Administrative assistant jobs in Saint Joseph, MO

Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry. Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni. Essential Duties: · Administrative Oversite - o Point of first contact for the School of Dentistry Office of Alumni and Development o Spearhead Social Media Presence o Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests o Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing o Maintain alumni data within CRM system, Ellucian Advance o Ad hoc administrative duties, as needed · Midwest Dental Conference (MDC) - o Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts o Contribute to marketing materials of speakers o Assist with MDC attendee registration o Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors o Help facilitate mailing for all reunions and assist with class reunion representatives o In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference o Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship. Environmental Demands This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required. Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity. Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines. Preferred Qualifications: · A minimum of 3 years of experience. · Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge. · Previous experience with event planning, project management and/or continuing education preferred. · Previous experience using social media platforms with experience in social media marketing preferred. Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided. Flexible schedules and limited telework arrangements may be available with manager's approval. UMKC: The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting. About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply. Apply Now Reasonable accommodation may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at **************. Know Your Rights To read more about Equal Employment Opportunity (EEO) please use the following links: Know Your Rights English Version Know Your Rights Spanish Version UMKC Foundation Mission and Vision Our Mission To foster a culture that inspires philanthropy to achieve university priorities. Our Vision To be the valued and trusted partner that inspires, enlists and unites philanthropic support for Kansas City's premier urban university.

Executive Assistant to C-Suite Officer LHH is seeking a highly experienced Executive Assistant to provide dedicated support to a C-Suite leader. This role requires exceptional organizational skills, discretion, and the ability to operate independently in a fast-paced environment. The ideal candidate will have a proven track record of tenure and stability, with at least 7 years of executive support experience and a minimum of 5 years at one organization. Responsibilities: Manage complex calendars, scheduling meetings, and coordinating travel arrangements. Serve as a trusted gatekeeper for confidential information and sensitive communications. Prepare reports, presentations, and correspondence with accuracy and professionalism. Anticipate needs and proactively resolve scheduling conflicts or logistical challenges. Liaise with internal and external stakeholders on behalf of the executive. Maintain organized systems for documentation, expense reporting, and project tracking. Qualifications 7+ years of experience supporting senior executives, preferably at the C-Suite level. BA Degree preferred Demonstrated tenure of at least 5 years with one employer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional time management, prioritization, and problem-solving skills. High level of discretion and ability to handle confidential information. Self-sufficient, proactive, and adaptable to changing priorities. Compensation & Benefits Competitive salary up to $90,000 annually with bonus potential Comprehensive benefits package including health, dental, vision, and retirement plans. Paid time off and professional development opportunities. Ready to join a dynamic team and make an impact at the executive level? Apply today!

A growing, execution-driven organization in the professional services sector is seeking an exceptional Executive Assistant to support its Managing Principal. This role is central to ensuring efficiency, clarity, and momentum at the executive level. The ideal candidate excels in fast-paced, high-expectation environments and brings a proactive, solutions-oriented approach to every task. This is a highly visible position requiring impeccable judgment, strong communication skills, and an unwavering commitment to follow-through. The role is full-time and onsite. About the Job: Executive Support & Calendar Management · Manage the Principal's complex and rapidly shifting schedule, ensuring appointments, priorities, and commitments are aligned and optimized. · Serve as the primary gatekeeper, triaging requests to protect the executive's time and maintain focus on mission-critical objectives. · Prepare agendas, briefs, schedules, and follow-up documentation for meetings and strategic discussions. Communication & Correspondence · Draft, refine, and manage executive-level communications with professionalism, accuracy, and discretion. · Serve as a liaison between the executive office and internal teams, clients, and external partners. · Uphold strict confidentiality across all written and verbal communications. Travel Planning & Logistics · Coordinate domestic travel arrangements, including flights, accommodations, ground transportation, and related logistics. · Prepare comprehensive travel itineraries and ensure seamless execution of plans. · Process expenses and support budget tracking as needed. Project Coordination & Operational Support · Assist with high-priority initiatives led by the Managing Principal and track deliverables across departments. · Conduct research, compile reports, and prepare presentation materials upon request. · Ensure timely follow-through and clear communication on executive-driven tasks and projects. Office & Resource Management · Maintain organized and up-to-date digital and physical filing systems. · Manage supplies, vendor relationships, and service providers that support the executive's workflow. · Handle occasional personal tasks and errands with the utmost discretion and reliability. About You: · BA/BS from a college or university is preferred. · 5+ years of experience supporting senior executives in a high-expectation, fast-paced environment. · Exceptional written and verbal communication skills. · Highly organized with strong attention to detail and an ability to anticipate needs before they arise. · Skilled at managing confidential information and exercising sound judgment. · Proficient in Microsoft Office Suite and scheduling/collaboration platforms. · Resourceful, self-directed, and calm under pressure, with the ability to navigate shifting priorities with ease. · A proactive problem solver who takes ownership, drives results, and maintains a high standard of excellence. Competitive salary and benefits Hours: Full-time and onsite with office hours 8:00 am - 4:30 pm. Flexibility to work beyond standard hours during time-sensitive periods.

For over twenty years, Cinterra has provided specialized electrical utility and solar construction services to support some of the nation's leading contractors, private industry and public utilities. Our commitment to quality and customer satisfaction is only rivaled by one of the highest safety ratings in the industry. The services we provide help to bring electric power and renewable energy sources to millions. Come join our team today! Position Summary: Executive Administrative Assistant provides high-level administrative, technical, and managerial support to C-suite executives and senior leaders, helping them to manage their schedules, handle correspondence, prepare documents, coordinate travel, and oversee complex projects. Key skills include advanced organization, communication, problem-solving, discretion, and proficiency with office software, with responsibilities often extending to acting as a liaison for the executive and managing confidential information. Essential Duties & Responsibilities: Welcomes and directs visitors and clients. Manages complex calendars, scheduling meetings, and coordinating appointments for executives. Handles phone calls, managing emails, and acting as a gatekeeper and liaison between executives and other staff or clients. Creates and prepares various documents, including memos, reports, presentations, and financial statements. Time keeping assistance. Makes travel plans and itineraries for executives, which may include coordinating bookings and logistics. Staffing assistance Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Maintains office supplies and coordinates maintenance of office equipment. Must be able to work autonomously. Handles highly confidential information with discretion and professionalism. Performs other related duties as assigned. Excellent written and verbal communication for correspondence and stakeholder interaction. Critical thinking and problem-solving abilities to handle unexpected situations and make managerial decisions. The capacity to maintain the privacy of sensitive information. Requirements High school diploma. Three to five years of experience in an administrative role. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Advanced computer skills and experience with Microsoft Excel, PowerPoint, Word, and Outlook Physical Requirements for Office Roles: May be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, and telephone, along with other general office equipment. Close vision abilities required due to computer work. Light to moderate lifting/carrying of 25 lbs may be required. Reaching overhead or below. Work environment may include being able to tolerate moderate noise (i.e., business office with computers, phones, printers, light traffic) Ability to work in a confined area. Ability to sit at a computer terminal for an extended period. Cinterra provides equal employment opportunities without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile. Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us. We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change. Job Description Title:Office Assitant Duration- 6 months with possibility of extension (Begin now with possibility to work through summer season) Start date- ASAP Address: 17201 Paradesian, Smithville, MO 64089 Qualifications Duties include: · Sells merchandise and day passes in Marina Store · Dispenses gas · Cleans dock · Assist in renting boats and boat slips · Fields customer questions Must be able to count change, work outside year round and be at least 16 years old. Boater safety card preferred. Additional Information Thanks and Regards, Amrita Sharma 408 766 0000 EXT. 426

Sun Life U.S. is one of the largest providers of employee and government benefits, helping approximately 50 million Americans access the care and coverage they need. Through employers, industry partners and government programs, Sun Life U.S. offers a portfolio of benefits and services, including dental, vision, disability, absence management, life, supplemental health, medical stop-loss insurance, and healthcare navigation. We have more than 6,400 employees and associates in our partner dental practices and operate nationwide. Visit our website to discover how Sun Life is making life brighter for our customers, partners and communities. Job Description: Sun Life embraces a hybrid work model that balances in-office collaboration with the flexibility of virtual work. Our team members and leaders are expected to foster connection and teamwork by being present in the office at least 2 days per week. The opportunity: In this role, you will perform executive administrative functions for the Sun Life U.S. Chief Actuary & Chief Risk Officer and the leadership team. The duties include handling of sensitive and confidential correspondence, meeting scheduling and preparation, Power Point presentations, and travel arrangements. This position interacts with other executive officers, human resources, legal, corporate, and other management personnel within the organization. You will act independently and with limited supervision to maintain administrative processes. You will maintain a professional demeanor and flexibility as job demands require. You will utilize your ability to manage multiple projects, deadlines, and priorities that come with the support of the Executive. How you will contribute: Professional problem solver Dogged resourcefulness and a resolve to get things done. Stays calm under pressure and is able to deliver when needed in time sensitive situations Tenacious prioritization that limits distractions and ensures the Senior Vice President's (SVP) focus is on the most pressing and highest priority items. Willing to push back and uses sound judgement to figure out what warrants attention, what should be delegated and what requests should be deferred Impeccable organization capabilities. Practices strategic multi-tasking, ensuring various priorities are moving forward without sacrificing quality. Support SVP with events and meetings for the US Actuarial Community, as well as Kansas City office events Communications Ninja Top-notch verbal and writing skills with the ability to draft communications on behalf of the SVP. Knack for understanding and influencing others through written and verbal communications. Serves as a spokesperson for the SVP through polished emails, dynamic presentations, and effective interpersonal interactions Technical savvy with strong proficiency in presentation technology and software Analytical mindset that quickly sums up the situation, gathers the necessary info, asks the right questions and acts decisively Networking prowess to build relationships at all levels across the company to understand the ins and outs of the business and bring that perspective to bear in making decisions Trusted confidant Ironclad discretion in handling confidential information, navigates sensitive situations with professionalism, diplomacy and tact Supernatural ability to anticipate needs, seeing in advance what is needed and planning accordingly Self-confident with a sense of humor. Practices optimism - keeps things in perspective and understands the balance of being candid but kind What you will bring with you: 5+ years of experience in an executive level support role Strong consultation, communication and interpersonal skills with the ability to interact with a wide range of individuals in different situations requiring tact, diplomacy, judgment, discretion and relationship building Strong organizational and time management skills with the ability to multitask and work in a fast-paced and constantly changing environment Strong collaboration skills and ability to partner with others get to work done Takes personal responsibility for delivering quality service Energetic self-starter who is able to take initiative, work with limited supervision and has strong attention to detail Identifies improvement ideas and readily implements new work processes and practices Resourceful at problem solving Ability to work well under pressure High level of proficiency across the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), and the ability to quickly learn enterprise applications Knowledge of Service Now, Workday, Ariba and Concur is a plus Salary Range: $70,600 - $95,300 At our company, we are committed to pay transparency and equity. The salary range for this role is competitive nationwide, and we strive to ensure that compensation is fair and equitable. Your actual base salary will be determined based on your unique skills, qualifications, experience, education, and geographic location. In addition to your base salary, this position is eligible for a discretionary annual incentive award based on your individual performance as well as the overall performance of the business. We are dedicated to creating a work environment where everyone is rewarded for their contributions. Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you! We are committed to fostering an inclusive environment where all employees feel they belong, are supported and empowered to thrive. We are dedicated to building teams with varied experiences, backgrounds, perspectives and ideas that benefit our colleagues, clients, and the communities where we operate. We encourage applications from qualified individuals from all backgrounds. Life is brighter when you work at Sun Life At Sun Life, we prioritize your well-being with comprehensive benefits, including generous vacation and sick time, market-leading paid family, parental and adoption leave, medical coverage, company paid life and AD&D insurance, disability programs and a partially paid sabbatical program. Plan for your future with our 401(k) employer match, stock purchase options and an employer-funded retirement account. Enjoy a flexible, inclusive and collaborative work environment that supports career growth. We're proud to be recognized in our communities as a top employer. Proudly Great Place to Work Certified in Canada and the U.S., we've also been recognized as a "Top 10" employer by the Boston Globe's "Top Places to Work" for two years in a row. Visit our website to learn more about our benefits and recognition within our communities. We will make reasonable accommodations to the known physical or mental limitations of otherwise-qualified individuals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email ************************* to request an accommodation. For applicants residing in California, please read our employee California Privacy Policy and Notice. We do not require or administer lie detector tests as a condition of employment or continued employment. Sun Life will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including applicable fair chance ordinances. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job Category: Administrative Services Posting End Date: 02/11/2025

Duties for Admin Assistant II Tasks would include developing Power Point presentations, scheduling meetings with project members and external vendor, reserving conference rooms, calendar maintenance, updating master project documents for distribution to project team and overall administrative coordination of project related tasks. Skills: Proficient in MS Word, Excel, Power Point and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Qualifications Skills: Proficient in MS Word, Excel, Power Point and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality.

North Central Missouri College is seeking a part-time Project Assistant beginning Fall 2025. The position manages and records recruitment efforts, applicants, demographic and placement data, program progress, and evaluation of the Behavioral Health Workforce Education and Training grant, which supports Behavioral Health degree and Community Health Worker non-credit healthcare training students. Collect, organize, track, maintain, and report data to the project team, stakeholders, and HRSA-BHWET. This position is funded by a BHWET grant awarded to the college, and the duration corresponds to the grant period, with expected ending date Summer 2029. Essential Functions: Duties and responsibilities include but are not limited to: * Assist the team in recruiting participants. * Assist in setting processes in place to collect, analyze, and interpret project data and report findings to HRSA and other agencies and organizations with a vested interest in the paraprofessional workforce. * Manage and collect demographic data of BHWET grant participants. * Provide performance information on project objectives and accomplishments. * Provide information identifying project barriers and resolutions. * Track overall progress of recipients from award to completion. * Assist in verifying distributions of awards and stipends. * Prepare and deliver reports for HRSA and NCMC's administration. Qualifications: Microsoft Office fluency, especially Excel. Proficiency with social media platforms. Organized and detail oriented. Education: Associate degree, bachelor's degree preferred. Experience: Experience recruiting and/or managing federal grants is preferred. Physical Demands: Moving about the building; reaching, pulling, and pushing when filing; able to do repetitive tasks; remain stationary at a desk while typing and answering phones; facilitate instruction in a classroom setting for extended periods of time. Environmental Demands: Fluctuations while moving on tile and carpeted floors in a heated- and air-conditioned environment.

About Us QUES is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility industry. We are a highly mobile and flexible team with the ability to service every area and region within our customers' area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when making a commitment to provide our clients with a wide range of electrical utility services. About this Role The Administrative Assistant will provide day-to-day front office support. In addition, this role will be responsible for Accounts Receivable and Accounts Payable duties for the office, with the opportunity for career growth. What You'll Do Assist with day-to-day office operations and provide administrative support/duties Responsible for Accounts Receivable and Account Payable duties for the office Process employee timesheets/expenses, and generate payroll reports for weekly payroll distribution Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office Field all routine and non-routine questions, and respond regularly to requests for information Assist customers with immediate needs, and support employees with tasks related to customer requests Organize and prioritize large volumes of information and calls Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, Presidents, and Vice Presidents Responsible for high level reporting and distribution Establish, develop, maintain and update records/filing system, and retrieve information as necessary Sort and distribute mail for department, and determine level of priority Assist/provide backup support to other office support employees as needed All other duties as assigned What You'll Bring Accounts Payable/Receivable and Payroll experience is a plus Demonstrated ability to work well independently, and follow through on assignments and meet deadlines Ability to plan, prioritize and organize workloads and achieve goals High energy level with ability to work in fast paced, ambiguous environment Ability to maintain a high level of confidentiality Ability to work well collaboratively within a team environment Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines Excellent organizational and planning skills, with attention to detail Strong verbal and written communication skills Strong technical capacity Proficient in Microsoft Office, Excel Required Education and Experience High School Diploma 0-2 Years of Relative Experience What You'll Get Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident Flexible Spending Accounts/Health Savings Accounts PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike) Group Discount (Pet Insurance, Auto Insurance, Home Insurance) Retirement Savings Plan (401K) with company matching Short & Long Term Disability Supplemental Life and AD&D Insurance Paid Holidays and Vacation Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Job Description We are seeking a highly organized and proactive Administrative Assistant. In this role, you will serve as a trusted partner-anticipating needs, managing priorities, and ensuring seamless day-to-day operations. The ideal candidate will demonstrate exceptional attention to detail, strong problem-solving skills, and the ability to communicate effectively with colleagues at all levels, as well as external vendors and partners. You will be responsible for coordinating schedules, facilitating meetings, preparing materials, and handling sensitive information with the utmost discretion and professionalism. Success in this role requires adaptability, sound judgment, and the ability to thrive in a fast-paced environment while balancing multiple priorities. If you are a skilled multitasker who takes pride in enabling executive and team success, we invite you to apply and join our dynamic organization. This is role is 100% on-site. KEY RESPONSIBILITIES: Proactively manage and optimize the department executive's daily schedule, calendar, and meetings to ensure maximum productivity. Serve as the first point of contact for incoming calls and requests, prioritizing communications and responding accordingly. Coordinate and organize meetings, conference calls, and special events, including preparing agendas and materials. Oversee all travel arrangements, including booking flights, accommodations, and itineraries, while effectively managing last-minute changes. Draft and edit correspondence, reports, presentations, and communications for internal and external stakeholders. Maintain spreadsheets, documents, and PowerPoint presentations to support initiatives. Organize and manage department files and records for easy access and efficiency. Assist with special projects, purchasing, and provide administrative support as needed. KNOWLEDGE, SKILLS, AND ABILITIES 5+ years of experience in an administrative support role Excellent communication skills - both written and verbal - with a professional and polished demeanor. Strong organizational and multitasking abilities, with a keen ability to prioritize and adapt to changing priorities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). High level of discretion and confidentiality when handling sensitive information. Ability to work under pressure and meet tight deadlines in a fast-paced environment. A proactive, problem-solving mindset with the ability to anticipate needs and take initiative. EDUCATION QUALIFICATIONS: 4-year college degree preferred #americo

Job Status: Open - open and accepting applications Back to Job Openings The City of Leavenworth is seeking qualified applicants to perform a variety of administrative work in maintaining official documents, files and records and providing administrative support to the Director of Public Works, Deputy Director of Public Works, Chief Building Inspector and staff. Minimum Qualifications: HS graduate or GED equivalent; type 35 WPM (typing test administered at Leavenworth Workforce Partnership Center); possess a valid driver's license at time of application; 2 years exp. in a business, professional or governmental office performing a broad range of administrative duties or 3 years exp in general office/clerical duties or any equivalent combination of education and experience. Starting Pay: $40,089 plus excellent benefits package. For a detailed job description and application go to the documents below. Qualified applicants may apply at Workforce Partnership, 515 Limit, Ste 200, or submit application directly to City HR Dept. Position is Open Until Filled with review of applications upon receipt. EOE/AA

Job Description , please send your resume and cover letter to ******************* with ' Pam Beesley ' as the subject line. Only emails with this subject line will be considered. The hours for this position are Tuesday-Saturday, from 8:00am-5:00pm. We're searching for a diligent administrative assistant to provide administrative support to our law firm. The ideal candidate will be responsible for responding to client inquiries in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments and company trips, and marketing our brand through community events and print and digital mediums. Candidates should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team! Responsibilities: Plan office events and schedule arrangements for travel if necessary Grow in the position through continued learning and revitalization of skillsets in related duties Manage all paperwork in the office and create a process for team members to follow to ensure efficiency Generate status reports as requested so the team is informed with progress reports Work hours are Tuesday through Saturday, from 8am am to 5pm. This is an in-office role. Qualifications: High school diploma or GED required Enjoys talking with customers and can communicate through verbal and written channels Proficient in basic computer software and can quickly learn to use new programs Shows ability to quickly finish very detailed work Customer service experience in our industry is preferred About Company Miller & Company P.C. is a law firm serving a diverse clientele in import, export, and foreign-trade zone law. The firm has a broad client base in fifty states, Puerto Rico, and major trading centers throughout the world. Clients range from large multinational enterprises to corporations, partnerships, associations, governmental entities, and individuals. Most business clients involved in international trade rely on us for a comprehensive range of innovative trade-related representation. Within these specialized areas of practice, we have received global recognition for our involvement in the development of the U.S. Foreign-Trade Zones Program.

This position is responsible for performing general administrative, office support to a specific department within the company. Duties may include: Answer phones and direct calls; Read and sort incoming mail; Collect bills/invoices; Type memos, correspondence, reports, and other documents; Make travel arrangements; Prepare outgoing mailings and labels, including emails and faxes; Organize and maintain filing system; Coordinate client or vendor lunches, including set-up and clean-up; Reserve conference rooms; Coordinate with internal support departments; Order and maintain supplies; Arrange equipment maintenance or set-up; Keep the department calendar and roster; Occasional project assistance for managers; Assist in Power point presentations; Utilize Access to store and retrieve data; Help coordinate clerical needs of special projects; Complete weekly timecards; Make copies of printed material. Additional duties as assigned by supervisor to assist in the overall success of the group and company. Qualifications High School Diploma or equivalent. Minimum two years office/clerical experience. Must be proficient in Microsoft Word and Excel, familiarity with other Microsoft office applications is desirable. Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. Some college coursework preferred. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: N/A ******************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Administrative Assistants compose, type, and enter information into the computer. Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly. The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier. Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services. Perform general clerical duties related to meetings and teleconferences. Included but not limited to: Scheduling and setting up of conference rooms Arranging and disseminating information regarding teleconferences Attending meetings as requested Preparing and distributing agendas Taking minutes/notes on meeting activities Distributing minutes to appropriate personnel Coordinating and distributing interoffice communications Assist in the inventory, maintenance, purchase and dissemination of routine Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee Assemble and disseminate routine reporting Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests) Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base Administrative Assistants monitor HQ assigned tasking suspense Receive and collect suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Maintain training calendar and conference room Maintain, issue, and control facility keys. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting Preform timekeeping and Human Resources administrative functions and tasks, as Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite. Accurate spelling, typing and attention to detail are necessary. Must have ability to compile and organize reports. Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Ability to communicate effectively, both orally and in writing. Resourcefulness and the ability to function in a fast-paced environment. Maintains professionalism and possesses the ability to interact effectively with others. Ability to meet planned and unplanned deadlines in a timely manner. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Minimum/General Experience: 5 years of administrative assistant experience. Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities • Be energetic and professional in a large office environment. • This position will help gather electronic records requests received from clients • Serve as primary administrative support to Pharmacy Director and management staff • Provide administrative and clerical support in a variety of areas • Enter information into database as needed. Type memos, reports, correspondence, newsletters and any other communication as directed. • Separate and distribute mail to appropriate personnel. Scan all accounts payable into system • Keep kitchen stocked and cleaned up - reorder kitchen items from approved list and submit to purchasing department • Other duties as assigned Qualifications • High School Diploma required. Previous experience working in an office environment a plus • Excellent communication and phone skills with ability to adapt within our diverse customer base • Be able and comfortable in making a high volume of outbound calls daily • Proficient in computer and typing skills with the ability to multitask using different programs simultaneously • Excel knowledge a plus

Why Work for Skradski Funeral Home? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The Administrative Assistant position performs routine clerical and accounting duties, compiles data and maintains records of business transactions and other general office activities. Supervisory Responsibilities: None Essential Job Functions: Answers and transfers phone calls, screening when necessary. Verifies and posts accounting details, such as payables and receivables. Prepares, issues, and sends out receipts, bills, reports, invoices, account statements, checks and other records. Maintains filing systems as assigned. Makes copies of correspondence and other printer matter and may compose and work process routine documents. Operates office equipment such as computers, copy machines, etc. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash. Handles general maintenance of the workplace. Performs other duties as required. Requirements Required Skills and Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Qualifications: Education: High School Diploma or GED Experience: At least one year related experience. Licenses and Certifications: None

TITLE: Secretary Registrar The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22,000 students and 60+ different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy, the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings. With Head Start/preschools, 28 elementary schools, 7 middle schools, and 5 college and career academies/high schools, we are the fifth largest district in the state of Kansas and our student population is approximately 56% Hispanic, 24% African American, 9% White, and 6% Asian. To serve our students, the district employs approximately 4,000 employees including more than 1,800 teachers. JOB GOAL: To record, process and maintain records of student attendance. ESSENTIAL FUNCTIONS: Record all student absences and tardies in SILK Process attendance calls from parents Work with Truancy Monitor to track truant students Provide attendance reports for outside agencies Key operator of phone master Maintain copies of permanent records, file and maintain Cumulative Folders. Prepare enrollment forms and maintain supply. Assist counselors with enrollment, processing records, requesting transcripts and immunization records, etc. Process new enrollees - greeting, screening, and directing to appropriate counselor or administrator. Maintain permanent record files (active and inactive students). Responsible for district enrollment counts. Assist at front counter, greeting public Work as part of a team to ensure efficient operation of the school office. Other clerical/office duties as assigned by the principal QUALIFICATIONS: High School Diploma or GED Data Entry Skills Computer Skills COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students. Utilizes existing technology effectively in the performance of duties. Performs other related work as required. COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the needs of students. Utilizes existing technology effectively in the performance of duties. Performs other related work as required. REASONING ABILITY: Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. LANGUAGE SKILLS: Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The activity level in a school office is high. Employee must be able to multi-task and contend with interruptions. Office employees will cross train in order to keep the level of service to students and parents at a high level. OTHER SKILLS and ABILITIES: Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication. TERMS OF EMPLOYMENT: 186 days SALARY: Level 2 Classified Salary Schedule ****************************************************************** FLSA STATUS: Non-Exempt REPORT TO: Building Principal PERFORMANCE EVALUATION: Performance of this position will be evaluated in accordance with the Board of Education policy on evaluation. For more information regarding Title IX please contact: District Compliance Coordinator 2010 N. 59 th Street Kansas City, KS 66104 ************ Title ************

Part-time Description St. Peter's Catholic Church is seeking a part time Secretary. This position is responsible for providing secretarial and related office services for staff and members of the parish. This position reports directly to the Pastor. Essential Duties: Schedules appointments, processes mail, types or word processes letters, reports, memos. Establishes office record-keeping systems. Coordinates ministry lists and schedules. Including seeking volunteers for various duties within the church. Oversees inventory of office supplies and maintenance contracts for office machines. Prepares and produces the weekly bulletin. Maintains sacramental record-keeping system. Knowledge, Skills and Abilities: Handle records and sensitive issues with confidentiality, empathy, and compassion. Demonstrate exceptional communication skills (verbal and written). Demonstrate high attention to detail and accuracy. Work independently with confidence. Handle multiple, competing priorities. Demonstrate professionalism in all interactions. Familiarity with the Catholic understanding of ministry is an asset. Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.