How to hire an administrative assistant/sales support

How to hire an administrative assistant/sales support, step by step

Here's a step-by-step administrative assistant/sales support hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative assistant/sales support job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative assistant/sales support
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your administrative assistant/sales support job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an administrative assistant/sales support for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

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   Hiring the perfect administrative assistant/sales support also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents administrative assistant/sales support salaries for various positions.

   Type of Administrative Assistant/Sales Support	Description	Hourly rate
   Administrative Assistant/Sales Support	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$14-19
   Sales Support Coordinator	A sales support coordinator is responsible for assisting the sales team in selling goods and services, identifying opportunities by researching market trends, and generating more revenue resources for the business to increase profitability according to public demands. Sales support coordinators conduct data and statistical analysis with the sales performance reports and help the team in strategizing efficient promotional techniques to boost brand awareness in the market... Show more	$13-25
   Administrative Staff	As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll... Show more	$27-48

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • Purchase Orders
   • Trade Shows
   • Expense Reports
   • Customer Database
   • Payroll
   • Order Entry
   • PowerPoint
   • Conference Calls
   • Office Equipment
   • Sales Reps
   • Front Desk
   • HR

   Check all skills

   Responsibilities:

   • Manage all logistics of on-site and off-site high level executive meetings hold by the EVP.
   • Track the timely and accurate posting of weekly payroll, bonus, and sales commission information for staff.
   • Calculate payroll accounting and resolve issues.
   • Create PowerPoint presentations and proofread existing presentations.
   • Create and prepare extremely heavy PowerPoint presentations for art department, internal management team and clients.
   • Register new patients and update existing patient's demographics by collecting patient detail patient's information including personal and financial information.

3. Make a budget

   Including a salary range in your administrative assistant/sales support job description is one of the best ways to attract top talent. An administrative assistant/sales support can vary based on:

   • Location. For example, administrative assistant/sales supports' average salary in indiana is 35% less than in colorado.
   • Seniority. Entry-level administrative assistant/sales supports 23% less than senior-level administrative assistant/sales supports.
   • Certifications. An administrative assistant/sales support with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an administrative assistant/sales support's salary.

   Average administrative assistant/sales support salary

   $35,465yearly

   $17.05 hourly rate

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   Entry-level administrative assistant/sales support salary

   $31,000 yearly salary

   Updated December 26, 2025

4. Writing an administrative assistant/sales support job description

   An administrative assistant/sales support job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an administrative assistant/sales support job description:

   Administrative assistant/sales support job description example

   • An associate’s or bachelor's degree in business administration or similar preferred not required.
   • Experience with CRM software and finance portals.
   • Previous experience in sales administration, or a similar role.
   • Ability to manage time well, prioritize effectively, and handle multiple deadlines
   • Proficiency with Microsoft Office and other spreadsheet software.
   • Exceptional interpersonal and customer service skills.
   • Advanced knowledge of administrative recordkeeping.
   • Familiarity with sales reporting, and tracking other KPIs.
   • Solution based thinker with excellent problem-solving abilities.
   • Strong attention to detail
   • Ability to multi-task in a fast-paced environment
   • Excellent written and verbal communication skills.
   • Team player and Coach-able
   • Able to work onsite in Sewell, NJ 08080 (Not a work from home position)
   • Hours: M-F (8am-5pm)

   Benefits:

   • Health, Dental, Vision, and Life Insurance
   • Laid-back work environment
   • Opportunities for personal and professional growth
   • Paid Holidays
   • Paid Time Off

   About us:

   Our Team has been involved in the commercial general and electrical construction industry throughout the US for more than 30+ years with more than 19+ years being directly involved in the Solar & Renewable Energy fields helping to both structure deals as well as Design/ Build some of the largest and highest profile projects here in the States i.e. the first ever worldwide installs for such companies as DuPont Nemours, Johnson & Johnson and MERCK Pharmaceutical. We were involved in the original contract negotiations and build-out of such projects as The Eagles Stadium (Lincoln Financial Field), The Atlantic City Convention Center, The Liberty Science Center, GOYA Foods, Fed-Ex facilities located on the Newark-Liberty International Airport property, The Liberty Science Center Museum, DelDot, Baltimore-Washington International Airport, CHOP (Children’s Hospital of Philadelphia), The New Barnes Foundation Museum in Philadelphia, Urban Outfitters in Gap, PA just to name a few.

   Orbit Energy and Power is an equal opportunity employer.

   Available shifts and compensation: We have available shifts all days of the week. Compensation depends on your experience.

   About ORBIT ENERGY & POWER, LLC: Our Team has been involved in the construction industry throughout the US for more than 30+ years with more than 18+ years being directly involved in the Solar & Renewable Energy fields helping to both structure deals as well as Design/ Build some of the largest and highest profile projects here in the States i.e. The first ever worldwide installs for such companies as DuPont Nemours, Johnson & Johnson and MERCK Pharmaceutical.

   
   

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5. Post your job

   There are various strategies that you can use to find the right administrative assistant/sales support for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your administrative assistant/sales support job on Zippia to find and recruit administrative assistant/sales support candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit administrative assistant/sales supports, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative assistant/sales support

   Once you've found the administrative assistant/sales support candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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