Administrative assistant jobs in Rochester, NY

Polarson Inc, is looking for a Senior Office Assistant to join our downtown Albany, NY office. In this position, you'll play a critical role in keeping our office a positive, welcoming and productive environment. You'll also get the chance to interact with all levels of staff and various customers and clients. The ideal Office Assistant is responsible for keeping the office supplied and organized. This involves lots of small duties, like typing and taking notes during meetings, but their overall responsibilities are essential.

We are seeking a detail-oriented Administrative Assistant to support our Program Management division. This position will require you to work full-time from our client's office in Rochester, NY. The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs. Project teams are established to provide a customized mix of business consulting, project management, financial control and monitoring, administrative, and technical support services. The Administrative Assistant will provide support for space and facilities-related activities, helping maintain records, process work orders, and manage drawings and documentation. This role works closely with internal teams and client representatives to ensure accurate information, smooth coordination, and timely support. The ideal candidate is an organized administrative professional who is comfortable working with standard office software and is eager to be trained on facilities-related systems and AutoCAD file management. Key Responsibilities * Support the client's work order system, including entering requests, tracking status, and coordinating with site contacts * Maintain and organize AutoCAD drawings and facilities files * Update and maintain occupancy and space-related data in internal databases * Prepare reports, spreadsheets, and presentations using Excel, Word, and PowerPoint * Assist with basic data tracking, metrics, and documentation * Support facilities requests, including processing quotes and purchase order documentation * Coordinate administrative tasks related to office moves, space changes, and facilities requests. * Provide general administrative support as needed.

Assistant Project Manager / Project Assistant Design-Build Construction | Rochester, NY Area - Onsite with Local Site Visits (Must be local) A growing design-build construction firm is seeking an Assistant Project Manager/Project Assistant to support commercial, industrial, retail, and office construction projects from pre-construction through close-out. This is a hands-on role ideal for someone early in their construction project management career who wants exposure to the full lifecycle of design-build projects while working closely with experienced leadership. This position is open due to internal growth and promotion, offering strong long-term development potential within a collaborative, tight-knit team. As an APM / Project Assistant, you'll support day-to-day project execution and coordination, working closely with project managers, architects, engineers, subcontractors, and internal teams. Responsibilities include: Collaborating with architects, engineers, and project partners to help define scope, requirements, and execution plans Assisting with subcontractor and vendor coordination, including pricing reviews and support with negotiations Coordinating permits, licenses, inspections, and required approvals Creating, reviewing, and tracking shop drawings and submittals Supporting manpower, equipment, and material planning to keep projects on schedule and within budget Helping schedule construction activities and track timelines from start to finish Ordering materials and equipment and monitoring deliveries to prevent delays Providing on-site support to field crews and assisting with daily jobsite coordination Tracking project progress and preparing updates and documentation Supporting safety compliance and addressing issues as they arise Assisting with overall construction oversight, coordination, and close-out activities Tools & Systems You'll Use Smartsheet Microsoft Excel & Outlook TSheets QuickBooks Project management software (currently implementing a new system) What We're Looking For Required: 2-3 years of experience in a similar role within the construction industry Strong organizational skills with the ability to manage multiple tasks and priorities Clear communication skills and a collaborative, team-first mindset Nice to Have: Experience with estimating or takeoff software Exposure to AutoCAD or construction drawings Familiarity with design-build environments Salary: $50,000 - $70,000 (depending on experience) Schedule: Monday-Friday, 8:00 AM - 5:00 PM Please Note: This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions

Job Description Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Radiology Forward . With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Radiology Assistant, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. The Radiology Assistant is responsible for providing administrative and scheduling support for the Radiologists and Technologists. You Will: Schedule biopsies and MRIs Check Mammography and ultrasound schedules and requisitions for accuracy Respond to requests and questions efficiently, effectively, and in a positive fashion Remain aware of appointment delays and changes to schedules Communicate with patients, referring physicians, etc. professionally over the phone Obtain and follow up on Pathology reports Call stat reports Obtain prior imaging and ensure the images are moved into our system Obtain patient information and conduct interviews needed to schedule biopsies Administrative duties; charts, files, etc. Other tasks to support the Radiologists when they are reading images You Are: Experienced in a healthcare setting Knowledgeable of computers and Microsoft Office software Able to provide clear written and verbal communication To Ensure Success In This Role, You Must Have: Intermediate computer skills Effective organizational skills and attention to detail A high-level of integrity, confidentiality, and business ethics Medical terminology knowledge Recent work experience in a medical/radiology office (preferred) We Offer: Comprehensive Medical, Dental and Vision coverages. Health Savings Accounts with employer funding. Wellness dollars 401(k) Employer Match Free services at any of our imaging centers for you and your immediate family.

The Administrative Assistant - Operations & Finance provides high-level administrative and clerical support to both the Operations and Finance departments. This position plays a key role in maintaining efficient workflows, supporting daily financial and operational activities, coordinating internal processes, and ensuring compliance with organizational policies and deadlines. Job duties include but are not limited to the following: Operations Support Assist with Time and Billing Assist with Client Monthly Billings Assist with Client AR including collections Maintain the Time & Billing database Produce monthly reporting Produce reporting as requested Answer Client Emails Year End Procedures Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices Time Entry Changes (Move, Delete, Change) Make client info changes (email, address and name) Assist in coordinating and tracking operational projects, timelines, and deliverables. Prepare and maintain operational reports and documentation. Coordinate logistics for meetings, events, and training sessions. Assist with performance metrics reporting and data analysis for process improvement. Finance Support Support the Finance department in accounts payable/receivable processing. Assist with reconciliations, budget tracking, and expense monitoring. Maintain financial records, spreadsheets, and reports with confidentiality and accuracy. Liaise with vendors, clients, and internal staff regarding billing, payments, and documentation. Support the Finance team during audits and month-end/year-end closing procedures. Marketing Support Assist in coordinating marketing materials, social media posts, and newsletters. Help update community page with content under supervision of the Marketing and Operations team. Maintain inventory for career fairs and trade shows. Support the planning and logistics of company events, trade shows, or community outreach. Compile and distribute basic marketing reports or engagement metrics as directed. General Administrative Duties Serve as a liaison between Operations, Finance, and other departments. Manage calendars, schedule meetings, and coordinate travel arrangements. Handle confidential information with professionalism and discretion. Contribute to continuous improvement initiatives and administrative process optimization. Requirements Education Requirements: Highschool diploma required. Associate's degree in Business Administration, Accounting, Finance, or a related field preferred. Experience: 2-4 years of experience in administrative support, preferably within Operations or Finance functions. Skills: Strong organizational and multitasking skills with attention to detail. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and/or Google Workspace. Experience with Practice Management a plus. Experience with accounting systems (e.g., QuickBooks) is a plus. Excellent written and verbal communication skills. Ability to handle sensitive information with confidentiality. Strong problem-solving skills and a proactive attitude. Salary Description $22.00 - $25.00

Plays a critical role in ensuring achievement of program goals through the efficient and timely delivery of clerical, communications and leadership support to individuals or the department. Coordinates people and supplies to support achievement of program goals. Demonstrates knowledge about how the program runs in order to direct people to the right resources to meet their needs. Minimum Education & Experience * Associates degree in business, secretarial science or related discipline; plus two years' experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Licensure/Certification * Access to reliable and timely transportation to ensure they can get to sites to provide back-up coverage. * Ability to obtain and maintain CPR/1stAid and SCIP-R certification.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642 Opening: Worker Subtype: Regular Time Type: Time as Reported / Per Diem Scheduled Weekly Hours: As Scheduled Department: 400088 Pediatrics M&D Neonatology Work Shift: UR - Day (United States of America) Range: UR URG 102 H Compensation Range: $17.00 - $22.10 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: Often in a short term (< 6 months) capacity, provide project support to cross-functional teams.Schedule 7:00 AM - 5:00 PM Strong Candidate Identified The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies. Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes. Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office. Assisting with proper implementation of Fire Drill/Emergency procedures as directed. Answering and directing telephone calls, greet and announce visitors. Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented. Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists. Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels. Maintaining custodial logs and follow up with concerns when appropriate. Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns. Assist Principal with data entry, including but not limited to RIA forms. Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families. Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff. Maintain HIPAA and FERPA confidentiality requirements for all client documents and information. Managing and recording keys, supplies, and equipment for program and/or departments. Preparing purchase orders for vendors and staff and assisting with coding and processing invoices. You're a great fit for this role if you have: High school, two (2) years of business college or similar preferred Four (4) years of directly related experience preferred Working knowledge of office methods, practices and operation of standard office equipment Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access Valid driver's license and reliable transportation Compensation $18-$24/hr The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity. EOE

The Administrative Assistant works under the supervision of the Director of Law Enforcement Sales and the Operations Manager. This position assists the LE department for the company. REQUIREMENTS: Order entry, filing, billing and other general office work. Respond to general inquiries via email and voicemails. Other duties assigned or required by your supervisor or management. Understanding of written contract verbiage and procurement from federal, state, and local purchasing. Knowledge, Skills, and Qualification: Knowledge of Microsoft Office, Word, and Excel Excellent written and verbal skills Math Skills - Basic math skills will be needed. Ability to multi-task Attention to detail - Quality and organization are of the utmost importance. Must work well in a team environment and maintain good communication skills. Ability to work well in a fast-paced environment with times of high stress and volume. Decision-Making Skills - You will need to use the information you have gathered to make decisions on behalf of your company. Ability to use good judgment and logic. Ability to take and follow direction. Must pass a background check and pre-employment drug screen. Good punctuality and attendance. Strong sense of personal responsibility Ability to complete tasks on time. Strong written and verbal communication skills. Mature attitude. Pride in work. Ability to multitask and remain flexible. Experience and Education: High School diploma and/or equivalent (required). Location: 100 Airpark Dr. Rochester, NY 14624 Status: Full-Time, Monday - Friday Pay Range: $17.00-$22.00 hr.

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Prepare or otherwise process correspondence. May compose letters and memoranda from transcription, corrected copy, handwritten or marginal notes, verbal instruction, or as routine procedure. Proofs and as necessary edits legal, financial, technical or other business related information. Some analytical and administrative judgment required. Handles all confidential information with discretion. Will receive and relay phone calls, take messages, greet and direct visitors, and respond to inquiries or routine requests. Opens, evaluates and sorts mail for importance, urgency and distribution. Handles employee and/or high-level customer problems by investigating complaints and follow up to assure clarification and customer satisfaction. Utilizes software (excel, PowerPoint.) to create slides, spreadsheets, visuals, charts, graphs, etc. for meetings and presentations. Supplies audio-visual equipment and transparencies for meetings. Schedules and maintains the assigned staff members' calendars of meetings, conferences, appointments, ensuring that business time is organized efficiently. Provides timely reminders of commitments and supplies necessary meeting data. Makes arrangements for on and off-site meetings, prepares and distributes agenda, issues invitations, orders refreshments and assembles pertinent documents, brochures, reports, files, records, etc. As instructed, prepares travel arrangements and accommodations for the executives, divisional personnel and consultants. As necessary, contacts staff on important matters while in travel status. Submits mileage and travel expense reports, verifies accuracy of reports and monitors for unusual expenses, fluctuations, etc. Will establish and maintain files and as assigned will purge obsolete materials and prepare for storage. Will maintain inventories of supplies and materials and reorder as necessary. Qualifications A high school diploma is required, supplemented by additional training in stenography and office procedures. An AAS degree in secretarial science is preferred. Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator or associate.

We arguably have the most in demand roster in the business and the company as a whole has never been this hot. Join a winning team and work with some of the best songwriters in the business on their never a dull moment journey to a #1, or #1s for that matter! Here youll get to: You will welcome visitors, screen and direct phone calls/inquiries, book sessions and manage songwriters calendar, processes expenses, schedule and coordinate domestic and international meetings, maintain all calendar items, coordinate domestic and international travel, process incoming mail and correspondence, prepare outgoing mail, and ensure the office is always fully equipped and functions smoothly. You will work independently to complete routine departmental or unit functions and/or tasks including, but not limited to, various correspondence, preparing and updating recurring internal reports, forms, tables, pamphlets, etc. from rough draft, handwritten notes, or verbal instructions. You will proofread and edit drafts and final materials for appropriate consistent format, accuracy of financial figures or other data and makes corrections as needed. You will maintain and update department files, records and publications. You will screen all correspondence and publications, bringing those of significance to the Companys attention. You will be responsible for obtaining splits, co-writer, and publisher information for new releases / songs and delivering information to copyright department for processing via the AS/400 system. You will maintain show and event calendar. About you: A high school level education required, Bachelors degree preferred; preferably augmented by course work in music publishing, business administration and related fields. One (1) to two (2) years of highly responsible experience in an administrative supportive role preferably in a music publishing or related business, or: A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position. Interest and knowledge of contemporary music and current music trends. Knowledge of general business practices. Possess a strong work ethic. A team contributor. Strong organization skills and pay high attention to detail. Strong communication skills (written and verbal). Wed love it if you also had: The ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments. Great time management Ability to work well in team. Demonstrated ability to be innovative and suggest change/improvements within scope of work. Foresight to anticipate needs and create efficient and effective processes. Motivation - Self-starter, self-motivated and takes responsibility/ownership of tasks. Innovation - Thinks outside the box proactively, strategically and analytically. Consistency - takes initiative. Demonstrated flexibility and adaptability to changing situations. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Are you an experienced administrative professional with excellent organizational, time management and computer skills looking for a fast-paced job where no two days are the same? At Thompson you are heard, seen, and supported. Know that you are valued and that you reaching your highest potential helps us reach ours! Schedule: Full time, days. Pay Range: $20.00-$25.00, based on experience. Benefits: Health, dental, vision insurance Tuition reimbursement up to $6000/year Contribution and match on Retirement Plan Four weeks paid time off Access to Success coaches Free parking Company Culture: Thompson Health has a culture of empowerment. At Thompson, interdisciplinary teams come together to improve care, your suggestions are welcomed and your ideas are part of the solution. Three of our executives have an RN background so we understand the importance of the patient experience! Focus on CARES values: Commitment, Action, Respect, Excellence, and Service Focus on Employee Wellness: Biometric screenings, Wellness programs, Onsite gym, Zen Room, Community Shared Agriculture program, Access to Success Coach Staff Recognition platforms: Shining Stars, CARESCount website Responsibilities include: Supporting the activities of the department of nursing including shared governance, nurse's week, and education. Supporting the VP Patient Care Service/CNO in the absence of the Executive Assistant. Supporting smooth running of daily operations for the nursing administration department. Required Job Specific Competencies: Proficient with all Microsoft Office products including, Word, Excel, PowerPoint, and OneNote and other applications related to database management is required. Working knowledge of medical/nursing terminology. Ability to prioritize duties to assure timely turnaround. Ability to work independently. Actively guards the confidentiality of sensitive information including but not limited to patients and staff of the health system. Actively supports hospital goals and imperatives and lives the CARES values at all times. Qualifications: AAS in Secretarial Sciences or equivalent experience required. 1-3 years of previous administrative assistant experience in a hospital or medical facility required. Pay Range: $20.00-$25.00 Starting Rate: Based on Experience Thompson Health is an EOE encouraging individuals with disabilities and veterans to apply.

Administrative Assistant- Day Camp Reports To: Camp Director Department: Camp/Property/Outdoor Status: Exempt Administrative Assistant - Camp Piperwood (Day Camp) Fairport, NY JOB DESCRIPTION ABOUT GIRL SCOUTS: Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York. Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence and character, who make the world a better place. If you'd like to be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you! POSITION SUMMARY: To manage the administrative business operations of Day Camp in compliance with council accounting and business procedures. Actual salary will be based on applicant's experience ESSENTIAL FUNCTIONS: Develops professional goals for the summer that will help support and meet GSWNY's mission and camp goals. Must attend mandatory administrative assistant training meeting in June (date and time to be determined) Coordinate purchase of supplies as authorized by the Camp Director. Answer telephones and convey messages as necessary. Work closely with Camp Director on daily operation of camp business. Type correspondence, keep records, make reports, maintain inventory of office supplies. Organize and deliver business records to and from the Service Centers. Purchase supplies and food, making out of camp trips as necessary. Prepare and distribute daily lunch requests Assist with breakfast preparation and distribution Assist in preparing meals for overnight group (dinner, breakfast and lunch next day) Manage petty cash. Participates in all aspects of camp including pre-camp, open house and post camp. Attends staff meetings when scheduled/necessary. Apply behavior management techniques to conflicts with children when necessary. Report incidents/accidents to supervisor or health supervisor immediately. Report suspected child abuse to supervisor immediately. Assist with overnight coverage when deemed necessary. May need to act as bus aide at some point during the summer day camp season (will receive additional pay) If acting as bus aide Must meet the bus at the terminal or first bus stop in the morning. Take a head count of the campers every day during the morning pick-up and evening drop-off and maintain safety and orderliness on the bus. Report absent campers to the Assistant Camp Director every morning and evening. Assure that a parent or other designated adult meets campers before the bus drives off by utilizing the camper pick-up form. Accepts other responsibilities as deemed necessary by the Camp Director. Additional Requirements: Ability to handle sensitive information and maintain confidentiality; Strong analytical skills and problem-solving abilities; Ability to project a high level of professionalism at all times; Ability to articulate organizational mission and its importance with passion and conviction, and in a manner that resonates with the listener; Commitment to diversity and ability to interact with diverse populations; Strong time management skills with ability to work independently and effectively prioritize duties and tasks. Capacity to manage stress effectively and work well under pressure; Excellent oral and written communication skills and the ability to communicate clearly; Proven capability to work in a collaborative, service-focused environment; Capacity to work well with others in a congenial and effective manner; Ability to effectively manage and foster relationships with council staff, volunteers within the camp community; Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA; Successfully pass the required background checks at hire and thereafter; Maintain reliable transportation to and from home and work; If travel is required, must possess a valid driver's license, meet minimum state auto insurance requirements, and meet the insurance carrier's requirements for coverage. Assist the campers in emergency situations. Lift 35 pounds. Possess strength and endurance required to maintain constant supervision. Demonstrate sensitivity to the needs of campers. Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations. Participate in structured and unstructured activities. Accept and follow directions both in verbal and written form. Hours & Travel: Required to stay on the property during hours of operation (MONDAY 8:00am to Friday 5:30 pm) Must be willing to work in an outdoor setting and in inclement weather. Experience & Qualifications: Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc. High school diploma or equivalent and/or two years of college experience. Possess sound judgment in purchasing supplies and coordinating various camp business. Possess a valid driver's license and reliable transportation. Maintain accurate and detailed records. Knowledge of bookkeeping and accounting systems, as well as office procedures helpful. Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file. Desire and ability to work with and relate to children and peers in an outdoor environment. Current certification in First Aid and CPR or individual is willing to complete certification course during designated training day. Prior camp experience and/or interest in the Girl Scout Camping program. Willingness to place the needs of girls and camp above personal desires. Good health and stamina necessary to work in the camp setting. The acceptance of irregular work hours. The acceptance and understanding that employment is at a day camp. GIRL SCOUT MEMBERSHIP: All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment. BENEFITS: [SEASONAL EMPLOYEES] Girl Scouts of Western New York seasonal camps are subject to the Federal and New York State exemption laws under Section 13(a)(3) of the Fair Labor Standards Act. Seasonal staff working at camp may be paid in accordance with this exemption. Seasonal employees are not eligible for company-sponsored group benefits. GSWNY is also very grateful to have many partnerships offering special deals and incentives at local businesses to GSWNY employees throughout Western New York. HOW TO APPLY: Interested parties should submit their resume and application by visiting the Girl Scouts of Western New York application system website at: [ATS LINK]. EQUAL OPPORTUNITY FOR ALL: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.

Larimer Law is a growing firm in the legal services industry, focusing on eDiscovery and related services. We are seeking a self-motivated individual who can join our close-knit family and continue to grow with us. The Administrative Assistant shall be responsible for various functions in support of the administrative operations of the Firm. Job duties will include assisting the Executive Coordinator with various operational tasks relating to the Firm's operating and information systems, HR and personnel-related processes and documentation, payroll and finance functions and facilities and resources of the Firm. The Administrative Assistant will report to the Firm's Director of Litigation Services. The Administrative Assistant's responsibilities, which may be altered or added to from time to time by the shareholders, are described in further detail below: Assistance with Management of Firm Finances The Administrative Assistant will be responsible for performing tasks to assist the Firm's Management Team and Executive Coordinator with financial planning and financial management for the Firm, including: Assisting with bill payment, invoicing, data entry and reporting, and collections; Collecting information and generating reports for internal and external budgeting purposes; Coordinating documentation and data entry relating to finances and financial systems ; Personnel and Human Resources Management A primary service offered by our firm is hiring teams of attorneys to review documents for our clients on accelerated timeframes. The Administrative Assistant shall be responsible for performing tasks to assist the Firm's Director of Litigatgion Services and Executive Coordinator to support such efforts, including the following: Assisting with the fast-paced hiring (onboarding and offboarding) of groups of employees and contractors; Assisting with staff requests for technical or operational assistance. Assisting with trainings and troubleshooting for employees on the use of firm technologies and tools Assisting employees in resolving IT issues and/or directing them to the appropriate vendor resource as necessary to resolve IT issues as soon as possible Assisting with payroll and timekeeping systems; preparing routine reports for the auditing of time entries Assisting Executive Coordinator with benefits documentation and communications General Operations The Administrative Assistant will be responsible for assisting the Executive Coordinator with: Provisioning of office supplies and equipment Day-to-day operational functions such as sending and receiving mail; monitoring phone and email correspondence; Assistance with travel and other operational support for the executive and attorney teams Various administrative tasks assisting Executive and Project teams as needed Key skills and qualifications Technical Skills: Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is required; Familiarity with Quickbooks is desired; Familiarity with other office productivity software, calendar management tools, and Microsoft Teams or other collaborative tools is desired. Administrative and Organizational Skills: Excellent time management and organizational abilities are critical for handling multiple projects and tasks simultaneously; Ability to multitask and prioritize workload; Strong attention to detail; Communication and Interpersonal Skills: Excellent verbal and written communication skills are essential; Strong interpersonal skills to interact with clients, colleagues, and senior management; Self-motivation and willingness to be proactive in running issues to the ground is critical; Must be a team player! Professionalism and Discretion: Ability to handle sensitive and confidential information with discretion; High level of professionalism and confidence; Flexibility and ability to adapt to changing priorities in a fast-paced environment. Experience: Proven experience as an executive assistant or in a similar administrative role is desired. Education: An associate's degree or bachelor's degree is preferred

Job DescriptionLarimer Law is a growing firm in the legal services industry, focusing on eDiscovery and related services. We are seeking a self-motivated individual who can join our close-knit family and continue to grow with us. The Administrative Assistant shall be responsible for various functions in support of the administrative operations of the Firm. Job duties will include assisting the Executive Coordinator with various operational tasks relating to the Firm's operating and information systems, HR and personnel-related processes and documentation, payroll and finance functions and facilities and resources of the Firm. The Administrative Assistant will report to the Firm's Director of Litigation Services. The Administrative Assistant's responsibilities, which may be altered or added to from time to time by the shareholders, are described in further detail below: Assistance with Management of Firm Finances The Administrative Assistant will be responsible for performing tasks to assist the Firm's Management Team and Executive Coordinator with financial planning and financial management for the Firm, including: Assisting with bill payment, invoicing, data entry and reporting, and collections; Collecting information and generating reports for internal and external budgeting purposes; Coordinating documentation and data entry relating to finances and financial systems ; Personnel and Human Resources Management A primary service offered by our firm is hiring teams of attorneys to review documents for our clients on accelerated timeframes. The Administrative Assistant shall be responsible for performing tasks to assist the Firm's Director of Litigatgion Services and Executive Coordinator to support such efforts, including the following: Assisting with the fast-paced hiring (onboarding and offboarding) of groups of employees and contractors; Assisting with staff requests for technical or operational assistance. Assisting with trainings and troubleshooting for employees on the use of firm technologies and tools Assisting employees in resolving IT issues and/or directing them to the appropriate vendor resource as necessary to resolve IT issues as soon as possible Assisting with payroll and timekeeping systems; preparing routine reports for the auditing of time entries Assisting Executive Coordinator with benefits documentation and communications General Operations The Administrative Assistant will be responsible for assisting the Executive Coordinator with: Provisioning of office supplies and equipment Day-to-day operational functions such as sending and receiving mail; monitoring phone and email correspondence; Assistance with travel and other operational support for the executive and attorney teams Various administrative tasks assisting Executive and Project teams as needed Key skills and qualifications Technical Skills: Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is required; Familiarity with Quickbooks is desired; Familiarity with other office productivity software, calendar management tools, and Microsoft Teams or other collaborative tools is desired. Administrative and Organizational Skills: Excellent time management and organizational abilities are critical for handling multiple projects and tasks simultaneously; Ability to multitask and prioritize workload; Strong attention to detail; Communication and Interpersonal Skills: Excellent verbal and written communication skills are essential; Strong interpersonal skills to interact with clients, colleagues, and senior management; Self-motivation and willingness to be proactive in running issues to the ground is critical; Must be a team player! Professionalism and Discretion: Ability to handle sensitive and confidential information with discretion; High level of professionalism and confidence; Flexibility and ability to adapt to changing priorities in a fast-paced environment. Experience: Proven experience as an executive assistant or in a similar administrative role is desired. Education: An associate's degree or bachelor's degree is preferred Powered by JazzHR mPjFSQjaR0

For description, visit PDF: ************ northeastcollege. edu/webdocs/hr/Part-Time Administrative Assistant 12_2025. pdf

We are seeking a detail-oriented Administrative Assistant to support our Program Management division. This position will require you to work full-time from our client's office in Rochester, NY. The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs. Project teams are established to provide a customized mix of business consulting, project management, financial control and monitoring, administrative, and technical support services. The Administrative Assistant will provide support for space and facilities-related activities, helping maintain records, process work orders, and manage drawings and documentation. This role works closely with internal teams and client representatives to ensure accurate information, smooth coordination, and timely support. The ideal candidate is an organized administrative professional who is comfortable working with standard office software and is eager to be trained on facilities-related systems and AutoCAD file management. Key Responsibilities Support the client's work order system, including entering requests, tracking status, and coordinating with site contacts Maintain and organize AutoCAD drawings and facilities files Update and maintain occupancy and space-related data in internal databases Prepare reports, spreadsheets, and presentations using Excel, Word, and PowerPoint Assist with basic data tracking, metrics, and documentation Support facilities requests, including processing quotes and purchase order documentation Coordinate administrative tasks related to office moves, space changes, and facilities requests. Provide general administrative support as needed. Requirements Ability to obtain a U.S. security clearance Strong administrative and office support experience Proficiency in Microsoft Excel, Word, and PowerPoint High attention to detail with strong organizational and time-management skills Ability to manage multiple tasks and adjust priorities Clear written and verbal communication skills Comfortable learning new systems and processes Ability to work independently and as part of a team Preferred Experience with AutoCAD or technical drawings Experience with work order systems, facilities databases, or similar tools Familiarity with office or corporate environments Benefits Body, mind, and wallet-LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below. o Flexible Work Schedule o Health/Dental Insurance o 401k Plan with Employer Match o Short & Long Term Disability o Profit Sharing o Paid Time Off o Leadership Development Program o Fitness Reimbursement o Tuition Reimbursement o Referral Bonus Program o Wellness Program o Team Building Events o Community Service Events

Assistant Project Manager / Project Assistant Design-Build Construction | Rochester, NY Area - Onsite with Local Site Visits(Must be local) A growing design-build construction firm is seeking an Assistant Project Manager/Project Assistant to support commercial, industrial, retail, and office construction projects from pre-construction through close-out. This is a hands-on role ideal for someone early in their construction project management career who wants exposure to the full lifecycle of design-build projects while working closely with experienced leadership. This position is open due to internal growth and promotion, offering strong long-term development potential within a collaborative, tight-knit team. As an APM / Project Assistant, youll support day-to-day project execution and coordination, working closely with project managers, architects, engineers, subcontractors, and internal teams. Responsibilities include: Collaborating with architects, engineers, and project partners to help define scope, requirements, and execution plans Assisting with subcontractor and vendor coordination, including pricing reviews and support with negotiations Coordinating permits, licenses, inspections, and required approvals Creating, reviewing, and tracking shop drawings and submittals Supporting manpower, equipment, and material planning to keep projects on schedule and within budget Helping schedule construction activities and track timelines from start to finish Ordering materials and equipment and monitoring deliveries to prevent delays Providing on-site support to field crews and assisting with daily jobsite coordination Tracking project progress and preparing updates and documentation Supporting safety compliance and addressing issues as they arise Assisting with overall construction oversight, coordination, and close-out activities Tools & Systems Youll Use Smartsheet Microsoft Excel & Outlook TSheets QuickBooks Project management software (currently implementing a new system) What Were Looking For Required: 23 years of experience in a similar role within the construction industry Strong organizational skills with the ability to manage multiple tasks and priorities Clear communication skills and a collaborative, team-first mindset Nice to Have: Experience with estimating or takeoff software Exposure to AutoCAD or construction drawings Familiarity with design-build environments Salary:$50,000 $70,000 (depending on experience) Schedule:MondayFriday, 8:00 AM 5:00 PM Please Note:This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions