Administrative assistant jobs in Salinas, CA

Support the executive team to ensure office administration and property operations are running smoothly through rigorous calendar management, vendor coordination, financial administration, and follow-through on critical processes. Managing returns and orders, This role's primary function will be to provide oversight of the administrative tasks associated with Monarq's continued management of the assets owned by the MAWDT. The second priority of the role will be to provide administrative and managerial assistance for various projects occurring within the portfolio. Core Responsibilities Daily Triage inboxes; route, respond, or escalate at service level. Collect and process office mail. Deposit any approved remote deposits. Support executives with ad-hoc tasks (e.g., onsite vendor coordination, document retrieval, form completion). Schedule meetings for leadership; record meeting minutes; update project schedules, tracking deliverables. Maintain electronic and paper file systems for up to 3-5 projects at a time. Maintaining office environment and supplies. (snacks, beverages, printing supplies, miscellaneous) Weekly Weekly meeting with Asset manager to review ongoing tasks and weekly objectives / initiatives. Run brief twice-weekly executive stand-ups using the standard template; track and drive follow-ups from the stand-up sheet. Participate in property/asset management syncs; surface issues/risks and coordinate support. Liaison between Marketing Team, Brokers, and other stakeholders. Monthly Schedule office cleaning on a bi-weekly basis. Bi-monthly meeting with leadership By defined business-day deadlines: compile and transmit required document packets; reconcile and identify appropriate GL/asset class for all corporate card transactions; book a brief clarification session with the executive for exceptions. Credit Card Expense Management Quarterly Support Asset Manager with budget reconciliation and Bank reporting requirements. Yearly: Support Asset Manager with any property tax tasks, such as compiling and scheduling for payment Business License Taxes SOI good standing w/ CA SOS Additional Accountabilities Vendor & Stakeholder Management Maintain vendor roster, schedule site visits, verify completion, and approve within authority limits. Serve as a point of contact between executives, property teams, and external partners. Characteristics Meetings start on time with agendas, notes, and closed action items. Zero missed financial deadlines; clean monthly reconciliations. Vendor work delivered on schedule and within budget. SOP compliance documented and auditable. Required Qualifications Education Level Required Undergraduate Degree (4 years or equivalent) in Business Management, Real Estate, Construction, Architecture, or adjacent field. Experience minimum 2-5 years of experience supporting executives or office management in the real estate or construction industry. Exposure to accounting, accounts payable, contract management, budget and schedule maintenance. Being able to balance priorities and meet deadlines. Job Competencies Broad exposure to commercial real estate industry, and the operation of various commercial assets. Experience reviewing, processing, and managing vendor contracts. Literacy in financial analysis, understanding substantial inputs and outputs within the real estate business model. Excellent analytical, time management, and organizational skills and the capacity to integrate diverse objectives with a high level of accuracy and attention to detail. Exceptional in-person, virtual, and written communication skills and an ability to positively interact and influence management and other key stakeholders. Strong collaboration, trust-building, and interpersonal skills. Strong problem-solving skills and ability to identify risks, raising appropriately to management. Willingness to periodically drive to property sites to manage vendors and address issues. Physical demands (ADA): No unusual physical exertion is involved.

Administrative Assistant to Property Manager Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships. The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members. This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position. Responsibilities include, but are not limited to: Perform general administrative tasks, coordinating meetings and light domestic travel. Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi) Review AR reports and post charges as assigned Assist Property Managers with maintenance and repair proposals Prepare effective emails and letters to vendors and tenants Provide additional daily support to Property Managers as needed Other administrative and light accounting duties as assigned Required skills and qualifications Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems Experience with Yardi Systems, Slack, Zoom, and Asana Familiarity with data entry Ability to maintain confidentiality of company information Excellent written and verbal communication skills Strong time-management and multitasking abilities Attention to detail and a self-starter Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs Workplace & Compensation Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Based on experience -$28-$33/hour plus benefits

We're Hiring! - Administrative Assistant We are a busy steel subcontracting company looking for a reliable and organized Administrative Assistant to join our team. This is a full-time, Monday-Friday position working with a supportive, friendly group of professionals. Responsibilities include: General administrative support Organizing documents and schedules Assisting team members as needed If you're interested, please contact Eric Stockwell: 📞 ************** 📧 ***************** We look forward to hearing from you!

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder! YOUR NEXT OPPORTUNITY: We are looking for a highly organized and resourceful Project Assistant to support the execution of electrical construction projects at a job site in San Jose, California. This role plays a key part in helping the project team stay on track by managing documentation, coordinating logistics, and ensuring smooth communication across all stakeholders. The ideal candidate thrives in a fast-paced environment, demonstrates initiative, and brings a collaborative mindset to support successful project delivery. WHAT YOU'LL DO: Recap and track Potential Change Orders (PCO's). Ability to price up material vouchers. Write up and keep track of all Request for Information (RFI's). Track certified payroll for Rosendin and all subcontractors and fill out all necessary forms the job requires. e.g., HRC forms, OCIP Compliance. Ability to update project schedules on Microsoft Projects or Sure Track. Monthly billing (Schedule of Values/Cover sheet) Create and update material flow sheets. e.g., Fixtures and Fire Alarm devices; Subcontract/Change Order logs; Submittal logs. Ability to obtain quotes from vendors and some light material ordering. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU'LL NEED TO BE SUCCESSFUL: Knowledge and ability to read blueprints; materials and pricing using Biddle Book; project management procedures and working knowledge of scheduling software Computer, filing, and 10-key skills Attention to detail is necessary; strong analytical skills favored Strong organizational, record-keeping and follow-up skills High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation Proficient in using Microsoft Projects; Suretrack; Oracle and SharePoint experience preferred Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others WHAT YOU BRING TO US: Associate degree in Business Management, Construction Management, or related field Bachelor's degree preferred Minimum 1-2 years' project management support experience, preferably in a construction environment Experience in the construction industry Can be a combination of education, training, and relevant experience TRAVEL: 0% WORKING CONDITIONS: General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium; it can be loud on a job site. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. Pay Range $27.30-$40.95 Hourly The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education. Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

The Administrative Assistant provides administrative support for the Executive Housekeeper and the Housekeeping department at The Lodge at Pebble Beach. Company Background: For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay. Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee. Essential Duties & Responsibilities: * Answer incoming calls, take and deliver accurate, detailed messages. * Appropriately meet, greet and assist Pebble Beach Company staff, vendors, guests and visitors. * Type miscellaneous memos, documents, correspondence and spreadsheets as directed. * Perform general clerical duties to include but not limited to: Photocopy documents and projects as assigned, faxing, process incoming and outgoing mail, correspondence via email and filing in a timely and confidential manner. * Correct spelling, grammar and format errors in written materials. * Prepare business correspondence (Using word processing, spreadsheet, and presentation computer software) * Send and receive forms and documents to include but not limited to: Payroll documents, Labor Reports, Employee Transition Records, Uniform Issue, Lost and Found, Accounting, Purchasing and Safety. * Perform multifaceted office supports, send out and receive packages, schedule and coordinate meetings, events and other similar activities. * Assist as an Office Coordinator as needed. * Appropriately keep accurate records of supplies, ordering, inventory, equipment and storage. * Manage inventory of amenities/supplies, monitor critical par level of stocks, source for suppliers, submit invoice(s). * Report all inventory and supply problems, discrepancies or deficiencies to the Executive Housekeeper or an Assistant Manager immediately. * Process department purchase orders and invoices for order and payment as authorized by department head. * Stock, order and receive guest and amenity supplies. * Maintain storage areas in neat and well-organized manner. * Maintain strict confidentiality in all guests, personnel and other business-related matters. * Prepare meeting minutes, meeting notes and internal support materials. * Strong work ethic, professionalism, problem-solving and critical thinking skills. * Teamwork, collaboration and assist staff members with their requests and concerns. * Other duties as assigned by managers. * Comply with all safety and health policies and procedures. * Know, model, and integrate Pebble Beach Company culture (mission, values, and standards). Absolutely Required Skills: * Excellent customer service skills. * 3+ year's administrative experience. * Proficient in Microsoft Office. Desired Skills: * Some experience in hospitality industry helpful. Why work for Pebble Beach Company: * Competitive Pay: $22.00 - $23.00/hour. * Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost. * Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year. * We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons. * Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club. * Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career. * Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. * Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops * File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) * Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed * Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. * Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. * Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness * Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) * Additional responsibilities as needed Qualifications * High School Diploma required * 1 to 3 years relevant experience required * Proficiency in Microsoft Office suite * Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred * Excellent customer service and client focused skills * Excellent organizational skills and ability to manage through competing priorities * Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors * Ability to work independently to follow directions and procedures * Ability to work overtime and weekends as needed * Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Credo is engineering the future of high-speed connectivity for the AI-driven world. With a deeply rooted legacy of innovation and a passion for solving the most complex networking challenges, we deliver industry-leading solutions that power the next generation of cloud, AI, and hyperscale data centers. Credo is pioneering a systems-level approach to connectivity, integrating hardware, software, and architecture to deliver holistic solutions. This strategy not only differentiates us in the market but also creates significant value for our customers by accelerating deployment, improving performance, and reducing complexity across their infrastructure. At Credo, you'll be part of a team of world-class technologists and engineers that thrive on pushing the limits of what's possible for some of the world's most important companies. Our portfolio includes cutting edge solutions including our software, optical DSPs, PCIe/CXL products, SerDes IP, and advanced Active Electrical Cables (AECs) all designed for maximum performance, energy efficiency, and scalability. We foster a culture of technical excellence, collaboration, and continuous learning, where your ideas can shape the future of connectivity. From silicon architects to systems engineers, every role at Credo contributes to solving real-world problems at scale. Join us and help us architect the next generation of disruptive networking technologies - because at Credo, We Connect. About the role We are seeking a professional and proactive Senior Office Coordinator to serve as the welcoming face of our office while providing comprehensive administrative support. This role combines front desk responsibilities with facilities management, ensuring our workplace runs smoothly and efficiently. The ideal candidate will be organized, friendly, and capable of managing multiple tasks while maintaining a professional environment for employees, visitors, and vendors. Responsibilities: * Greet visitors and manage front desk operations. * Provide administrative support to office operations and staff. * Maintain office cleanliness and manage supply inventory. * Coordinate weekly lunch orders and assist with event planning. * Support new hire onboarding and workstation setup. * Assist with vendor onboarding and payment processing (e.g., Coupa). * Process check deposits for Credo. * Manage complex calendars and schedule meetings. * Arrange travel and book reservations. * Prepare and submit expense reports. * Handle sensitive and confidential information with discretion. Basic Qualifications * High school diploma or equivalent with 1+ years of experience in office administration or facilities coordination. * Experience managing calendars, travel arrangements, and expense reporting. * Strong organizational and multitasking skills. * Professional communication and interpersonal abilities. * Ability to lift up to 40 lbs. * Proficiency with Microsoft Office Suite and basic financial tools. * Demonstrated ability to maintain confidentiality and handle sensitive information. Preferred Qualifications * Bachelor's degree in Business Administration, Office Management, or related field. * Familiarity with procurement and financial systems (e.g., Coupa). * Event planning experience. The base salary range for this position is $29-$34 an hour. The base salary ultimately offered is determined through a review of education, experience, training, skills, qualifications, and location. This position is also eligible for a discretionary bonus, equity and a full range of medical and other benefits. Credo is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and welcome applicants from diverse backgrounds without regard to race, color, religion, gender, sex, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email ********************.

Credo is engineering the future of high-speed connectivity for the AI-driven world. With a deeply rooted legacy of innovation and a passion for solving the most complex networking challenges, we deliver industry-leading solutions that power the next generation of cloud, AI, and hyperscale data centers. Credo is pioneering a systems-level approach to connectivity, integrating hardware, software, and architecture to deliver holistic solutions. This strategy not only differentiates us in the market but also creates significant value for our customers by accelerating deployment, improving performance, and reducing complexity across their infrastructure. At Credo, you'll be part of a team of world-class technologists and engineers that thrive on pushing the limits of what's possible for some of the world's most important companies. Our portfolio includes cutting edge solutions including our software, optical DSPs, PCIe/CXL products, SerDes IP, and advanced Active Electrical Cables (AECs) all designed for maximum performance, energy efficiency, and scalability. We foster a culture of technical excellence, collaboration, and continuous learning, where your ideas can shape the future of connectivity. From silicon architects to systems engineers, every role at Credo contributes to solving real-world problems at scale. Join us and help us architect the next generation of disruptive networking technologies - because at Credo, We Connect. About the role We are seeking a professional and proactive Senior Office Coordinator to serve as the welcoming face of our office while providing comprehensive administrative support. This role combines front desk responsibilities with facilities management, ensuring our workplace runs smoothly and efficiently. The ideal candidate will be organized, friendly, and capable of managing multiple tasks while maintaining a professional environment for employees, visitors, and vendors. Responsibilities: Serve as first point of contact for front desk/receptionist duties, greeting guests and managing vendor/visitor sign-in processes Provide daily administrative support to office operations and staff Maintain office cleanliness and manage supply inventory Manage office supply inventory and restocking for both office and breakroom supplies Coordinate weekly lunch orders and assist with event planning Handle Costco deliveries and manage supply orders to maintain adequate stock levels Maintain accurate office site maps and seating arrangements Support new hire onboarding and workstation setup Assist with vendor and contractor onboarding through financial systems like Coupa for payment processing Process check deposits for Credo Handle confidential information with discretion and maintain appropriate confidentiality standards Basic Qualifications High school diploma or equivalent with 1+ years of experience in office administration or facilities coordination. Experience managing calendars, travel arrangements, and expense reporting. Strong organizational and multitasking skills. Professional communication and interpersonal abilities. Ability to lift up to 40 lbs. Proficiency with Microsoft Office Suite and basic financial tools. Demonstrated ability to maintain confidentiality and handle sensitive information. Preferred Qualifications Bachelor's degree in Business Administration, Office Management, or related field. Familiarity with procurement and financial systems (e.g., Coupa). Event planning experience. The base salary range for this position is $29-$34 an hour. The base salary ultimately offered is determined through a review of education, experience, training, skills, qualifications, and location. This position is also eligible for a discretionary bonus, equity and a full range of medical and other benefits. Credo is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and welcome applicants from diverse backgrounds without regard to race, color, religion, gender, sex, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email ********************.

Job Description The Role: Join our dynamic Farm Department and gain hands-on experience contributing to the production of high-quality crops. This internship will be a combination of farm administration and field intern work, giving you exposure to both the organizational and practical aspects of agriculture. As an intern, you will engage in a variety of tasks and projects, including irrigation management, soil analysis, and more, providing valuable experience in modern agricultural practices. Location(s): Salinas, CA Areas of Responsibility: Develop a working understanding of irrigation systems, tractor operations, and farm field methods. Monitor and track disease and pest levels to support crop health. Ensure proper maintenance and lubrication of wells and equipment. Collect and log irrigation well depths across multiple ranch locations. Gather and submit soil and water samples for laboratory testing. Assist Farm Managers in testing soil nitrate levels in different crops. Perform stand counts in a variety of crops as well as planting acre validation. Support Farm Managers in the day-to-day activities as needed. Operate tractors and irrigation equipment when required. Monitor irrigation flow meters by district. Special projects as assigned. Preferred Qualifications: High school diploma and current college enrollment as a Sophomore, Junior, or Senior. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to interpret and follow written, verbal, and diagram-based instructions. Working knowledge of basic computer systems; MS Excel experience preferred. Must have valid driver's license. Ideal Candidate: Highly self-motivated, independent, and eager to contribute beyond assigned duties. Hands-on learner with strong problem-solving abilities and a willingness to take initiative. Effective communicator, both verbally and in writing. Team-oriented and supportive of collaborative goals. Observant, proactive, and able to identify small issues before they become problems. Curious, adaptable, and excited to gain real-world agricultural experience. Job Posted by ApplicantPro

OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION California's Title IV-E Education Program offers professional training and financial support to undergraduate and graduate social work students committed to careers in public child welfare. At San José State University (SJSU), the Title IV-E Child Welfare Program provides stipends to eligible MSW students who commit to working full time in county public child welfare services for a designated period after graduation. Under the general supervision of the project coordinator, the administrative assistant delivers comprehensive secretarial and clerical support to the SJSU Title IV-E Program. ESSENTIAL DUTIES & RESPONSIBILITIES Provides administrative and clerical support for the IV-E Program through various communication channels, maintaining confidentiality on sensitive matters. Prepares program documents and materials, including reports, schedules, and recruitment packets. Manages program accounts and databases; generates financial and student tracking reports. Processes stipend and expense requisitions for students, faculty, and staff; handles supply orders. Supports School of Social Work administrative needs related to the IV-E Program and promotes program integration. Prepares program forms and monitors online applications. Assists with event planning and logistics for seminars and workshops. Maintains confidential student files and records. Assesses administrative needs and recommends improvements to program operations. Other duties as assigned. INTERPERSONAL CONTACTS 1) Reports to the project coordinator. 2) Interacts daily with staff, students and faculty of SJSU as well as SJSU Research Foundation employees and with CA Title IV-E Education CSIS staff as needed. SUPERVISORY RESPONSIBILITIES None. MINIMUM QUALIFICATIONS Education and Experience Completion of a high school, technical, or vocational program (or equivalent), and three years of administrative experience involving record keeping and data entry OR Possession of a bachelor's degree and one year of administrative experience involving record keeping and data entry. Knowledge, Skills, Abilities required Excellent written, verbal, and interpersonal communication skills. Able to work independently and as part of a team, with strong problem-solving, organizational, and time-management skills. Intermediate to advanced skills levels in a broad range of technology, systems and packages including but not limited to Office Suite, Adobe Acrobat, Google programs, PeopleSoft, Excel and Google Sheets, DocuSign, Zoom, Salesforce, and other database management systems. Ability to develop, organize, and maintain various office systems and maintain confidential FERPA related information. Skilled in using Canva for the design and production of digital and print materials, including flyers, brochures, and newsletters; experienced with Qualtrics for creating, distributing, and analyzing surveys. Ability to monitor, budget, reconcile financial records, calculate ratios, and track financial data. Ability to quickly learn and apply a variety of state, federal, CSU, SJSU, and SJSU Research Foundation policies and procedures. Ability to update website content, images, and links while ensuring accuracy and consistency. Preferred Experience Background or strong interest in social work, child welfare, and/or related social services fields. Environmental Conditions Typical office environment and equipment. Requirements may include the need to sit or work at a computer terminal for long periods of time. May be required to walk/travel across campus to other offices or buildings on and off the main campus. Complexity of Duties Works on a variety of tasks requiring planning, organization and problem solving. Requires the ability to function independently on a professional level. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE: This position is considered a “sensitive” position by SJSURF and California State University (CSU) policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Compensation Range: $25.00-$32.00 per hour DOQ/E Hourly, Full Time, Benefited Continuation of the position depends upon availability of federal funding/grant and annual renewal of the IV-E contract with CA Title IV-E Education Program. BENEFITS The SJSURF provides an excellent benefits package to benefited employees. The comprehensive benefits package includes: Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage). Employer-paid dental and vision for both employee and eligible dependents. Life, AD&D, LTD with supplemental coverage opportunities. 14 paid federal & state holidays. Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately. Vacation-hour accruals and separate sick-hour accumulations. Employee discounts. Paid training and professional-development conferences. Please visit the Benefits & Compensation page on the SJSURF website for more detailed information. REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview for a job opening or otherwise need a reasonable accommodation during the application and hiring process, please contact us at ************************. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information. ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization's funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. San José State University Research Foundation is an Affirmative Action, Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation's continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. San José State University Research Foundation is an EOE M/F/Vet/Disability. Learn more about our organizations EEO and AAP policy by visiting our website HERE. Data metrics on the AAP is available for review upon request. Please also visit OFCCP for additional resources: ******************************************* If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at **************. We participate in E-verify. Please click here for more information

When you work at THE FORUM, you have a front-row seat to the amazing life stories of the wisest people on earth. What's more, you are part of an extraordinary company - one that's investing in the future of senior living by investing in you. Don't just do a job. Be part of an extraordinary life! THE FORUM is recruiting for a hospitality focused Director of F&B Administrative Assistant to join our team! The individual provides administrative and clerical support to the Food and Beverage Department and assist the Food and Beverage Director. Assist with other business office functions while meeting, or exceeding, LCS hospitality and service standards. Employment Type: Part Time( 3 days a week) Hourly Wage: $24.50- $30.71 Here are a few of the daily responsibilities of a Director of F&B Administrative Assistant: * Provide office and clerical support, which meets, or exceeds, LCS hospitality and service standards * Assist with maintaining office files and records * Provide typing services for kitchen and Food and Beverage office as well as any special community correspondence. Assist with other business office functions, graphic, bulletins, flyers, posters, e.g., copying, materials preparation, reposts, menus. * E-catering coordinator * Post F&B events on Cubigo. * Collect comment cards and input into document for Food Committee * Code Forum invoices for approval, enter invoices though online system. * Assist with maintaining office inventory and ordering of office supplies and equipment. * Assist with set up and break down of F&B events when needed. * Maintain F&B shared drive folder so most recent document versions are always available to team members. Particularly frequently used forms. * Assist in maintaining office computers and printers * Assist in the dining room when needed. * Practice positive resident relations by demonstrating LCS hospitality and service standards to residents, families, guests, and the public. * Practice all safety, loss prevention and infection control procedures. * Meet, or exceed, LCS standards of appearance; comply with LCS sanitation, hygiene and health standards for community personnel. * Perform other reasonable tasks as assigned by supervisor * Attend in-services as required. * Maintain and protect the confidentiality of resident and team member information at all times. Here are a few of the qualifications we need you to have: * Minimum of one-year office work experience * Knowledge of or ability to learn Excel, Microsoft Word; ability to use a personal computer, type writer and other office equipment. * Ability to perform basic mathematical calculations * Ability to effectively communicate with residents, families, supervisor, employees * Ability to effectively communicate via the telephone * Ability to provide office and clerical services in a senior housing and health care environment which meet, or exceed, LCS hospitality and service standards. * Willingness to work with the elderly If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you! EEO Employer

Responsive recruiter Benefits: Free food & snacks Training & development 401(k) Company parties Competitive salary Dental insurance Employee discounts Vision insurance Make a difference today! We're hiring PART-TIME/FULL-TIME Administrative Assistant! A Little About Us… Waterworks Aquatics is a premier swim school with 37 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Job Description: As an Administrative Assistant for Waterworks, you will be charged with performing administrative tasks and services to support effective and efficient operations of the company's management team. Primary Responsibilities: Assists with screening and interviewing applicants. Facilitates required documentation to employees of the company. Assists with new hire orientation. Conducts audits on employee accounts to ensure compliance. Documents, organizes, and is accountable for all employee records. Facilitates our onboarding processes with new hires. Answers frequently asked questions from applicants and employees relative to standard policies, hiring processes, training procedures, etc. Organize meetings, including scheduling and sending reminders. Assists with in person meetings as assigned by management. Performs periodic audits of files and records to ensure that all required documents are collected and filed appropriately. Provides support to management for various administrative tasks. Draft, review, and send communication on the behalf of management Maintain confidentiality of sensitive information. Assists with entry level recruiting efforts. Performs other duties as assigned. General Qualifications: Must be able to work at least one weekend day. Excellent verbal and written communication skills. Excellent interpersonal skills with the ability to manage sensitive information. Experience with interviewing is strongly preferred. Excellent organizational skills and attention to detail. Must be able to type 60 WPM, experience with 10 key a plus. Must be results driven and showcase ability to meet project deadlines. Must be proficient with Microsoft Office suite. Must be able to show initiative in the completion of tasks. Must always carry themselves in a professional manner. Has a positive and upbeat personality. Demonstrates impeccable follow through. Numerical ability and data entry skills. A Few Other Things We Look At: People with a positive mindset who are fantastic team players. Someone who is confident, adaptable, ambitious, and an achiever. People who are committed and reliable. Individuals who are open to receiving feedback and are always willing to learn. Someone who is respectful, outgoing, and motivated. Join Our Team! … Here's Why: Get paid well for doing something fun! Competitive compensation because we like to reward hard work. Flexible work schedules. We know you might have other time commitments like school or another job. We'll make it work. Additional benefits. We offer our part-time employees a benefits package that includes dental, vision, disability, 401K, and sick pay. We also offer team appreciation days and other really cool events throughout the year. And of course, free food throughout the year. Who doesn't like that? Compensation: $25.00 - $27.00 per hour Our Mission We're looking for team members who are passionate about making a difference in children's lives through swimming. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Our Culture Our goal has always been to have more fun at work than at home. I know it sounds outrageous, but it's true! We like to bring on people that like to have fun and share common interests with those around them. The “real you” is what we're looking for. Your personality traits and talents are what help us to connect with our families. You will not feel like you're punching the clock with this job. Check Us Out Here: **********************

Hollister School District SUMMARY Performs a variety complex administrative support and clerical related responsibilities for the assigned program and Director. Receive supervision within a framework of standard policies and procedures. Uses initiative and exercises judgment in the application and follow through of administrative decisions, duties and assignments; interprets policies and procedures for assigned program. Public relations and people skills are required. Maintains accurate records and files, types a variety of material including forms and reports. Processes purchase orders, collects time sheets, comp time and mileage, forms. Receives, reviews and routes all mail or correspondence. Compiles and organizes information for the preparation of reports as assigned. Composes memos & correspondence as needed for assigned program. Prepares and maintains variety of lists and databases. Contacts schools and agencies regarding student information. Provides work direction to other clerical personnel. Orders material & supplies and distributes as needed. Makes phone calls and office calls independently. Mails a variety forms and materials to parents and schools. Arranges and coordinates district, school and community activities related to assigned programs. Coordinates various district, city, county, regional and states services as directed. Acts as receptionist, answers telephone, provides information and sets up appointments. Types letters, or training material, in English and/or Spanish. Arranges appointments, schedules itineraries; maintains detailed calendar for appropriate program. Performs related duties as required. Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: High School Diploma, or G.E.D. Equivalency. One year of clerical or office experience preferred. • Valid California driver's license • Valid First Aid and CPR certificate may be required • Typing certificate of 50 WPM This posting is currently for in-house applicants only, and for the Hollister School District - Business Department. Resume and letters of Recommendation, High School Diploma, GED Equivalency (must attach copy). Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: High School Diploma, or G.E.D. Equivalency. One year of clerical or office experience preferred. • Valid California driver's license • Valid First Aid and CPR certificate may be required • Typing certificate of 50 WPM This posting is currently for in-house applicants only, and for the Hollister School District - Business Department. Resume and letters of Recommendation, High School Diploma, GED Equivalency (must attach copy). Comments and Other Information The Hollister School District prohibits, at any district school or school activity, discrimination, harassment, including sexual harassment, intimidation, and bullying, based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics. This shall apply when applicable, to interns, volunteers, and job applicants. For questions, concerns or complaints, please contact Title IX Compliance Officer: Kip Ward, Deputy Superintendent; 2690 Cienega Road, Hollister, CA 95023; **************; **************.

. Hours of operation are Mondays and Fridays from 9:00AM to 6:00pm; Tuesdays, Wednesdays, and Thursdays from 9:00AM to 8:00PM. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency. The Administrative Assistant is expected to provide high quality customer service to new and returning clients. This position requires an ability to maintain strict confidentiality and handle information with excellent customer services skills, tact, and diplomacy. All Administrative Assistants are cross trained to assist with multiple programs as required by program leader. KEY RESPONSIBILITIES Administrative Responsibilities: Provide general administrative and secretarial support, including (but not limited to) word processing, answering telephones, checking and delivering messages, distributing mail, faxing, copying, etc. Manage and direct client traffic in the reception area, ensuring a welcoming atmosphere reflective of AARS culture. Greet clients and visitors courteously, handle general inquiries, and provide informational resources. Interact tactfully and professionally with youth, adults, and families of clients. Develop, transcribe, and distribute meeting minutes, reports, and/or general information in a timely manner, as needed. Attend and participate in meetings (internal, County, ad-hoc, etc. ) and debrief with agency or programs. Schedule appointments using current platforms and technology, and assist with appointment reminders as designated. Assist with appointment reminders as designated by the program. Assist with intake scheduling and conduct intakes to new enrollments as needed. Undertake special projects Participate in Health & Safety assignments or act as HR360's Health & Safety Representative. Work closely with the Administrative Support Manager, administrative team, EHR billing team. Facility Responsibilities: Perform office opening and closing procedures. Maintain the neatness and organization of general office area. Arrange and assist with meetings, staff trainings, conferences, etc., including setup, breakdown, and corporate catering. Purchase and maintain inventory of supplies for office, custodial, kitchen, electronic equipment. Report facility issues to Administrative Support Manager and act as point of contact for vendors and technicians. Data and Compliance Responsibilities: Provide data entry, including (but not limited to) client data, billing, and reports using the most current platform set forth by the program (Power BI, Welligent, Avatar, Qualo, Sharepoint, etc.). Perform Medi-CAL eligibility reviews. Create and reconcile pay sources. Assist with record archival per program needs. Assist with audit preparations and maintaining confidential files in both physical and electronic forms. Support management with data reconciliation and compliance tasks. Billing Responsibilities: Processes expenditures, including petty cash, client fees, expense forms, and reimbursements, etc. Flexibility and Coverage Responsibilities: Ability to arrange work schedule in accordance with the program's hours of operations, which may include evenings and weekends. Ensure consistent front desk coverage by practicing staggered meal and rest breaks, and shift changes amongst administrative team Adjust workload as necessary to ensure uninterrupted service delivery, including stepping in to provide support for other programs and counties during their peak demand times or staffing shortages. May be required to work weekends during program hours of operations, as needed. QUALIFICATIONS Education, Credentials, and Experience High school diploma, GED or equivalent required. Bachelor's degree in related field preferred. Comply with California Statewide Healthcare Worker Vaccination Requirement; exemptions will be made for medical or religious reasons. Possess a valid First Aid and CPR certification or ability to obtain within 30 days of hire. Experience working with clients experiencing substance use issues. Experience of volunteering or special projects related to general office work. At least one (1) year of general office work experience preferred. Experience working in the behavioral health field. Experience with billing and data collection preferred. Background Check and Other Requirements Must not be on active parole or probation. Must be able to complete a background check and livescan.

We are seeking a dependable and detail-oriented Virtual Administrative Assistant to support our business operations remotely. This role will provide administrative, coordination, and documentation support to internal teams while working closely with stakeholders based in San Jose, California. The ideal candidate is highly organized, communicative, and capable of managing multiple priorities in a fast-paced remote environment. Key Responsibilities Manage email correspondence, calendars, and meeting schedules Coordinate virtual meetings and prepare agendas and follow-up notes Draft, format, and maintain professional documents, reports, and spreadsheets Maintain digital records, databases, and filing systems Perform accurate data entry and generate basic administrative reports Assist with invoicing, expense tracking, and administrative documentation Support internal teams with task coordination and deadline tracking Conduct online research and prepare summaries as requested Communicate professionally with clients, vendors, and internal stakeholders Ensure confidentiality and compliance with company policies Required Qualifications Previous experience as a Virtual Assistant, Administrative Assistant, or similar role Strong written and verbal communication skills in English Proficiency in Microsoft Office and Google Workspace Excellent organizational and time-management skills Ability to work independently in a remote setup Reliable internet connection and dedicated home workspace

Administrative Assistant - Legal and Compliance San Jose, CA hold Administrative Assistant, Legal and Compliance, Mail Management, Legal Administrative, Data Entry, Google Workspace, Safari, JIRA Experience level: Mid-senior Experience required: 6 Years Education level: Bachelors degree Job function: Administrative Industry: Financial Services Pay rate : Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No Job Description: Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency. Mail Management (Primary): Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week) Digitally distribute mail to the appropriate team members or systems Maintain secure handling and storage of sensitive or confidential materials Review incoming legal emails and upload digital files to our legal order management tool Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry: Enter and update case information in our litigation management system Assist with organizing and maintaining accurate legal records Generate and distribute basic reports as needed Legal Administrative Support: Prepare, edit, and organize legal or business documents Help with ad hoc legal requests Qualifications: Previous experience in an administrative, legal, or executive assistant role preferred Strong attention to detail and ability to handle confidential information with discretion Proficient in using scanners, digital filing systems, and Google Workspace Reliable, professional, and self-motivated Excellent organizational and communication skills Ability to learn or knowledge of case and legal order management tools Safari and JIRA. Notes from Hiring Manager: Schedule: Monday, Tuesday, and Thursday Hours: 10 hours/week, onsite in San Jose, CA (Hybrid not applicable this role is primarily onsite) Key Focus Areas: Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week) Reviewing incoming legal emails and uploading digital files to the legal order management tool Data entry for litigation management system entering case details, maintaining records, generating reports Legal administrative support preparing/editing documents, handling ad hoc requests Confidentiality: Must handle sensitive legal and compliance information with discretion Required Skills/Tools: Experience in administrative, legal, or executive assistant roles preferred Proficiency in scanners, digital filing systems, Google Workspace Strong attention to detail, organizational skills, and reliability MUST HAVE: Experience in administrative, legal, or executive assistant roles. Proficiency in scanners, digital filing systems, Google Workspace. Must handle sensitive legal and compliance information with discretion. Experience in Mail management, Legal administrative support and Data Entry. Knowledge of case and legal order management tools Safari and JIRA.

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring smooth day-to-day operations, fostering team culture, and supporting internal communications and planning. Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook. Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations. Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination. Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies. Team Coordination: Maintain seating charts and org charts; manage team swag orders. Expense Management: Prepare and submit expense reports in a timely and accurate manner. COI Collection: Track and collect Certificates of Insurance (COIs) as needed. Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (****************************************** Og4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (*********************************************************************************************** . To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: *************************************************** . Skills and Requirements Proven experience in an administrative or coordination role. Strong organizational and multitasking skills with attention to detail. Proficiency in Microsoft Outlook, PowerPoint, and Excel. Excellent communication and interpersonal skills. Ability to manage confidential information with discretion. Comfortable working in a fast-paced, team-oriented environment

Why C2Earth is more than just a job Imagine working at a firm that combines technical rigor, real-world impact, and deep respect for place. That's C2Earth. We're a privately held, majority Black-owned small business doing thoughtful, problem-solving engineering geology and geotechnical work throughout the greater San Francisco and Monterey Bay areas. At C2Earth, you'll inherit a legacy: the reputation of Upp Geotechnology (founded in 1983) plus the innovative spark and commitment brought by our founders, Craig Reid and Chris Hundemer. We're more than "consultants" -- we're advisors, protectors, and enablers. Our work touches everything from safety (schools, hospitals, essential buildings) to beauty (coastal bluffs, parks) to infrastructure that supports thriving communities. When you join us, you're not just supporting a team of engineers and geologists -- you're helping a mission-driven firm thrive. Your work will keep projects moving, clients cared for, and our operations running smoothly. At C2Earth, administrative staff are valued as essential partners in everything we do. The Role: What You'll Do Provide administrative support to staff, project managers, and leadership. Manage phones, emails, scheduling, and calendars to keep daily operations efficient. Prepare and format reports, correspondence, and proposals for clients and agencies. Assist with project tracking, document organization, and filing systems (digital and physical). Coordinate meetings, travel arrangements, and office supplies. Serve as a welcoming point of contact for clients, vendors, and visitors. Why You'll Love Working Here Meaningful Support Role: You'll play a vital part in projects that shape communities, from schools to infrastructure to coastal resilience. Growth-Oriented Culture: Opportunities to expand responsibilities and develop new skills in project coordination and office management. Small Enough to Matter, Big Enough to Deliver: Your contributions won't get lost -- they'll be noticed and appreciated every day. Team Environment: Work closely with engineers, geologists, and project managers who value collaboration and respect. Culture of Ownership & Respect: As a minority-owned firm, we emphasize integrity, diversity, and mission in everything we do. What We're Looking For 2+ years of administrative or office support experience (professional services or consulting firm background is a plus). Strong organizational skills with the ability to manage multiple tasks and deadlines. Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software tools. Excellent verbal and written communication skills. Attention to detail, reliability, and a proactive approach to problem-solving. A positive, professional demeanor with a collaborative spirit. Perks & Practical Info Location: Based in Campbell (San Francisco Bay Area) with a second office in Capitola serving Santa Cruz and Monterey Bay. Compensation: Competitive salary and benefits package. Flexibility: A balance of office responsibilities with occasional opportunities to support field/project staff. Growth: Career development support and potential to move into project coordination or management roles. Community: Join a team where administrative staff are respected as essential to the firm's success. Join Us & Build Something Solid If you're an organized, detail-oriented professional who enjoys supporting teams and keeping things running smoothly, we'd love to have you at C2Earth. Your work will help us deliver technical excellence to our clients while maintaining a culture of collaboration and respect.

The Role: Join our dynamic Farm Department and gain hands-on experience contributing to the production of high-quality crops. This internship will be a combination of farm administration and field intern work, giving you exposure to both the organizational and practical aspects of agriculture. As an intern, you will engage in a variety of tasks and projects, including irrigation management, soil analysis, and more, providing valuable experience in modern agricultural practices. Location(s): Salinas, CA Areas of Responsibility: Develop a working understanding of irrigation systems, tractor operations, and farm field methods. Monitor and track disease and pest levels to support crop health. Ensure proper maintenance and lubrication of wells and equipment. Collect and log irrigation well depths across multiple ranch locations. Gather and submit soil and water samples for laboratory testing. Assist Farm Managers in testing soil nitrate levels in different crops. Perform stand counts in a variety of crops as well as planting acre validation. Support Farm Managers in the day-to-day activities as needed. Operate tractors and irrigation equipment when required. Monitor irrigation flow meters by district. Special projects as assigned. Preferred Qualifications: High school diploma and current college enrollment as a Sophomore, Junior, or Senior. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to interpret and follow written, verbal, and diagram-based instructions. Working knowledge of basic computer systems; MS Excel experience preferred. Must have valid driver's license. Ideal Candidate: Highly self-motivated, independent, and eager to contribute beyond assigned duties. Hands-on learner with strong problem-solving abilities and a willingness to take initiative. Effective communicator, both verbally and in writing. Team-oriented and supportive of collaborative goals. Observant, proactive, and able to identify small issues before they become problems. Curious, adaptable, and excited to gain real-world agricultural experience.