Administrative assistant jobs in San Mateo, CA

The MedTech organization is seeking an MedTech Administrative Business Partner/Executive Assistant to support the Chief Medical & Scientific Officer and two additional leaders. This role provides core administrative support including complex calendar management, domestic/international travel coordination, expense reporting, and event/onsite logistics. This is a hybrid role requiring 3 in-office days per week (2+ days in San Bruno, 1+ day in South San Francisco). The ideal candidate is proactive, highly organized, adaptable, and operates with a collaborative, “one-team” mindset. Responsibilities: Calendar Management Proactively manage complex calendars across time zones. Schedule meetings with adequate prep/travel time and resolve conflicts. Respond promptly to scheduling requests. Optimize long- and short-term calendar planning. Recommend improvements for leadership time allocation. Expense Management Execute travel- and incidental-related expense activities. Complete expense reports in compliance with T&E policies. Approve expense reports for team members. Review/process invoices and submit purchase orders. In-Person Meeting Coordination Handle logistics for internal/external meetings. Book conference rooms and arrange catering. Confirm attendee lists and meeting room readiness. Prepare meeting materials (agendas, decks). Assist with note-taking as needed. Plan team dinners or activities. Travel Management Coordinate domestic and international travel for leaders. Arrange pre-travel requirements (visas, passports, tech support, cultural considerations). Remain available during travel to resolve issues. Prepare travel agendas and handle post-travel documentation. Team Event / Onsite Management Plan and execute team offsites, summits, and internal/external events. Must-Have Skills: Extensive administrative support experience, Prior administrative experience supporting medical executives-particularly Chief Medical Officers, or Scientific Officers or similar leadership-is strongly preferred. Strong multi-calendar and cross-time-zone scheduling skills. Excellent written and verbal communication (email + Slack). Proficiency in gSuite (Gmail, Calendar, Meet, Docs, Sheets, Slides). Experience with Concur, Expensify, or similar expense management tools. Familiarity with Egencia or comparable corporate travel booking platforms. Highly organized, detail-oriented, and adaptable in fast-changing environments. Strong prioritization and time-management skills. Professional, courteous, and collaborative interpersonal style. Ability to work independently and with cross-functional teams. Effective problem-solving and ability to handle ad-hoc tasks. Comfort working under tight deadlines and fast-paced conditions. Desired: Experience working in Big Tech or enterprise-scale Health AI platforms. Education: Bachelor's degree or equivalent exp. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Ankit Email: *************************** Internal Id: 25-54295

Adams & Martin Group is supporting a great Oakland firm with a Temporary Litigation Secretary position. Provide secretarial, word processing, and administrative support to multiple attorneys across varied practice areas. Responsibilities Prepare, revise, and format legal documents, pleadings, agreements, and correspondence. Proofread for accuracy in grammar, spelling, and formatting. Manage E-filing in State and Federal courts. Schedule and calendar meetings, depositions, hearings, and court reporters. Advance word processing skills in styles, formatting, track changes, redlining & redacting. Communicate with clients, attorneys, and staff via phone and email. Qualifications Prior legal administrative/secretarial experience. Strong word processing skills Proficiency in Microsoft Office and document comparison tools. Knowledge of State and Federal court filing procedures. Strong organizational and communication skills. Position starts on January 5th. Interested candidates should apply for immediate consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Title: Administrative Associate 3 Work Schedule: On-site Rate: $42/hour, Based on experience. Responsibilities: Description:Provide administrative support. Will support the needs of the Department of Neurology including calendaring, meeting scheduling, booking travel, and processing reimbursements. How many years of experience are required? 3 years of office experience minimum preferably long term Top 3 requirements to hire? Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired. About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (********************** / ************* for more details.

Executive Assistant to Financial Services team. Salary: $95K, plus bonus and great benefits This is 100% in office Monday to Friday, 9am to 6pm Financial services team is seeking an Executive Assistant to provide administrative support. About the Role You will manage complex calendars, coordinate meetings, and handle all travel, itineraries, and agendas for multiple professionals. You'll act as the team's main hub, ensuring communication flows efficiently and priorities are always aligned. This includes preparing correspondence, processing expenses, supporting deal administration, and assisting with presentations and document formatting. You will support the deal process by maintaining internal databases, coordinating marketing materials, liaising with counsel, and helping plan closing dinners and related events. The role also leads small internal and external event logistics, including timelines, budgets, vendors, and onsite coordination. Requirements At least 5 years supporting executives in a fast-paced corporate setting. Exceptional organizational skills, strong communication, and a proactive, solutions-oriented mindset. Ability to manage shifting priorities, maintain confidentiality, and operate with a calm, professional presence. Must be highly tech-savvy with MS Office, Teams/Zoom, and Apple devices. Experience with Concur is a plus. This is an excellent opportunity for someone who thrives in a high-performance environment and enjoys being a trusted partner to a busy team. Compensation package up to $90k with paid OT and a strong bonus and benefits! We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements

Personal & Executive Assistant | Mill Valley (Hybrid) | $80K-$100K We're searching for a proactive, resourceful, and highly organized Personal & Executive Assistant to support a busy attorney in seamlessly managing professional and personal priorities. This is a true hybrid role blending executive support, personal assistance, and light household management - perfect for someone who loves anticipating needs, bringing order to chaos, and thriving in a dynamic, high-impact environment. Location: Hybrid (office + private residence in Mill Valley). Must live within reasonable commuting distance and be comfortable with in-person work + occasional travel. Key Responsibilities Calendar mastery: Manage complex professional/personal schedules, anticipate conflicts, and resolve proactively Email/task management, meeting prep, and follow-ups Travel coordination, appointments, and logistics Household support: Vendors, maintenance, errands, and personal events Event planning (personal and professional) Act as trusted gatekeeper with impeccable discretion and confidentiality Clear, professional communication with staff, colleagues, and external contacts Ideal Candidate 4+ years as a Personal or Executive Assistant Exceptional organization, attention to detail, and ability to juggle multiple priorities High emotional intelligence and polished communication Tech-savvy: Google Workspace, Microsoft Office, Slack, Asana (or similar) Experience with complex travel, events, and personal errands Discreet, adaptable, and calm under pressure Comfortable with direct communication and occasional irregular hours Compensation: $80,000-$100,000 + benefits

The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare and format documents, reports, spreadsheets, and presentations as needed. Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications. Assist with document management and filing systems, both physical and electronic. Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records. Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel. Order and maintain office supplies and equipment for multiple branch locations. Assist with special projects and company events as directed by executive leadership. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. Strong organizational and time management skills with the ability to prioritize tasks. High level of professionalism, discretion, and customer service. Ability to work independently and collaboratively with multiple departments. Minimum of 3 years' experience of administrative or office experience, and data entry. Typing and 10-key skills at productive speed or above. Strong attention to detail and accuracy in data entry and record-keeping. Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Effective oral and written communication skills in English required. Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred. Excellent time management and organizational skills. Ability to be prompt, accurate, confidential, and cordial in assisting with questions. Ability to work independently and manage multiple tasks within deadlines. Ability to be flexible and adapt to changes in an organized manner. Ability to maintain professional demeanor in a setting with interruptions (phone and people). Comfortable working in a fast-paced environment and managing multiple tasks.

Job Title: Administrative Assistant Industry: Professional Services Pay: $25-$27/hour Benefits: Vision, Dental, Health, 401k About Our Client: Addison Group is working with a fast-paced and growing professional services organization in need of an Administrative Assistant for their Indianapolis office. This is a contract-to-hire opportunity with the goal of transitioning into a long-term Office and Project Management role. This position is perfect for someone polished, proactive, and eager to take ownership of both administrative and office operations in a dynamic, people-facing environment. Job Description: The Administrative Assistant will support senior leadership and client teams by ensuring smooth day-to-day office functions, project logistics, and executive support. This role will play a key part in shaping the culture of the office and driving operational efficiency as the team continues to grow. Key Responsibilities: Greet visitors, answer phones, and handle front-desk responsibilities with professionalism Manage scheduling, travel coordination, and calendar management for executives Prepare meeting spaces and assist with internal and external meeting logistics Order and manage office, kitchen, and event supplies Track and submit expense reports, invoices, and other administrative documentation Support project teams with meeting coordination, agenda prep, and follow-ups Assist with onboarding new team members and coordinating office tours Maintain a clean, organized, and welcoming office environment Collaborate with cross-functional teams across the U.S. and internationally Handle special projects and operational tasks as needed Qualifications: 2-4+ years of administrative experience, preferably in a professional or client-facing environment High school diploma required; associate's or bachelor's degree preferred Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Strong communication skills - both written and verbal Confident, dependable, and detail-oriented with excellent time management Comfortable working onsite 5 days per week in downtown Indianapolis Able to manage multiple priorities with professionalism and poise Willingness to travel for initial onboarding (expenses covered) Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

A leading tech company in Mountain View is seeking a proactive and highly organized Executive Assistant to play a key role in supporting its leadership team. This position offers the opportunity to work closely with senior leaders, keep high-visibility initiatives moving forward, and bring structure and efficiency to a fast-paced, dynamic environment. The ideal candidate is a strong communicator with exceptional attention to detail, thrives on managing multiple priorities, and collaborates effectively as part of a team. Key Responsibilities Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives. Prepare and edit correspondence, reports, presentations, and other documents as needed. Serve as a liaison between executives, staff, and external partners, ensuring timely and effective communication. Plan and support onsite and offsite meetings and events, including logistics and budget management Handle confidential information with discretion and maintain a high level of professionalism at all times. Qualifications Bachelor's degree or equivalent experience preferred. 5+ years of experience supporting senior executives, preferably in a technology or corporate environment. Strong proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration tools. Excellent organizational, time management, and problem-solving skills. Outstanding written and verbal communication abilities. Ability to work independently, adapt to changing priorities, and handle multiple assignments simultaneously. Pervious Microsoft experience is a plus. In Office Requirement: This position has a requirement to be in the office 3 days a week at their Mountain View campus.

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

Responsibilities: Provide high-level support to senior executives. Manage complex calendars and schedules. Arrange travel and coordinate meetings. Prepare documents and handle communications. Requirements: Proven experience as an Executive Assistant. Exceptional organizational and communication skills. Proficient in the Microsoft Office suite. Discreet and detail-oriented English and Chinese are must

Support the executive team to ensure office administration and property operations are running smoothly through rigorous calendar management, vendor coordination, financial administration, and follow-through on critical processes. Managing returns and orders, This role's primary function will be to provide oversight of the administrative tasks associated with Monarq's continued management of the assets owned by the MAWDT. The second priority of the role will be to provide administrative and managerial assistance for various projects occurring within the portfolio. Core Responsibilities Daily Triage inboxes; route, respond, or escalate at service level. Collect and process office mail. Deposit any approved remote deposits. Support executives with ad-hoc tasks (e.g., onsite vendor coordination, document retrieval, form completion). Schedule meetings for leadership; record meeting minutes; update project schedules, tracking deliverables. Maintain electronic and paper file systems for up to 3-5 projects at a time. Maintaining office environment and supplies. (snacks, beverages, printing supplies, miscellaneous) Weekly Weekly meeting with Asset manager to review ongoing tasks and weekly objectives / initiatives. Run brief twice-weekly executive stand-ups using the standard template; track and drive follow-ups from the stand-up sheet. Participate in property/asset management syncs; surface issues/risks and coordinate support. Liaison between Marketing Team, Brokers, and other stakeholders. Monthly Schedule office cleaning on a bi-weekly basis. Bi-monthly meeting with leadership By defined business-day deadlines: compile and transmit required document packets; reconcile and identify appropriate GL/asset class for all corporate card transactions; book a brief clarification session with the executive for exceptions. Credit Card Expense Management Quarterly Support Asset Manager with budget reconciliation and Bank reporting requirements. Yearly: Support Asset Manager with any property tax tasks, such as compiling and scheduling for payment Business License Taxes SOI good standing w/ CA SOS Additional Accountabilities Vendor & Stakeholder Management Maintain vendor roster, schedule site visits, verify completion, and approve within authority limits. Serve as a point of contact between executives, property teams, and external partners. Characteristics Meetings start on time with agendas, notes, and closed action items. Zero missed financial deadlines; clean monthly reconciliations. Vendor work delivered on schedule and within budget. SOP compliance documented and auditable. Required Qualifications Education Level Required Undergraduate Degree (4 years or equivalent) in Business Management, Real Estate, Construction, Architecture, or adjacent field. Experience minimum 2-5 years of experience supporting executives or office management in the real estate or construction industry. Exposure to accounting, accounts payable, contract management, budget and schedule maintenance. Being able to balance priorities and meet deadlines. Job Competencies Broad exposure to commercial real estate industry, and the operation of various commercial assets. Experience reviewing, processing, and managing vendor contracts. Literacy in financial analysis, understanding substantial inputs and outputs within the real estate business model. Excellent analytical, time management, and organizational skills and the capacity to integrate diverse objectives with a high level of accuracy and attention to detail. Exceptional in-person, virtual, and written communication skills and an ability to positively interact and influence management and other key stakeholders. Strong collaboration, trust-building, and interpersonal skills. Strong problem-solving skills and ability to identify risks, raising appropriately to management. Willingness to periodically drive to property sites to manage vendors and address issues. Physical demands (ADA): No unusual physical exertion is involved.

ABOUT THE JOB At EnerRenew, we are accelerating the future of clean energy with innovative solutions that seamlessly integrate power generation and mobility. Our technologies span WINDTRACKER, our patterned vertical axis wind turbine system, our AI-driven Energy Management System, and X-Caddie, an autonomous energy storage and mobile charging unit designed for flexible, on-demand EV support. Together, these solutions form a unified clean-energy ecosystem that delivers power efficiently from where it is generated to where it is needed. With teams across the U.S. and China, we combine strong engineering expertise with rapid product development to deliver intelligent, efficient, and impactful energy solutions. We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our CEO and director team. The ideal candidate is a self-starter with exceptional time management skills, capable of managing diverse office operations and human resources tasks with minimal guidance. This role requires a professional who can maintain confidentiality and act as a primary liaison for internal and external partners. WHAT YOU WILL DO Executive Support: Act as the primary point of contact among executives, employees, clients, and external partners. Assist the CEO with assigned tasks and strategic priorities. Office Management: Oversee daily office operations and procedures for both the Mountain View and Saratoga offices. Manage vendors and ensure all office and kitchen supplies are adequately stocked. Finance & Accounting Coordination: Manage bookkeeping and office budgets. Process employee reimbursements and manage company financial records in QuickBooks. Coordinate with accountants by organizing and preparing all necessary tax return documents. Human Resources: Manage the full employee lifecycle, including recruiting new hires, conducting onboarding, and managing employee retention. Administer employee benefits enrollment and process payroll regularly. Handle HR compliance, process employee terminations, and resolve employee disputes if they arise. Project Support: Assist with various projects as needed to support company objectives. China Team Support: Act as the primary liaison between the China team and the CEO to coordinate seamless cross-border collaboration. Review and verify travel reimbursements and payroll for the China team for CEO approval. WHAT WE EXPECT FROM YOU Proven work experience as an Executive Assistant, Personal Assistant, or similar role. Bilingual in Chinese and English is required for effective team coordination. Proficient in QuickBooks and MS Office knowledge. Outstanding organizational and time management skills, with the ability to work independently. Excellent verbal and written communication skills. WHAT WE OFFER This is a non-exempt position. The salary for this position is $60,000/year. Our benefits include Health/Dental/Vision Insurance, Paid Time Off (PTO), and paid Public Holidays.

Administrative Assistant to Property Manager Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships. The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members. This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position. Responsibilities include, but are not limited to: Perform general administrative tasks, coordinating meetings and light domestic travel. Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi) Review AR reports and post charges as assigned Assist Property Managers with maintenance and repair proposals Prepare effective emails and letters to vendors and tenants Provide additional daily support to Property Managers as needed Other administrative and light accounting duties as assigned Required skills and qualifications Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems Experience with Yardi Systems, Slack, Zoom, and Asana Familiarity with data entry Ability to maintain confidentiality of company information Excellent written and verbal communication skills Strong time-management and multitasking abilities Attention to detail and a self-starter Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs Workplace & Compensation Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Based on experience -$28-$33/hour plus benefits

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with strong potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant to support a residential property portfolio in Sonoma and Solano Counties. This role supports day-to-day property operations and resident services in a fast-paced, professional environment. The position starts as temporary with the potential to convert to a direct-hire role. Key Responsibilities Perform administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls and route messages appropriately Maintain an organized and professional front desk environment Manage office supplies and equipment and obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies such as fire or flood by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations including seniors, disabled individuals, and low-income residents Requirements Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds This opportunity offers exposure to the real estate and property management industry with the potential to transition from a temporary assignment into a long-term, direct-hire role based on performance and business needs.

We're Hiring! - Administrative Assistant We are a busy steel subcontracting company looking for a reliable and organized Administrative Assistant to join our team. This is a full-time, Monday-Friday position working with a supportive, friendly group of professionals. Responsibilities include: General administrative support Organizing documents and schedules Assisting team members as needed If you're interested, please contact Eric Stockwell: 📞 ************** 📧 ***************** We look forward to hearing from you!

About DL Investment Holdings US, LLC Headquartered in Palo Alto, DL Investment Holdings US, LLC is a diversified investment platform and a wholly-owned subsidiary of DL Holdings Group. We leverage our parent company's robust APAC financial network to bridge capital and opportunities in the US market. Our operations are defined by three core strategic pillars: Real Estate Investment & Management: A full-lifecycle approach to developing and managing ultra-luxury residential communities and investment-grade assets. Family Office Services: Providing bespoke global asset allocation, comprehensive wealth management, and legacy planning for high-net-worth clients. Global Investment: Facilitating cross-border capital deployment and strategic financial advisory. We are dedicated to connecting global vision with local expertise to drive long-term value. Position Overview DL Investments is looking for a motivated and adaptable Assistant to join our team. This entry-level, on-site position is designed for a driven, and energetic individual who is ready to take on diverse challenges in a fast-paced environment. The ideal candidate will be a quick learner, a team player, and willing to contribute across various functions-from administrative support to project coordination and basic financial tasks. We welcome applicants from all academic backgrounds-we value curiosity, hustle, and a can-do attitude. Key Responsibilities Provide administrative and operational support across departments as needed Assist with data entry, document preparation, and file management Support finance and accounting teams with basic tasks such as invoice processing, expense reporting, and record keeping Help coordinate meetings, events, and project-related activities Assist with customer and vendor communications as required Qualifications Bachelor's degree or above (any discipline) 0-2 years of professional experience; internships or campus leadership roles are a plus Strong work ethic, resilience, and willingness to learn Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to manage multiple priorities and adapt to changing needs Personal Attributes Highly motivated and proactive Team-oriented with a collaborative spirit Comfortable with ambiguity and eager to tackle new challenges Positive attitude and strong interpersonal skills Reliable and committed to high-quality work Language Skills English (required) Chinese (preferred) DL Investments is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. DL Investments is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), we provide reasonable accommodations to qualified applicants and employees with disabilities to ensure equal access to the application, interview, and hiring process. If you require a reasonable accommodation to complete your application or to participate in the interview process, please contact us and let us know the nature of your request. Requests for accommodation will be considered on a case-by-case basis in accordance with applicable laws. In accordance with the California Privacy Rights Act (CPRA), DL Investments provides this notice to inform you that, at or before the point of collection, we may collect the following categories of personal information from job applicants: identifiers (such as your name and contact information), professional or employment-related information (such as your resume, work history, and education), and any other information you choose to provide as part of your application. This information is collected solely for recruitment, evaluating your qualifications, and managing the hiring process. We do not sell or share your personal information with third parties for commercial purposes.

About Drill Tech Drill Tech Drilling & Shoring, Inc. (DTDS) is a design-build contractor specializing in the construction of earth retention systems, soil stabilizations, drilled foundations, landslide remediation, and tunnel and shaft construction. DTDS has 10 subsidiary companies which possess a wide range of expertise including marine construction, rockfall mitigation, microtunneling, and other specialty services. We operate across the greater United States for both the private and public sector. DTDS strives to hire individuals seeking to provide insight and innovative ideas for our growing and dynamic company. We employ individuals that are eager to learn, energetic, and able to multi-task. Applicants must be dependable, conscientious, assertive, and enjoy working in a team environment. Job Description DTDS is looking for a full-time Administrative Assistant for our headquarters in Antioch, CA. A successful candidate will be hard-working, detail-oriented, maintain a positive attitude, and able to lift up to 30 lbs. while being on your feet a good portion of the workday. We are seeking punctual candidates that conduct business in a professional and ethical manner. This position requires excellent communication skills and multitasking capabilities. The role supports multiple departments such as Accounts Payable, Accounts Receivable, Estimating, Project Management, Operations, and general office tasks. Duties of this position include, but are not limited to, the following: Primary Duties: Overseeing clerical tasks Maintains data/edits documents for accuracy Proficiency with printers/scanners for digitizing documents Eager to learn new process/procedures Respectful of company policies, enforcing policies as needed Use and maintain checklists for daily and recurring tasks Qualifications: High School Diploma/GED Equivalent Experience: 1-year minimum office experience Microsoft Office Outlook, Word, Excel, Teams Typing 55 wpm Strong ability for self-sufficiency, organization, and resourcefulness to identify problems and find solutions Compensation Negotiable depending on relevant experience. Health benefits include medical, dental, and vision coverage. Premiums covered by Drill Tech. 401k Plan, 5% company match. Workweek is Monday-Friday 8AM-5PM, 40hrs/wk Equal Opportunity Employer Drill Tech Drilling & Shoring, Inc. is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Drill Tech promotes a drug-free workplace.

A newly established family office is seeking an Administrative/Operations Assistant to provide high-level support across personal, family, and business operations. This role offers the opportunity to work closely with a small, dynamic team, supporting private services, home operations, entities, personal investments, and real estate holdings. We are seeking an organized, proactive, and adaptable professional eager to join a collaborative environment with competitive compensation and benefits. ***This is primarily a remote role for someone on the Peninsula that can be in office/at the home as needed. Responsibilities Support the CFO with light accounting tasks, including bill pay, invoices, wire transfers, and gathering/prepping information for taxes; work in Ramp. Assist with ad hoc operational projects for the family office, providing flexible support across initiatives. Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries. Manage calendars, meetings, and scheduling for the family principals. Provide light personal support as needed, including errands, shipping/packages, home projects, and vendor research. Serve as a proactive problem solver, helping the team prioritize tasks amidst competing demands. Requirements 4-8 years of relevant experience, ideally within family offices, finance, or investment environments. Degree strongly preferred. Comfortable working in a small team of two employees; highly adaptable and independent. Ability to be on-site as needed. Exceptional organizational skills, with strong attention to detail and ability to anticipate needs. Excellent written and verbal communication skills. Tech-savvy and comfortable learning new tools and systems as needed. Compensation: $120,000-$150,000 based on experience. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Support the executive team to ensure office administration and property operations are running smoothly through rigorous calendar management, vendor coordination, financial administration, and follow-through on critical processes. Managing returns and orders, This role's primary function will be to provide oversight of the administrative tasks associated with Monarq's continued management of the assets owned by the MAWDT. The second priority of the role will be to provide administrative and managerial assistance for various projects occurring within the portfolio. Core Responsibilities Daily Triage inboxes; route, respond, or escalate at service level. Collect and process office mail. Deposit any approved remote deposits. Support executives with ad-hoc tasks (e.g., onsite vendor coordination, document retrieval, form completion). Schedule meetings for leadership; record meeting minutes; update project schedules, tracking deliverables. Maintain electronic and paper file systems for up to 3-5 projects at a time. Maintaining office environment and supplies. (snacks, beverages, printing supplies, miscellaneous) Weekly Weekly meeting with Asset manager to review ongoing tasks and weekly objectives / initiatives. Run brief twice-weekly executive stand-ups using the standard template; track and drive follow-ups from the stand-up sheet. Participate in property/asset management syncs; surface issues/risks and coordinate support. Liaison between Marketing Team, Brokers, and other stakeholders. Monthly Schedule office cleaning on a bi-weekly basis. Bi-monthly meeting with leadership By defined business-day deadlines: compile and transmit required document packets; reconcile and identify appropriate GL/asset class for all corporate card transactions; book a brief clarification session with the executive for exceptions. Credit Card Expense Management Quarterly Support Asset Manager with budget reconciliation and Bank reporting requirements. Yearly: Support Asset Manager with any property tax tasks, such as compiling and scheduling for payment Business License Taxes SOI good standing w/ CA SOS Additional Accountabilities Vendor & Stakeholder Management Maintain vendor roster, schedule site visits, verify completion, and approve within authority limits. Serve as a point of contact between executives, property teams, and external partners. Characteristics Meetings start on time with agendas, notes, and closed action items. Zero missed financial deadlines; clean monthly reconciliations. Vendor work delivered on schedule and within budget. SOP compliance documented and auditable. Required Qualifications Education Level Required Undergraduate Degree (4 years or equivalent) in Business Management, Real Estate, Construction, Architecture, or adjacent field. Experience minimum 2-5 years of experience supporting executives or office management in the real estate or construction industry. Exposure to accounting, accounts payable, contract management, budget and schedule maintenance. Being able to balance priorities and meet deadlines. Job Competencies Broad exposure to commercial real estate industry, and the operation of various commercial assets. Experience reviewing, processing, and managing vendor contracts. Literacy in financial analysis, understanding substantial inputs and outputs within the real estate business model. Excellent analytical, time management, and organizational skills and the capacity to integrate diverse objectives with a high level of accuracy and attention to detail. Exceptional in-person, virtual, and written communication skills and an ability to positively interact and influence management and other key stakeholders. Strong collaboration, trust-building, and interpersonal skills. Strong problem-solving skills and ability to identify risks, raising appropriately to management. Willingness to periodically drive to property sites to manage vendors and address issues. Physical demands (ADA): No unusual physical exertion is involved.