Administrative assistant jobs in Rio Rancho, NM

Job Title: Claims Administration Intern Department: Claims Administration Reports to: Claims Administration Supervisor The Claims Administration Intern will play a crucial role in maintaining efficient operations within a high-volume, fast-paced environment. The primary responsibilities will involve administrative support tasks including scanning, importing documents, data entry, responding to internal and external customer requests and managing various other claims-related processes. The Claims Administration Intern will perform other clerical and administrative duties to help ensure smooth workflow and productivity. Essential Functions: Sort, scan, classify incoming documents, ensuring accurate data entry and seamless integration into our software systems. Prepare and scan documents into the imaging system, providing quality assurance for all documents scanned. Coordinate accommodations for injured workers. Enter new First Reports of Injury information accurately into claim system. Contact insured or other involved individuals to obtain any missing claim information. Copy and organize large volume files for transmission to legal counsel or others as appropriate. Create provider letters Create files for Nurse Case Managers Other related duties as assigned by supervisor. Job Qualifications Education: Pursuing a bachelor's or master's degree. Experience: You're highly motivated and you work well in a close-knit, collaborative environment. You know how to use information technology, data and other resources to identify solutions and innovations. Required Skills/Abilities: Highly motivated individuals that work well in a team environment. Think strategically and critically. Leverage information technology, data and other resources to identify solutions and innovations. Hold a strong desire and curiosity to learn the insurance business. Demonstrate and develop excellent written, verbal and interpersonal communication and professional skills. Are compatible with New Mexico Mutual's Corporate Values. Specialized Knowledge, Licenses, etc.: Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Values and Mission: Adheres to New Mexico Mutual's values and mission by demonstrating Service Excellence, Trust, Ownership, One Team and Boldness in thought and action. Positive Attitude: Develops and maintains positive working relationships with team members, customers, coworkers and Management by demonstrating effective communication and collaborative skills. Working Conditions: NEW MEXICO MUTUAL maintains general office conditions with light demands. Employees of NEW MEXICO MUTUAL adhere to all safety rules and regulations including building security. Employees participate in ensuring safe and efficient operating conditions that safeguard employees and facilities. NEW MEXICO MUTUAL maintains a drug free environment; drug testing prior to employment as well as upon a work-related accident. Exposure to VDT screens.

Job Description Job Title: Attending Veterinarian/Director of Comparative Medicine We are currently seeking an experienced Attending Veterinarian/Director of Comparative Medicine to join our prestigious Institute. In this role, you will be responsible for overseeing and directing the strategic and operational activities of our research animal program, ensuring the highest standards of animal care and compliance with relevant regulations. You will provide leadership, guidance, and supervision to our husbandry, veterinary services, research support, pharmacy, and administrative personnel. Key Responsibilities: 1. Strategic Planning and Operational Oversight: Direct the strategic planning efforts to meet the projected needs of the Institute's research animal support staff. Ensure proper housing and care of animals for research purposes. Manage fiscal resources effectively. 2. Animal Care and Compliance: Establish and monitor all animal care and use standards to ensure compliance with applicable regulations and guidelines. Oversee the medical care of all animals, including disease diagnosis and treatment, preventative medicine, health monitoring, and quarantine. 3. AAALAC Accreditation: Responsible for all AAALAC reviews and maintaining Institutional Accreditation. Ensure institutional compliance with accreditation standards. 4. Institutional Animal Care and Use Committee (IACUC): Actively participate in the activities of the IACUC and interact with the Institutional Official as required. 5. Staffing and Leadership: Identify staffing needs and available expertise. Provide leadership and mentoring to all department staff. Lead the recruitment and selection process for departmental positions. Collaborate with the Human Resources Department on performance evaluations, staff training, and development. Qualifications: 1. Education and Experience: Doctor of Veterinary Medicine (DVM) from an AVMA accredited program. ACLAM certification, DEA license, and a minimum of 10 years' experience in a laboratory animal facility, including 5 years' experience in a managerial role. An equivalent combination of education, training, and experience will be considered. 2. Regulatory Compliance: In-depth knowledge and ability to ensure compliance with USDA standards, Animal Welfare Act, The Guide for the Care & Use of Laboratory Animals, NIH Public Health Service Policy, FDA GLP regulations, DEA Regulations, AAALAC guidelines, and all relevant state, county, and city rules and regulations. Demonstrated understanding of research methodology, principles, and procedures. 3. Leadership and Communication Skills: Proven track record of effectively leading a large team in a fast-paced, deadline-driven environment. Strong prioritization skills to meet departmental functions and responsibilities within set deadlines. Excellent interpersonal skills to foster productive relationships with administrative and non-administrative managers and colleagues. Ability to effectively communicate research needs to Institute leadership. 4. Professional Skills: Superior written and verbal communication skills. Demonstrated professionalism, diplomacy, and discretion. Strong judgment, problem-solving, and decision-making abilities. Exceptional customer-service orientation. Ability to manage multiple complex tasks and projects simultaneously. Maintain confidentiality and handle sensitive situations with discretion. Ability to work independently. Additional Qualifications (Preferred): - Advanced non-veterinary scientific degree (Ph.D., M.S., etc.) - DACLAM Certification Salary: 180,000 - 225,000 Relocation Assistance: We offer relocation assistance for this position.

Style Crest has a 50+-year tradition of growth and innovation in the building products industry. The organization has a commitment to the manufactured housing industry and the residential exterior cladding market with an extensive product offering and a dedicated service platform that customers count on to support the success of their businesses. We are looking for an part time Administrative & E-Commerce Support Specialist. As a Administrative & E-Commerce Support Specialist you will be responsible for performing a variety of administrative, clerical, and e-commerce support tasks to ensure efficient office operations and accurate billing and order processing. This role requires attention to detail, strong organizational skills, and the ability to provide exceptional support to both internal teams and external customers. Key Responsibilities: Office Administration: * Scan, file, and maintain documents and records. * Prepare and make bank deposits, scan checks into Citizens Bank. * Drop off mail at the post office as needed. * Order and/or pick up office supplies. * Verify and reconcile fuel receipts. * Count cash drawers daily and record results. * Process install payments for retail jobs. * Submit paperwork for new customer accounts. * Serve as a backup resource for various departments as needed. * Answer incoming calls and assist customers professionally. * Process customer credit card payments and assist with ACH transactions. Billing & Financial Support: * Responsible for timely and accurate billing functions. * Ensure that technicians and subcontractors complete all required paperwork accurately before billing. * Assist in the processing of warranty claims and documentation. Customer & Contractor Coordination: * Coordinate job scheduling with subcontractors via phone and email. * Communicate with retailers, dealers, and homeowners to confirm orders and verify information. * Record detailed notes from customer and partner interactions to support order tracking and service resolution. * Address customer inquiries, concerns, or complaints received via phone or email and ensure timely resolution. Team & Operational Support: * Develop and maintain positive working relationships with internal and external stakeholders. * Assist in managing callbacks, warranty issues, and customer support follow-ups. * Support other team members during absences, peak periods, or special projects. * Perform other duties as assigned to support branch operations. Required Knowledge, Skills and Abilities: * Prior experience in an administrative or accounting support role preferred. * Bilingual in Spanish preferred. * Experience with QuickBooks is highly desirable. * Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook. * Strong 10-key and data entry skills. * Excellent written and verbal communication skills. * Highly organized, detail-oriented, and proactive in managing multiple priorities. * A dependable team player with a strong sense of accountability and urgency. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Description Why DH Pace? DH Pace Company is a distribution, construction and service organization offering a complete range of door and door related products and commercial security products. The company is privately owned and has been in operation over 95 years! We have 50+ US offices in 24 states with 2024 company-wide sales over $1 billion. Our mission is to enhance the communities we serve by improving the safety, convenience, and aesthetics of the buildings where we live, work, and play. Our foundation of values represents who we are and what we stand for. Values are never situational or circumstantial, they are always and forever. Our core values are R.I.S.E. Respect, Integrity, Service, and Excellence. DH Pace Company, Inc. is seeking to hire an Administrative Support Representative in our Albuquerque, NM office! If you have administrative experience and enjoy working in a fast paced environment, please apply! Position overview: Provide administrative support Enter sales orders Processing of sales contracts and purchase orders Effectively communicate with the Sales Team to ensure order accuracy Submit billing/invoices Provide exceptional customer service Qualifications: Bachelor's degree and 2 years of office experience preferred, or equivalent combination of education and experience Previous experience working with contracts Strong attention to detail Proficient with computer Ability to multi-task in a fast-paced environment #PaceID2 Our benefit offerings include: Medical, dental, and vision options: Available on the 1st day of the month following your start date! Paid time off plan: 13 days accrued annually during your 1st year; 16 days accrued during your 2nd year! Paid Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day Floating Holidays: Up to 2 floating holidays per year Competitive compensation: Including annual performance evaluations! 401k retirement plan: Including an employer match! Company paid: Life insurance, short-term disability, & long-term disability and more! Successful completion of references, employment verifications, background check, and drug screen required in advance of hire. DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Job Description Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key ResponsibilitiesAdministrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned QualificationsMinimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Participate in processing, monitoring and maintaining documents regarding a variety of City programs in support of City Clerk Office; assist all professional staff with routine and/or clerical duties; maintain department filing systems records and databases; provide front counter assistance, including providing information on processes, guidelines, policies, procedures, and systems; and perform a variety of customer service duties relative to the assigned area of responsibility. Work directly with the public. s are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job. Minimum Education, Experience And Additional Requirements Education directly related to the minimum requirements below may be substituted for experience on a year for year basis. High school diploma or GED; and Three (3) years of clerical or office assistant experience. ADDITIONAL REQUIREMENTS: Possession of a valid New Mexico Driver's License or the ability to obtain by date of hire. Possession of a City Operator's Permit (COP) within six (6) months from date of hire. Preferred Knowledge * Business letter writing and basic report preparation techniques * Office procedures, methods and computer equipment * Word, Excel, Power Point and Outlook calendaring * Principles and procedures of record keeping * English usage, spelling, grammar and punctuation * Pertinent Federal, State and local laws, codes and regulations * Adobe Acrobat Preferred Skills & Abilities * Interpret and explain assigned department policies and procedures * Assist professional staff with routine and/or clerical duties * Perform clerical work involving the use of independent judgment and personal initiative * Work independently in the absence of supervision * Perform basic use of Microsoft Word and Excel software * Maintain confidential records and reports * Respond to requests and inquiries from the general public * Work odd hours, evenings or weekends during an election * Communicate clearly and concisely * Establish and maintain effective working relationships with those contacted in the course of work * Perform the essential functions of the job with or without reasonable accommodation

Want to make a difference in a young person's life? This is a position that is very rewarding in training and mentoring at risk youth. Make more than a Living, Make a Difference Our Benefits: 9 days of Vacation in the first year of service Minimum of 11 Paid Holidays Paid Sick Leave Retirement savings plan with employer match up to 5% Workers Compensation AD&D Insurance Public Service Loan Forgiveness (PSLF) Eligible Employer Service Contract Act (SCA) Position Hourly Range: $18.00 to $20.00 Duties and Responsibilities: The Secretary II reports to the Center Director and is an hourly, non-exempt position. The Secretary II performs complex secretarial and clerical tasks using a personal computer. Composes and prepares routine correspondence for signature. The Secretary II attends meetings and conferences to furnish information and take notes. Schedules appointments and maintains the Director's calendar. Arranges for meetings and conferences. Makes travel arrangements, as necessary. Assists the Director with preparations and arrangements for special events. Establishes and maintains confidential files and records. Assists in the training of new clerical personnel. Qualifications: High School graduate or equivalent. Prefer two-year business college degree. Three years' practical experience preferred. Valid driver's license with acceptable driving record preferred Required to pass a drug screen in compliance with our Substance Abuse and Drug-Free Workplace policy. Employment is contingent upon successful completion of a nationwide criminal background check. Additional Requirements: Ability to perform secretarial duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficiently operate a personal computer. Working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills. Thorough knowledge of office procedures. Excellent communication skills, both oral and written. Sound telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors. *This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. About our Program Job Corps is the largest nationwide residential career training program in the country and has been operating for more than 60 years. The program helps eligible young people ages 16 through 24 complete their high school education, trains them for meaningful careers, and assists them with obtaining employment. Our Program Location: Albuquerque Job Corps 1500 Indian School Rd NW Albuquerque, NM 87104 Connect with Us video: **************************** Please follow the link for more information about this program: ****************************************** Eckerd Connects employees and applicants for employment are covered by federal, state, and local laws designed to safeguard employees and job applicants from discrimination based on race, color, religion, sex, pregnancy, parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other status protected by applicable federal, state, or local laws. Eckerd Connects is committed to providing equal employment opportunities to all individuals, including individuals with disabilities. We comply with the Americans with Disabilities Act (ADA) and applicable state and local laws by providing reasonable accommodations to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for sincerely held religious beliefs, observances, and practices. Auxiliary aids and services are available upon request to individuals with disabilities. If you need assistance or accommodation due to a disability, please contact adarequest@eckerd.org. Relay Services Dial 711. Know Your Rights: Workplace Discrimination is Illegal Copy & paste the link into your browser: ****************************************** Eckerd Connects is a drug-free workplace and utilizes E-Verify to confirm employment eligibility.

Want to make a difference in a young person's life? This is a position that is very rewarding in training and mentoring at risk youth. Make more than a Living, Make a Difference Our Benefits: 9 days of Vacation in the first year of service Minimum of 11 Paid Holidays Paid Sick Leave Retirement savings plan with employer match up to 5% Workers Compensation AD&D Insurance Public Service Loan Forgiveness (PSLF) Eligible Employer Service Contract Act (SCA) Position Hourly Range: $18.00 to $20.00 Duties and Responsibilities: The Secretary II reports to the Center Director and is an hourly, non-exempt position. The Secretary II performs complex secretarial and clerical tasks using a personal computer. Composes and prepares routine correspondence for signature. The Secretary II attends meetings and conferences to furnish information and take notes. Schedules appointments and maintains the Director's calendar. Arranges for meetings and conferences. Makes travel arrangements, as necessary. Assists the Director with preparations and arrangements for special events. Establishes and maintains confidential files and records. Assists in the training of new clerical personnel. Qualifications: High School graduate or equivalent. Prefer two-year business college degree. Three years' practical experience preferred. Valid driver's license with acceptable driving record preferred Required to pass a drug screen in compliance with our Substance Abuse and Drug-Free Workplace policy. Employment is contingent upon successful completion of a nationwide criminal background check. Additional Requirements: Ability to perform secretarial duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficiently operate a personal computer. Working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills. Thorough knowledge of office procedures. Excellent communication skills, both oral and written. Sound telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors. *This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. About our Program Job Corps is the largest nationwide residential career training program in the country and has been operating for more than 60 years. The program helps eligible young people ages 16 through 24 complete their high school education, trains them for meaningful careers, and assists them with obtaining employment. Our Program Location: Albuquerque Job Corps 1500 Indian School Rd NW Albuquerque, NM 87104 Connect with Us video: **************************** Please follow the link for more information about this program: ****************************************** Eckerd Connects employees and applicants for employment are covered by federal, state, and local laws designed to safeguard employees and job applicants from discrimination based on race, color, religion, sex, pregnancy, parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other status protected by applicable federal, state, or local laws. Eckerd Connects is committed to providing equal employment opportunities to all individuals, including individuals with disabilities. We comply with the Americans with Disabilities Act (ADA) and applicable state and local laws by providing reasonable accommodations to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for sincerely held religious beliefs, observances, and practices. Auxiliary aids and services are available upon request to individuals with disabilities. If you need assistance or accommodation due to a disability, please contact adarequest@eckerd.org. Relay Services Dial 711. Know Your Rights: Workplace Discrimination is Illegal Copy & paste the link into your browser: ****************************************** Eckerd Connects is a drug-free workplace and utilizes E-Verify to confirm employment eligibility.

Job DescriptionBenefits: Bonus based on performance Employee discounts Professionally handle clients in our busy tax office (CPA firm). Greet clients, make appointments, scan documents, maintain accounts. Requirements: -High school degree -Familiarity with computers (Drake tax experience a plus) -Customer service experience (Tax office experience a plus) This is a full time seasonal position from the end of January 2026 through April 15.

Why Work for Daniels Family Funerals & Cremation - Carlisle Chapel? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Description We are seeking an Insurance Support Specialist to join our team! You will be responsible for helping customers by providing product and service information and resolving issues. You will perform clerical and administrative functions in order to drive company success. Phone and face to face interaction with clients to best help them protect assets. Spanish speaker required. Responsibilities: Handle customer inquiries and concerns Provide information about the products and services Document and update customer records based on interactions Develop and maintain a knowledge base of the evolving products and services Draft correspondences and other formal documents Plan and schedule appointments Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Bilingual Spanish/English Previous experience in customer service, sales, or other related fields Ability to build rapport with clients Ability to prioritize and multitask Positive and professional demeanor Excellent written and verbal communication skills Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail and organization skills Benefits: Hourly base pay plus bonus and commission Paid time off (80 hours/year accrual) Paid major holidays Agency will pay for training materials and test fees (if not already licensed) If you are passionate about sales and driven by success, this is an excellent opportunity to grow your career with competitive pay and unlimited commission potential. Submit your resume today to join our team!

TITLE: Administrative Assistant I FLSA Status: Exempt Department: Administration Reports to: Controller Union Exempt: Yes Date Last Reviewed: 07/22/2024 The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. A. POSITION SUMMARY Under the direct supervision of the Executive Assistant and under general supervision of Department Supervisors, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors. Refers administrative problems and inquiries to the appropriate department; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents. B. ESSENTAIL DUTIES AND RESPONSIBILITIES * Coordinates and performs a range of staff and/or operational support activities; serves as a liaison with other operating units in day-to-day administrative activities; * Provides administrative support in special projects/events such as: all staff meeting, holiday party, retreats, etc.; * Provides administrative support for the organization such as answering telephones, assisting visitors, and referring a range of administrative problems and inquiries; * Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements; * Prepares or assists with the entering of data for statistical and narrative reports; performs basic information gathering and data entry, as specifically directed, and in accordance with pre-established procedures; * Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing; * Prepares requisition of supplies, and/or stock and capital equipment inventories; * Sorts, screens, reviews and distributes incoming and outgoing mail; * Performs miscellaneous job-related duties as assigned; Requirements C. MINIMUM EDUCATION AND EXPERIENCE * High School Diploma or GED; D. LICENSES/CERTIFICATIONS REQUIRED * Must have valid NM driver's license and reliable personal transportation; E. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED * Ability to communicate effectively, both verbally and in writing; * Organizing and coordinating skills; * Ability to identify and refer problems to appropriate department; * Receptionist skills; * Word processing and/or data entry skills; * Ability to maintain calendars and schedule appointments; * Knowledge of travel/lodging planning and scheduling; * Knowledge of general accounting principles; * Database management skills; * Records maintenance skills; * Knowledge of supplies, equipment, and/or services ordering and inventory control; * Knowledge of and familiarity with compliance programs, and ability to cooperate fully and comply with laws and regulations; F. Age of Patients Served None G. Working Conditions A person in this position has to be able to prioritize and respond to the diverse demands of the position. There are frequent opportunities to relax from any physical exertion, change position in work activities, or break from computer application tasks. * Physical Effort and Dexterity: Good dexterity to operate personal computer and office equipment. Occasional lifting and carrying related to office duties. * Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications. * Visual Acuity, Hearing, and Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance. * Environment/Working Conditions: Work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required Work regularly scheduled Monday-Friday, although weekends and evenings may be required to meet with members of the Board of Directors and meet deadlines.

Why Work for Alameda Mortuary? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Description Velos is a full-service engineering and technical services company supporting agencies such as the DoD NASA, and NOAA. As an SBA-certified HUBZone small business, Velos combines agile and highly skilled engineering and technical support-delivering unmatched execution to our customers. Our government relations consulting business area allows us to represent and support leaders in the defense, aerospace, intelligence, and related industries with decades of experience in market analysis and strategic planning. We are looking for highly qualified candidates for an upcoming contract positioned onsite at the Kirtland AFB in Albuquerque, NM supporting the Air Force Research Laboratory (AFRL) SSHINE contract. Administrative Assistant: Qualified candidates are experienced Administrative Assistants, preferably supporting government agencies. Position requires good verbal/ written communication and organization skills, and strong working knowledge of Microsoft Office applications. Roles and Responsibilities: General duties will be to perform secretarial and administrative duties. Assist management with administrative tasks such as tracking and compiling information. Support meeting coordination, communications, and travel coordination. Prepare various reports detailing the administrative information handled by the position. Prepare, read and answer correspondence. Perform duties of a highly confidential nature that may require comprehensive knowledge of organizational policies, practices, and procedures. May support timekeeping operations. Also support development of office events for leadership requiring logistical coordination, planning, and on-site support. Education Requirements: 10+ years of experience with HS degree or 5+ years of experience with AA degree Clearance Requirements: TS with ability to obtain SCI. Please Note: U.S. Citizenship is required for this position. Velos offers a competitive benefits package including PTO, 401K, and health benefits. Velos is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sex, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Job Description We are seeking a highly organized, detail-oriented Administrative Assistant to join our team full-time. The ideal candidate will have hands-on experience with Bluebeam and CAD software, strong time management skills, and a proactive mindset. This role is essential in keeping projects and day-to-day operations running smoothly through efficient administrative support. Responsibilities: Provide administrative support to project managers and estimators. Use Bluebeam and CAD to assist with document preparation, markup, editing, and basic drafting tasks. Maintain and organize both digital and physical project files. Assist with scheduling meetings, managing calendars, and preparing agendas and minutes. Track and follow up on tasks to ensure deadlines are met. Support with permitting, submittals, and other construction-related paperwork. Identify gaps in workflow and take initiative to maintain productivity. Communicate professionally with vendors, clients, and internal team members. Back up the receptionist by answering phone calls and managing scheduling. Schedule Gate Operator service calls and manage temporary fence paperwork. Perform other duties as assigned. Qualifications: Proven experience using Bluebeam and CAD in a professional setting. 2+ years of administrative experience, preferably in the construction or engineering industry. Excellent organizational and multitasking skills. High attention to detail and accuracy. Self-starter who proactively seeks tasks and remains engaged without constant oversight. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong written and verbal communication skills. Ability to prioritize and meet deadlines in a fast-paced environment. #hc169023

Job Title: Administrative Assistant / Property Management Assistant Company: Arroyo Del Oso Property Management Employment Type: Full-Time About Us: Arroyo Del Oso Property Management is a leading property management company in New Mexico, committed to providing exceptional service to both tenants and property owners. We specialize in maintaining residential and commercial properties, ensuring seamless operations for all involved. Job Description: We are seeking a detail-oriented and proactive Administrative Assistant to support our property management team. The ideal candidate will possess strong organizational skills, excellent communication abilities, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage the front desk Provide administrative support to the property management team. Coordinate tenant communications, lease agreements, and vendor relationships. Maintain property records and update databases. Schedule maintenance requests and follow-up with contractors. Answer phone calls, emails, and handle customer inquiries in a professional manner. Calling prospective tenants Qualifications: 2+ years of experience in administrative support, preferably in property management or real estate. Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook). Proficiency in Appfolio is a plus but not required. Excellent verbal and written communication skills. Bilingual (Spanish) is a plus but not required. Ability to handle sensitive and confidential information with discretion. Benefits: Competitive salary Paid time off Opportunities for career growth and development How to Apply: Please send your resume and a cover letter detailing your experience to ***************.

Job DescriptionKey Responsibilities: Answer incoming phone calls and provide excellent customer service. Communicate effectively with customers, coworkers, and corporate office personnel. Utilize the point-of-sale (POS) system to locate, enter, and process customer orders. Assist with logistics, billing inquiries, and account-related questions. Support the office team with administrative tasks as needed. Maintain accurate and organized records of customer interactions and transactions. Uphold company policies, procedures, and safety standards. Skills / Education / Requirements: Must be at least 18 years of age. Must pass a pre-employment drug screen. High school diploma or GED required. Customer service, accounts payable/receivable, or logistics experience preferred but not required. Strong verbal and written communication skills. Ability to effectively manage multiple tasks in a fast-paced environment. Proficient with basic computer skills; POS system experience a plus. Benefits: 401(k) 401(k) Matching Health Insurance Dental Insurance Vision Insurance Life Insurance Paid Time Off Why Join Southern Tire Mart? #1 North America Commercial Tire Dealer since 2012 #1 Truck Retreader in North America since 2007 #1 Commercial Tire Dealer in the U.S. since 2008 Best-in-class service on America's favorite passenger tire brands

Style Crest has a 50+-year tradition of growth and innovation in the building products industry. The organization has a commitment to the manufactured housing industry and the residential exterior cladding market with an extensive product offering and a dedicated service platform that customers count on to support the success of their businesses. We are looking for an part time Administrative & E-Commerce Support Specialist. As a Administrative & E-Commerce Support Specialist you will be responsible for performing a variety of administrative, clerical, and e-commerce support tasks to ensure efficient office operations and accurate billing and order processing. This role requires attention to detail, strong organizational skills, and the ability to provide exceptional support to both internal teams and external customers. Key Responsibilities: Office Administration: Scan, file, and maintain documents and records. Prepare and make bank deposits, scan checks into Citizens Bank. Drop off mail at the post office as needed. Order and/or pick up office supplies. Verify and reconcile fuel receipts. Count cash drawers daily and record results. Process install payments for retail jobs. Submit paperwork for new customer accounts. Serve as a backup resource for various departments as needed. Answer incoming calls and assist customers professionally. Process customer credit card payments and assist with ACH transactions. Billing & Financial Support: Responsible for timely and accurate billing functions. Ensure that technicians and subcontractors complete all required paperwork accurately before billing. Assist in the processing of warranty claims and documentation. Customer & Contractor Coordination: Coordinate job scheduling with subcontractors via phone and email. Communicate with retailers, dealers, and homeowners to confirm orders and verify information. Record detailed notes from customer and partner interactions to support order tracking and service resolution. Address customer inquiries, concerns, or complaints received via phone or email and ensure timely resolution. Team & Operational Support: Develop and maintain positive working relationships with internal and external stakeholders. Assist in managing callbacks, warranty issues, and customer support follow-ups. Support other team members during absences, peak periods, or special projects. Perform other duties as assigned to support branch operations. Required Knowledge, Skills and Abilities: Prior experience in an administrative or accounting support role preferred. Bilingual in Spanish preferred. Experience with QuickBooks is highly desirable. Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook. Strong 10-key and data entry skills. Excellent written and verbal communication skills. Highly organized, detail-oriented, and proactive in managing multiple priorities. A dependable team player with a strong sense of accountability and urgency. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Description We are seeking an Insurance Support Specialist to join our team! You will be responsible for helping customers by providing product and service information and resolving issues. You will perform clerical and administrative functions in order to drive company success. Phone and face to face interaction with clients to best help them protect assets. Responsibilities: Handle customer inquiries and concerns Provide information about the products and services Document and update customer records based on interactions Develop and maintain a knowledge base of the evolving products and services Draft correspondences and other formal documents Plan and schedule appointments Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in customer service, sales, or other related fields Ability to build rapport with clients Ability to prioritize and multitask Positive and professional demeanor Excellent written and verbal communication skills Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail and organization skills Benefits: Hourly base pay plus bonus and commission Paid time off (80 hours/year accrual) Paid major holidays Agency will pay for training materials and test fees (if not already licensed) If you are passionate about sales and driven by success, this is an excellent opportunity to grow your career with competitive pay and unlimited commission potential. Submit your resume today to join our team!