Administrative assistant jobs in San Antonio, TX - 272 jobs

PLEASE FEEL FREE TO SUBMIT YOUR RESUME THROUGH THIS POSTING IF YOU ARE INTERESTED IN WORKING WITH OUR COMPANY BUT DO NOT SEE ANY POSITIONS FOR WHICH YOU QUALIFY. PLEASE NOTE THIS DOES NOT MEAN THAT WE WILL BE CONTACTING YOU DIRECTLY SHOULD SOMETHING OPEN THAT MATCHES YOUR QUALIFICATIONS. YOU WILL STILL NEED TO REVIEW OUR CAREERS PAGE AND SUBMIT FOR ANY POSITION FOR WHICH YOU BELIEVE YOU QUALIFY IN THE FUTURE.

Personal Assistant Work side-by-side the Executive in a Supportive, Family-Owned Office Why this company: Work within a company that's been in business for 100 years Join a team that is family-oriented, warm and welcoming Find your next home with a team that's tenured and well-respected! Located in a historic area of San Antonio Key Responsibilities: Partner with the Owner of the company with daily calendar management for both personal and business matters Run errands for the office as well as managing multiple tasks for the Executive's Home and Ranch properties Set the company and the owner up for success by helping to manage the Executive's finances to include expense reports and basic accounting functions Communicate with others within the business to ensure a smooth work day in and outside the office Qualifications: 10 years' experience as an Executive Assistant or Personal Assistant Has worked in a family business environment or has supported an owner previously Warm and Driven individual with a “how can I help” mindset Highly organized, intuitive, and flexible Proficient with MS Office, Excel, etc. Meet Your Recruiter Maddie Cantu| Direct: 210.807.5604| mcantu@deaconrecruiting.com

Job DescriptionSalary: About Us At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances. Job Summary The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right-hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements. Essential Responsibilities and Duties Manage the COOs professional and personal calendar, including scheduling meetings and medical appointments. Coordinate virtual and in-person meetings as requested. Provide reminders for meetings, appointments, or important deadlines. Take clear and actionable notes during meetings. Assist the COO on social media recording days (on-site support, coordination, etc.). Support initiatives related to Alonso & Alonso and the COOs personal brands. Communicate with individuals or teams managing personal brand content and operations. Maintain and update the COOs Real Estate Log, tracking relevant activity and updates. Monitor and track incoming and outgoing payments across the COOs business interests. Prepare and submit reimbursement documents when needed. Review, sort, and process physical mail addressed to the COO. Check and manage email communications on behalf of the COO, flagging and responding to items as necessary. Translate documents (Spanish English) as requested. Provide daily task support and general assistance with both business and personal matters. Required Qualifications 2+ years of experience in executive-level administrative support or personal assistant roles. High degree of discretion, confidentiality, and emotional intelligence. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication in both English and Spanish. Proficiency with Microsoft Office, Google Suite, and calendar/email tools. Tech-savvy and comfortable navigating social media environments and basic content processes. Strong attention to detail and ability to track multiple projects at once. Trustworthy and dependable, with a proactive attitude and problem-solving mindset. Preferred Qualifications Bilingual in Spanish and English. Experience supporting executives with personal brand or content creation activities. Comfortable working in a hybrid or flexible environment. Key Performance Indicators Accuracy and timeliness in scheduling and follow-through. Responsiveness to communications and requests. Effective coordination with brand and business teams. Confidentiality and professionalism in all interactions. Clear documentation and organization of financial and logistical records. Work Environment In-office role based in San Antonio, TX with occasional off-site support or flexible scheduling based on COOs activities. Fast-paced, dynamic environment requiring adaptability and initiative. May involve handling confidential personal and business-related matters. Benefits 401(k) Dental insurance Health insurance Paid time off Vision insurance Mental health support Continuing education allowance Application Process You may apply to our career page: ******************************************** Physical Demands: The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.

It's about supporting people, our people. Are you known as an organized individual? Do you enjoy working independently and with a team? Do you find yourself creating a task list daily? If so, then the Administrative Assistant II role may be right for you! At Frost, it's about more than a job. It's about having a flourishing career where you can thrive, both in and out of work. At Frost, we're committed to fostering an environment that reflects our values and encourages team members to be the best they can be. In joining our adaptable, integrity-driven team, you'll become part of Frost's 155-year legacy of providing unparalleled banking services. Who you are: As an Administrative Assistant II, you provide support to managers and other employees by handling a variety of tasks to ensure that all interactions between the organization and others are positive and efficient. You enjoy working cross-functionally with other lines of business in the organization and you take this as an opportunity to build long lasting relationships with all individuals in the organization. You have the ability to prioritize projects, resolve problems, and pay attention to detail. Most importantly, this role is about building trust through every interaction and doing it with integrity, caring and excellence in mind. What you'll do: Independently perform administrative work specific to the established department processes Rely on detailed knowledge of department procedures to accurately perform reconciliation duties Pull, calculate, and format data in an easily digestible way upon request Maintain contacts within multiple lines of business to appropriately escalate issues and inquiries Always take action using Integrity, Caring, and Excellence to achieve all-win outcomes What you'll need: Strong organizational skills Demonstrated ability to perform administrative tasks Working knowledge of business specific programs and applications Excellent written and verbal communication skills Ability to communicate with all levels of personnel Demonstrated attention to detail Proficient in Microsoft computer applications Our Benefits: At Frost, we care about your health, your family, and your future and strive to have our benefits reflect that. This includes: Medical, dental, vision, long-term disability, and life insurance 401(k) matching Generous holiday and paid time off schedule Tuition reimbursement Extensive health and wellness programs, including our Employee Assistance Program Referral bonus program + more! Since 1868, Frost has dedicated their expertise to provide exceptional banking, investment, and insurance services to businesses and individuals throughout Texas. Frost is one of the 50 largest U.S. banks by asset size and is a leader in banking customer satisfaction. At Frost, it's about being part of something bigger. If this sounds like you, we encourage you to apply and see what's possible at Frost.

About Us: We are a fast-growing immigration law firm in San Antonio. We work as a team; we love our clients and pride ourselves in our dedication to helping families stay together About the Role: Alonso & Alonso Attorneys at Law is looking for a talented and dynamic Personal Assistant to the CEO. The successful Personal Assistant in this role will be one that is passionate about proactively smoothing out the edges of a CEOs day-to-day life, optimizing his productivity and, his ability to contribute his best strengths to the firm. The Personal Assistant to the CEO will be supremely organized, excellent at prioritizing tasks and getting things done while building and maintaining warm professional relationships with everyone. This person will thrive in a fast-paced, dynamic, fun growth environment - they will always be two steps ahead of what needs to get done and will solve problems and add value at every turn. Our CEOs life is beautifully blended between the law firm and his family. Must be bilingual in English and Spanish and have strong organizational and detail-oriented skills. Must be willing and able to travel domestically and internationally as necessary. Responsibilities: Manage Incoming and Outgoing Communication The personal assistant will make and receive phone calls, send emails, write letters, and post social media updates on behalf of the CEO and keep him updated. Taking notes during meetings. Oversee Scheduling and Calendar Appointments Make sure the CEOs daily schedule is tightly organized. Will schedule all appointments as necessary such as doctor appointments, client appointments, lunch appointments, etc... The personal assistant will send appointment reminders to make sure the CEO is on time and ensure he is not double booked. Event Planning and Coordination Coordinating logistics for a variety of scenarios such as travel, community events, parties, family vacations, children's school events, court events, marketing events, and work events. The Personal Assistant may also be asked to execute any personal and business events or to run errands for the CEO. Candidate Requirements: Prior experience as a personal assistant preferred Proficiency in Microsoft Office, including Word and Excel as well as Google Docs Strong time management skills Ability to handle sensitive information with a high level of confidentiality Must be a self-starter willing to take on projects and see them through to completion Possess excellent written and verbal communication skills Must be a team player with strong interpersonal skills Solid ability to multitask in a fast-paced environment Detailed oriented, organized, and proactive Flexible, comfortable working long hours if needed, available to work some weekends, evenings, and may include some domestic/international travel Valid US Passport required Nice to Have: Bachelors Degree in Business, HR, Education Project management, team lead, or assistant manager experience Salary range: $35,000.00 to $50,000.00 a year commensurate to experience Benefits: 401(k) Dental insurance Health insurance Paid time off Referral program Vision insurance Schedule: Monday to Friday Weekend availability Experience: Supervision: 2 years (Preferred) Microsoft Office: 3 years (Preferred) Language: Spanish (Required)

Coordinate and communicate with individuals (from UIW and the outside community) via email/phone calls, and other means regarding meetings, events, and other matters. Secure venues/rooms for meetings and events and arrange for catering. Oversee projects and track progress to ensure alignment with VP priorities. Conduct research and prepare presentations/administrative reports upon request. Assist with the coordination of logistics, agenda, and materials for Board of Trustee Committee meetings. Oversee travel logistics including international arrangements and itineraries. Arrange hotel accommodations and car rentals for the Vice President and the Associate VP. Manage complex overlapping schedules, coordinate high-level meetings, and serve as a gatekeeper for the VP's time and communication. Serve as a liaison with other internal departments and external organizations. Draft correspondence, emails and other materials as needed. Reconcile credit card statements for Vice President and other members of the finance team on P-Card Management System. Submit various forms for Vice President & other departmental administrators, such as check requests, Purchase Orders, petty cash forms, leave forms, general travel expense forms, vehicle request forms, and mileage forms. Maintain membership payments/renewals for annual membership organizations, magazine subscriptions, etc. Manage the Vice President's calendar, schedules, and daily office activities. Handle requests for maintenance and housekeeping; ensure mail pickup and drop off from the campus post office. Assist with new employee onboarding. Perform other duties as assigned. Position Summary The Administrative Assistant to the VP is responsible for providing high-level administrative support to facilitate the leadership role of the CFO and VP for Finance and Administration, exercising initiative and independent judgment in managing the VP's calendar, schedule, and the office's daily activities. The position uses discretion in the dissemination of information; therefore, confidentiality is of utmost importance. This position requires maintaining a professional and friendly demeanor in a fast-paced environment, handling multiple simultaneous requests with ease under general supervision, and exercising moderate latitude for initiative and independent judgment. The Administrative Assistant to the VP reports to the CFO and VP for Finance and Administration. Physical Demands Ability to lift up to 20lbs of office/event materials. Ability to reach overhead, bend, and squat to retrieve office/event materials. Ability to push/pull event carts holding up to 30lbs. Ability to regularly move about campus and event venues to actively engage attendees, attend meetings on and off campus, and pick-up and deliver mail or event materials. Preferred Qualifications Experience working in higher education. Associates Degree. Administrative experience supporting an executive.

A well-established window cleaning company is looking to hire an administrative assistant as soon as possible. This position will focus on accounts receivable, customer service, scheduling customers and basic accounting duties. Ability to communicate professionally in writing, over the phone, and in-person. Displays Self-Motivation and professionalism. Outgoing Personality Values and Integrity. Organized and timely when completing tasks. Adapts to change and remains flexible. Familiarity and interest in working in a small-team culture. Skills with basic computer programs. Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.

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Job Descriptions - Human Resources Department Secretary Department/Campus: Campus Reports to: Campus Principal FLSA Status: Nonexempt Pay Grade: Pg-1030 Job Type Full Time Work Hours Normal School hours JOB GOAL Provides administrative/clerical support for the Principal in the areas of payroll, correspondence, report, preparation, inventory management, budget maintenance, public relations, and information dissemination. POSITION QUALIFICATIONS: * High School Diploma or G.E.D. * Minimum of 2 years of experience as a secretary is preferred. DUTIES AND RESPONSIBILITIES: * Maintains confidentiality regarding staff and school related issues. Communicates with other building administrators and staff per principal directive. Coordinates office operations. Resolves most questions and problems, and refers the most complex issues to higher levels. * Receipt, deposit and disburse internal account funds. * Assist in preparing purchase orders for all purchases made through school budgeted funds. * Provides assistance to students, parents, teachers, and visitors. Writes permits for students, orders supplies for classroom teachers. Disseminates and maintains office supplies and materials. * Prepares and submits payment for purchases as required. * Prepares and submits all reports as required. * Assist with payroll as required. * Responsible, at the direction of the Principal, for calling substitute teachers. * Performs the usual office routines and practices associated with a busy, productive and smoothly run office. * Maintain records of both students and staff, as required. * Use effective, positive interpersonal communication skills. * Perform other tasks as assigned. SKILLS AND ABILITIES: * Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district. * Ability to establish and maintain effective working relationships both internal and external to the district. * Ability to organize special programs for assigned campus. * Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone. * Ability to analyze data * Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: * Light Work: may require occasional light lifting. * Position is in office setting and may involve prolonged work at a desk in one location. Revised on 4/30/2015

Support Staff/Secretary Date Available: 01/06/2026 Attachment(s): * Campus Secretary Updated.docx

Under immediate supervision, is responsible for performing a variety ofsecretarial and clerical duties. Working conditions areprimarily inside an office environment. Exercises no supervision. The Parks and Recreation Department offers the Summer Youth Program at designated community centers and select school sites in partnership with local area school districts. The Summer Youth Program is offered for youth ages 6 - 12 at school sites and 6 - 14 at community centers. Click Here to Learn More This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location 5800 Historic Old Hwy 90, San Antonio, Texas 78227. At the department's discretion, the work location and days/hours may be subject to change. Work Schedule 8:00: a.m. - 5:00 p.m.; Monday - Friday Essential Job Functions * Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. * Types and proofreads reports, letters, memos, flyers, and statistical charts. * Responds to inquiries about department services and activities; assists visitors as necessary. * May prepare payroll and associated transactions and assists in compiling and maintaining personnel records (e.g. weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). * Verifies and reviews correspondence for conformance with established policies and procedures. * Orders and maintains inventory of office supplies. * Coordinates, organizes, and maintains general office records. * Prepares routine reports and correspondence. * May research and compile data for special projects and reports. * Orders supplies and equipment; maintains petty cash fund. * Issues permits and collects associated fees. * Performs related duties and fulfills responsibilities as required. Job Requirements * High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency). * One (1) year experience in general clerical work. Preferred Qualifications * Experience with clerical duties and modern office procedures * Experience operating a personal computer and utilizing rudimentary software. * Valid Class C Driver's License Applicant Information: * Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university. * Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. * Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. * If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Knowledge, Skills, and Abilities * Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette. * Knowledge of basic mathematical principles and methods. * Knowledge of principles and procedures of record keeping and filing. * Skill in utilizing a personal computer and associated software programs. * Ability to communicate clearly and effective. * Ability to perform routine clerical work. * Ability to establish and maintain effective working relationships with the general public and City staff. * Ability to interpret and apply city and assigned department policies, procedures, and guidelines. * Ability to compile, organize, maintain accurate and complete records, and files. * Ability to operate a computer keyboard and other basic office equipment. * Ability to learn data retrieval and input methods. * Ability to perform all the physical requirements of the position.

This position provides program and administrative support to the Beirne Director for Center for Catholic Studies (CCS). ESSENTIAL DUTIES AND RESPONSIBILITIES: * Provides comprehensive administrative support in daily activities for the office; maintains email distribution lists and shared calendars; manages incoming and outgoing correspondence, including emails, faxes, mail, and packages including all print, digital, and video resources; makes copies, files, maintains general office supply inventory, furniture, office equipment and submits facilities service requests, and establishes and improves office procedures * Acts as the receptionist and greets, directly helps, or redirects contact with all students, faculty, and others seeking information from the office via email, telephone, social media, or in-person communication. * Coordinates all administrative tasks associated with programming and events, including, but not limited to, adding events to appropriate calendars, making in-person or virtual space reservations and managing RSVPs; Assists team members with event planning and registration as needed. * Coordinates event logistics for the Center's signature speaker series * Assists with program planning and implementation to secure resources and logistical details of classes, instruction, events or meetings by securing room(s), virtual resources and managing digital requirements. * Provides support for set-up/execution, speaker needs, distribution of materials, catering and any other related planning details while ensuring all plans are executed appropriately. * Prepares media and materials for programs and special events in coordination with University Communications for print and social media posts. Coordinates the production and distribution of marketing materials and social media releases. * Collaboratively manages all department finances with leadership, including the budget, check requests, travel expense and reimbursement requests, credit card statements, inventory, purchasing resources, and other financial matters; maintains the annual financial asset inventory log. * Manages and processes all aspects of travel arrangements to include University travel documentation, expenses and reimbursements for leadership and visiting lecturers. * Creates, composes and edits documents, presentation and reports. Creates and maintains databases. Maintains filing records as per office policy and operational functions. Assembles and disseminates information as requested for internal and external individuals or organizations. Schedule appointments, and supports office staff. * Performs other duties as assigned. QUALIFICATIONS: * High School Diploma/GED required; Associate's Degree from an accredited college/university or an equivalent combination of education and work related experience preferred. * Two or more years administrative experience required; experience in an educational or non-profit organization, ideally managing projects and/or high-profile events, is preferred. * Must clear and maintain a favorable background investigation and clearance * Must have a valid driver's license, motor vehicle liability insurance, and personal injury insurance, or have a self-reliant source of transportation to conduct business on a daily basis * Must feel comfortable operating in several technological platforms and in learning new technologies * Must have the ability to demonstrate intermediate skills in MS Office (Word, Excel, Outlook [email and calendar], and Teams). Uses various software applications, such as spreadsheets, virtual platforms (Zoom, Teams). * Must have excellent verbal and written communication skills. Strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; an ability to work effectively with communities across the university; highly responsive to the needs of others. * Must have a high ethical standards and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; displays solid problem solving and interpersonal skills; works well independently and as part of a team. * Must have strong self-initiative skills and use discretion to complete work assignments; initiative is frequently required to complete work assignments along with professional demeanor, appearance and strong work ethic. * Must have a high attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines. * Positive attitude (friendly, and courteous service) is essential. Promotes and maintains a spirit of helpfulness, congeniality, and sensitivity to the private and/or confidential aspects of the Center for Catholic Studies. PHYSICAL DEMANDS: * Working conditions include a combination of working in the office and remotely as needed. * Must be able to move across the university campus to conduct day to day business. * While performing this role, the employee will be regularly required to sit, walk, and stand; talk and hear, both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 25 pounds. * Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. * Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer.

Title Campus Secretary Department Elementary Campus Reports To Campus Principal Compensation CIS 305 Days 226 Revised: 06/28/2023 (Internal Only) PRIMARY PURPOSE: Ensures the efficient operation of the school administration office, provides clerical services for the school's administration staff, and ensures the efficient file maintenance of the school's finance, cash, and budget accounts. QUALIFICATIONS Education and Certification Requirements High school graduate or GED equivalent Candidate must have satisfactory outcome of fingerprinting background check Knowledge and Skills Proficient typing, word processing, and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Ability to meet established deadlines Experience Minimum one (1) year of verifiable secretarial experience MAJOR RESPONSIBILITIES AND DUTIES: (The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.) Respect the confidentiality of the position Maintain the general office files Receive school money, account for receipts, prepare bank deposits, write checks, and maintain the accounts in the school activity fund where applicable Balance bank statements and records for audit Coordinate appointments for conference with principal, assistant principal, counselor and all teachers Receive and distribute mail Instruct and assist teachers and aides in the operation of office machines if needed Prepare materials for school distribution Prepare and keep such reports as may be required by the principal, assistant principal, district and other authority Greet visitors to the school in a professional and pleasant manner Answer office telephone and respond appropriately to request for information Maintain record of sick leave and prepares absence from duty forms and time sheets for custodial and paraprofessional staff Assist with the placement of substitute teachers as needed Assist with employee absence reports and records Type correspondence for all school staff Assist with checking in tardy students supplying them with a tardy slip Assist with the coverage of the clinic when the Health Aide (Nurse) is at lunch, on break or unavailable Coordinate morning announcements, aids the students in making these daily announcements. Make any necessary afternoon announcements Dispense supplies to all faculty members throughout the year Assist with supervising students on in school suspension Prepare all work orders, in conjunction with the Lead Custodian Post and record all purchase orders and requisitions May assist with completing necessary forms for entering and withdrawing students May assist with keeping current list of students by room May assist with creating and maintaining all student cumulative records Must complete designated district technology proficiencies each year Perform other duties as assigned, based on department needs Requires a basic knowledge of technology/computer skills Ability to use personal computer to access district programs, emails, and other resources Maintain a consistent professional demeanor and appearance Ensure compliance with the Texas Educator's Code of Ethics Daily attendance and punctuality at work are essential functions of the job Supervisory Responsibilities: Monitors the work of the clerical aides and office help Equipment Used: Office equipment - personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position Communication equipment - radio communication equipment, cellular telephone Mental Demands: Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute Work with frequent interruptions and maintain emotional control under stress Physical Demands: Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling Occasional: Lifting, light, under 15 pounds Environmental Factors: Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.) Work alone, work prolonged or irregular hours Nondiscrimination Statement: The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.

Job DescriptionBenefits: Free uniforms Opportunity for advancement Training & development Benefits/Perks Competitive Compensation Commission Free IR Sauna Membership We believe in a fun, upbeat environment We believe in flexible schedules and opportunities for advancement Company Overview Perspire is the original Infrared Sauna Studio! We started with one location in Orange County, California, and are expanding rapidly throughout the entire nation! We credit our success to the dedicated franchisees and team members who truly share the passion for the benefits of infrared sauna therapy, and who bring that energy to every guest. We strive to provide the services and environment necessary to bring both personal and professional development to each of our team members. The culture of Perspire has been designed to make people feel seen and heard and that starts with our team members. Job Summary Are you passionate about health and wellness? Are you naturally confident and outgoing? If so, you need to join the member service team at our upscale sauna studio in (job location name)! We are looking for positive, confident, results-oriented team members that love to connect with people. Responsibilities Promptly turn over the sauna room when the guests exit, ensuring that it is clean and prepped for the next appointment Process towel shipments and maintain cold towel process Create towel bundles and place for guest accessibility Welcome and greet clients enthusiastically Support Sales Associates through miscellaneous tasks including sales and back-of-house duties Respond to guest inquiries and administer studio tours to new guests Prior experience in customer service is a plus! Qualifications A genuine desire to promote positivity and provide exceptional service A consistently awesome team-player attitude A verifiable history of excellent attendance and prior sales experience Evening and weekend availability

The Administrative Assistant of Real Estate Services is responsible for providing administrative, clerical and accounting assistance to Real Estate Services manager and staff. Essential Duties & Responsibilities PROJECT MANAGEMENT ASSISTANCE - Responsible for flow of work orders to include: Receive project plans, creation and distribution of work order assignments and monitor of process - Monitor O&M project budgets and expenditures - Work with firms, engineers, architects, consultants, developers and property and business owners; communicates policies, requirements, processes, codes, and standards - Ability to read & analyze engineering drawings, system maps, plans, designs, blueprints, and department plats to determine work requirements and objectives - Maintain up-to-date fiscal year records of expenditures with appraisal, survey and title firms - Coordinate project close out with other departments - Ensure accuracy of tasks and submittals for work orders; ensure policies and procedures are followed. - Monitor and update submittal intake process ACCOUNTING FUNCTIONS - Receive, code, track and process invoices for payment - Create and track requisitions for purchases and payments - Monitor and administer P-card program for department - Purchase department tools and equipment with manager approval - Purchase and maintain adequate level of office supplies and materials - Reconcile invoices to purchase orders and work orders BUDGET - Coordinate and monitor department O & M budget - Track general capital account expenditures - Track and maintain financial data related to capital projects - Prepare and analyze financial summaries in detail - Collaborate with department manager on preparation for future fiscal year budgets ADMINISTRATIVE/CLERICAL - Responsible for effective customer service to include use of independent judgment in making decisions for handling customer issues or inquiries; routing calls & messages - Assist in development, interpretation, and maintenance of standards, specifications, policy, and procedures related to departmental operations - Compose department correspondence and forms - Perform routine duties such as make copies, fax, email, file, answer and route phone calls to department personnel - Responsible for organizing and maintaining accurate and efficient calendar of appointments and meetings - Organize and make travel arrangements for department staff - Process professional license renewals - Maintain reports on department performance measures for manager and Executive Director - Coordinate training and development schedule for staff - Receive and monitor employee leave requests - Review bi-weekly time entry for accuracy and completeness. Create ADP reporting for manager approval - Record Retention Liaison Officer - Public Information Officer for department GENERAL RESPONSIBILITIES - Maintain regular attendance; leave schedule should be managed so as to not interfere with ability to accomplish tasks, including special projects and assignments with deadlines - Adhere to NBU safety guidelines and practices at all times and in all situations - Maintain a clean and safe work area, office, field site and vehicle as applicable - Develop & maintain effective customer service skills for communications with co-workers, customers and the public in general - Maintain strict confidentiality of business, employee and customer information in written and oral communications and safeguard sensitive documents - Adhere to NBU policies and procedures - Exemplifies NBU Core Values - Participate in and support initiatives to reach annual NBU Performance Measures Formal Education and Work Experience Requirements Degree/Diploma Obtained: High School Diploma/GED Work Experience Time Frame: One Year or More Field of Study: General Studies Other: Some Real Estate experience, college or advanced education preferred Other Minimum Qualifications Associate's degree in any field is recommended.

Title Campus Secretary Department Elementary Campus Reports To Campus Principal Compensation CIS 305 Days 226 Revised: 06/28/2023 (Internal Only) PRIMARY PURPOSE: Ensures the efficient operation of the school administration office, provides clerical services for the school's administration staff, and ensures the efficient file maintenance of the school's finance, cash, and budget accounts. QUALIFICATIONS Education and Certification Requirements * High school graduate or GED equivalent * Candidate must have satisfactory outcome of fingerprinting background check Knowledge and Skills * Proficient typing, word processing, and file maintenance skills * Effective organizational, communication, and interpersonal skills * Ability to use personal computer and software to develop spreadsheets, databases, and do word processing * Knowledge of basic accounting principles * Ability to meet established deadlines Experience * Minimum one (1) year of verifiable secretarial experience MAJOR RESPONSIBILITIES AND DUTIES: (The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.) * Respect the confidentiality of the position * Maintain the general office files * Receive school money, account for receipts, prepare bank deposits, write checks, and maintain the accounts in the school activity fund where applicable * Balance bank statements and records for audit * Coordinate appointments for conference with principal, assistant principal, counselor and all teachers * Receive and distribute mail * Instruct and assist teachers and aides in the operation of office machines if needed * Prepare materials for school distribution * Prepare and keep such reports as may be required by the principal, assistant principal, district and other authority * Greet visitors to the school in a professional and pleasant manner * Answer office telephone and respond appropriately to request for information * Maintain record of sick leave and prepares absence from duty forms and time sheets for custodial and paraprofessional staff * Assist with the placement of substitute teachers as needed * Assist with employee absence reports and records * Type correspondence for all school staff * Assist with checking in tardy students supplying them with a tardy slip * Assist with the coverage of the clinic when the Health Aide (Nurse) is at lunch, on break or unavailable * Coordinate morning announcements, aids the students in making these daily announcements. Make any necessary afternoon announcements * Dispense supplies to all faculty members throughout the year * Assist with supervising students on in school suspension * Prepare all work orders, in conjunction with the Lead Custodian * Post and record all purchase orders and requisitions * May assist with completing necessary forms for entering and withdrawing students * May assist with keeping current list of students by room * May assist with creating and maintaining all student cumulative records * Must complete designated district technology proficiencies each year * Perform other duties as assigned, based on department needs * Requires a basic knowledge of technology/computer skills * Ability to use personal computer to access district programs, emails, and other resources * Maintain a consistent professional demeanor and appearance * Ensure compliance with the Texas Educator's Code of Ethics * Daily attendance and punctuality at work are essential functions of the job Supervisory Responsibilities: Monitors the work of the clerical aides and office help Equipment Used: * Office equipment - personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position * Communication equipment - radio communication equipment, cellular telephone Mental Demands: * Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute * Work with frequent interruptions and maintain emotional control under stress Physical Demands: * Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling * Occasional: Lifting, light, under 15 pounds Environmental Factors: * Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration * Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.) * Work alone, work prolonged or irregular hours Nondiscrimination Statement: The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.

Job Descriptions - Human Resources Department Position: Secretary Department/Campus: Campus Reports to: Campus Principal FLSA Status: Nonexempt Pay Grade: Pg-1030 Job Type Full Time Work Hours Normal School hours JOB GOAL Provides administrative/clerical support for the Principal in the areas of payroll, correspondence, report, preparation, inventory management, budget maintenance, public relations, and information dissemination. POSITION QUALIFICATIONS: High School Diploma or G.E.D. Minimum of 2 years of experience as a secretary is preferred. DUTIES AND RESPONSIBILITIES: Maintains confidentiality regarding staff and school related issues. Communicates with other building administrators and staff per principal directive. Coordinates office operations. Resolves most questions and problems, and refers the most complex issues to higher levels. Receipt, deposit and disburse internal account funds. Assist in preparing purchase orders for all purchases made through school budgeted funds. Provides assistance to students, parents, teachers, and visitors. Writes permits for students, orders supplies for classroom teachers. Disseminates and maintains office supplies and materials. Prepares and submits payment for purchases as required. Prepares and submits all reports as required. Assist with payroll as required. Responsible, at the direction of the Principal, for calling substitute teachers. Performs the usual office routines and practices associated with a busy, productive and smoothly run office. Maintain records of both students and staff, as required. Use effective, positive interpersonal communication skills. Perform other tasks as assigned. SKILLS AND ABILITIES: Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district. Ability to establish and maintain effective working relationships both internal and external to the district. Ability to organize special programs for assigned campus. Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone. Ability to analyze data Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: Light Work: may require occasional light lifting. Position is in office setting and may involve prolonged work at a desk in one location. Revised on 4/30/2015

San Antonio, Texas Why This Company? Organization that is on the cutting-edge, always striving for excellence, growth and providing a level service that is unmatched in their industry People-first, high-performing organization with a strong professional reputation Central, highly visible role that works to support business critical initiatives Opportunity to be trusted with meaningful responsibilities Environment that values organization, execution, and continuous improvement Part-Time Schedule! Flexible on days and hours! The Role: Serve as the first point of contact for clients and visitors with the goal of providing the exceptional in every interaction. Maintaining a polished and welcoming environment as Manager of Front of the House and First Impressions. Assist in building plans and executing internal and external events, company incentives, employee engagement initiatives and community give back. Build visuals, monitor KPIs, track progress and be on the ready to update Leadership on progress at all times. Oversight of high profile client projects from start to finish. Serve as Applicant Tracking System SME with responsibility for data updates, reporting, and special projects to maintain a clean and accurate data environment Support IT desk setup, inventory tracking, and new-hire onboarding logistics Natural anticipator of needs that will move the team forward This Describes You: Finds job satisfaction in making a difference for others, thrives in a support role and is comfortable with any assignment. Can be trusted with the small details and the big projects that are pivotal for the continued success of the overall team Experience in administration and operations within a professional services environment Demonstrated sound judgment and professionalism Calm, composed and works well in fast-paced, sales and service environments Serious professional that is confidential and focused - no drama here! Proficiency in Microsoft Office; CRM/ATS experience preferred, with strong technical aptitude For a personal and confidential conversation please contact: Holly Esquivel, CPC | Senior Director | 210-807-5602 | hesquivel@deaconrecruiting.com

Job Description The Administrative Assistant of Real Estate Services is responsible for providing administrative, clerical and accounting assistance to Real Estate Services manager and staff. Essential Duties & Responsibilities PROJECT MANAGEMENT ASSISTANCE - Responsible for flow of work orders to include: Receive project plans, creation and distribution of work order assignments and monitor of process - Monitor O&M project budgets and expenditures - Work with firms, engineers, architects, consultants, developers and property and business owners; communicates policies, requirements, processes, codes, and standards - Ability to read & analyze engineering drawings, system maps, plans, designs, blueprints, and department plats to determine work requirements and objectives - Maintain up-to-date fiscal year records of expenditures with appraisal, survey and title firms - Coordinate project close out with other departments - Ensure accuracy of tasks and submittals for work orders; ensure policies and procedures are followed. - Monitor and update submittal intake process ACCOUNTING FUNCTIONS - Receive, code, track and process invoices for payment - Create and track requisitions for purchases and payments - Monitor and administer P-card program for department - Purchase department tools and equipment with manager approval - Purchase and maintain adequate level of office supplies and materials - Reconcile invoices to purchase orders and work orders BUDGET - Coordinate and monitor department O & M budget - Track general capital account expenditures - Track and maintain financial data related to capital projects - Prepare and analyze financial summaries in detail - Collaborate with department manager on preparation for future fiscal year budgets ADMINISTRATIVE/CLERICAL - Responsible for effective customer service to include use of independent judgment in making decisions for handling customer issues or inquiries; routing calls & messages - Assist in development, interpretation, and maintenance of standards, specifications, policy, and procedures related to departmental operations - Compose department correspondence and forms - Perform routine duties such as make copies, fax, email, file, answer and route phone calls to department personnel - Responsible for organizing and maintaining accurate and efficient calendar of appointments and meetings - Organize and make travel arrangements for department staff - Process professional license renewals - Maintain reports on department performance measures for manager and Executive Director - Coordinate training and development schedule for staff - Receive and monitor employee leave requests - Review bi-weekly time entry for accuracy and completeness. Create ADP reporting for manager approval - Record Retention Liaison Officer - Public Information Officer for department GENERAL RESPONSIBILITIES - Maintain regular attendance; leave schedule should be managed so as to not interfere with ability to accomplish tasks, including special projects and assignments with deadlines - Adhere to NBU safety guidelines and practices at all times and in all situations - Maintain a clean and safe work area, office, field site and vehicle as applicable - Develop & maintain effective customer service skills for communications with co-workers, customers and the public in general - Maintain strict confidentiality of business, employee and customer information in written and oral communications and safeguard sensitive documents - Adhere to NBU policies and procedures - Exemplifies NBU Core Values - Participate in and support initiatives to reach annual NBU Performance Measures Formal Education and Work Experience Requirements Degree/Diploma Obtained: High School Diploma/GED Work Experience Time Frame: One Year or More Field of Study: General Studies Other: Some Real Estate experience, college or advanced education preferred Other Minimum Qualifications Associate's degree in any field is recommended.