What is an Administrative Assistant/Scheduler?

As an Administrative Assistant/Scheduler, you will schedule and arrange appointments for many purposes, including appointing and meeting and scheduling manufactured goods. You will answer to the CEO and the executive administrative assistant. It will help if you have writing, communication professionalism, confidentiality, and organization skills. You need to understand travel logistics, Microsoft office skills, and sharing information with other departments and teams.

To be an Administrative Assistant/Scheduler, you need to create daily production schedules, ensure all relevant staff members receive schedules, supervise staff members to make sure deadlines are met, and check the quality of products. You will need a bachelor's degree and at least 3000 hours of project scheduling experience. You also need to have experience in the specialized areas of project scheduling. You will earn an hourly rate of $15/hour.

What Does an Administrative Assistant/Scheduler Do

There are certain skills that many administrative assistant/schedulers have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed interpersonal skills, organizational skills and writing skills.

Learn more about what an Administrative Assistant/Scheduler does

How To Become an Administrative Assistant/Scheduler

If you're interested in becoming an administrative assistant/scheduler, one of the first things to consider is how much education you need. We've determined that 40.1% of administrative assistant/schedulers have a bachelor's degree. In terms of higher education levels, we found that 3.4% of administrative assistant/schedulers have master's degrees. Even though some administrative assistant/schedulers have a college degree, it's possible to become one with only a high school degree or GED.

Learn More About How To Become an Administrative Assistant/Scheduler
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Administrative Assistant/Scheduler Career Paths

As you move along in your career, you may start taking on more responsibilities or notice that you've taken on a leadership role. Using our career map, an administrative assistant/scheduler can determine their career goals through the career progression. For example, they could start out with a role such as executive assistant, progress to a title such as office manager and then eventually end up with the title account manager.

Administrative Assistant/Scheduler

Average Salary for an Administrative Assistant/Scheduler

Administrative Assistant/Schedulers in America make an average salary of $38,024 per year or $18 per hour. The top 10 percent makes over $49,000 per year, while the bottom 10 percent under $29,000 per year.
Average Administrative Assistant/Scheduler Salary
$38,024 Yearly
$18.28 hourly
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Roles and Types of Administrative Assistant/Scheduler

There are several types of administrative assistant/scheduler, including:

Administrative Support

Role:

Administrative support workers, sometimes called administrative support specialists, take care of clerical tasks in an office that helps their employer serve the public. Most administrative support workers work for government offices, although they can also work for private companies. They handle tasks that help organize the office such as storing files and inputting data into the payroll system. Administrative support workers need to be strong communicators because they handle internal communications, for example by scheduling meetings, and communicate with the public via phone and email. Administrative support workers are often highly knowledgeable about procedures in the office they work for so they can help customers and coworkers with their questions.

There are a few different ways to become an administrative support worker. About half have a bachelor's degree in business or administration. However, many do this job with only a high school diploma.

Administrative support workers usually need a few years of administrative experience, for example as assistants. Only then can they apply for an administrative support position, which usually pays around $33,023 a year.

  • Average Salary: $37,692
  • Degree: Bachelor's Degree

Administrative Staff

Role:

An administrative staff performs necessary bookkeeping activities and maintains weekly schedules of employees. They provide support to a company and act as the point of contact for all employees. They also manage office supplies stock and place orders as well as maintain and update company databases. An administrative staff prepares reports and presentations with statistical data as assigned, and they earn a median sum of $61,000 annually or $29 per hour.

The administrative staff is tasked with performing multi-tasking duties and coordinating direct mailings. They schedule complex activities, meetings, and events while writing reports and maintaining electronic and physical files. They also coordinate workspace, computer, and supplies for new employees with the IT department as well as resolve administrative problems by coordinating preparation of reports and finding solutions.

Administrative staff typically have an associate's degree in business administration or a similar role and experience with accounting software. They are expected to have attention to detail and the ability to keep records and files organized. Employers mostly prefer candidates with the ability to identify errors and solve problems.

  • Average Salary: $77,101
  • Degree: Bachelor's Degree

States With The Most Administrative Assistant/Scheduler Jobs

Mouse over a state to see the number of active administrative assistant/scheduler jobs in each state. The darker areas on the map show where administrative assistant/schedulers earn the highest salaries across all 50 states.

Average Salary: Job Openings:

Number Of Administrative Assistant/Scheduler Jobs By State

RankStateNumber of JobsAverage Salary
1California3,203$46,280
2New York1,903$45,822
3Texas1,787$43,180
4Florida1,756$31,877
5Massachusetts1,052$37,276
6Pennsylvania1,046$38,430
7Virginia1,038$34,856
8Ohio881$36,528
9Illinois845$36,749
10Washington806$42,286
11Georgia772$32,902
12North Carolina723$36,735
13New Jersey708$48,944
14Arizona656$39,312
15Maryland653$39,134
16Wisconsin640$35,840
17Colorado628$38,194
18Michigan620$36,533
19Minnesota572$34,193
20Indiana518$37,291
21Tennessee461$32,491
22Oregon445$40,589
23Missouri402$37,950
24South Carolina364$31,305
25Connecticut355$46,852
26Iowa326$35,931
27Utah319$38,697
28Alabama290$36,430
29Kentucky262$34,630
30Nebraska206$36,052
31Oklahoma195$31,007
32Louisiana182$34,622
33Kansas181$37,173
34Nevada174$42,334
35Idaho170$33,369
36Alaska155$42,356
37Arkansas151$31,595
38Montana147$31,480
39New Hampshire138$34,596
40Maine133$34,728
41New Mexico131$33,961
42Mississippi125$34,858
43West Virginia101$33,072
44Delaware99$33,200
45Rhode Island91$44,684
46Hawaii87$52,148
47South Dakota71$31,410
48North Dakota70$39,682
49Wyoming65$39,588
50Vermont55$36,745

Administrative Assistant/Scheduler Education

Administrative Assistant/Scheduler Majors

Business
32.1 %
Health Care Administration
9.4 %
Psychology
8.0 %

Administrative Assistant/Scheduler Degrees

Bachelors

40.1 %

Associate

27.5 %

High School Diploma

17.0 %

Top Colleges for Administrative Assistant/Schedulers

1. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition

$55,584

Enrollment

10,764

2. Western Carolina University

Cullowhee, NC • Private

In-State Tuition

$3,926

Enrollment

9,835

3. Ball State University

Muncie, IN • Private

In-State Tuition

$9,896

Enrollment

15,529

4. University of Southern California

Los Angeles, CA • Private

In-State Tuition

$56,225

Enrollment

19,548

5. California State University - Bakersfield

Bakersfield, CA • Private

In-State Tuition

$7,309

Enrollment

9,142

6. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition

$11,105

Enrollment

13,729

7. SUNY at Binghamton

Vestal, NY • Private

In-State Tuition

$9,808

Enrollment

13,990

8. Cedar Crest College

Allentown, PA • Private

In-State Tuition

$39,216

Enrollment

1,303

9. Villanova University

Villanova, PA • Private

In-State Tuition

$53,308

Enrollment

6,819

10. Boston College

Chestnut Hill, MA • Private

In-State Tuition

$55,464

Enrollment

9,639

Top Skills For an Administrative Assistant/Scheduler

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 20.3% of administrative assistant/schedulers listed customer service on their resume, but soft skills such as interpersonal skills and organizational skills are important as well.

Choose From 10+ Customizable Administrative Assistant/Scheduler Resume templates

Zippia allows you to choose from different easy-to-use Administrative Assistant/Scheduler templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Assistant/Scheduler resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Administrative Assistant/Scheduler diversity

Administrative Assistant/Scheduler Gender Distribution

Female
Female
88%
Male
Male
12%

After extensive research and analysis, Zippia's data science team found that:

  • Among administrative assistant/schedulers, 88.4% of them are women, while 11.6% are men.

  • The most common race/ethnicity among administrative assistant/schedulers is White, which makes up 66.6% of all administrative assistant/schedulers.

  • The most common foreign language among administrative assistant/schedulers is Spanish at 67.1%.

Online Courses For Administrative Assistant/Scheduler That You May Like

Advertising Disclosure  

1. Construction Scheduling

coursera

This course focuses on learning how to develop and manage a schedule. The first module provides an overview of the Construction Scheduling course. The second module introduces bar or Gantt charts and how they are used as scheduling tools. During the third module, learners will create activity precedence diagrams, also referred to as activity on node diagrams, which graphically represent the construction activities in a project and their relationships. The fourth module provides an overview of...

2. Relational Database Administration (DBA)

coursera

Ongoing and proactive management is critical to the security and performance of database management systems. Database administration is the function of managing the operational aspects of database systems and maintaining them. Database administrators work to ensure that applications make the most efficient use of databases and that physical resources are used adequately and efficiently. In this course, you will discover some of the activities, techniques, and best practices for managing a...

3. Microsoft Office 365 Administration

udemy
4.2
(251)

Microsoft Office 365 Administration...

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Best States For an Administrative Assistant/Scheduler

Some places are better than others when it comes to starting a career as an administrative assistant/scheduler. The best states for people in this position are Hawaii, New Jersey, Connecticut, and California. Administrative assistant/schedulers make the most in Hawaii with an average salary of $52,148. Whereas in New Jersey and Connecticut, they would average $48,944 and $46,852, respectively. While administrative assistant/schedulers would only make an average of $46,280 in California, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. District of Columbia

Total Administrative Assistant/Scheduler Jobs: 268
Highest 10% Earn:
$79,000
Location Quotient:
1.69

$54,195

Avg. Salary

View 268 Administrative Assistant/Scheduler Jobs In DC

2. New York

Total Administrative Assistant/Scheduler Jobs: 1,903
Highest 10% Earn:
$67,000
Location Quotient:
1.57

$45,822

Avg. Salary

View 1,903 Administrative Assistant/Scheduler Jobs In NY

3. Connecticut

Total Administrative Assistant/Scheduler Jobs: 355
Highest 10% Earn:
$67,000
Location Quotient:
1.13

$46,852

Avg. Salary

View 355 Administrative Assistant/Scheduler Jobs In CT
Full List Of Best States For Administrative Assistant/Schedulers

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Top Administrative Assistant/Scheduler Employers

Most Common Employers For Administrative Assistant/Scheduler

RankCompanyAverage SalaryHourly RateJob Openings
1PepsiCo$45,452$21.854
2Texas Back Institute$41,927$20.164
3Security Industry Specialists$38,521$18.5219
4Robert Half$38,322$18.424
5Apple$37,933$18.245
6Nielsen Holdings$37,497$18.036
7US Air Conditioning Distributors$37,386$17.974
8Servpro$36,962$17.774
9Carter Healthcare$36,533$17.564
10American Red Cross$36,527$17.568
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Updated April 6, 2023