongside an experienced therapy team in a collaborative care environment. Why Work With Us? Competitive Pay – Your skills are valued and rewarded. Weekly Pay – Dependable and timely compensation. Affordable Benefits – Medical, dental, and vision coverage. 401(k) with 4% Match – Support your future with our matching plan. $500 Referral Bonus – Get rewarded for referring qualified professionals. Responsibilities Assist Physical Therapists in implementing individualized treatment plans. Provide rehabilitative services to help patients regain strength, mobility, and function. Monitor and document patient progress accurately. Educate patients and caregivers on exercises and activities to support recovery. Communicate effectively with the healthcare team to support coordinated care. Qualifications Current Pennsylvania PTA license (or eligibility). Experience in a Skilled Nursing Facility preferred, but not required. Strong communication and teamwork skills. Passion for patient care and rehabilitation outcomes. How to Apply Ready to take the next step in your career? Email your resume to: Apply Now! This Physical Therapist Assistant opportunity in Philadelphia, PA is in high demand—don’t miss your chance to join a dedicated care team! About MedAdventuresMedAdventures: The Best in Travel, The Best in Benefits At MedAdventures, we know that healthcare professionals deserve more than just a paycheck—they deserve adventure, opportunity, and security. We’re not just another staffing company; we’re a partner in your career, offering the best in travel contracts and the best in benefits. Your Next Adventure Starts Here When was the last time you felt truly excited about work? Travel healthcare should never feel like a dead-end job or an overwhelming wave of stress. Whether you’re chasing new experiences, financial growth, or work-life balance, we’re here to make it happen—on your terms. Tell us what you want, and we’ll take care of the rest. Why Choose MedAdventures? ✅ The Best in Travel – Access exclusive, high-paying contracts at top-tier facilities across the country. Wherever you want to go, we’ll get you there. ✅ The Best in Benefits – No gimmicks, just real, meaningful benefits: Low-Cost Health Insurance (Regence BC/BS) – PPO and HDHP plans with HSA options. Plans start at $12 Dental & Vision – Coverage for you and your family 401(k) with Employer Match (Up to 4%) – Available after just 90 days Short-Term Disability & Life Insurance – Fully paid by MedAdventures Critical Illness & Hospital Indemnity Coverage – Additional financial security when you need it Pre-Tax Savings (FSA, HSA, Dependent Care FSA) – Save more, stress less ✅ Unparalleled Support – Your success is our mission. Our specialty-focused recruiters and 24/7 service teams have your back every step of the way. ✅ The Right Jobs, The Right Pay – We find high-quality contracts at carefully vetted facilities, ensuring you get the best experience and highest pay possible. 🚀 Ready for a meaningful, work-life-balanced career? Let’s get you there. 🚀

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Lumberton, New Jersey. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 05/22/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in NJ seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1276341. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

The American Association for Cancer Research (AACR), with more than 58,000 members residing in 141 countries, is the first and largest organization in the world dedicated to advances in all areas of high-quality, innovative cancer research. Its mission is to prevent and cure all cancers. The programs and activities of the AACR foster the exchange of new knowledge among scientists and physicians in cancer research as well as in related sciences. The AACR publishes ten peer-reviewed scientific journals and an award-winning magazine for cancer patients and their loved ones; convenes topical scientific conferences and an annual meeting that draws more than 22,500 participants; offers educational workshops that train young investigators in a variety of scientific and clinical areas; funds research fellowships, career development awards, and research grants for both senior and junior investigators; raises public awareness of the progress in the biology, detection, diagnosis, treatment, and prevention of cancer; engages actively in advocacy for increased federal research funding and other national policies that accelerate progress against cancer; and interacts with regulatory agencies to support regulatory science and policy. We are seeking an Editorial Assistant to support our Publishing department in Old City Philadelphia, PA. Responsibilities The Editorial Assistant is part of a team responsible for the daily tasks of communicating with authors and managing the editorial review of scientific manuscripts at an AACR journal in coordination with the journal editors. Via a web-based submission and peer review system, handles the editorial review process of select manuscript submissions by quality checking manuscripts, contacting editors and reviewers, handling review scheduling, and providing prompt follow-up with reviewers and/or editors on overdue manuscript reviews. Responds to author queries and assists with the manuscript submission process as needed. Drafts correspondence to editors and reviewers regarding overdue tasks or assignments. Handles incoming and outgoing correspondence and telephone calls related to manuscripts they are handling. Keeps Managing Editor apprised of manuscripts' status; alerts Managing Editor of any problems with or potential delays in manuscript flow. Prepares accepted manuscripts for publication by ensuring that all necessary elements are present and that manuscripts conform to journal style. Updates reviewer/author databases as needed. Performs other related tasks and duties as assigned by immediate supervisor. Qualifications Bachelor's degree. Proficiency with MS Office suite of programs. Ability to interact effectively with external editors, authors, and reviewers, as well as with internal colleagues at all levels of the organization. Excellent oral and written communication skills. Excellent organizational, time-management and problem-solving skills. Good customer service skills.