Administrative assistant jobs in San Jose, CA - 1,245 jobs

BURKE+CO. ******************* THE GIST: Our client, two highly accomplished, married entrepreneurs are seeking an Executive Assistant/Personal Assistant and hardcore operator to own execution across their business, investment, and personal domains. Leading a top early-stage venture firm with over 200 portfolio companies - more than 10 of which have achieved valuations exceeding $1B- alongside several other growing businesses, the principals require a high-agency partner capable of navigating significant volume and complexity. This role demands an individual who thrives in a high-performance ecosystem, maintaining exacting standards for systems and efficiency to seamlessly bridge the gap between a demanding professional schedule and a meticulously run household. This is a career-making opportunity to have full ownership behind the scenes, ensuring that every moving part of the principals' world operates smoothly, cleanly, and reliably. THE NITTY GRITTY: Project Ownership Take full ownership of defined outcomes across business and personal domains Develop plans, set priorities, anticipate risks, and adapt quickly to deliver results Communication & Documentation Manage sensitive and time-critical communications with investors, founders, partners, vendors, staff, and personal contacts Produce clear, concise, and well-formatted written communication and documentation Scheduling & Logistics Own complex calendars, meetings, and travel logistics Prepare itineraries, bookings, and materials well in advance, proactively flagging issues Operating Systems Design and maintain clean, standardized systems across all operational areas Keep tools such as Asana, Airtable, Notion, Google Drive, and SOPs structured, current, and easy to navigate Vendor & Staff Management Source, vet, hire, and manage vendors and household or business staff Set clear expectations and hold others accountable to work quality and deadlines Events & Meetings Plan and execute investor meetings, professional gatherings, and family events with precision & high level of taste Household & Property Operations Apply professional operating standards to household and property management Maintain SOPs for cleaning, maintenance, supplies, and service providers Respond to & resolve household emergencies or urgent matters THE ESSENTIALS: 5+ years of experience supporting senior executives in tech in both a business & personal capacity Deep knowledge of and experience running systems using project tools (G Suite, Asana, Airtable, Notion, AI) A genuine obsession with detail, structure, and operational excellence A track record of owning results Ability to work outside traditional business hours, depending on needs Exceptional written and verbal communication skills A “no task too small” mindset and pride in enabling others to perform at their best Ability to take direct feedback and integrate it immediately THE CHERRY ON TOP: Opportunity to have true ownership across venture, early-stage businesses, and a professionally managed household Work alongside two uber-impressive entrepreneurs in a high-impact role LOCATION: San Francisco, CA (Hybrid - 2 to 3 days onsite) COMPENSATION: Base salary: $175,000/yr - $195,000/yr + benefits (e xact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to ********************* You can view our other open jobs at ******************* (Refer a friend + get a taste of our generous referral program!)

Join a team where your expertise is valued, your voice is heard, and your career has room to grow. Zurich's Large Contract West Region Surety Team is looking for a motivated Contract Surety Underwriter (Executive or Director Level) to help us strengthen our portfolio, elevate our client relationships, and make a lasting impact across the 13 Western States. This is a highly technical position and requires experience with Surety lines of business. At Zurich, we foster a collaborative, purpose-driven culture with the backing of a global brand. You'll have the opportunity to: Lead with impact by managing complex large accounts Travel with purpose, approximately 20% across the region Grow your network working with top-tier agents and brokers Make decisions that matter with clear accountability and broad authority This market-facing role is ideally based in San Francisco, but we're open to talent located anywhere in the West Region. You'll play a critical role in managing and expanding a portfolio of domestic and international large accounts while driving business development and retention. Underwriting and analyzing new and renewal business for large contract surety Navigating complex assignments with confidence and autonomy Building and maintaining strategic broker and agency relationships Ensuring compliance with underwriting guidelines and regulatory requirements This role will be filled at either the Executive or Director Level. The hiring manager will determine the appropriate level based upon the selected applicant's experience and skill set relative to the qualifications listed for this position. Basic Qualifications Executive, Large Contract Surety Underwriter High School Diploma or Equivalent and 5 or more years of experience in the Underwriting or Market Facing area, Finance, Accounting or Banking experience OR High School Diploma or Equivalent and 10 or more years of experience in the Claims or Underwriting Support area OR Zurich Certified Insurance Apprentice including an Associate Degree and 3 or more years of experience in the Underwriting or Market Facing area, Finance, Accounting or Banking experience OR Zurich Certified Insurance Apprentice including an Associate Degree and 8 or more years of experience in the Claims or Underwriting Support area AND Knowledge of Microsoft Office Experience working on time restraints for quotes on new and renewal business Experience working in a team environment OR Director, Large Contract Surety Underwriter High School Diploma or Equivalent and 7 or more years of experience in the Underwriting, Market Facing area, Finance, Accounting, Banking. OR High School Diploma or Equivalent and 14 or more years of experience in the Claims or Underwriting Support area OR Zurich Certified Insurance Apprentice including an Associate Degree and 5 or more years of experience in the Underwriting, Market Facing area, Finance, Accounting, Banking. OR Zurich Certified Insurance Apprentice including an Associate Degree and 12 or more years of experience in the Claims or Underwriting Support area AND Experience with Microsoft Office Preferred Qualifications College Degree Highly preferred Strong Finance and accounting background needed Advanced knowledge and practice of Surety Bonds Ability to interact with the C‑Suite Ability to investigate and analyze complicated credit assessments, trends, business strategies and organizational character among other aspects of our customers Ability to coherently articulate these strategies and financial concepts and formulate fact based conclusions and recommendations. Prior experience managing/growing profitable portfolio of customers Negotiation experience with large, international and national organizations Strong team building and organizational skills Your pay at Zurich is based on your role, location, skills, and experience. We follow local laws to ensure fair compensation. You may also be eligible for bonuses and merit increases. If your expectations are above the listed range, we still encourage you to apply-your unique background matters to us. The pay range shown is a national average and may vary by location. The combined salary range for this position is \$102,000.00 - \$217,000.00. The proposed salary range for the Executive Underwriter is \$102,000.00 - \$164,100.00, with short‑term incentive bonus eligibility set at 15%. The proposed salary range for the AVP, Underwriter Director is \$132,500.00 - \$217,000.00, with short‑term incentive bonus eligibility set at 20%. We offer competitive pay and comprehensive benefits for employees and their families. Zurich in North America does not discriminate based on race, ethnicity, color, religion, national origin, sex, gender expression, gender identity, genetic information, age, disability, protected veteran status, marital status, sexual orientation, pregnancy or other characteristics protected by applicable law. Equal Opportunity Employer disability/vets. Zurich complies with 18 U.S. Code § 1033. Location(s): AM - San Francisco, AM - Arizona Virtual Office, AM - California Virtual Office, AM - Denver, AM - Seattle, AM - Washington St Virt. Office #J-18808-Ljbffr

Required Profile (education, experience): Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment. Exceptional calendar management skills. Exceptional communication skills, verbal and written. High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative. Proven skills analytically with abstract problem-solving. Exceptional professionalism, soft-skills and being a team player. High level of work ethics, integrity, confidentiality and flexibility. Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive. Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice. Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety. Preferred/Assets profile (skills, experience, education): Experience assisting Vice Presidents in a Hi-Tech industry. Experience in highly demanding fast-paced start-up environment. Experience in working with a diverse multi-cultural environment. Must be reliable and work independently. Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare and format documents, reports, spreadsheets, and presentations as needed. Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications. Assist with document management and filing systems, both physical and electronic. Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records. Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel. Order and maintain office supplies and equipment for multiple branch locations. Assist with special projects and company events as directed by executive leadership. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. Strong organizational and time management skills with the ability to prioritize tasks. High level of professionalism, discretion, and customer service. Ability to work independently and collaboratively with multiple departments. Minimum of 3 years' experience of administrative or office experience, and data entry. Typing and 10-key skills at productive speed or above. Strong attention to detail and accuracy in data entry and record-keeping. Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Effective oral and written communication skills in English required. Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred. Excellent time management and organizational skills. Ability to be prompt, accurate, confidential, and cordial in assisting with questions. Ability to work independently and manage multiple tasks within deadlines. Ability to be flexible and adapt to changes in an organized manner. Ability to maintain professional demeanor in a setting with interruptions (phone and people). Comfortable working in a fast-paced environment and managing multiple tasks.

Why join us? 💡Help build the first end-to-end AI recruiting marketplace that's modernizing how companies hire. You'll support the CEO and CTO at a company that's reshaping the $400B+ hiring industry 🚀 Join a rocket ship with 8x revenue growth last year with backing from top-tier investors 🎯Be part of the startup ecosystem in one of the world's tech capitals. Premium healthcare, catered meals, gym membership, flexible PTO, and bi-annual company offsites 💰Base Salary: $115k-$150k plus meaningful equity! 🔍 Overview We're looking to hire an experienced Executive Assistant with over 5 years of experience supporting senior executives, ideally within a fast-paced startup environment. You should be comfortable managing complex calendars and inboxes with exceptional precision and have a track record of proactively anticipating needs to ensure executives can focus on high-priority tasks. Bonus points if you have experience with light office management and special projects. 🧩 What You'll Be Doing: Own complex calendar management and scheduling for the CEO and CTO across internal and external stakeholders. Take ownership of inbox triage and correspondence, ensuring priorities are surfaced and nothing is missed. Work closely with the leadership team to handle light office management and day-to-day operational needs. Support a variety of special projects and time-sensitive requests as they arise. Act as a trusted partner, demonstrating proactivity, meticulous attention to detail, and composure under pressure. Create the space for our executives to focus on building and scaling the business by seamlessly managing logistics. 👤 What We're Looking For: 5+ years of experience Experience as an Executive Assistant, directly supporting C- level executives. Managed complex calendars and inboxes for multiple executives simultaneously. Supported C- level executives (CEO, CTO, President) at a startup. Experience at a high- growth, venture- backed tech company. Proficiency with modern productivity tools (e. g. , Google Workspace, Slack). Demonstrates exceptional judgment and discretion with sensitive information. Proactive and resourceful; anticipates needs without direct instruction. Thrives in fast- paced, ambiguous, and rapidly changing environments. Meticulous attention to detail and outstanding organizational skills.

Executive Administrative Assistant Chavez Management Group is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level support to Ownership. This role is ideal for a professional who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping executives and operations running smoothly. Key Responsibilities: Manage executive calendars, meetings, and travel arrangements Prepare correspondence, reports, presentations, and meeting materials Serve as a primary point of contact between executives and internal/external stakeholders Handle confidential and sensitive information with discretion Coordinate projects, follow up on action items, and track deadlines Assist with office operations, team events and special initiatives as needed Qualifications: 3+ years of experience supporting senior executives Exceptional organizational, communication, and time-management skills High level of professionalism and confidentiality Strong proficiency in Microsoft Office / Google Workspace Ability to prioritize, multitask, and work independently Positive, can-do attitude with a service-oriented mindset Why Join Us: You'll work directly with ownership, gain exposure to high-level decision-making, and play a key role in keeping a dynamic organization operating at its best. This is an opportunity for someone who wants to be a trusted partner, not just an assistant. Retirement Plan Matching Health/Dental/Vision Insurance PTO/Holiday Pay

Role: Executive Administrator Duration: Contract Key Highlights: • Direct support to senior leadership team • Calendar management across multiple time zones • Executive travel coordination & expense reporting • Handling confidential information with discretion • On-site office & facilities coordination • Support employee experience events & All-Hands meetings • Act as primary point of contact for office requests. Requirements: • 5+ years as Executive Admin / Executive Assistant • Strong organization, multitasking & problem-solving skills • Excellent written & verbal communication • Comfortable supporting multiple leaders • Thrives in a fast-paced, dynamic environment

We are seeking an Administrative Assistant to join our Silicon Valley office and support our vision of a high-performing, innovative, “one-stop-shop” Business Center. The Business Center (“BC”) plays a vital role in delivering best-in-class administrative support to the firm's attorneys and business professionals. This role will sit hybrid in the Silicon Valley/San Francisco area. Key Responsibilities: Process and submit attorney and business professional expense reports Review vendor statements and requests in coordination with the Finance team Schedule internal and external meetings; manage attorney calendars Coordinate conference room bookings, catering, and A/V needs Arrange and manage domestic and international travel logistics Handle document editing, printing, scanning, copying, filing, and distribution Support time entry by editing and correcting narratives using Intapp Assist Billing with invoice backup retrieval and monthly billing preparation Review prebills for accuracy, consistency, engagement terms, and client preferences Proofread legal work product and firm-generated materials Assist with the firm's Stock Certificate Program in partnership with internal teams Coordinate messengers, couriers, and external vendors Serve as a liaison to help attorneys and staff navigate firm resources Build strong working relationships through regular check-ins with supported teams Support special projects and additional administrative initiatives as needed Desired Skills & Qualifications: Service-driven mindset with strong initiative and problem-solving skills Ability to prioritize and multitask effectively in a fast-paced environment Exceptional attention to detail and commitment to accuracy Strong written and verbal communication skills Professional judgment, discretion, and confidentiality Ability to follow complex instructions and ask thoughtful clarifying questions Excellent organizational and interpersonal skills Comfort working under tight deadlines with flexibility and adaptability Strong technology aptitude and willingness to learn new systems quickly Technical Proficiency: Microsoft Office: Word, Excel, PowerPoint, Outlook Familiarity with legal/professional services tools such as: Chrome River Maptician iManage EMS PrebillViewer Intapp Qualifications Minimum 1 year of administrative experience in a legal or professional services environment Bachelor's degree preferred

Our client is committed to providing industry-leading customer support through intelligent, streamlined agent tools and world-class service experiences. We're seeking a hands-on Salesforce Administrator to join our support technology team, build out our Service Cloud capabilities, and partner with engineering to deliver a best-in-class agent platform. About the team Our Customer Support Technology Product and Program management team enables a global support organization and self-service ecosystem that supports our human advisors and millions of customers. We own the technology systems that power our support operations team including our CRM (Salesforce Service Cloud), telephony/CTI integrations, knowledge workflows, dashboards/analytics and continuous improvement of agent productivity and customer satisfaction. You'll work closely with product and program management, support operations, engineering, data science and more to deliver a compelling support experience. About the role You will own the day-to-day administration and evolution of our Salesforce Service Cloud platform for support operations. Your responsibilities will span user management, configuration, automation, reporting and integration support. You will serve as the administrator partner to agent teams and collaborate closely with engineering (Salesforce developers) on enhancements, integrations (such as Amazon Connect), and scalable platform improvements. This is a high-impact role in a fast-moving support environment. Responsibilities (Configure and fine-tune our Salesforce Service Cloud setup-think workflows, custom fields, layouts, integrations, and beyond- to power smarter, faster service across the business Be a champion for efficiency: constantly assess our systems and processes to identify opportunities that boost team productivity, improve user experience, and enhance customer satisfaction Oversee data integrity within the Salesforce Service Cloud instance, ensuring data compliance and security via security reviews, release updates, and health checks Lead Salesforce projects from start to finish- whether it's a new integration, major upgrade, or process overhaul- delivering on time and within budget Create and maintain individual reports, dashboards, and reporting infrastructure to provide stakeholders with real-time and historical visibility into key performance metrics and operational details Collaborate with stakeholders across the company to understand goals, gather requirements, and deliver smart, scalable solutions and be the go-to communicator for platform changes and updates Create and maintain technical documentation that reflects the current state of our Salesforce usage and enables continued scaling of our use of Service Cloud Maintain vendor relationships with Salesforce and other strategic technologies that integrate with Service Cloud, while exploring new technologies-especially in AI and automation-that can level up our support capabilities Stay up-to-date on Salesforce capabilities, and work closely with CX leadership to shape the technology roadmap that supports our vision and drives business success Minimum Qualifications 2-5 years of hands-on experience as a Salesforce Administrator in a customer support, service, or contact-center context. Experience with Salesforce Service Cloud supporting agent workflows and service operations. * Salesforce Certified Administrator. Education & Other Requirements Bachelor's degree in Information Systems, Computer Science, Business or equivalent professional experience. Excellent documentation, training, communication and stakeholder-collaboration skills. Experience working with engineering teams, agile or sprint-based development environment, and balancing production support with continuous improvement. Preferred Qualifications Salesforce Certified Advanced Administrator (Admin II). Salesforce Certified Service Cloud Consultant (or other cloud cert such as Sales Cloud, Field Service, Nonprofit Cloud). Experience integrating Amazon Connect with Salesforce (telephony/CTI, call routing, screen-pop, call logging). Salesforce Certified Agentforce Specialist. Schedule Requirements Monday - Friday, Standard Business Hours Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Desired Skills and Experience * Salesforce certifications (Admin required; Advanced Admin / Service Cloud Consultant a plus) * Hands-on experience with Salesforce Service Cloud in a support or contact-center environment * Experience supporting Salesforce integrations (e.g., CTI/telephony or third-party tools) * Strong ability to partner cross-functionally (support ops, engineering, product, etc.) and communicate clearly with stakeholders * Comfortable owning configuration, workflows, reporting, and ongoing platform improvements

Candidates must be U.S. Citizens or Green Card holders. No OPT, H1B, CPT, or EAD. Candidates must be local and currently located in the San Francisco Bay Area. Executive Assistant Schedule: Monday to Friday, 8:00 AM to 5:00 PM (9:00 AM to 6:00 PM acceptable) Contract Duration: 5 months Pay Rate: $40/hour We are hiring an Executive Assistant on behalf of our client. This fully onsite role provides comprehensive administrative and clerical support, serving as a key point of contact while ensuring smooth day-to-day office operations in a professional environment. Scope of Duties • Manage calendars; schedule and coordinate meetings and appointments • Serve as primary point of contact for internal and external inquiries • Prepare, proofread, and format correspondence • Maintain electronic and paper filing systems; ensure accurate recordkeeping • Assist with meeting logistics (in person and virtual) including agendas, minutes, and follow-up actions • Monitor and order office supplies; coordinate equipment maintenance • Perform general clerical duties including copying, scanning, and data entry Required Qualifications • Proven experience in an administrative or office support role • Proficiency with Microsoft Office, Google Workspace, Zoom, and standard office technology • Excellent organization and time-management abilities • Ability to prioritize multiple tasks and meet deadlines • Professional demeanor with strong customer service orientation Candidates must be U.S. Citizens or Green Card holders. No OPT, H1B, CPT, or EAD. Candidates must be local and currently located in the San Francisco Bay Area. You may also reach our IT recruiter at ************** or ************************. Please note, we are not accepting C2C at this time and only direct candidates may apply; submissions from third-party companies will not be considered.

Job Title: Water Administrative Associate Job Type: Contract Work Schedule: On-site Rate: $30,Based on experience Admin description notes: In person 4 days a week minimum General administrative support needed with experience with excel and powerpoint. Daily Manage Water Hotline Monitor company email Transfer messages as needed Log inquires into smartsheet Monitor log to confirm inquiries have been responded to Invoices Monitor invoice email Add invoice information to invoice tracker on smartsheet If invoice requires requisition/no PO on invoice; reach out to PM for needed actions Stampli Pending approval report - Yvette generates report and sends out (as an example email from Yvette 12/10/25 @ 11:42. Confirm from Dat/Odelia has access to reports Stampli approvals? Daily Timecards checks Monitor timecard reports and work with techs to ensure timely accurate timecard charges Weekly (as needed) Pcard purchase and verification Tcard -travel arrangements If needed, Professional Certification support - can include travel, payment for class and test etc. Safety tailgate - during operational meetings Mail Amazon orders Invoice related - Utility payments review Bi-monthly Timecards TLA Axess Reqs Review of Service now dashboard Assist finance/engineers with req related questions Monthly WRCI Meeting (ice breaker, slides, host meeting) Valley Water letter and payments - update and get signature of letter to send in with payment Monitor Blanket PO Repot and support engineers process invoices on time Questions that determine what background check package to run Is a degree required for this job? (this will alert Magnit that an education check is needed) not required Is driving required for this job? (this will alert Magnit that a MVR is needed) Yes possibly (MVR needed) 35% - 1042949-1-ALAAM 30% - 1042950-1-ALAAM 10% - 1042951-1-ALAAM 8% - 1027626-1-AABNO 5% - 1027698-1-AABNO 5% - 1043391-1-AABNO 5% - 1155795-1-AABNO 2% - 1172100-1-ALAAJ About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (Jaspreet.s@maxonic.com/ *************** for more details

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant for an on-site, in-office role based in Oakland, CA. This position supports a residential property portfolio and plays a key role in day-to-day property operations and resident services within a fast-paced, professional office environment. This role begins as a temporary assignment with strong potential to convert to a direct-hire position based on performance and business needs. Key Responsibilities Perform on-site administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls, greet visitors as needed, and route messages appropriately Maintain an organized, professional front desk and office environment Manage office supplies and equipment; obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies (e.g., fire, flood) by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required on-site trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office, including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with excellent attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations, including seniors, individuals with disabilities, and low-income residents Requirements Must be able to work on-site in an Oakland office environment Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based, on-site office work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds Why This Role This opportunity offers hands-on exposure to real estate and property management operations in an on-site setting, with the potential to transition from a temporary assignment into a long-term, direct-hire role for the right candidate.

Job Title: Administrative Assistant Industry: Professional Services Pay: $80,000 - 90,000 annually + discretionary annual bonus is eligible for medical, dental, vision, and 401(k). About our client: Addison Group is partnering with our client to hire an Administrative Assistant for their San Francisco office. This is a great opportunity to join a collaborative, team-oriented environment where no task is too small, and every contribution is valued. Job Description: The Administrative Assistant will provide professional support to multiple team members and play a key role in ensuring smooth daily operations. This role requires a proactive, highly organized individual who enjoys multitasking, thrives in a fast-paced environment, and brings a positive, can-do attitude to the workplace. Key Responsibilities: Provide day-to-day administrative support for multiple team members Coordinate domestic travel and prepare itineraries Manage calendars, schedule meetings, and organize logistics Prepare and process expense reports and reimbursements Maintain office supplies, groceries, and common areas Greet and assist office visitors and clients Support meeting and event setup, both digital and in-person Assist with ad-hoc administrative tasks and special projects Qualifications: 3+ years of administrative experience preferred Bachelor's degree preferred Proficiency in Outlook and Microsoft Office Suite Strong organizational skills with excellent attention to detail Clear written and verbal communication abilities Positive, professional, and solution-oriented mindset Additional Details: Schedule: In-office Monday-Friday, with every other Friday remote Office size: 15 team members in San Francisco office Reporting to: Executive Assistant and leadership team Interview process: 3 stages, starting late September through October, with a target hire date in November Perks: Collaborative, team-oriented office environment Opportunity to take on a wide variety of tasks and projects Chance to work closely with both leadership and junior team members A culture that values positivity, teamwork, and “no task is too small” mindset

Working Title: Practice Coordinator Duration: 6 months Contract Hourly Pay: $25.00/hr. For your understanding - Do not Submit If: • Only MA clinical experience (no admin focus) • Only call center or customer service background • Epic experience outdated or minimal (pre-2021 or basic check-in only) • No prior authorization history • Only insurance verification or basic referrals • Failed probation in similar roles • No specialty clinic experience *Update 12/8*: Must-Haves: • Heavy prior authorization experience (daily, high volume) • Epic/APeX experience specifically for auths, referrals, WQs • Specialty clinic background (orthopedics strongly preferred; surgery/pain/other specialties acceptable) • High-volume clinic experience (100+ calls/day or heavy WQs) • Multi-provider scheduling + surgery scheduling exposure • Strong communication, detail orientation, and reliability *Update 12/4: The manager is specifically looking for candidates with: - Recent Epic/APeX experience (must be hands-on) - Specialty clinic background, ideally orthopedics or surgical subspecialties - High-volume scheduling experience across multiple providers - Referrals, authorizations, and work queue management - Experience in large health systems such , Stanford, Sutter, PAMF, etc. - Strong communication and customer service skills in patient-facing roles - Ability to multitask and stay organized in a fast-paced clinic environment - Professional, reliable work history in medical administrative roles* Nice-to-Haves: • Experience in major systems: Stanford, Sutter, PAMF • Imaging authorization experience (MRI/CT/X-ray) • Pre-op coordination (labs, clearances, documentation) Job duties: Front desk, Back office, PC, Surgery scheduling Soft skills/characteristics needed: Well organized, excellent communication, must be proficient in Epic/APeX and Microsoft Office Suite. Able to multitask and be detail oriented. Estimated number of patients in clinic per day or calls per day if call center: 30-50 Specific number of year's experience? A college degree with 6 months of experience or 2 years of healthcare admin experience About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Gaurav Kejriwal Email: ************************************** Job ID: 25-55298

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

A leading investment firm with a reputation for innovation and impact is seeking a proactive Part-time Office Assistant to join its San Francisco office in Jackson Square. This role is ideal for someone highly flexible, resourceful, and eager to support a dynamic office environment during a period of growth and build-out. ***Please note this is an ongoing as needed temporary, part-time role! Responsibilities: Provide office coordination support, including supplies, inventory, facilities, and stocking Manage catering and lunch deliveries as needed Assist with logistics related to an ongoing office build-out Offer administrative support to Executive Assistants and the Office Manager Jump in to handle various tasks as they arise in a fast-paced environment Use tech tools to streamline processes (G Suite, Mac OS; experience with Slack, Airtable, Asana a plus) Qualifications: Proven ability to thrive in a dynamic and evolving office setting Tech-savvy and adaptable, with strong organizational skills Excellent communication and interpersonal skills Resourceful, proactive, and able to anticipate needs' Compensation: $30 - $35/hr You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Executive Assistant Duration: 12 months The Executive Assistant will provide high-level administrative support to executives, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment. Responsibilities: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Coordinate and organize meetings, including preparing agendas and taking minutes. Handle confidential information with utmost discretion and professionalism. Act as a liaison between executives and internal/external stakeholders. Assist with special projects and other administrative tasks as needed. Qualifications: Proven experience as an Executive Assistant or similar role. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to multitask and prioritize effectively. High level of discretion and professionalism. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit ***************** At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: Pay any fee to be considered for, submitted to, or selected for any opportunity. Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $32 - $35 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at ***************. To report any concerns, please email us at *******************

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology. Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere. Summary: The Executive Assistant for Corporate Administration will be a member of the Finance function and support Investor Relations, Legal, and People executives. This individual will be highly organized, proactive, and capable of managing complex, high-stakes administrative operations. The ideal candidate will have exceptional communication skills, strong problem-solving ability, and a proven track record of delivering process improvements. This role demands strong confidence, sound judgment, and professionalism, along with the ability to manage sensitive information and operate effectively in a fast-paced, high-intensity environment. The Executive Assistant will play a critical role in assisting corporate administration executives with day-to-day tasks, schedule coordination, investor relations logistics, and facilitating efficient communication internally and externally. This position offers an exciting opportunity to contribute to the success of our company and grow professionally in a role that interacts with senior leadership and external stakeholders. This position is an in-office position based in Pleasanton, CA. In This Role, You Will: Calendar Management: Coordinate and manage complex schedules for Finance, Investor Relations, Legal, and People executives including meeting coordination, offsites, and travel logistics. Meeting Coordination: Schedule and organize functional and cross-functional meetings, offsites, conferences, and presentations and prepare agendas, coordinate logistics, capture meeting notes, and finalize minutes. Investor Relations Support: Manage logistics for all investor meetings, roadshows, conferences, webcasts and quarterly earnings calls with flawless execution. Filter questions and requests for information from institutional investors and other members of the financial community. Maintain investor distribution lists and ensure accurate communication flow. Document Preparation & Management: Assist with the preparation, formatting, proofreading, and storage of documents, including PowerPoint presentations, reports, and correspondence. Facilitate signatures and manage documents through legal processes (excluding NDAs and legal agreements, which will be handled by Legal). Travel & Expense Management: Arrange complex travel itineraries and process expense reports accurately and promptly. Event Planning: Support the planning and execution of events such as team-building activities, onsites, and offsites. Contract Support: Forward relevant contact information to Legal for contracts, NDAs, consulting agreements, etc. Project Support & Process Improvement: Provide occasional support for projects, including coordination and tracking of cross-functional team projects. Identify and implement improvements in administrative processes and tools. Other duties as assigned. Who You Will Report To: Vice President, Finance Requirements: Experience: 5+ years' experience providing administrative support to senior executives. Demonstrated ability to manage sensitive, confidential, and time-critical workstreams with discretion and professionalism. Education: Bachelor's degree in Business Administration, Communications, or related field preferred. Equivalent experience may be considered. Skills: Strong organizational and problem-solving abilities with the capacity to manage multiple priorities effectively. Excellent written and verbal communication skills with the ability to engage confidently and professionally with senior leadership and diverse stakeholders. Exceptional Microsoft Office Suite skills including expertise with Word, Excel, PowerPoint, and Outlook. Savvy with managing databases and complex information systems Expertise in logistics coordination with a proven ability to deliver accurate and timely results. Preferred: Prior experience supporting Investor Relations or high-visibility external communications is a plus but not required. Personal Traits: Highly organized, proactive, and adaptable to changing priorities. Demonstrated initiative and ownership while consistently delivering high-quality outcomes. Comfortable sharing ideas and perspectives, including offering constructive feedback when appropriate. Motivated to learn and grow professionally with a mindset focused on continuous improvement. Cultural Add: Brings a positive, solution-oriented approach to challenges. Thrives in a dynamic, fast-paced environment and embraces collaboration across teams. Compliance: Compliance with relevant county, state, and Federal rules regarding vaccinations. What We Offer: At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team. You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture. You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself. We also offer an attractive compensation package, which includes: A competitive base salary of $110,000 - $150,000 and variable incentive plan Stock options - ownership and a stake in growing a mission-driven company Employee benefits package that includes 401(k), healthcare insurance and paid vacation Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth. Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Disclaimer: At Calyxo, we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following: Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture. Verification of Identity: We do not extend job offers without first meeting candidates, either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment. Beware of Scams: Calyxo will never request sensitive personal information, such as your full name, address, phone number, or identification documents, via email or online forms before an official interview. Calyxo representatives will always contact you using an email format of . If you receive a request for information from any other domain, please contact us directly at to verify the legitimacy of the communication. We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.

FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles. We are seeking a highly organized and strategic individual to join us as a Senior Administrative Assistant. This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Admin Team. Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders. Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to: Complex calendar management Event planning - all logistics from start to finish Expense reports Maintain files and records Purchasing supplies Tracking invoices and budgets Tracking Client Service Team processes Travel itineraries Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed. Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions. Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc. Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers. Maintain electronic filing systems, contact databases, various tracking worksheets, etc. Foster a collaborative and responsive work environment with management and team members. Assist and back up the executive assistant and other administrative assistants, when needed. Perform any additional duties requested by management. Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support. Meticulous attention to detail, highly organized, and strong problem-solving skills. Strategic planning abilities with strong calendar and deadline management. Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude. Excellent written and verbal communication skills. Proven experience in event planning from concept to completion. Strong interpersonal skills with the ability to build professional internal and external relationships. Leadership capabilities to support and guide other administrative staff. Trusted to handle confidential information with integrity and discretion. Creative skills in designing visual materials and promotional content using diverse tools. Required Education: Associate's or Bachelor's degree. Highly Preferred Education: Bachelor's degree. Minimum of 5+ years of administrative experience and event planning