Administrative assistant/sales support job description

• An associate’s or bachelor's degree in business administration or similar preferred not required.
• Experience with CRM software and finance portals.
• Previous experience in sales administration, or a similar role.
• Ability to manage time well, prioritize effectively, and handle multiple deadlines
• Proficiency with Microsoft Office and other spreadsheet software.
• Exceptional interpersonal and customer service skills.
• Advanced knowledge of administrative recordkeeping.
• Familiarity with sales reporting, and tracking other KPIs.
• Solution based thinker with excellent problem-solving abilities.
• Strong attention to detail
• Ability to multi-task in a fast-paced environment
• Excellent written and verbal communication skills.
• Team player and Coach-able
• Able to work onsite in Sewell, NJ 08080 (Not a work from home position)
• Hours: M-F (8am-5pm)

Benefits:

• Health, Dental, Vision, and Life Insurance
• Laid-back work environment
• Opportunities for personal and professional growth
• Paid Holidays
• Paid Time Off

About us:

Our Team has been involved in the commercial general and electrical construction industry throughout the US for more than 30+ years with more than 19+ years being directly involved in the Solar & Renewable Energy fields helping to both structure deals as well as Design/ Build some of the largest and highest profile projects here in the States i.e. the first ever worldwide installs for such companies as DuPont Nemours, Johnson & Johnson and MERCK Pharmaceutical. We were involved in the original contract negotiations and build-out of such projects as The Eagles Stadium (Lincoln Financial Field), The Atlantic City Convention Center, The Liberty Science Center, GOYA Foods, Fed-Ex facilities located on the Newark-Liberty International Airport property, The Liberty Science Center Museum, DelDot, Baltimore-Washington International Airport, CHOP (Children’s Hospital of Philadelphia), The New Barnes Foundation Museum in Philadelphia, Urban Outfitters in Gap, PA just to name a few.

Orbit Energy and Power is an equal opportunity employer.

Available shifts and compensation: We have available shifts all days of the week. Compensation depends on your experience.

About ORBIT ENERGY & POWER, LLC: Our Team has been involved in the construction industry throughout the US for more than 30+ years with more than 18+ years being directly involved in the Solar & Renewable Energy fields helping to both structure deals as well as Design/ Build some of the largest and highest profile projects here in the States i.e. The first ever worldwide installs for such companies as DuPont Nemours, Johnson & Johnson and MERCK Pharmaceutical.

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• Support and work with VP Sales, Director of Field Technology, Sustainable Solutions Director, Digital Sales Director, West & South Region Managers to provide support and assist in improvement strategies for increasing field operational effectiveness.
• Partner closely with the other Sales Support and Technology Administrator(s). Partner directly with other Sales Support Administrator for the Strategic Account Management team, Strategic Account Director, and the East and Midwest Region Sales teams and serve as one another’s back-up for coverage of support needs.
• Share responsibilities with other Technology, Sales and Marketing Administrators for coordination or for internal and external meetings, advisory panels, and association meetings.
• Coordinate with, and act as a teammate to other Technology, Sales, Marketing and Executive Administrator(s) on events that reach across multiple functions and roles.
• Partner with other Administrators to help develop the National Sales/Technology Meeting Planning Team that establishes a national sales and technology meeting approach that is highly effective for sharing needed sales and field technology information while operating within budget, developing agenda, and facilitating an event leadership team assigned by VP of Sales and Director of Field Technology.
• For multiple sales and field technology meetings and events, this role will lead event site identification, research & analyze costs, recommend site, negotiate contract, communicate with attendees, and monitor venue compliance with contract and audits invoices for internal company meetings and customer entertainment events.
• Support responsibilities will include coordination and management of Monthly Sales and Technology Updates, assist in the preparation for SLT monthly notes from Sales and Field Technology, prep of Board Meeting Materials, coordination of travel, calendar, receiving visitors, and processing mail for key sales and technology leaders.
• Coordinate between Technology, Marketing and Sales Organizations for disseminating marketing programs information including new and existing product bulletins and announcements, marketing campaign information, price schedules for distribution to customers and sales reps.
• Help create and manage Technology and Sales Campaign Calendars for the Market Year and provide timely updates on progress against agreed milestones and send reminders on behalf of VP Sales or Director of Field Technology to ensure that field operations are aligned with expected timing and needs.
• Act as the lead for annual operational expense budgeting and for ongoing tracking for West and South Sales Regions, Sustainable and Digital Teams as well as for assigned portions for Field Technology. Interface with Finance to allow for a streamlined process and transparent tracking. Help provide training to the field-based organization on OPEX guidelines and expense policy. Provide management reports on progress of spending against budgets that identify variances, including demonstration, operating expenses and other costs including but not limited to free goods and marketing programs.
• Exhibit leadership in execution of special project requests from staff and management that require field sales or technology implementation.
• Assist in providing sales support in custom sales data reports, new sales hire tracking (on-boarding) and help manage the retail customer contact database including oversight of Opt-in/Opt-out functions for electronic contact.
• At times, compose correspondence, presentations, and other documents using Word, PowerPoint, and Excel. Track invoice processing and operating expenses using SAP. Understand critical sales data reports (Everest reports), PowerBI (Valent Analytics). Assist in ordering marketing/sales literature, print, compile and distribute new product training and demo materials, coordinate with Marketing and General Services delivery of marketing program payments to customers.
• Train and support sales and technology field organization on computer functions, software applications, employee forms, expense policy, and serve as a resource in helping drive higher effectiveness of field sales and technology organizations,
• Be prepared to interface directly with customers, academics, consultants, and cooperators on an as-needed basis to handle inquiries, communication planning or complaints; in these cases, be prepared to interface professionally and solve problems to expedite a solution for 3rd party partners and field-based teammates.
• Other duties as assigned.

Qualifications:

• BA/BS, MBA or equivalent
• 3+ years of related experience.
• Software skills:
  1. Microsoft Office software Word, Excel, Powerpoint, Adobe Acrobat Pro/DC is required.
  2. Teams, PowerBI including Mapping, Access Database, CRM software (in Site, Salesforce), SAP (Everest) experience a plus

Physical Demands and Work Environment (OFFICE Position):

The physical demands and work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands include constant sitting, walking, standing, simple grasping and fine manipulation with hands; frequent bending at the neck and waist; and occasional squatting, climbing, kneeling, crawling, twisting at the neck and waist, power grasping, pushing and pulling with hands, reaching above shoulder level, lifting and carrying up to 25 lbs.
• Work Environment includes exposure to or working in or around equipment and machinery including a computer keyboard and mouse.

Frequency Definitions : Constant = Over 40% / Frequent = Up to 40% / Occasional = Up to 10%

Valent USA is looking for a Sales Support to join our team in San Ramon, CA.

Valent U.S.A. LLC, a wholly owned subsidiary of Sumitomo Chemical Company, Limited, engages in the development, registration, sales, and marketing of integrated technological solutions for crop production and pest management that deliver value for our customers and stakeholders. A leading crop protection firm serving the agricultural and non-crop products markets in North America, Valent products help growers produce safe and abundant food and fiber crops, and horticultural professionals improve the quality of life for their customers. The corporate motto, Products That Work, From People Who Care , describes the company's business philosophy. Valent seeks out and provides customers with innovative and effective solutions to their production challenges. Our vision is to be the best company delivering integrated solutions of biorational and traditional crop protection solutions to our customers. Valent is dedicated to creating a world that is healthier and more comfortable, and that has a sustainable abundance of quality, affordable food, helping crops to be the ultimate renewable resource.

The purpose of this position is to perform a wide variety of Support, Administrative, & Project Management functions that are critical for Field Sales and Field Technology including customer events/trade shows/conference planning, customer campaign coordination, customer contact management, service administration and basic planning and support activities.

Principal Responsibilities:

+ Support and work with VP Sales, Director of Field Technology, Sustainable Solutions Director, Digital Sales Director, West & South Region Managers to provide support and assist in improvement strategies for increasing field operational effectiveness.

+ Partner closely with the other Sales Support and Technology Administrator(s). Partner directly with other Sales Support Administrator for the Strategic Account Management team, Strategic Account Director, and the East and Midwest Region Sales teams and serve as one another's back-up for coverage of support needs.

+ Share responsibilities with other Technology, Sales and Marketing Administrators for coordination or for internal and external meetings, advisory panels, and association meetings.

+ Coordinate with, and act as a teammate to other Technology, Sales, Marketing and Executive Administrator(s) on events that reach across multiple functions and roles.

+ Partner with other Administrators to help develop the National Sales/Technology Meeting Planning Team that establishes a national sales and technology meeting approach that is highly effective for sharing needed sales and field technology information while operating within budget, developing agenda, and facilitating an event leadership team assigned by VP of Sales and Director of Field Technology.

+ For multiple sales and field technology meetings and events, this role will lead event site identification, research & analyze costs, recommend site, negotiate contract, communicate with attendees, and monitor venue compliance with contract and audits invoices for internal company meetings and customer entertainment events.

+ Support responsibilities will include coordination and management of Monthly Sales and Technology Updates, assist in the preparation for SLT monthly notes from Sales and Field Technology, prep of Board Meeting Materials, coordination of travel, calendar, receiving visitors, and processing mail for key sales and technology leaders.

+ Coordinate between Technology, Marketing and Sales Organizations for disseminating marketing programs information including new and existing product bulletins and announcements, marketing campaign information, price schedules for distribution to customers and sales reps.

+ Help create and manage Technology and Sales Campaign Calendars for the Market Year and provide timely updates on progress against agreed milestones and send reminders on behalf of VP Sales or Director of Field Technology to ensure that field operations are aligned with expected timing and needs.

+ Act as the lead for annual operational expense budgeting and for ongoing tracking for West and South Sales Regions, Sustainable and Digital Teams as well as for assigned portions for Field Technology. Interface with Finance to allow for a streamlined process and transparent tracking. Help provide training to the field-based organization on OPEX guidelines and expense policy. Provide management reports on progress of spending against budgets that identify variances, including demonstration, operating expenses and other costs including but not limited to free goods and marketing programs.

+ Exhibit leadership in execution of special project requests from staff and management that require field sales or technology implementation.

+ Assist in providing sales support in custom sales data reports, new sales hire tracking (on-boarding) and help manage the retail customer contact database including oversight of Opt-in/Opt-out functions for electronic contact.

+ At times, compose correspondence, presentations, and other documents using Word, PowerPoint, and Excel. Track invoice processing and operating expenses using SAP. Understand critical sales data reports (Everest reports), PowerBI (Valent Analytics). Assist in ordering marketing/sales literature, print, compile and distribute new product training and demo materials, coordinate with Marketing and General Services delivery of marketing program payments to customers.

+ Train and support sales and technology field organization on computer functions, software applications, employee forms, expense policy, and serve as a resource in helping drive higher effectiveness of field sales and technology organizations,

+ Be prepared to interface directly with customers, academics, consultants, and cooperators on an as-needed basis to handle inquiries, communication planning or complaints; in these cases, be prepared to interface professionally and solve problems to expedite a solution for 3rd party partners and field-based teammates.

+ Other duties as assigned.

Qualifications:

+ BA/BS, MBA or equivalent

+ 3+ years of related experience.

+ Software skills:

+ Microsoft Office software Word, Excel, Powerpoint, Adobe Acrobat Pro/DC is required.

+ Teams, PowerBI including Mapping, Access Database, CRM software (in Site, Salesforce), SAP (Everest) experience a plus

Physical Demands and Work Environment (OFFICE Position):

The physical demands and work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ Physical Demands include constant sitting, walking, standing, simple grasping and fine manipulation with hands; frequent bending at the neck and waist; and occasional squatting, climbing, kneeling, crawling, twisting at the neck and waist, power grasping, pushing and pulling with hands, reaching above shoulder level, lifting and carrying up to 25 lbs.

+ Work Environment includes exposure to or working in or around equipment and machinery including a computer keyboard and mouse.

Frequency Definitions: Constant = Over 40% / Frequent = Up to 40% / Occasional = Up to 10%